Amendment No. 1
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
AMENDMENT NO.1
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF MIAMI
BEACH, FLORIDA AND CH2M Hill, INC., FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES FOR THE RIGHT-OF-WAY INFRASTRUCTURE
IMPROVEMENTS PROGRAM NEIGHBORHOOD NO.8 - BAYSHORE AND SUNSET ISLANDS.
This Amendment No.1, dated as of P~IIf~ If) , 2003, to that certain Agreement, dated May
16, 2001, captioned: Agreement between the City of Miami Beach and CH2M Hill for Professional
Landscape Architectural and Engineering Services for the Right-of-Way Infrastructure
Improvements Program Neighborhood No.8 - Bayshore and Sunset Islands, by and between the
City of Miami Beach, Florida (CITY) and CH2M Hill. (CONSULTANT) for Professional Services
associated with the performance of Design I Bid I Award and Construction Management Services
within the Bayshore and Sunset Islands neighborhood for a not-to exceed fee of $1,913,302.
RECITALS
WHEREAS, the Agreement provides for planning services with select reimbursables for the
Bayshore neighborhood (Project); and
WHEREAS, the planning effort completed under the scope of the original Agreement resulted in the
recommendation that four separate and distinct Bid Packages; (Bid Package A: Central Bayshore
ROW Improvements, Bid Package B: Lower Bay Road ROW Improvements, Bid Package C: Lake
Pancoast ROW Improvements, and Bid Package D: Sunset Island ROW Improvements), be
designed, bid, awarded and constructed; and
WHEREAS, Professional Engineering services for the design, bid, award and construction
management of certain improvements are required within the Bayshore neighborhood that were not
included within the fee awarded under the original Agreement and scope of services, but are now
required to move the implementation of the ROW Project forward.
1. ABOVE RECITALS
The'"3bove recitals are true and correct and are incorporated as a part of this First Amendment.
2. MODIFICATIONS
The Agreement is amended as follows:
Schedule A entitled Scope of AlE Consultant Services, is amended as follows:
a) Task 2.1 - Field Verification of Existing Conditions: Under the Schedule heading,
REPLACE "60 working days" with "110 working days",
b) Task 2.3 - Design I Constructability Review: Under the Deliverables heading, DELETE in
its entirety and REPLACE with the following:
"Deliverables: - Attend meetings with CITY and PROGRAM MANAGER staff to review
Amendment No. 1 (Draft from Vidal to CIP 10-27-031 A 1 - 1
. .
and discuss design, con structa bility and construction sequencing comments as follows:
. CONSULTANT shall attend Design Review Meetings at the 30%, 60% and 90%
design completion stage milestones. Separate meetings will be held for each Bid
Package. These meetings shall be separate and distinct from Constructability
Review and/or Construction Sequencing meetings.
. CONSULTANT shall attend Constructability Review Meetings, separate from
Design Review Meetings, at the 60% and 90% design completion stage
milestones. These meetings shall be separate and distinct from Design Review
and/or Construction Sequencing meetings.
. CONSULTANT shall attend one (1) construction-sequencing meeting per Bid
Package to be held at approximately the 90% design completion stage
milestone. These meetings shall be separate and distinct from Design Review
and/or Constructability Review meetings."
c) Task 2.6 - Document Revisions: ADD the following at the end of the existing paragraph:
"The amounts noted for this Task in the fee schedule shall be applied on an as-needed
basis, subject to CITY approval. Unused amounts shall be credited back to CITY at the
completion of the Project. The CONSU L T ANT shall advise the PROGRAM MANAGER
in writing when this total is near 90% expended so that the CITY may make
arrangements for the issuance of requisite authorizations to the CONSUL T ANT to fund
additional fees so that services remain uninterrupted."
d) Task 2.7 - Permitting Reviews: Under the Deliverables heading, DELETE the item that
states "Attend Meetings with CITY and PROGRAM MANAGER staff to review and
discuss permitting status" and REPLACE it with the following:
" _ Procure requisite permits from all jurisdictional agencies as required. Note that in
this effort, the CITY will furnish CONSULTANT with applicable permit fees.
_ Attend up to three (3) meetings per Bid Package with the CITY and / or
PROGRAM MANAGER to review permit documents with applicable CITY review /
regulatory agencies, including but not limited to the Fire, Planning, Public Works
and Building Departments. In addition, under this effort, the CONSULTANT shall
prepare requisite applications and presentation materials, and present such
materials to scheduled meetings of the Historic Preservation Board and/or Design
Review Board for each Bid Package, as applicable."
e) Task 2.8 - Consultant QAlQC of Design Documents: After the main paragraph, ADD a
Deliverables heading, that states "Attend up to two (2) Meetings per Bid Package with
CITY and PROGRAM MANAGER staff to review and discuss QAlQC issues as deemed
necessary by the CITY."
f) Task 4.1 - Pre-Construction Conference: Under the Deliverables heading, DELETE the
item that states "Attend participate in pre-construction conferences" and REPLACE it
with the following:
" _ Attend one (1) pre-construction conference per Bid Package."
Amendment No.1 (Draft from Vidal to CIP 10-27-031 A 1 - 2
, .
g) Task 4.2 - Weekly Construction Meetings: Under the Deliverables heading, DELETE the
item that states "Attend and participate in weekly progress meetings with Contractors"
and REPLACE it with the following:
" _ Attend and participate in weekly meetings with the CITY, PROGRAM MANAGER
and CONTRACTOR. The CONSULTANT's representative at these weekly
meetings shall be a senior person fully capable and empowered to make
decisions and provide direction on issues which require the CONSULTANT to
provide clarification to its contract documents, or as may be necessary to address
adjustments due to actual field conditions, or otherwise as project requirements
may dictate.
_ For the purposes of this scope of services, weekly meeting attendance by the
CONSULTANT shall be based on the following:
. Bid Package A: Up to one hundred and four (104) weekly meetings
. Bid Package B: Up to fifty-two (52) weekly meetings
. Bid Package C: Up to fifty-two (52) weekly meetings
. Bid Package 0: Up to thirty-nine (39) weekly meetings
_ The amounts noted for this Task in the fee schedule shall be applied on an as-
needed basis, subject to CITY approval. In addition, the CONSULTANT shall
advise the PROGRAM MANAGER in writing when any of these totals are near
90% expended so that the CITY may make arrangements for the issuance of
requisite authorizations to the CONSULTANT to fund additional fees so that
services remain uninterrupted."
h) Task 4.3- Requests for Information / Contract Document Clarifications (RFls / CDCs):
ADD the following items after the existing item under the heading entitled
"Deliverables":
" _ For the purposes of this scope of services, the CONSULTANT shall be assumed
to be required to issue or respond to an RFls / CDCs at the average rate of one
(1) item per week per Bid Package for the following totals:
. Bid Package A: Up to one hundred and four (104) RFls / CDCs
. Bid-Package B: Up to fifty-two (52) RFls / CDCs
. Bid Package C: Up to fifty-two (52) RFls / CDCs
. Bid Package 0: Up to thirty-nine (39) RFls / CDCs
_ The CONSULTANT shall advise the PROGRAM MANAGER in writing when any
of these totals are near 90% expended so that the CITY may make arrangements
for the issuance of requisite authorizations to the CONSULTANT to fund
additional fees so that services remain uninterrupted."
i) Task 4.4- Requests for Changes to Construction Cost and/or Schedule: ADD the
following items after the existing items under the heading entitled "Deliverables":
" _ For the purposes of this scope of services, the CONSULTANT shall be assumed
to be required to prepare, coordinate and participate in one (1) meeting per month
Amendment NO.1 (Draft from Vidal to CIP 10-27-031 A 1 - 3
on average per Bid Package, to process change orders for the following totals:
. Bid Package A: Up to twenty-four (24) change orders
. Bid Package B: Up to twelve (12) change orders
I..
. Bid Package C: Up to twelve (12) change orders
. Bid Package D: Up to nine (9) change orders
_ The CONSULTANT shall advise the PROGRAM MANAGER in writing when any
of these totals are near 90% expended so that the CITY may make arrangements
for the issuance of requisite authorizations to the CONSULTANT to fund
additional fees so that services remain uninterrupted."
j) Task 4.5- Processing of Shop Drawings: ADD the following items after the existing item
under the heading entitled "Deliverables":
" _ For the purposes of this scope of services, the CONSULTANT shall be assumed
to process the following total of shop drawings:
. Bid Package A: Up to one hundred and ten (110) shop drawing submittals
. Bid Package B: Up to fifty-five (55) shop drawing submittals
. Bid Package C: Up to forty-five (45) shop drawing submittals
. Bid Package D: Up to forty (40) shop drawing submittals
_ The CONSULTANT shall advise the PROGRAM MANAGER in writing when any of
these totals are near 90% expended so that the CITY may make arrangements for
the issuance of requisite authorizations to the CONSULTANT to fund additional
fees so that services remain uninterrupted."
k) Task 4.6- Field Observation Services: DELETE the existing item under the heading
entitled "Deliverables" and REPLACE it with the following:
" _ For the purposes of this scope of services, the CONSULTANT shall be assumed
to provide the following specialty site visits, at CITY and/or PROGRAM
MANAGER request:
. Bid Package A: Up to five (5) specialty site visits
. Bid Package B: Up to three (3) specialty site visits
. Bid Package C: Up to three (3) specialty site visits
. Bid Package D: Up to one (1) specialty site visit
_ The CONSULTANT shall advise the PROGRAM MANAGER in writing when any
of these totals are near 90% expended so that the CITY may make arrangements
for the issuance of requisite authorizations to the CONSULTANT to fund additional
fees so that services remain uninterrupted."
I) Task 4.7- Project Closeout: DELETE the existing item under the heading entitled
"Deliverables" and REPLACE it with the following:
Amendment No.1 (Draft from Vidal to CIP 10-27-031 A 1 - 4
" _ For the purposes of this scope of services, the CONSULTANT shall be assumed
to attend and assist in the development of a "punch list" for one (1) substantial
completion and one (1) final completion walk-through for each Bid Package, at
CITY and/or PROGRAM MANAGER request."
m) Task 6.3- Surveying: ADD a heading under the exiting paragraph entitled
"Deliverables" and note the following:
" Deliverables - For the purposes of this scope of services, the CONSULTANT shall
be assumed to provide surveys in full compliance with Task 2.1 requirements for
the following corridor length:
. Bid Package A: Up to thirty-five thousand (35,000) linear feet of roadway
. Bid Package B: Up to six-thousand one hundred (6,100) linear feet of roadway
. Bid Package C: Up to two-thousand six hundred (2,600) linear feet of roadway
. Bid Package D: Up to nineteen thousand (19.000) linear feet of roadway
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged, and shall remain in force
and effect.
4. RATIFICATION
The CITY and CONSULTANT ratify the terms of the Agreement, as amended, as modified by
this Amendment No.1.
Amendment No.1 (Draft from Vidal to CIP 10-27-031 A1 - 5
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to be executed in
their names by their duly authorized officials as of the date first set forth above.
ATTEST
~ rCu~
C CLERK
WITNESS
iL-'t~n
IVY S;gnature
dR.q.e ~ ('..~ c:,1
Print Name
CH2M Hill
*~
!i~~S.ShOl(~ ~~
rint Name and title
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
tft1 ~
City Attome~
I J.-~ If~ C/j
, Date
Amendment NO.1 (Draft from Vidal to CIP 10-27-031 A 1 - 6
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__ CH2MHILL
.....'
CH2M HILL
Hillsboro Executive Center North
800 Fairway Drive
Suite 350
Deerfield Beach, FL 33441-1831
Tel 954.426.4008
Fax 954.698.6010
November 25, 2003
Mr. George Chartrand, Assistant Director
Capital Improvement Projects Office
77717th Street
Miami Beach, FL 33139
Subject: Neighborhood 8 - Bayshore Community and Sunset Islands
Dear George:
On Wednesday, November 19,2003, we spoke regarding CH2M HILL's proposal to
continue work for the Neighborhood 8 - Streetscape Beautification Project. We had
previously submitted a proposal to extend our current activities through the design, bid,
and construction phases (Tasks 2, 3, and 4), In our discussion last week, you informed me
that the General Obligation Board Oversight Committee raised issues with our proposal and
had requested that you contact us regarding our fee.
CH2M HILL has worked diligently in evaluating this scope of work for the past 12 months.
We have met with the City on numerous occasions and have submitted three separate
proposals to continue this project. We have also evaluated, reviewed and revised this scope
and budget in many different ways and at various levels within our company.
The scope and fee submitted on October 13, 2003, is our best estimate of the tasks that need
to be completed and the costs associated with the completion of those tasks. This scope and
fee estimate is based on our experiences with Neighborhood 3 (Normandy Shores), the
planning effort (Task 1) for this specific project, and over 10 years working for the City of
Miami Beach. With this experience considered, our proposal submitted on October 13, 2003,
remains as our best estimate to complete the work.
We value our relationship with the City of Miami Beach and look forward to working with
you on the successfutcompletion of this important project. If you have any questions please
call me at (954) 426-4008.
Sincerely,
CH2M HILL
Rick Olson, P.E.
Oient Service Manager
DFB31 0036961405.docj 033300015
c: Bryan McDonaldjCH2M HILL
Grethe McLaughlinjCH2M HILL
Tim Sharp/CH2M HILL
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