2004-3449 Ordinance
ORDINANCE NO, 2004-3449
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE
CODE OF THE CITY OF MIAMI BEACH, ENTITLED
"ADMINISTRATION"; BY AMENDING ARTICLE VI THEREOF,
ENTITLED "PROCUREMENT"; BY AMENDING DIVISION 3 THEREOF,
ENTITLED "CONTRACT PROCEDURES"; BY AMENDING SECTION 2-
369 THEREOF, ENTITLED "AWARD OF CONTRACT"; SAID
AMENDMENTS RESPECTIVELY: 1) PROVIDING THE CITY MANAGER
WITH THE AUTHORITY TO APPROVE PURCHASES OF
COMMODITIES, MATERIALS, SUPPLIES OR OTHER ITEMS ON A
CONTINUING BASIS FROM CONTRACTS AWARDED BY THE U,S.
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE; AND 2)
PROVIDING THAT PRIOR TO APPROVAL OF PURCHASES FOR
COMMODITIES, MATERIALS, SUPPLIES, OR OTHER ITEMS ON A
CONTINUING BASIS FROM THOSE ENTITIES SET FORTH IN
SECTION 2-369, THE CITY MANAGER SHALL PREPARE, OR CAUSE
TO BE PREPARED, A WRITTEN ANALYSIS, IN SUCH FORM AND
MANNER AS SHALL BE DETERMINED BY THE CITY MANAGER,
WHICH SHALL INCLUDE JUSTIFICATION AS TO WHY IT IS IN THE
CITY'S BEST INTEREST TO PROCURE SAID COMMODITIES,
MATERIALS, SUPPLIES, OR OTHER ITEMS ON A CONTINUING
BASIS UTILIZING THE CONTRACTS OF THE ENTITIES SET FORTH IN
SECTION 2-369; ALSO PROVIDING FOR REPEALER, SEVERABILITY,
AND AN EFFECTIVE DATE.
WHEREAS, Section 2-369 of the Code of Miami Beach authorizes the
City Manager to utilize contracts awarded by state or federal general services
administration bid lists, Miami-Dade County, or the Miami-Dade School Board,
for the purchase of commodities, materials, supplies, or items on a continuing
basis; and
WHEREAS, the Administration is also desirous of utilizing contracts
competitively awarded by the U.S. Communities Government Purchasing
Alliance ("U.S. Communities") in order to take advantage of economies of scale,
or aggregate purchasing power, which translates into lower costs to the City; and
WHEREAS, the Mayor and City Commission, at its February 4, 2004
meeting, referred to the Finance and Citywide Projects Committee for discussion
a proposed amendment to Section 2-369 of the City Code relative to the
utilization of contracts awarded by the U.S. Communities; and
WHEREAS, the Finance and Citywide Projects Committee, at its April 6,
2004 meeting, was provided with information by the City's Procurement Director
that he had evaluated all contracts awarded by the U.S. Communities to
determine if utilizing said contracts was in the City's best interest: and
WHEREAS, from the list of contracts awarded by the U.S. Communities,
three (3) contracts represented an immediate cost savings to the City, while other
U.S. Communities' contracts would neither apply nor represent a cost savings;
and
WHEREAS, the Finance and Citywide Projects Committee unanimously
recommended the amendment to Section 2-369 of the Code of Miami Beach.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA as follows:
SECTION 1: That Chapter 2 of the Code of the City of Miami Beach, entitled
"Administration"; Article VI thereof, entitled "Procurement"; Division 3 thereof,
entitled "Contract Procedures"; Section 2-369 thereof, entitled "Award of
Contract", is hereby amended as follows:
ARTICLE VI. PROCUREMENT
****
DIVISION 3. CONTRACT PROCEDURES
****
Sec, 2-369, Award of contract.
All contracts, when the sum is $10,000.00 or less, shall be awarded by the
procurement director to the lowest and best bidder. All contracts, when the sum
is in excess of $10,000.00 and not exceeding $25,000.00 shall be awarded by
the city manager, or his designee, to the lowest and best bidder. When the
amount of a contract is in excess of $25,000.00, the city commission shall award
the contract to the lowest and best bidder, or may delegate to the city manager
the power to award such contract to the lowest and best bidder; however, the
purchase of commodities, materials, supplies or other items on a continuing
basis from Metropolitan Miami-Dade County; from the School Board of Miami-
Dade County: from the U.S. Communities Government Purchasina Alliance or
from state or federal general services administration bid lists may be approved by
the city manager without any action by the city commission, even though the total
cost of such commodities, materials, supplies or other items may exceed
$25,000.00 over a one-year period: provided that prior to approval of such
purchases. the citv manaaer shall prepare, or cause to be prepared. a written
analvsis. in such form and manner as shall be determined bv the citv manaaer,
which shall include a iustification as to whv it is in the citv's best interest to
purchase the particular commodities. materials. supplies. or items on a
continuina basis from the entities set forth in this section 2-369.
(Code 1964, ~~ 31A-12, 31A-19; Ord. No. 2001-3290, ~ 1,1-31-01; and Ord. No.
2003-3390, ~ 1, 2-5-03)
****
SECTION 2. CODIFICATION,
It is the intention of the Mayor and City Commission of the City of Miami Beach,
and it is hereby ordained that the provisions of this ordinance shall become and
be made part of the Code of the City of Miami Beach, Florida. The sections of
this ordinance may be renumbered or relettered to accomplish such intention,
and the word "ordinance" may be changed to "section", "article", or other
appropriate word.
SECTION 3, REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 4, SEVERABILITY,
If any section, subsection, sentence, clause, phrase or portion of this Ordinance
is, for any reason, held invalid or unconstitutional, such portion shall be deemed
a separate, distinct and independent provision and such holding shall not affect
the validity or constitutionality of the remaining portions of this Ordinance.
SECTION 5, EFFECTIVE DATE,
This Ordinance shall take effect on the
which is 10 days after adoption.
June
,2004
PASSED and ADOPTED this
10th
June
,2004.
ATTEST:
~'S~
~ City Clerk
~ WORDS STRICKEN THROUGH SHALL BE DELETED. WORDS UNDERSCORED
CONSTITUTE THE AMENDMENT PROPOSED. REMAINING PROVISIONS ARE NOW IN
EFFECT AND REMAIN UNCHANGED. ~NJ TO
fORM&LANGUAGE
& FOR EXECUllON
T:\AGENDA\20Q4\May2604\Regular\ProcurementOrdinance.doc
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
""='"
Condensed Title:
An Ordinance Providing The City Manager With The Authority To Approve Purchases Of Commodities,
Materials, Supplies Or Other Items On A Continuing Basis From Contracts Awarded By The U.S.
Communities Government Purchasing Alliance; And Providing That Prior To Approval Of Said Purchases
From The Entities, As Set Forth In Section 2-369, The City Manager Shall Prepare, Or Cause To Be
Prepared, A Written Analysis Which Shall Include A Statement As To Why It Is In The City's Best Interest To
Procure Commodities, Materials, Supplies, Or Other Items On A Continuing Basis Utilizing The Contracts
From The Entities Set Forth In Section 2-369.
Issues:
Shall the City Commission Adopt the Ordinance after Second Reading - Public Hearing?
Item Summary/Recommendation:
The City Commission at its May 26, 2004 meeting approved the proposed Ordinance on first reading and
scheduled a public hearing for June 9, 2004. The Administration is recommending utilizing contracts
competitively awarded by the u.S. Communities Government Purchasing Alliance ("U.S. Communities") in
order to take advantage of economies of scale, or aggregate purchasing power, which translates into lower
costs to the City. U.S. Communities' aggregate purchasing power combines the following: 1) 87,000 Local
Agencies; 2) expands purchasing choices beyond state boundaries; 3) over 7,000 currently participating
public agencies in 50 States.
The Finance and Citywide Projects Committee at its April 6, 2004 meeting, was provided with information by
the City's Procurement Director that he had evaluated all contracts awarded by the U.S. Communities to
determine if utilizing said contracts was in the City's best interest. There exist three (3) contracts awarded by
U.S. Communities that represents an immediate cost savings to the City. Other U.S. Communities' contracts
would neither apply nor represent a cost savings.
AMEND THE MIAMI BEACH CITY CODE.
Adviso Board Recommendation:
The Finance and Citywide Projects Committee at its April 6, 2004 meeting, unanimously recommended the
amendment to Section 2-369 of the Code of Miami Beach to include the utilization of U.S. Communities'
contracts, and also to codify the City Manager's policy and procedure of ensuring that a written analysis be
prepared to include a statement as to why it is in the city's best interest to purchase the particular
commodities, materials su lies, or items on a continuin basis from the entities set forth in Section 2-369.
Financial Information: N/A
Source of
Funds:
Amount.
N/A
Approved
D
Finance Dept.
ent Director
City Manager
POW JMG
NDA\2004\Jun0904\Regular\ rocurementOrdinanceSumr Agenda Item
Date
RSB
b'r-dC(
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WIINt.mlamlbeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: June 9, 2004
Jorge M. GOnZaleZ\. L ~
City Manager 0 VO
SECOND READING - PUBLIC HEARING
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI
BEACH, ENTITLED "ADMINISTRATION"; BY AMENDING ARTICLE VI THEREOF,
ENTITLED "PROCUREMENT"; BY AMENDING DIVISION 3, ENTITLED "CONTRACT
PROCEDURES"; BY AMENDING SECTION 2-369, ENTITLED "AWARD OF CONTRACT";
SAID AMENDMENTS RESPECTIVELY: 1) PROVIDING THE CITY MANAGER WITH THE
AUTHORITY TO APPROVE PURCHASES OF COMMODmES, MATERIALS, SUPPLIES OR
OTHER ITEMS ON A CONTINUING BASIS FROM CONTRACTS AWARDED BY THE U.S.
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE; AND 2) PROVIDING THAT
PRIOR TO APPROVAL OF SAID PURCHASES FOR COMMODITIES, MATERIALS,
SUPPLIES OR OTHER ITEMS ON A CONTINUING BASIS FROM THE ENTITIES, AS SET
FORTH IN SECTION 2-369, THE CITY MANAGER SHALL PREPARE, OR CAUSE TO BE
PREPARED, A WRITTEN ANALYSIS WHICH SHALL INCLUDE A STATEMENT AS TO WHY
IT IS IN THE CITY'S BEST INTEREST TO PROCURE COMMODITIES, MATERIALS,
SUPPLIES, OR OTHER ITEMS ON A CONTINUING BASIS UTILIZING THE CONTRACTS
FROM THE ENTITIES SET FORTH IN SECTION 2-369; ALSO PROVIDING FOR
REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance upon second hearing - public hearing.
ANAL YSI~
The Commission approved the Ordinance on first reading and scheduled a public hearing
and second reading for June 9, 2004. The Commission was provided with the following
analysis at its May 26, 2004 meeting:
Section 2-369 of the Code of Miami Beach authorizes the City Manager to utilize contracts
awarded by federal general services administration bid lists, State of Florida, Miami-Dade
County, or the Miami-Dade School Board, for the purchase of commodities, materials,
supplies, or items on a continuing basis.
The Administration is recommending utilizing contracts competitively awarded by the U.S.
Communities Government Purchasing Alliance ("U.S. Communities") in order to take
advantage of economies of scale, or aggregate purchasing power, which translates into
lower costs to the City. U.S. Communities' aggregate purchasing power combines the
following: 1) 87,000 Local Agencies; 2) expands purchasing choices beyond state
boundaries; 3) over 7,000 currently participating public agencies in 50 States.
Amendment to Section 2-369 of the City Code Re Procurement
June 9, 2004
Page 2 of7
The Mayor and City Commission, at its February 4, 2004 meeting, referred to the Finance
and Citywide Projects Committee for discussion regarding a proposed amendment to
Section 2-369 of the City Code relative to the utilization of contracts awarded by the U.S.
Communities.
The Finance and Citywide Projects Committee at its April 6, 2004 meeting, was provided
with information by the City's Procurement Director that he had evaluated all contracts
awarded by the U.S. Communities to determine if utilizing said contracts was in the City's
best interest. There exist three (3) contracts awarded by U.S. Communities that
represents an immediate cost savings to the City. Other U.S. Communities' contracts
would neither apply nor represent a cost savings. The complete list of U.S. Communities'
contracts are attached herein and labeled Exhibit A.
Detail information on U.S. Communities and why it is in the City's best interest to amend
the Miami Beach Code to authorize the City Manager to utilize contracts awarded by the
U.S. Communities is attached herein and labeled Exhibit B. Additionally, section 163.01,
Florida Statutes, known and cited as the "Florida Inter local Cooperation Act of 1969",
permits local governmental units (including municipalities) to make the most efficient use of
their powers by enabling them to cooperate with other localities on a basis of mutual
advantage to acquire goods and services in a manner that will accord best economic, and
other factors influencing the needs and development of local communities.
The Finance and Citywide Projects Committee unanimously recommended the amendment
to Section 2-369 of the Code of Miami Beach to include the utilization of U.S. Communities'
contracts, and also to codify the City Manager's policy and procedure of ensuring that a
written analysis be prepared to include a statement as to why it is in the city's best interest
to purchase the particular commodities, materials, supplies, or items on a continuing basis
from the entities set forth in Section 2-369.
The Administration recommends that the attached Ordinance be adopted after second
reading - public hearing.
JMGlPDW/GL
T:\AGENDA\2004\Jun0904\Regular\ProcurementOrdinanceSecondReading.doc
Amendment to Section 2.369 of the City Code Re Procurement
June 9, 2004
Page 3 of7
EXHIBIT A
U.S. COMMUNITIES' CONTRACTS AS OF MAY 20,2004
i- Office/School Supplies 1
I County of Los Angeles, CA. Master Agreement #41421
!contract Term: Through Mar. 4, 2004 with ability to extend for 12 months
1.S.,~~~:~~~,~!~~,,:~,~,~,~~L,~~,~~~,~~:~,i,,~,,~~~,~?,~~.~~i",,,,,,.,,,,,,,,,,,,,,.,,,,,,,,,,,, ..........""...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
I_ OffICe Furniture
,Fairfax County, VA. Contract #RQOl-41131313-16A-E
1~~~~~~~o:e~~:n~1~~r~b~al~~~~d~~~S~~~a~~ ~~~ ;~~ ~~t~e~~~~~~~;extend for 12 months up to 3 years. .... .... . ... . ..1
i~"'Ei~;i~i"p~~'~d~"'"''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''..............................................................................................................................................\
ICounty of Los Angeles, CA. Master Agreement #41902 1
iContract Term: 3 years; Feb. 01, 2003 to Jan. 31, 2006. \
ISollcltatlon Summary: 33 invited; 20 responded;!
1;'"C~;'~I'D;~''S~'~'~li;;;'''''''''''''''''''''''''''''''''''''''''''''"",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"""''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1
1County of Los Angeles, CA. Master Agreement #41490 1
!Contract Term: 2 years; July 1, 2001 to June 30, 2003; Extended until June 30, 2004 1
!Sollcltatlon Summary: 33 invited; 20 responded; I
;.....................................................................................................................................................................................................................................................................::
I_ Technology Products 1
I Fairfax County, VA. Contract #RQ03-605674-16A 1
I Contract Term: 3 years; May, 2003 to April 30, 2006 ability to extend for 1 year up to 3 years 1
ISo licitation. SumOlary:. .1500 Invited.&.posted.on the .Vieb;. ~l.responded; ......... ... ...... ....... ..... ...... ........ ...... ...... ....... ....... ....... .......... ........ ....... ..i
1.~...J~.~.it;;~iii..s~.ppi'i;~.....................................................................................................................................................................................................................!
I County of Allegheny, PA. Master Purchase Agreement #45983 I
I Contract Term: 3 years; Jan. 6, 2003 to Jan. 6, 2006 with ability to extend for 12 months up to 2 years 1
!:~.I.~~~~~~~?~,,:.~~~~.2'L~~}~,~!~~,~L~,,~:~e.~~.~:~L...............................................................................................,,,,,..,.,..".",...."....""....."...,.",....,."...,,,.j
I_ Tools and Material Handling 1
iCounty of Los Angeles, CA. Master Agreement # 41906 1
iContract Term: 3 years; Feb. 1, 2003 to Jan. 31, 2006. 1
'1:?~~~'~F'~';~f::;;:"~,~}~,~~~~~L~~"~~f?,~~,~~i,,,,,,,,,,"'""""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,''''''''''''''''''''''''''''''''''''''''''''''''''''''1
iWlchita Public Schools, KS Master Agreement for School Specialty and Virco j
I Contract Term: 3 years; Jan. 14, 2003 to Jan. 13,2006. 1
i.:.~!~:!.~.~!.~~..:~.~.~.~~.:..~~..I.~~.~t.~~.~..~.?..r.~~e.~~.~.e.~.;.............m...................................................................m........................................................................1
i- Carpet and Floorlngi
! County of Los Angeles, CA. Master Agreement # 41922 for Interface Flooring System Inc. and Milliken Carpet I
Ii Contract Term: 3 years; Feb. 1, 2003 to Jan. 31, 2006. i
,Solicitation Summary: 16 invited; 7 responded; !
i;.~;.;;;;;;;;;;~;;;;;~;;;;;;;;;;;.;;;;;;;;;;;;;;;;.;,;;;;;;;;;.;;;;;;;;;;;;;;;;;;;;;;.;;;;;;;;.;;;;;;;;;;.;;;;;.;;;.;;;;;;;.;;;,;;;;;;;;;;;;;;;,;;;;;;;~;;;;;;;.;;;.;;;.;;;;;;;;;.;;.;;;;;;;;;;;;;;;;.;;;;;;;;;;;;;;.;;;;;,;;;;;;;;;;;;;;;;;;;;;;;;;;;~;;;;;;;;;;;;;;;.;.;;;;;;;;;;;;;;;;,;
1_ Procurement Card i
iCounty of Maricopa, AZ. Contract No. 02059-RFP AETRS i
jContractTerm:5 years; Feb. 19,2003 to Feb. 29,2008. . .. ... . ...... ....... ... ..... .... ....... ... ... ..... ..... ...... ... ...1
,.................................................................................................................................................................................................................................................n.................~
i- Office Machines i
!County of Miami-Dade, FL. Contract No.BW7123-3/07-0TR 1
!Contract Term: 2 years; May. 01, 2003 to Apr. 30, 2005. 1
f:?~;~:~~d~*~;:;;~,!~"~~,~~~~~L""",,,,,"'''''''''''''''''''''''''',,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,""'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''1
IClty of Charlotte/Mecklenberg County, NC. Gametlme Contract #040376, Structure Inc. Contract #040377 and Little Tikes ieicommercial Contract #040378 1
!Contract Term: 5 years; Sept. 17, 2003 to Sept. 16, 2008 with ability to extend for 1 year up to 2 years !
iSolicltation Summary: 14 Invited; 7 responded; ... .......... ......................................!
r'....................................................................................................................................................................................................... ....... . . :
I_ P,E. Supplies I
1Harford County Public Schools, MD. Master Agreement P.E. Supplies 1
jContract Term: 3 years; Oct. 01,2003toSept'u30, 2006 with ability to extend forlyearuptou3yearsuuuu uuuul
. ..... .... .... ..:.;:....~.,AA;..~:..~~~__~~~~~~....:.";..:.--"-"~";..:.-....:.~.~~:.:..:.-:.,~~~._.~~,.:.:.;~'~~~.~_~_~,~~_~~~.~__~~~~~~~_~~~_,~___~__~_M._~
Amendment to Section 2-369 of the City Code Re Procurement
June 9, 2004
Page 4 of 7
EXHIBIT B
U.S. Communities
Q&A
What is U,S, Communities?
U.S. Communities is a nonprofit instrumentality of government that assists public
agencies in reducing the cost of purchased goods through pooling the purchasing power of
public agencies nationwide. This is accomplished through competitively solicited contracts
for quality products through lead public agencies.
How is U.S, Communities funded as a nonprofit instrumentality of government?
The suppliers pay a minimum 1 % administrative fee to participate and this pays for
operating expenses and offsets costs incurred by national and state sponsors.
What are the Key Advantages of U,S. Communities?
Savings:
. No user fees
. Saves time and money
. Frees resources for other public priorities, programs and services
Competitively Solicited:
. Offers competitively solicited government contracts
Nationally Sponsored
. Founded by:
. Association of School Business Officials International (ASBO)
. National Association of Counties (NACo)
. National Institute of Governmental Purchasing (NIGP)
. National League of Cities (NLC)
. United States Conference of Mayors (USCM)
. Supported by National Network of State County & Municipal Associations
Amendment to Section 2.369 of the City Code Re Procurement
June 9, 2004
Page 50f7
Directed by Public Purchasing Professionals
. National Advisory Board of Public Purchasing Professionals
. Guide Program Direction and Select Products
. Initiate and Manage Competitive Solicitations
What are the advantages of participating in U.S, Communities?
. Most favorable public agency pricing
. No cost to participate
. Nationally sponsored by leading associations and purchasing organizations
. Broad range of high quality products
. Aggregates purchasing power of public agencies nationwide
. Managed by public purchasing professionals
Does U,S, Communities have professional public purchasing advisors?
Yes. The Advisory Board members consist of public purchasing professionals from:
. Allegheny County, PA
. City of Charlotte / Mecklenburg County, NC
. Cobb County, GA
. Columbus, OH
. Dallas County, TX
. Denver, CO
. Detroit Public Schools, MI
. Davis Joint Unified School District, CA
. Fairfax County, VA
. Harford County Public Schools, MD
. Hillsborough School District, FL
. Hennepin County, MN
. Houston, TX
. Los Angeles County, CA
. Maricopa County, AZ.
. Miami-Dade County, FL
Amendment to Section 2-369 of the City Code Re Procurement
June 9, 2004
Page 6 of7
. Naperville, IL
. San Antonio, TX
. San Diego County, CA
. Seattle, WA
. Wichita Public Schools, KS.
Can agencies other than public agencies use the program?
Yes, 501 (c)(3) nonprofit agencies providing a service on behalf of a governmental entity
can use the program in addition to counties, cities, special districts, schools, universities
and colleges, towns, villages and state agencies.
ORGANIZATION
National Local Government.
U.S. Communities Government Purchasing Alliance has established a national structure
for local government agencies to make use of their collective purchasing power and to
improve the overall effectiveness of their purchasing processes:
Legal Entity,
U.S. Communities is a nonprofit instrumentality of government formed under U.S. Code,
Title 26, Internal Revenue Code, Section 115. U.S. Communities is incorporated in
California under the Nonprofit Public Benefit Corporation Law for charitable and public
purposes and the State Seal of Incorporation was affixed May 26, 1999.
National Sponsors.
. Association of School Business Officials International (ASBO)
. National Association of Counties (NACo)
. National Institute of Governmental Purchasing (NIGP)
. National League of Cities
. United States Conference of Mayors
Advisory Board,
The U. S. Communities Advisory Board is made up of key government purchasing officials
from across the United States. The Advisory Board provides leadership and overall
direction for the U.S. Communities.
Amendment to Sect/on 2.369 of the City Code Re Procurement
June 9, 2004
Page 70f7
Advisory Board Expectations.
. Each Advisory Board Member is expected to actively:
. Participate in product bids and selection;
. Use selected products;
. Promote the U.S. Communities;
. Participate in policy direction; and
. Share expertise and purchasing innovations
COMPETITIVE SELECTION
U.S, Communities Government Purchasing Alliance employs the following
competitive process in selecting suppliers:
. Advisory Board recommends a product or commodity;
. A lead Advisory Board member prepares a competitive solicitation;
. Solicitation includes language allowing other government agencies to use or
"piggyback" on contract;
. Lead agency and Advisory Board evaluate proposals and complete an award;
. Participating Public Agencies ("PPA") access contract through online registration
with U.S. Communities.
Lead Agency and Advisory Board monitor and evaluate supplier performance.
12
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CITY OF MIAMI BEACH ""-
NOTICE OF PUBLIC HEARINGS ~
NOTICE IS HEREBY given that public hearings will be held by the Mayor and City
Commission of the City of Miami Beach, Florida, In the Commission Chambers. 3rd floor,
City Hall, 1700 Convention Center Drtve, Miami Beach, Florida, on WednlldlV, June 9,
2004, at the times listed below, to consider the following:
at 10:30 I.m.:
AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI BEACH,
ENTITLED "ADMINISTRATION"; BY AMENDING ARTICLE VI THEREOF, ENTITLED
"PROCUREMENT"; BY AMENDING DIVISION 3, ENTITLED "CONTRACT PROCEDURES"; BY
AMENDING SECTION 2-369, ENTITLED "AWARD OF CONTRACT" SAID AMENDMENTS
RESPECTIVELY: 1) PROVIDING THE CITY MANAGER WITH tHE AUTHORITY TO APPROVE
PURCHASES OF COMMODITIES, MATERIALS, SUPPLIES OR OTHER ITEMS ON A
CONTINUING BASIS FROM CONTRACTS AWARDED BY THE U.S. COMMUNITIES
GOVERNMENT PURCHM.ING ALLIANCE; AND 2) PROVIDING THAT PRIOR TO APPROVAL OF
SAID PURCHM.ES FOR COMMODITIES, MATERIALS, SUPPLIES OR OTHER ITEMS ON A
CONTINUING BASIS FROM THE ENmIES, AS SET FORTH IN SECTION 2-369, THE CITY
MANAGER SHALL PREPARE, OR CAUSE TO BE PREPARED, A WRmEN ANALYSIS WHICH
SHALL INCLUDE A STATEMENT AS TO WHY iT IS IN THE CITY'S BEST INTEREST TO
PROCURE COMMODITIES, MATERIALS, SUPPLIES, OR OTHER ITEMS ON A CONTINUING
BASIS UTILIZING THE CONTRACTS FROM THE ENTITIES SET FORTH IN SECTION 2-369;
ALSO PROVIDING FOR REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
Inquiries may be directed to the Planning Department at (305)673-7550.
It 10:40 I.m.:
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING CHAPTER 102, ARTICLE V. OF THE CODE OF THE CITY MIAMI BEACH,
FLORIDA, ENTITLED "OCCUPATIONAL LICENSE TAX", TO DEFINE ADJUDICATED VIOLATION.
TO DEFINE HA81TUAL CONDUCT FOR PURPOSES OF OCCUPATIONAL LICENSE DENIAL
AND/OR SUSPENSION OR REVOCATION, AND DEFINING HABITUAL CONDUCT FOR
PROMOTERS OCCUPATIONAL LICENSE DENIAL AND/OR SUSPENSION OR REVOCATION,
DELETING THE TERM "ACTUAL" IN "ACTUAL THREAT TO PUBLIC HEALTH, WELFARE
AND SAFETY", CLARIFYING THE DEFINITION OF "CITY MANAGER OR HIS DESIGNEE", AND
PROVIDING FOR AN "INDEPENDENT HEARING OFFICER" TO UNDERTAKE HEARINGS IN THE
SUSPENSION OR REVOCATION PROCESS AND PROVIDING FOR FACTORS TO BE
CONSIDERED IN DETERMINING THE LENGTH OF A LICENSE SUSPENSION; PROVIDING FOR
CODIFICATION REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
Inquiries may be directed to the City Manager's Office at (305)673-7D10.
INTERESTED PARTIES are Invited to appear at this mee1lng, or be represented by an
agent, or to express their views In wrttlng addressed to the City Commission, c/o the City
Clerk, 1700 Convention Center Driva, 1 st Floor, City Hall, Miami Beach, Florida 33139.
Copies of these ordinances are available for public inspection during normal business
hours In the City Clerk's Office, 1700 Convention Center Drive, 1st Floor, City Hall, Miami
8each, Florida 33139. This meeting may be continued and under such clrcumatances
additional legal notice would not be provided.
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Robert E. Parcher, CIty Clerk
City of Miami Beach
Pursuant 10 Seclian 286.0105, Fla. Stat. the City hereby advises the public tI1at II a person decides 10 appeal an,
decisltm made by the City Commlsston mth respect to any mattel' consldered at its meeting or Its hearing, such person
must ensure that a verbatim record of the proceedIngs is made, which record Includes the testimony .nd evidence
upon which the appeal Is to be based. This ootice does not constitute consent by the City for the introduction or
admIssion of otherwise inadmissible or irrelevant evidence. nor does It authorize challenges or appeals nol otherwise
allowed by law.
To request this material In accessible format. .ign language Interureters, Information on actsss fot' pnons wUh
dIsabilitIes, and/or any accommodatIon to review any document or participate In any city-sponsored proceeding, please
conlacI305.604.2489 (1ioicel. 3OS.673-7218(TTY) five days In advance to Inlliate your request. m U9Bf5 may alsa
call 711 lFloritla Relay Service).
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