HomeMy WebLinkAbout2004-25602 Reso
RESOLUTION NO. 2004-25602
~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
THE ADDITION OF PLANNING, DESIGN, SURVEYING AND
PERMITTING SERVICES, IN THE AMOUNT OF $139,730.54,
FOR THE INDIAN CREEK GREENWAY PILOT PROJECT,
AS AMENDMENT NO.1 TO THE SCOPE OF SERVICES OF
THE AGREEMENT, DATED MAY 16, 2001, WITH EDAW,
INC., FOR THE OCEANFRONT RIGHT OF WAY
IMPROVEMENT PROJECT.
WHEREAS, on May 16, 2001, the Mayor and City Commission adopted Resolution
No. 2001-24384, authorizing an agreement between the City and EDAW, Inc. for
professional services for the Oceanfront Neighborhood Right-of-Way Project (Project) for a
not to exceed fee of $307,690 (The Agreement); and
WHEREAS, EDAW, Inc. has served as the Architectural/Engineering (AlE) firm for
the Project, and as part of this function, has performed preliminary planning services for
conceptual design of the proposed Indian Creek Greenway Project; and
WHEREAS, the City desires to develop a portion of the Indian Creek Greenway to
illustrate a demonstration, or 'pilot' project to the community; and
WHEREAS, Amendment No. 1 to the scope of services of the Agreement with
EDAW, Inc. for the Project, attached hereto as Exhibit "A", would develop the design for
the Indian Creek Pilot Project, as shown in the map attached hereto as Exhibit "C"; and
WHEREAS, the total requested fee of $139,730.54, as detailed in Exhibit "B" has
been evaluated by the City's Program Manager, Hazen & Sawyer, and has been
negotiated by CIP Office Staff with EDAW, Inc.; and
WHEREAS, funding, in the amount of $139,730.54, is available from GO Bond
Funds Series 1999; and
WHEREAS, on June ih, 2004, the General Obligation Oversight Committee voted to
recommend that the City Commission Approve Amendment No.1 to the Agreement; and
WHEREAS, the Administration recommends approving Amendment No. 1 to the
Agreement.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute the attached
Amendment No.1, to the current Professional Services Agreement between the City and
EDAW, Inc.; said Agreement in the amountof$139,730.54, for planning, design, surveying
and permitting services, for the Indian Creek Greenway Pilot Project.
PASSED AND ADOPTED this 7th day of July, 2004.
A~E&:~ f~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ 7rr-rJ'f
~Da18
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving the addition
of Planning, Design, Surveying and Permitting Services, for the Indian Creek Greenway Pilot Project, as
Amendment NO.1 to the scope of services of the Agreement dated May 16, 2001 with EDAW, Inc., for the
Oceanfront Riqht of Way Improvement Proiect, in the amount of $139,730.54.
Issue:
Shall the City award Additional Services to EDAW, Inc., for the Indian Creek Greenway Pilot Project, in the
amount of $139,730.54, as an amendment to the Oceanfront Right of Way Improvement Project AlE
agreement?
Item Summary/Recommendation:
On May 16, 2001, the Mayor and City Commissioners adopted Resolution No. 2001-24384 authorizing an
Agreement between the City and EDAW, Inc. for professional services for the Oceanfront Right-of-Way
Improvement Project for a not to exceed fee of $307,690. The award of this present amendment to
EDAW's original contract for the Oceanfront Neighborhood would develop the design of the Indian Creek
Greenway further for an initial phase, or "Pilot" area of the project, from approximately 24th Street (Liberty
Avenue and Collins Canal) to 29th Street. This scope is not currently included in EDAW's scope for the
Oceanfront Neighborhood. The total requested fee is $139,730.54. This fee has been evaluated by the
Program Manager, and CIP Office Staff, and the latter has negotiated with EDAW, Inc. for the final amount.
On June 7, 2004, the General Obligation Bond Oversight Committee voted to recommend that the City
Commission award this amendment. The Administration recommends approving the additional design
services to enable EDAW, Inc. to perform services for the initial phase of the Indian Creek Greenway
Proiect.
Adviso Board Recommendation:
On June 7, 2004, the General Obligation Bond Oversight Committee voted to recommend that the City
Commission award this amendment.
Financial Information:
Finance Dept.
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin :
Mauro A. Burgio, Senior Capital Projects Coordinator
AGENDA ITEM
DATE
(2,C
I-l-t)~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: July 07, 2004
Members of the City Commission
Jorge M. Gonzalez ~ V- L~
City Manager U l)
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE ADDITION OF
PLANNING, DESIGN, SURVEYING AND PERMITTING SERVICES IN THE
AMOUNT OF $139,730.54, FOR THE INDIAN CREEK GREENWAY PILOT
PROJECT, AS AMENDMENT NO.1 TO THE SCOPE OF SERVICES OF
THE AGREEMENT DATED MAY 16, 2001, WITH EDAW, INC., FOR THE
OCEANFRONT RIGHT OF WAY IMPROVEMENT PROJECT; ALL AS
MORE PARTICULARLY DESCRIBED IN EXHIBIT 'A', THE SCOPE OF
SERVICES; EXHIBIT 'B', THE FEE DETAIL; AND EXHIBIT 'C', THE
GEOGRAPHIC AREA OF THE ABOVE MENTIONED PROJECT.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution_
FUNDING
Funds are available from General Obligation Bond funds for the Oceanfront Right of Way
Improvement Project, the Indian Creek Greenway Project, and the Shoreline and Seawall s
Project.
ANALYSIS
On May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001-24384
authorizing an agreement between the City and EDAW, Inc. for professional services for
the Oceanfront Neighborhood Right-of-Way Project for a not to exceed fee of $307,690.
On May 29, 2002 the Mayor and City Commission adopted Resolution No. 2002-24878,
approving the Basis of Design Report (BOOR) defining the funded capital improvements to
be implemented in the neighborhood.
The Indian Creek Greenway is envisioned as a pedestrian corridor on the eastern side of
Indian Creek with native landscaping, hard surface features, street furnishings and
pedestrian level lighting. The limits of the Greenway extend from Liberty Avenue at the
base of Lake Pancoast to 63rd Street. The Greenway Project will connect other alternative
pedestrian paths within the City such as the Beachwalk, North Beach Recreational
Corridor, Collins Canal and bicycle paths, into a citywide system of linkages from North to
City Commission Memorandum
July 7, 2004
Indian Creek Greenway AlE Services
Page 2 of 3
South Beach. This is not currently included in the Oceanfront Right of Way Improvement
Project scope.
During the summer of 1999, EDAW Inc., through its Summer Student Program, performed
preliminary planning services and developed a conceptual design for the Greenway.
During the initial planning effort, project design issues were identified such as available
uplands to support project construction and the lack of property ownership of a significant
number of land parcels. EDAW developed three design concepts to accommodate the
construction of the project. Lack of property ownership of the project area prevents the
City from acquiring future grant funds for the project as well as prevents the CIP Office
from fully executing a Design Phase for the Greenway.
The following sources have been identified to provide initial funding for the Indian Creek
Greenway Project:
Project Description
Indian Creek Greenway
Shoreline Restoration/Rehabilitation
Indian Creek Greenway Overlooks
(from Oceanfront Neighborhood
funding)
Total Identified I Available Funding
Funding Source
General Obligation Bond
General Obligation Bond
General Obligation Bond
Amount
$300,000
$375,000
$150,000
$825,000
In order to meet available funding and to further community support, the City desires to
develop a portion of the Indian Creek Greenway to illustrate a demonstration project to the
community. This proposed amendment would develop the design further for an initial
phase, or "Pilot" area of the project from approximately 24th Street (Liberty Avenue and
Collins Canal) to 29th Street, as shown in Exhibit 'C'. This will provide a linkage between
the Cultural Campus and the 29th Street footbridge.
The full scope of services for this pilot project is attached as Exhibit 'A'. The scope
includes the following main tasks:
· Establishing existing conditions of the project area.
· Performing a topographic survey of the project limits from the west side of the Indian
Creek Waterway to the east side of the Indian Creek Drive right of way.
· Performing a hydrographic survey of the Indian Creek Waterway within the Project
Limits.
· Performing an environmental resources inventory of the Indian Creek Waterway.
· Meeting with the appropriate regulatory agencies to present the project and discuss
regulatory agency requirements.
· Finalizing the conceptual design of the Indian Creek Greenway to establish project
budget for a funded and unfunded design alternative.
City Commission Memorandum
July 7, 2004
Indian Creek Greenway AlE Services
Page 3 of 3
Initial reconnaissance level estimates approximate the value ofthis initial construction effort
at $1 ,500,000. Factors affecting construction costs include, seawall rehabilitation repairs,
submerged lands use, and the complexity of constructing through a narrow right of way,
which may require cantilevering the greenway over canal waters. The construction cost
estimate does not include the expenses to acquire property and I or development rights.
Though the City owns certain sub-areas, parking lots and street ends within the proposed
project limits, there are still a number of unsecured parcels within the Demonstration
Project area.
Due to EDAW's familiarity with the Indian Creek Greenway project, and their current work
on the adjacent Oceanfront Right of Way Improvement Project, the City asked EDAW to
develop a project approach focused on defining the existing condition of the Indian Creek
Greenway project area. To this end, EDAW has presented an additional services proposal
to the City to secure both topographic and hydrographic surveys and an environmental
resources inventory on the Demonstration Project area.
The total requested fee is $139,730.54 and it is detailed in Exhibit "B". This fee has been
evaluated by Program Managers Hazen and Sawyer and the CIP Office Staff, and the
latter has negotiated with EDAW, Inc. for the final amount.
Conclusion
On June 7,2004, the General Obligation Oversight Committee voted to recommend that
the City Commission award this amendment. The Administration also recommends
approving the additional design services to enable EDAW, Inc. to perform services for this
project.
T:\AGENDA\2004\JuI0704\Consent\EDAW Oceanfront Amt#1 for Indian Creek - MEMO.doc
Exhibit 'A 1
Scope of Services
Indian Creek Greenway
Background
EDAW, Inc., during the summer of 1999, performed preliminary planning services and
developed a conceptual design for a pedestrian friendly I recreational corridor along the east
limits of the Indian Creek Waterway. This corridor entailed the construction of a pedestrian I
recreational corridor with hard surface features, native landscaping, street furnishings and
pedestrian level lighting. The limits of the Indian Creek Greenway were to extend from 23rd
Street to 63rd Street and connect the Atlantic Greenway project to the North Beach
Recreational Corridor. This project would essentially become the linkage between the South
and North Beach regions.
During the initial planning effort, project design issues were identified such as the lack of
property ownership and available uplands to support project construction. EDAW developed
three design concepts to accommodate the construction of the project within those areas
preliminarily identified as insufficient to accommodate construction. The City has approached
certain property owners to discuss the use of non-City owned property and has had limited
success. securing the necessary approvals to construct the project. Another project team
dilemma consists of the availability of uplands to support construction of the Greenway's ideal
corridor width. Alternatives to extend the Greenway corridor into State Submerged lands have
been preliminarily investigated and require further definition with the regulatory agencies. In an
effort to implement the Greenway project, the City has identified the following funding sources:
Project Description Funding Source Amount
Indian Creek Greenway General Obligation Bond $300,000
Shoreline Restoration I Rehabilitation General Obligation Bond $375,000
Indian Creek Greenway Overlooks General Obligation Bond $150,000
Total Identified I Available Funding $825,000
The City desires to prepare construction documents for a portion of the Indian Creek
Greenway to illustrate a demonstration project to the community. Therefore, it has been
discussed to develop the design further for an initial phase of the project from approximately
the south limit of lake Pancoast and Indian Creek Drive to just north of the 29th Street
pedestrian bridge. This will provide a linkage between the Cultural Campus and the 29th Street
pedestrian bridge. Initial reconnaissance level estimates reflect that the value of this initial
construction effort will exceed the total identified I available funding. It is understood that the
City owns certain sub-areas, parking lots and street ends within the proposed project limits.
Factors affecting construction costs include: seawall rehabilitation repairs, submerged lands
use and conceptual design refinement I permittability. It is therefore contemplated that the
following project approach be followed in an effort to further define project scope requirements:
EDAW Oceanfront Amt#1 for Indian Creek - EXHIBIT 'A' A - 1
· Design team to establish the existing condition of the project area.
· Perform a topographic survey of the project limits from the west side of the Indian Creek
Waterway to the east side of the Indian Creek Drive I Collins Avenue right-of-way.
· Perform a hydrographic survey of the Indian Creek Waterway within the Project Limits.
· Perform an environmental resources inventory of the Indian Creek Waterway.
· Meet with the appropriate regulatory agencies to present project description and discuss
regulatory agency requirements.
· Finalize conceptual design of the Indian Creek Greenway to establish project budget for a
funded and unfunded design alternative.
Once the conceptual design has been finalized and project-funding requirements are
established, detail design I permitting can proceed. The Indian Creek Greenway - Phase I
project construction will commence after all property acquisitions have been secured in the form
of an easement and I or outright ownership. It is anticipated that the City's Asset Management
Division will assist key stakeholders I City leaders in the acquisition of property required to
support project construction on a parallel timeline to this pre-design effort.
Time of completion for this Project shall be 450 calendar days from the issuance of the Notice to
Proceed.
Task 5.1.1 - Data Collection:
The CONSULTANT will compile readily available data relative to existing conditions within the
proposed Project area. The CITY will provide all available data from their office. This city-
provided data will include existing surveys of the proposed Project area and connector streets
(including utilities and other as-built surveys), names of property owners, plans for street and
other local improvements, and aerial photographs and maps, if available. The CONSULTANT
will prepare a Preliminary Base Map using available surveys, construction plans, and aerial data,
as referenced herein. This Preliminary Base Map will be suitable for overlaying and reviewing
conceptual design plans prior to completion of the primary project surveys. The Preliminary Base
Map will also serve to confirm the additional data that must be obtained for the final base map
and can be utilized for the subsequent planning I pre-design effort.
Deliverables:
Review existing I available data.
Prepare Preliminary Base Map.
Deliver five (5) sets of preliminary base maps to PROGRAM MANAGER
with accompanying electronic files.
Schedule:
Within 60 calendar days after Notice to Proceed issuance.
Page 2 of 11
MB: 4006C002.doc
A-2
Task 5.1.2 - Proiect Kick-off Meetina:
The CONSULTANT will conduct one (1) kick-off meeting with the PROGRAM MANAGER and
CITY staff to review available surveys, preliminary conceptual plan documents and permitting
requirements. Preliminary project goals, timelines, and budgets will be discussed. Based on this
meeting, the CONSULTANT will schedule a Site Reconnaissance Visit.
Oeliverables:
Schedule:
Prepare and attend Project Kick-off Meeting.
Within 15 calendar days after Task 5.1.1 completion.
Task 1.3 - Site Reconnaissance Visit:
The CONSU L T ANT will schedule and attend one (1) visit of the Project site to observe existing
conditions, identify potential design opportunities and challenges, and photograph relevant
features and areas of interest. The Site Reconnaissance Visit will also serve to preliminarily
evaluate the condition of existing shoreline armoring structures, opportunities for development of
additional features in or over the water, and any potential impact of planned I ongoing Florida
Department of Transportation (FOOT) works to the Project. The feasibility and layout of
proposed structures (walkways, view corridors, landscaping, water overlooks I mini-parks,
shoreline stabilization and planting, lighting, signage, etc.) will be reviewed.
Oeliverables:
Schedule:
Prepare and attend Site Reconnaissance Visit.
Within 15 calendar days after Task 5.1.2 completion.
Task 5.1.4 fa) - Field Verification of Existina Conditions - Upland:
CONSULTANT shall perform a detailed topographic survey of the existing right-of-way and other
upland areas to be impacted by construction activities under the scope of this project. The
survey shall be performed by a Certified Land Surveyor in the State of Florida and shall meet the
minimum technical standards identified in Chapter 61G17-6, FAC. All survey files shall be
prepared in AutoCAD (version 14 or higher) format with a layering system as identified by
PROGRAM MANAGER. As a minimum, the survey shall address the following:
· Topographic survey shall consist of establishing a baseline with 1 DO-foot stations, and
identify right-of-way monuments and sectionalized land corners. Baseline of survey shall be
tied into the right-of-way and sectionalized land monuments. Right-of-way information shall
be obtained from available records by CONSULTANT.
· CONSULTANT shall set benchmarks at convenient locations along the corridor to be used
during both the design and construction phases of the project. As a minimum, permanent
benchmarks shall be set at 1 ,ODD-foot intervals along the alignment. CONSULTANT shall
tie-in at least two existing govemment County monuments to vertical circuit and shall take
cross sections at 1 DO-foot intervals along the project corridor. The benchmarks shall be
derived from existing government benchmarks and be carried into the proposed system
using Second Order, Class II procedures. A full listing of benchmark locations shall
accompany the survey data.
Page 3 of 11
MB: 4006C002.doc
A-3
· Cross section elevations shall define all grade breaks such as intersections, swale, edge of
pavement, pavement centerline, curb and gutter, edges of sidewalk, driveway connections,
right-of-way line, edge of a 10 foot right-of-way offset, encroachments (both natural and built-
in), etc.
· CONSULTANT shall locate and identify all the existing surface improvements / topographic
features that are visible along the corridor, such as the following:
· existing valve boxes, water / electrical meter boxes, electrical pull boxes, telephone /
cable risers, fences, hydrants, etc.
· aboveground and underground utilities, invert elevations of accessible underground
utilities (including Indian Creek outfalls), wood / concrete utility poles, culverts,
guardrails, pavement limits, headwalls, end walls, manholes, vaults, mailboxes,
driveways, side streets, trees, landscaping, traffic signage and any other noted
improvements. Survey shall identify fence material/height, landscaping plant
materials and driveway construction materials. Palms / tree species shall be
identified. Shrubs and / or understory shall be identified by illustrating the outline /
boundary of the referenced materials.
· Corridor to be surveyed includes the following Project Limits:
South Limit - approximately the south limit of Lake Pancoast
West Limit - west water's edge / bulkhead of Indian Creek Waterway
North Limit - approximately 200 feet north of 29th Street north right-of-way
East Limit - east right-of-way of Indian Creek Drive / Collins Avenue
· Survey limits shall include the entire project limits and an additional overlap of 10 feet on
either side of the Project Limits, or as noted above, whichever is more extensive.
· Survey / base map shall be prepared in AutoCAD version 14.0 or higher and submitted in an
electronic medium with three signed and sealed copies on 22-inch by 34-inch bond paper to
the CITY. CAD mapping shall be performed to a scale of 1:1 in the World Coordinate
System. Text size shall be 100 leroy for a final product at 1 =20 units.
· Indicate geometry of perimeter private property plats (inclusive of fences, landscaping and
driveways) within the above-referenced project limits.
Upon completion of the survey, CONSULTANT shall forward the same to the following agencies
with a request to mark / identify their respective utilities on the survey base map.
CONSULTANT shall coordinate this effort with each agency in an effort to identify the location of
all underground utilities. CONSULTANT shall incorporate utility owner markups / edits into its
survey base map file. CONSULTANT shall contact the following entities and request that they
each verify locations of their existing improvements in the affected areas:
. Florida Power and Light
. BellSouth
· Miami-Dade Water and Sewer Authority
Page 4 of 11
MB: 4006C002.doc
A-4
. Charter Communications
. Natural Gas
. Others as deemed necessary
Deliverables:
Perform forensic work as noted.
Prepare and deliver five (5) signed and sealed hardcopies of the survey to
PROGRAM MANAGER plus an additional ten (10) signed and sealed
copies for permitting purposes.
Schedule:
Within 90 calendar days after Task 1.3 completion.
Task 5.1.4 (b) - Field Verification of Existina Conditions - Marine:
CONSULTANT shall perform a detailed hydrographic survey of the existing waterway areas
identified within the Project Limits identified in Task 1.4 (a) under the scope of this project. All
survey files shall be prepared in AutoCAD (version 14 or higher) format with a layering system
as identified by PROGRAM MANAGER. As a minimum, the survey shall address the following:
. Hydrographic survey shall consist of cross sections at 100-foot intervals along the project
corridor to identify the features of the Indian Creek Waterway from the east top of shoreline
slope/bulkhead to the west top of shoreline slope/bulkhead
. At a minimum, Indian Creek Waterway bottom elevations should be taken every 10 feet
along each cross section. Additional elevations shall be established near the existing
outfalls located south of 24th, 2ih and 29th Streets in an effort to establish the available water
depth in the vicinity of the outfalls. Mean low and high water elevations shall also be
established.
· The hydrographic survey will cover the Project Limits noted herein and will be tied
horizontally and vertically to the upland topographic survey.
Deliverables:
Perform forensic work as noted.
Prepare and deliver five (5) signed and sealed hardcopies of the survey to
PROGRAM MANAGER plus an additional ten (10) signed and sealed
copies for permitting purposes.
Schedule:
Within 90 calendar days after Task 5.1.3 completion.
Task 5.1.4 (c) - Field Investigation of Existing Seawall I Benthic Community:
CONSULTANT shall retain the services of a marine resources biologist to identify the extent of
native seagrass, corals or other marine resources within the Indian Creek Waterway that may
require consideration during the design, permitting and construction phase. CONSULTANT
shall also obtain the services of an engineer-diver to investigate the condition of the existing
Page 5 of 11
MB: 4006C002.doc
A-5
seawall and document conditions with an underwater video camera / digital still photography.
The intent of this investigation is to determine whether the existing steel sheet piles are corroded
below the water line and if the replacement structures can be designed to facilitate shoreline
stabilization. Existing bulkheads or revetments will be designed to incorporate any of the
structurally sound elements of the existing structures, as appropriate. It is understood that
barnacles and encrustations may preclude or obscure the underwater investigation.
Deliverables:
Schedule:
Perform forensic work as noted.
Prepare and deliver technical memorandum outlining findings /
conclusions to PROGRAM MANAGER.
Within 90 calendar days after Task 5.1.3 completion. (Note: seagrass survey
should be completed during the federally-established May to August growing
season).
Task 5.1.5 - Final Base Map: CONSULTANT shall develop detailed design base maps for the
project including and combining the data collected in Tasks 5.1.1, 5.1.4a, 5.1.4b, and 5.1.4c.
The maps shall include an overall key map and partial plans scaled at 1-inch equals 20 feet.
CONSULTANT shall prepare final base maps based on the information gathered herein.
Copies of base maps shall be distributed to CITY and PROGRAM MANAGER, and will be used
for Tasks 5.1.8 and 5.1.10.
Deliverables:
Schedule:
Perform forensic work as noted to develop final base maps.
Deliver five (5) sets of final base maps to PROGRAM MANAGER with
accompanying electronic files.
Within 30 calendar days after Task 5.1.4 completion.
Task 5.1.6 - Permittina Reauirements:
CONSULTANT shall review Chapter 373 of the Florida Statutes, Chapters 40E-4, -40, and -400
of the Florida Administrative Code, and the South Florida Water Management District (SFWMD)
"Basis of Review" for projects in jurisdictional waters. CONSULTANT shall also review the U.S.
Army Corps of Engineers (ACOE) and Miami-Dade County Department of Environmental
Resources Management (M-DDERM) regulations to confirm the extent and nature of their
jurisdiction over proposed shoreline (marine) improvements. CONSULTANT recognizes that
existing remnants of revetments / bulkheads currently in Indian Creek Waterway may pose a
unique permitting strategy for the CITY to pursue. CONSULTANT shall confer with regulatory
agency representatives to confirm its understandings of permitting requirements.
Deliverables:
Schedule:
Deliver technical memorandum outlining CONSULTANT's findings /
conclusions to PROGRAM MANAGER.
Within 30 calendar days after Task 5.1.5 completion.
Task 5.1.7 - Geotechnicallnvestiaations:
Page 6 of 11
MB: 4006C002.doc
A-6
CONSULTANT shall perform subsurface investigations to determine soil properties for the
design of shoreline stabilization measures. Soil borings will be drilled to obtain an estimated four
(4) thirty-foot Standard Penetration Test (SPT) borings. SPT borings will be conducted in
accordance with ASTM 0-1586. Laboratory testing will be conducted to visually classify
recovered soil samples in accordance with ASTM standards. An engineering analysis and
report will be prepared along with recommended geotechnical properties for design.
Deliverables:
Perform engineering services as noted.
Deliver five (5) signed and sealed copies of final geotechnical report to
PROGRAM MANAGER.
Schedule:
Within 30 calendar days after Task 5.1.5 completion.
Task 5.1.8 - Refined Conceptual Desian and Budaet Cost Opinion:
Based on the results of the site visit, final base map and the initial conceptual design developed
during the EDAW Summer Student Program 99, the CONSULTANT shall review and refine the
conceptual design plans in coordination with CITY staff. CONSULTANT shall prepare a
general layout plan presenting conceptual civil, structural, landscape and hardscape design
elements. Typical sections I details representing conceptual design for the various project
elements shall also be prepared. The level of detail in these conceptual sections I details shall
be sufficient for budget grade level estimates and are not intended to be construction details. It
is intended that a certain level of effort will be required to assess shoreline stabilization I seawall
rehabilitation requirements and separate cost estimates shall be prepared for seawall repair I
rehabilitation, new seawall construction and lor shoreline stabilization. Shoreline vegetation may
be proposed to enhance shoreline stabilization and lor to provide a more diverse ecosystem
and habitat. CONSULTANT shall provide conceptual designs illustrating proposed vegetation
layouts, quantities, and species details. Mitigation design elements are not contemplated in this
effort. Although, if the regulatory agencies express their desire to require wetland type species
along the shoreline, it is anticipated that the CONSULTANT shall provide the necessary
professional services to propose conceptual plantings and budget cost impacts.
CONSULTANT shall prepare a minimum of three conceptual structural designs for seawall
repair I rehabilitation, new seawall construction and shoreline stabilization. The three
conceptual designs will be provided to regulatory agencies for and reviewed for permittability.
Concepts that receive approval may be applicable for use on future areas of the Indian Creek
Greenway.
CONSULTANT shall also prepare a minimum of two conceptual designs identifying alternative
hardscape I landscape treatments that the project may follow. One alternative will be limited to
proposed improvements possible under the current funding allowance. The other alternative
shall reflect additional levels of potential improvements that above the current funding amounts..
In addition, CONSULTANT shall prepare preliminary"budget" level cost estimates (+30%, -15%
as defined by the American Association of Cost Engineers) for each alternative treatment
indicating opinions of probable cost. Estimates shall present costs by category types (i.e. paving,
lighting, landscaping, etc.) and shall be prepared in a Microsoft Excel Spreadsheet format.
Page 7 of 11
MB: 4006C002.doc
A-7
PROGRAM MANAGER shall provide a template for the requisite cost estimate format to
CONSULTANT.
Deliverables:
Develop conceptual design elements as noted.
Develop "budget" level cost estimates for each combination of conceptual
structural designs and hardscape I landscape treatment.
Deliver five (5) sets of refined conceptual design to PROGRAM
MANAGER with accompanying electronic files.
Schedule:
Within 60 calendar days after Task 5.1.6 completion.
Task 5.1.9 - Initial Review Meetina with City Staff:
CONSULTANT shall attend one (1) meeting with CITY staff to review the Refined Conceptual
Design concepts, Budget Cost Opinions and the goals of the pre-Application consultations.
PROGRAM MANAGER will prepare meeting minutes. CONSULTANT should anticipate a level
of effort to revise its conceptual design elements based upon the CITY's observations.
Deliverables:
Prepare and attend Review Meeting.
Deliver five (5) sets of Conceptual Design Elements to PROGRAM
MANAGER with accompanying electronic files.
Within 15 calendar days after Task 5.1.8 completion.
Schedule:
Task 5.1.10 - Pre-Application Consultations and Preliminary Permit Sketches:
CONSULTANT shall prepare, coordinate and attend pre-Application consultations with the
following agencies to review the proposed Project:
· Miami-Dade Department of Environmental Resources Management (M-DDERM)
· South Florida Water Management District (SFWMD)
· State of Florida Department of Environmental Protection (FDEP) - Division of Environmental
Resource Permitting and Division of State Lands
· State of Florida Department of Transportation (FDOT)
· National Marine Fisheries Service (NMFS) I U.S. Fish and Wildlife Service
· United States Army Corps of Engineers (ACOE)
· City of Miami Beach Planning and Zoning I Building Departments
Page 8 of 11
MB: 4006C002.doc
A-8
CONSULTANT shall prepare preliminary permit sketches representing existing and proposed
conditions, including upland survey data, seawalls, environmental enhancements, preliminary
hydrographic and resource survey data, existing I proposed shoreline stabilization structures,
and typical design details to assist the CONSULTANT in illustrating the Project intent to the
regulatory agency(ies). These preliminary permit sketches will be used to illustrate proposed
improvements to regulatory agency staff during the pre-Application consultations. A purpose of
the pre-Application consultations shall be to confer with the SFWMD and the FDEP as to which
agency will take jurisdiction of the Project if there are combined upland storm water
management and in lover water shoreline improvement elements. CONSULTANT shall also
discuss with regulatory agency staff the proposed design components that may fall under their
jurisdiction, primarily over I in-water elements such as decks, fill, shoreline stabilization, and lor
vegetation. Potential levels of review I permitting requirements based upon preliminary project
concepts will also be discussed with the regulatory agencies (Nationwide Permit vs. Letter of
Permission vs. Individual Permit with the ACOE; General Permit vs. Standard General Permit
with the State). State lands restrictions and additional setback requirements will also be
reviewed. CONSULTANT shall also discuss with agency staff the proposed design elements of
the Project relative to applicable regulations, and obtain feedback as to the potential
acceptability of conceptual design elements. Potential mitigation requirements will also be
discussed. This information is required to formulate a strategy for development of potentially
feasible over and I or in water alternate project elements.
CONSULTANT shall prepare meeting minutes of each pre-Application meeting summarizing
topics of discussion and conclusions reached.
Deliverables:
Prepare and attend pre-Application meetings.
Prepare meeting minutes.
Deliver five (5) sets of preliminary permit sketches to PROGRAM
MANAGER with accompanying electronic files.
Within 90 calendar days after Task 5.1.9 completion.
Schedule:
Task 5.1.11 - Second Review Meetina with City Staff:
CONSULTANT shall attend one (1) meeting with CITY staff to review the conclusions reached at
the pre-Application meeting(s) and to discuss Project modifications, if any. CONSULTANT shall
be prepared to discuss impacts to the Project I budget based upon its discussions with the
regulatory agencies at the pre-Application meeting(s). It is anticipated that the CITY will provide
CONSULTANT with sufficient input to allow CONSULTANT to finalize one conceptual design
approach. PROGRAM MANAGER will prepare meeting minutes. CONSULTANT should
anticipate a level of effort to revise its conceptual design elements based upon the CITY's
observations.
Deliverables:
Prepare and attend Review Meeting.
Deliver five (5) sets of Conceptual Design Elements to PROGRAM
MANAGER with accompanying electronic files.
Within 15 calendar days after Task 5.1.10 completion.
Schedule:
Page 9 of 11
MB: 4006C002.doc
A-9
Task 5.1.12 - Final Conceptual Desian:
CONSULTANT shall incorporate into the conceptual design those modifications identified as
warranted / preferable by the CITY during the review meeting given regulatory, budgetary and
other considerations. CONSULTANT shall prepare its final preliminary "budget" level cost
estimates (+30%, -15% as defined by the American Association of Cost Engineers) for the final
conceptual design. Estimates shall present costs by category types (Le. paving, lighting,
landscaping, etc.) and shall be prepared in a Microsoft Excel Spreadsheet format. PROGRAM
MANAGER shall provide a template for the requisite cost estimate format to CONSULTANT.
Deliverables:
Deliver five (5) sets of Final Conceptual Design to PROGRAM MANAGER
with accompanying electronic files.
Within 60 calendar days after Task 5.1.11 completion.
Schedule:
Task 5.1.13 - Community Desian Review Meetinas:
CONSULTANT shall attend and participate in up to two (2) community design review meetings
to review the design progress and concept at different levels during the design. The CITY will
schedule, find locations for, and notify residents of all such meetings. CONSULTANT shall
prepare all materials for presentation. At a minimum these shall include "full-size" graphics /
renderings, a summary of cost estimates, workshop agendas and requisite handouts of each.
Electronic files for each shall be provided to the CITY for posting on its web page.
CONSULTANT shall prepare draft meeting minutes and forward them to PROGRAM
MANAGER, who shall review, provide comments and distribute, accordingly.
TASK 5.6 - REIMBURSABLES
Task 5.6.1 - Reproduction Services:
CONSULTANT shall be reimbursed at the usual and customary rate for reproduction of reports,
contract documents and miscellaneous items, as required to perform the services as outlined
above. Unused amounts in this allowance shall be credited back to the CITY at the completion
of the project.
Task 5.6.2 - Travel and Subsistence:
CONSULTANT shall be reimbursed at the United States Intemal Revenue Service established
rate for travel and subsistence, up to the maximum not-to-exceed amount as noted. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the project.
Task 5.6.3 - Survevina - Topoaraphic:
CONSULTANT shall arrange for and coordinate the efforts of licensed surveyors to prepare a
topographic survey within the project limits to meet the requirements as set forth in sub-tasks
5.1.4 a. Unused amounts in this allowance shall be credited back to the CITY at the completion
Page 10 of 11
MB: 4006C002.doc
A -to
of the project.
Task 5.6.4 - Survevina - Hvdroaraphic:
CONSULTANT shall arrange for and coordinate the efforts of licensed surveyors to prepare a
hydrographic survey within the project limits to meet the requirements as set forth in sub-tasks
5.1.4 b. Unused amounts in this allowance shall be credited back to the CITY at the completion
of the project.
Task 5.6.5 - Geotechnical Evaluation:
CONSULTANT shall conduct a preliminary field exploration program to identify typical
geotechnical conditions and ascertain the sub surface conditions within the proposed project
area to meet the requirements as set forth in sub-task 5.1.7."
b. Schedule B entitled Consultant Compensation, is amended as follows:
ADD the attached Schedule B-1.
c. Schedule C entitled Project Schedule, is amended as follows:
After Task 5 Additional Services, ADD the following:
"Task 5.1 Indian Creek Greenway Phase 1 ....321 Days"
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged, and shall remain in force and
effect.
4. RATIFICATION
The CITY and CONSULTANT ratify the terms of the Agreement, as amended, as modified by this
Amendment NO.1.
Page 11 of 11
MB: 4006C002.doc
A -11
Exhibit B
Indian Creek Greenway
Lump Sum Fee Estimate
Contract Billing Rate
Lump Sum Cost per Item
$6,751.80
$2.905.58
$4.699.06
$3,668.56
$10.169.68
$5,029.38
$1,266.74
$19,212.38
$3,591.18
$11,080.96
$3,591.18
$18.004.18
$12,259.86
Part 1 - Pre-Design Services
5.1.1
5.1.2
5.1.3
5.1.4
5,1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.1
5.1.11
5.1.12
5.1.13
Data Collection
Project Kick-off Meeting
Site Reconnaissance Visit
Field Verification of Existing Conditions
Final Base Map
Permitting Requirements
Geotechnical Investigations
Refined Conceptual Design & Budget
Initial Review Meeting wI City Staff
Pre-Application & Permit Sketches
Second Review Meeting wI City Staff
Final Conceptual Design
Community Design Review Meetings (2)
Labor Summary
Subtotal
$102,230.54
Part 6 . Reimbursable Costs
5.6.1 Reproduction Services
5.6.2 Travel & Subsistence
5.6.3 Survey - Upland
5.6.4 Survey - Marine
5.6.5 Survey - Seawall I Benthos
5.6.6 Geotechnical Investigations
$5,000.00
$5.000.00
$9,800.00
$8,500.00
$5,200.00
$4,000.00
$37,500.00
Subtotal
Total Fees Inciuding all Direct Costs
$139,730.54
ICGW_040621_EDAW_Lump Sum Fee Estimate.xls
1 of 1
June 21, 2004
>-
<{
3:
z
w
- w <{
Uo::w
- l? 0::
I- <(
- ~
III W >-
- w 0
:r: 0:: :::>
><UI-
W (/)
Z
<{
o
z
4:
w
0:::
<(
I-
U
W
"'")
o
o 0:::
z a...
w
~~
__~-JJ~
. ~ 4Clf
SOlil'lf Il ~
~4Clf ~
__ 1\f)D-BE..\
--
1\fJ1)-BE..\
.........