HomeMy WebLinkAbout2004-25615 Reso
RESOLUTION NO. 2004-25615
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE ATTACHED MEMORANDUM OF AGREEMENT (MOA), WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE
TURF AND LANDSCAPE MAINTENANCE SERVICES ON 1-395
(MACARTHUR CAUSEWAY), FROM THE EAST SIDE OF WATSON
ISLAND TO THE WEST EDGE OF ALTON ROAD, AT THE ANNUAL
COST OF $150,000, TO BE PAID TO THE CITY BY FDOT; SAID
AGREEMENT COMMENCING ON JULY 1, 2004, AND CONCLUDING
ON JUNE 30, 2005, WITH AN OPTION TO RENEW FOR TWO YEARS.
WHEREAS, in July of 1994, the Mayor and City Commission approved a
Memorandum of Agreement with the Florida Department of Transportation (FDOT) to
provide for maintenance of landscaping along the MacArthur Causeway; specifically, from
the east end of Watson Island to the westernmost edge of Alton Road (the Agreement);
and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, the FDOT has expressed a desire to enter into a new Memorandum of
Agreement (MOA) for an initial one year period, commencing on July 1, 2004, and
concluding on June 30, 2005; and
WHEREAS, the MOA may be renewed for two additional one year terms, if mutually
agreed upon in writing by FDOT and the City; and
WHEREAS, the FDOT has agreed to compensate the City $ 37,500 per quarter, for
a total of $150,000 per year, for the cost of maintaining said landscaping; and
WHEREAS, the landscape maintenance contract presently in effect expires on
September 30, 2004 and the City is in the process of issuing new bids for the scope of
services included in the maintenance of the MacArthur Causeway; and
WHEREAS, it is possible, due to the City's Living Wage Ordinance requirements,
that the bid responses for this scope of work may exceed the annual $150,000 payment
from FDOT to the City under the MOA, and the City has been advised by the FDOT that
the City's allocation far exceeds the allocation to other municipalities, and our maintenance
standards are much higher than those FDOT funds; and
WHEREAS, the FDOT has advised the City they cannot commit to an increase to
the $150,000 allocation, and therefore dependent upon the bid responses, the level of
service may need to be modified; and
WHEREAS, to ensure the MacArthur Causeway landscaping continues to be
maintained at the high standards set by the City, and to receive the annual funding of
$150,000 from FDOT that is necessary to support these maintenance standards, it is
recommended that the City retroactively approve the attached Fiscal Year 2004/2005
Memorandum of Agreement, commencing on July 01 , 2004, and concluding on June 30,
2005, with an option for renewal for two years.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission retroactively approve and authorize the Mayor and City Clerk to execute the
attached Memorandum of Agreement (MOA) with the Florida Department of Transportation
(FDOT) for the turf and landscape maintenance services on 1-395 (Mac Arthur Causeway),
from the east side of Watson Island to the western edge of Alton Road, at an annual cost
of $150,000, to be paid to the City by FDOT; said Agreement commencing on July 01,
2004 and concluding on June 30, 2005, with an option to re r two years.
PASSED and ADOPTED this 7th day of July, 2004.
MAYOR
T:\AGENDA\2004\JuI0704\Consent\7-07-04_ FDOT _Mac Arthur Agmt_Reso (Revised)ll.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF. MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the Mayor and City Clerk to execute the attached Memorandum Of Agreement
(MOA) with the Florida Department of Transportation for the turf and landscape maintenance services on
1-395 (MacArthur Causeway) for a period of one year with two one year renewal options. The annual cost of
$150,000 to be aid to the Ci . Said a reement to commence on Jul 1, 2004.
Issue:
Shall the City enter into a new Memorandum of Agreement (MOA) with the Florida Department of
Transportation to continue the turf and landscape maintenance on 1-395 (MacArthur Causeway) and
receive $150,000 from the FDOT for these services?
Item Summary/Recommendation:
The City and FDOT have had a MOA for the landscape maintenance services on the MacArthur Causeway
since 1994 and renewed it annually. The current agreement expired on June 30, 2004.
The City has utilized the services of a private landscape maintenance company to provide the required
work within the scope of services included in this agreement. The annual compensation from FDOT pays
for the total cost of the agreement with the private contractor and select plant material replacement. The
landscape maintenance contract presently in effect with the Florida Lawn Service expires on September
30,2004.
The City is in the process of issuing new bids for the scope of services included in the maintenance of the
MacArthur Causeway project. It is feasible due to the Living Wage Ordinance the bid responses for this
scope of work may exceed the annual $150,000 payment to the City. The Parks and Recreation
Administration has been advised by the FDOT that the City's allocation far exceeds the allocation to other
municipalities and our maintenance standards are much higher than those FDOT funds. Therefore FDOT
can not commit to an increase to the $150,000 allocation. Dependent upon the bid responses the level of
service may need to be modified.
To ensure the MacArthur Causeway landscaping continues to be maintained at the high standards set by
the City of Miami Beach the Administration recommends the approval of the attached resolution.
Advisory Board Recommendation:
I Kevin Smith
Financial Information:
Finance Dept.
Source of
Funds:
D
City Clerk's Office Legislative Tracking:
I
RCM
T:\AGENDA\2004\JuI0704\Consent\7 _7_04 FDOT _Mac Arthur MOA Summary Cover sheet1.DOC
AGENDA ITEM
t7P
,-7-0(L
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
'WWW.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: July 7,2004
Jorge M. Gonzalez ~
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE ATTACHED MEMORANDUM OF AGREEMENT
(MOA), WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION
(FDOT) FOR THE TURF AND LANDSCAPE MAINTENANCE SERVICES
ON 1-395 (MACARTHUR CAUSEWAY), FROM THE EAST SIDE OF
WATSON ISLAND TO THE WEST EDGE OF ALTON ROAD, AT THE
ANNUAL COST OF $150,000, TO BE PAID TO THE CITY BY FDOT; SAID
AGREEMENT COMMENCING ON JULY 1,2004, AND CONCLUDING ON
JUNE 30, 2005, WITH AN OPTION TO RENEW FOR TWO YEARS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In July of 1994 the City Commission approved the initial Memorandum of Agreement
with the Florida Department of Transportation (FDOT) to provide for maintenance of
landscaping along the MacArthur Causeway, specifically from the east end of Watson
Island to the western edge of Alton road. This agreement has been renewed annually
since that time. The current agreement for the MacArthur Causeway expired on June
30,2004.
For the past several years, the City has utilized the services of a private landscape
maintenance company to provide the required work within the scope of services
included in this agreement. The annual compensation from FDOT of $150,000 pays for
the total cost of the agreement with the private contractor and select plant material
replacement.
The Parks and Recreation Department has a Parks Superintendent responsible to
monitor the work of the contractor on a regular basis to ensure specifications are
complied with and the landscape materials are properly maintained. Any deviations
from the contract are noted in writing to the contractor and followed until resolved.
City Commission Memorandum
July 7,2004
FDOT MacArthur Agreement
Page 2
The landscape maintenance contract presently in effect with the Florida Lawn Service
expires on September 30, 2004. The City is in the process of issuing new bids for the
scope of services included in the maintenance of the MacArthur Causeway project. It is
feasible, due to the Living Wage Ordinance that the bid responses for this scope of
work may exceed the annual $150,000 payment to the City. The Parks and Recreation
Administration has been advised by the FDOT that the City's allocation far exceeds the
allocation to other municipalities and our maintenance standards are much higher than
those FDOT funds. Therefore FDOT can not commit to an increase to the $150,000
allocation. Dependent upon the bid responses the level of service may need to be
modified.
To ensure the MacArthur Causeway landscaping continues to be maintained at the high
standards set by the City of Miami Beach, and to receive the annual funding of
$150,000 from the Florida Department of Transportation that is necessary to support
these maintenance standards, the Administration recommends the approval of the
attached resolution and the 2004/2005 Memorandum of Agreement which is to
commenced on July 1, 2004 and concludes on June 30, 2005 with an option for
renewal for two years.
JMG/RCM/KS/JAO
T:\AGENDA\2004\JuI0704\Consent\7 -07 -04-Com.memo _fdot_mac arthur Agmtll.doc