2004-25626 ResoRESOLUTION NO. 2004-25626
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, EXTENDING THE HOURLY RATE CONTRACT
WITH APCOA/STANDARD-VlP'S PARKING SYSTEMS, DATED AUGUST 4,
1999, FOR PROVIDING HOURLY RATE CASHIERSlATI'ENDANTS, AND
SUPERVISORS TO THE CITY'S PARKING DEPARTMENT, ON A MONTH-TO-
MONTH BASIS, TERMINABLE AT THE DISCRETION OF THE CITY
MANAGER, UNTIL SUCH TIME THAT THE COMPETITIVE BIDDING
PROCESS FOR HOURLY RATE CASHIERS, A'I-rENDANTS, AND
SUPERVISORS HAS RESULTED IN THE SELECTION OF A FIRM, AND A
CONTRACT HAS BEEN AWARDED.
WHEREAS, the City issued Request for Proposals No. 18-03/04 on January 14, 2004 to
solicit proposals for a multiple year contract for hourly rate cashiers/attendants and supervisors; and
WHEREAS, the competitive bidding process is underway; however, the current agreement
may lapse prior to the selection and award to a successful firm; and
WHEREAS, there is a need to continue providing having hourly rate cashiers/attendants and
supervisors and the current agreement with APCOA/Standard-VIP's Parking Systems, Inc. will
expire on August 3, 2004; and
WHEREAS, in order to maintain existing service levels and avoid a disruption in service, it is
recommended that the City extend the current agreement on a month-to-month basis, terminable at
the discretion of the City Manager, until such time that the competitive bidding process for hourly
rate cashiers, attendants, and supervisors has resulted in the selection of a firm, and a contract has
been awarded.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission, upon
recommendation of the Administration, herein extend the current agreement with APCONStandard
Parking-VIP's Parking Systems, Inc. on a month-to-month basis, terminable at the discretion of the
City Manager, until such time that the competitive bidding process for hourly rate
cashiers/attendants and supervisors has resulted in the selection of a firm, and a contract has been
awarded.
PASSED AND ADOPTED this 7~:h day of
CITY CLERK
JMG/CMC/SF
T:~AGEN DA~004~july72004\consent\goldstarmonth2month .res.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
' City Attomey~,j.. Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, extending
the hourly rate contract for cashiers/attendants and supervisors with APCONStandard-VIP'S
Parking Systems, on a month-to-month basis, terminable at the discretion of the City Manager,
until such time that the competitive bidding process has resulted in the selection of a firm, and a
contract has been awarded.
Issue:
Should an extension of the current hourly rate contract for cashiers/attendants and supervisors
be approved on a month-to-month basis, terminable at the discretion of the City Manager, until
such time that the competitive bidding process has resulted in the selection of a firm and a
contract has been awarded?
Item Summary/Recommendation'
On January 14, 2004, the Mayor and Commission approved the issuance of RFP No. 18-03/04 for
hourly rate cashiers/attendants and supervisors. The competitive bidding process is underway;
however, the current agreement may lapse prior to the selection and award to a successful firm.
Therefore, in order to maintain existing service levels and avoid a disruption in service, it is
recommended that the City extend the current agreement on a month-to-month basis, terminable at
the discretion of the City Manager, until such time that the competitive bidding process for hourly
rate cashiers, attendants, and supervisors has resulted in the selection of a firm, and a contract has
been awarded.
Advisory Board Recommendation:
Financial Information:
Amount to be expended:
Source of ~'~un~ ' ACCOUn~ Ap d
Funds:
Finance Dept.
Si, n-Offs:
SUM.doc
AGENDAITEM
DATE
CITY OF MIAMI BEACH'
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 7, 2004
Members of the City Commission
Jorge M. Gonzalez ~
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, EXTENDING THE HOURLY RATE CONTRACT
WITH APCOA/STANDARD-VIP'S PARKING SYSTEMS, DATED AUGUST 4,
1999, FOR PROVIDING HOURLY RATE CASHIERS, ATTENDANTS, AND
SUPERVISORS TO THE CITY'S PARKING DEPARTMENT, ON A MONTH-TO-
MONTH BASIS, TERMINABLE AT THE DISCRETION OF THE CITY
MANAGER, UNTIL SUCH TIME THAT THE COMPETITIVE BIDDING
PROCESS FOR HOURLY RATE CASHIERS/ATTENDANTS, AND
SUPERVISORS HAS RESULTED IN THE SELECTION OF A FIRM, AND A
CONTRACT HAS BEEN AWARDED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds available in Parking Enterprise Fund # 480-0463-000312
Funds available in 7t~ Street Garage Fund #142-6976-000312
Funds available in City Center Redevelopment Agency Account #463-1990-000312
ANALYSIS
APCOA/Standard - VIP's Parking Systems "Standard" has provided contract labor in the
form of cashiers, attendants, and supervisors for the City's Parking System since August 4,
1999. The initial two-year term expired on August 3, 2001, the second of three annual
renewal options expired on August 3, 2003, and the third of three annual renewal options
expires on August 3, 2004. The terms of the Agreement do not allow for any further
renewal periods.
On January 14, 2004, the Mayor and Commission approved the issuance of RFP No. 18-
03/04 (the "RFP") for hourly rate cashiers, attendants, and supervisors for the City's
Parking Department. The Administration is continuing to review all proposals received in
response to the RFP, as well as addressing a bid protest to the RFP submitted from Quik
Park. This has resulted in an inordinately lengthy, staff intensive and laborious process that
July 7, 2004
Commission Memorandum
Month-to-Month Renewal Option for Hourly Rate Cashiers/Attendants
And Supervisors (APOOA/Standard- VIP's Parking System, Inc.)
Page 2 of 2
has not yet reached a final conclusion. Therefore, in order to maintain existing service
levels and avoid a disruption in service, it is recommended that the City extend the current
agreement on a month-to-month basis, terminable at the discretion of the City Manager,
until such time that the competitive bidding process for hourly rate cashiers, attendants,
and supervisors has resulted in the selection of a firm, and a contract has been awarded.
CONCLUSION
The Administration recommends that the Mayor and Commission extend the current
agreement on a month-to-month basis, terminable at the discretion of the City Manager,
until such time that the competitive bidding process for hourly rate cashiers, attendants,
and supervisors has resulted in the selection of a firm, and a contract has been awarded.
JMG/CMC/SF
T:~AGEN DA~2004~J U LY7~REGU LAR~APCOAATTDmonth2month .CME04.doc