99-23272 RESO
RESOLUTION NO. 99-23272
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RANKING OF PROPOSALS RECEIVED AND
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS AND
CONTRACT WITH THE NUMBER-ONE RANKED FIRM, APCOA/STANDARD-VIP'S
PARKING SYSTEMS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 62-98/99
FOR A TWO YEAR CONTRACT WITH AN OPTION FOR THREE ADDITIONAL ONE-
YEAR PERIODS, FOR PARKING COMPANIES/OPERATORS TO SUPPLY PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF MIAMI BEACH
PARKING SYSTEM.
WHEREAS, the City issued Request for Proposals (RFP) No. 62-98/99 to provide for a
Two Year Contract with an option for three additional one-year periods,for Parking
Companies/Operators to Supply Parking Cashiers/Attendants and Supervisors for the City of Miami
Beach Parking System; and
WHEREAS, specification packages for RFP No. 62-98/99 were issued on May 13, 1999,
resulting in the receipt of eight (8) responsive proposals; and
WHEREAS, an Evaluation Committee recommended by the City Manager met on June 30,
1999, and recommended the firm of APCOA/Standard- VIP'S Parking Systems as the first-ranked
respondent; and
WHEREAS, the City Manager has reviewed the responses and the recommendation of the
Evaluation Committee and concurs with the Evaluation Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to enter into negotiations and contract with
APCOAlStandard-VIP-Parking Systems pursuant to RFP No. 62-98/99 to provide for a Two Year
Contract with an option for three additional one-year periods, for Parking Companies/Operators to
Supply Parking Cashiers/Attendants and Supervisors for the City of Miami Beach Parking System.
PASSED and ADOPTED this 2lstday of July, 1999.
fJI
APPROVED AS TOtvtA YOR
FORM & LANGUAGE
& FOR EXECUTION
~~:~ ~~
CITY CLERK
1iJJ!J::? ~
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
APCOA/STANDARD - VIP's PARKING SYSTEMS
TO PROVIDE PARKING ATTENDANTS/CASHIERS AND SUPERVISORS
FOR THE CITY OF MIAMI BEACH CITYWIDE PARKING SYSTEM.
/3ih I~ -110 L C
THIS AGREEMENT made this ~ day of 7\ Lie ' , 0
, 1999 by and between the
CITY OF MIAMI BEACH, FLORIDA (City), which term shall include its officials, successors, legal
representatives, and assigns, and APCOA/STANDARD - VIP's PARKING SYSTEMS (Contractor),
SECTION 1
DEFINITIONS
Agreement:
This written Agreement between the City and the Contractor.
City Manager:
"City Manager" means the Chief Administrative Officer of the City,
Contractor:
For the purposes of this Agreement, Contractor shall be deemed to
be an independent contractor, and not an agent or employee of the
City.
Policies and
Procedures:
The City of Miami Beach Parking Department Policies and
Procedures for Attendant, Cashiers and Supervisors, which is
incorporated by reference in this Agreement and made a part hereof.
Project
Coordinator:
An individual designated by the City Manager to coordinate, direct
and review on behalf of the City all technical matters involved in the
Services,
Proposal
Documents:
Proposal Documents shall mean the Request for Proposals No. 62-
98/99 (RFP No. 62-98/99) to solicit proposals for Parking Attendants
and Cashiers for the City of Miami Beach Parking System; and b) the
Contractor's proposal and response (Proposal), which is incorporated
by reference in this Agreement and made a part hereof.
Risk Manager:
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139.
Services:
All services, work and actions by the Contractor performed pursuant
to or undertaken under this Agreement described in Section 2.
Termination:
Termination of Contractor Services as provided in Section 4.7 of this
Agreement.
SECTION 2
SCOPE OF WORK AND SERVICES REQUIRED
The Contractor's scope of work will require it to provide the City of Miami Beach
Parking Systems with trained, quality hourly employees, positioned as parking attendants/
cashiers and supervisors as deemed necessary by the City. These individuals will be
employees of the Contractor and shall at no time be considered City employees.
Attendants/cashiers and supervisors will be used for all parking operations.
Contractor will utilize other Contractor's employees to "fill-in" for lunch breaks, vacation
days and sick days of all personnel required by the City. Staffing the required
cashiers/attendants and supervisors will be the sole responsibility of the Contractor. City
shall determine all staffing levels.
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It is the responsibility of the Contractor to ensure that all personnel are trained in the
use of Federal ADP mag-stripe parking systems and have received training in CMB policies
and procedures. Contractor and employees of Contractor shall adhere to the City of Miami
Beach Parking Department Policies and Procedures regarding Off-Street parking
operations. City of Miami Beach Parking Department Policies and Procedures are
attached as Exhibit B, and are incorporated herein as a component of the Agreement.
Contractor and employees of the Contractor are to keep uniforms in like-new
condition and shall assure that the City approved, Contractor issued uniforms are worn, per
the standards issued by the City. Contractor will provide and directly pay for the cost of all
uniforms for parking attendants, cashiers and supervisors.
Contractor will provide for individual honesty tests, as may be required from time to
time during the hiring process.
Contractors' personnel will reconcile the cash drawer and parking tickets from
transient parkers, reconcile and balance the cash revenues transaction sheets and will
deposit said cash directly into the on-site depository, on a daily basis. Contractor will
provide City with copies of the deposits and all reconciled cash revenue reconciliation
sheets and required paperwork on a daily basis. Contractor is responsible for all cash
shortages and discrepancies in reconciling cash collected to parking tickets, revenue
control reports (where applicable), and any and all other "exception" tickets. Contractor
shall reimburse City in full, for any discrepancies within seventy-two (72) hours of notice
to Contractor by City of said discrepancy. Reimbursement shall be made to City of Miami
Beach Parking System, 777 - 17th Street, Suite 200, Miami Beach, FL 33139.
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SECTION 3
COMPENSA TION
3.1
FIXED FEE
The billing rate will be $9.03 per hour for parking attendants/cashiers and $10.38
per hour for parking attendant/cashiers supervisors.
Each employee described in Section 2 will be paid by the Contractor on an hourly
basis. In addition, the Contractor will be responsible for payment of payroll taxes,
workman's compensation, retirement benefits and group insurance on each of the
employees.
It is understood that the Federal Minimum Wage may be increased or that the
Contractor may want to raise the gross hourly rate and corresponding benefits to its
employees. This will then result in an increase on the hourly charges to the City. In the
event the Federal Minimum Wage covering the classification of services provided under this
Agreement is increased through enactment of Federal Legislation, the Contractor shall
notify the City of such increase. City agrees that Contractor shall receive additional
payment per hour for all classifications equal to the actual increase in the minimum wage
applicable to the services provided, upon satisfactory presentation of documentation
justifying same to City, and upon approval by the City.
3.2
METHOD OF PAYMENT
Payment shall be made monthly to the Contractor pursuant to bi-weekly invoices
submitted by the Contractor, for all hours of work at the hourly rate referenced above.
Contractor shall provide the City with all time cards and summary sheets related to the bi-
weekly invoice. The City shall verify time cards and summary sheet calculations and any
4
discrepancies shall be duly noted and deducted from Contractor's invoice. City will process
all invoices in a timely manner.
4.1
SECTION 4
GENERAL PROVISIONS
RESPONSIBILITY OF THE CONTRACTOR
Contractor will make every effort to obtain and hire the best of quality and integrity
personnel relative to this position. All personnel shall have good command of the English
language; all personnel shall be proficient in simple math and shall be qualified to complete
all daily cashier reports and related materials. All personnel must be bonded and insured,
with proof of same and be made available to the City, at City's discretion and upon request
by City. In its performance of the Services, the Contractor shall comply with all applicable
laws and ordinances, including but not limited to, applicable regulations of the City, County,
State, Federal Government, ADA, EEO Regulations and Guidelines.
4.1.1 Immediate Removal of Contract Parking Attendant. Cashier
or Supervisor
The City reserves the right to demand that Contractor remove any contract
attendant, cashier or supervisor within one-hour of notification by City Project Coordinator
to Contract Manager, of any contract employee that the City deems unacceptable. The City
shall deem an employee unacceptable based upon, but not limited to: employee job
knowledge, employee courtesy to the public, employee presence, employee communication
skills, employee honesty and integrity, employee capacity as a supervisor, or for whatever
other reason said employee is deemed unacceptable by the City's Project Manager or
5
his/her designee.
4.2
PUBLIC ENTITY CRIMES
Contractor shall file at the office of the City Clerk a State of Florida Form PUR 7068,
Sworn Statement under Section 287.133(3)(1) Florida Statute on Public Entity Crimes.
4.3
PROJECT MANAGEMENT
The Contractor shall appoint a trained and qualified individual, acceptable to the
City, to serve as Project Manager for the Services and who shall be fully responsible for the
day-to-day activities under this Agreement and who shall serve as the primary contact for
the City's Project Coordinator.
4.4
DURATION AND EXTENT OF AGREEMENT
This initial term of this Agreement shall be for a period of two (2) years, commencing
on August 4, 1999, and ending on August 3, 2001. At the City's sole option, and provided
Contractor is in good standing pursuant to the terms of the Agreement, the City may renew
the Agreement for three (3) additional one-year terms. Renewal notice must be provided
to the Contractor by the City no later than thirty (30) days before the expiration of the initial
term and of the first renewal term, respectively, as set forth herein.
4.5
INDEMNIFICA TION
Contractor agrees to indemnify and hold harmless, the City of Miami Beach and its
officers, employees and agents, from and against any and all actions, claims, liabilities,
losses, and expenses, including, but not limited to, attorneys' fees, for personal, economic
or bodily injury, wrongful death, loss of or damage to property, in law or in equity, which may
6
arise or be alleged to have arisen from the negligent acts, errors, omissions or other
wrongful conduct of the Contractor, its employees, agents, sub-Contractors, or any other
person or entity acting under Contractor's control, in connection with the Contractor's
performance of the Services pursuant to this Agreement; and to that extent, the Contractor
shall pay all such claims and losses and shall pay all such costs and judgements which may
issue from any lawsuit arising from such claims and losses, and shall pay all costs and
attorneys' fees expended by the City in the defense of such claims and losses, including
appeals. The parties agree that one percent (1 %) of the total compensation of the Services
under this Agreement is the specific consideration from the City to the Contractor for the
Contractor's Indemnity Agreement.
The Contractor's obligation under this Subsection shall not include the obligation to
indemnify the City of Miami Beach and its officers, employees and agents, from and against
any actions or claims which arise or are alleged to have arisen from negligent acts or
omissions or other wrongful conduct of the City and its officers, employees and agents. The
parties each agree to give the other party prompt notice of any claim coming to its
knowledge that in any way directly or indirectly affects the other party.
4.6
INSURANCE REQUIREMENTS
The Contractor shall not commence any work pursuant to this Agreement until all
insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager. The Contractor shall maintain and carry in full force
during the term of this Agreement, and throughout the duration of the work, the following
insurance:
1. Contractor General Liability in the amount of $1,000,000.00. A
certified copy of the Contractor's (and any sub-contractor's) Insurance Policy
7
must be filed and approved by the Risk Manager prior to contract arising out
of the performance or non-performance of any commencement. The City of
Miami Beach must be named as an additional insured.
2.
Workers' Compensation & Employers Liability as required pursuant to Florida
Statutes.
Within twenty (20) days of the date of this Agreement or prior to commencement of
operations by the Contractor hereunder, whichever occurs first, the Contractor shall provide
a Blanket Position Fidelity Bond, with the City as obligee, in an amount not less than
$10,000.00 for each employee. The Bond for employees handling or responsible for the
handling of cash, paying expenses or having accountability for inventory shall be
$50,000.00. The form of such Bond(s) shall be subject to the approval of the City of Miami
Beach Risk Management Department. Such bonds shall be kept in full force throughout the
term of this Agreement and any extension thereof. The City may authorize the substitution
of Comprehensive Dishonesty, Disappearance and Destruction or Fidelity Insurance in
amounts to be determined by the City in lieu of said Bond, increase or decrease the amount
of the required bonds or provide this coverage on bond(s) directly.
Thirty days (30) days written notice of cancellation in the insurance coverage must
be given to the City's Risk Manager by the Contractor and his insurance company. The
insurance must be furnished by insurance companies authorized to do business in the State
of Florida and approved by the City's Risk Manager. Original certificates of insurance for
the above coverage must be submitted to the City's Risk Manager for approval prior to any
work commencing. These certificates will be kept on file in the office of the Risk Manager,
City Hall, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139. The
8
Contractor is responsible for obtaining and submitting all insurance certificates for their
Contractors.
All insurance policies must be issued by companies authorized to do business under
the laws of the State of Florida. The companies must be rated no less than "B+" as to
management and not less than "Class VI" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent,
subject to the approval of the City's Risk Manager.
Compliance with the foregoing requirements shall not relieve the Contractor of the
liabilities and obligations under this Section or under any other portion of this Agreement,
and the City shall have the right to obtain from the Contractor specimen copies of the
insurance policies in the event that submitted certificates of insurance are inadequate to
ascertain compliance with required overage.
4.6.1 Endorsements
All of Contractor's certificates, above, shall contain endorsements providing that
written notice shall be given to the City at least thirty (30) days prior to termination,
cancellation or reduction in coverage in the policy.
4.6.2 Certificates
Unless directed by the City otherwise, the Contractor shall not commence any
services pursuant to this Agreement until the City has received and approved, in writing,
certificates of insurance showing that the requirements of this Section (in its entirety) have
been met and provided for.
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4.7
4.7.1
TERMINATION. SUSPENSION AND SANCTIONS
Termination for Cause
If through any cause within the reasonable control of the Contractor, the Contractor
shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements,
or stipulations material to this Agreement, the City shall thereupon have the right to
terminate the Services then remaining to be performed. Prior to exercising its option to
terminate for cause, the City shall notify the Contractor of its violation of the particular terms
of this Agreement and shall grant Contractor ten (10) days to cure such default. If such
default remains uncured after ten (10) days, the City, upon seven (7) days notice to
Contractor, may terminate this Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City
for damages sustained by the City by virtue of any breach of the Agreement by the
Contractor. The City may reasonably withhold payments to the Contractor for the purposes
of set-off until such time as the exact amount of damages due the City from the Contractor
is determined.
4.7.2 Termination for Convenience of the City
Notwithstanding the language in Subsection 4.7.1, the City may, for its convenience
and without cause, terminate the Services then remaining to be performed at any time by
giving seven (7) days written notice to Contractor of such termination, which shall become
effective seven (7) days following receipt by Contractor of the written termination notice.
4.7.3 Termination for Insolvency
The City also reserves the right to terminate the remaining Services to be performed
in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes
10
an assignment for the benefit of creditors. In such event, the right and obligations for the
parties shall be the same as provided for in Section 4.7.1.
4.7.4 Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Contractor's noncompliance with the nondiscrimination provisions
of this Agreement, the City shall impose such sanctions as the City or the State of Florida
may determine to be appropriate, including but not limited to, withholding of payments to the
Contractor under the Agreement until the Contractor complies and/or cancellation,
termination or suspension of the Services. In the event the City cancels or terminates the
Services pursuant to this Subsection, the rights and obligations of the parties shall be the
same as provided in Section 4.7.1.
4.8
ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Contractor shall not subcontract, assign, or transfer any work under this
Agreement without the prior written consent of the City.
4.9
EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex, age, national origin, place of birth, marital status, sexual orientation
or disability. The Contractor shall take such action as may be necessary to ensure that
applicants are employed and that employees are treated during their employment without
regard to their race, color, religion, ancestry, sex, age, national origin, place of birth, marital
status, sexual orientation or disability. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or termination; recruitment or recruitment
11
advertising; layoff or termination; rates of pay, or other forms of compensation; and selection
for training, including apprenticeship.
4.10 CONFLICT OF INTEREST
The Contractor agrees to adhere to and be governed by the Metropolitan Dade
County Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami
Beach Charter and Code, which are incorporated by reference herein as if fully set forth
herein, in connection with the contract conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirectly which should conflict in any manner or degree with the
performance of the Services. The Contractor further covenants that in the performance of
this Agreement, no person having any such interest shall knowingly be employed by the
Contractor.
4.11 NOTICES
All communications relating to the day-to-day activities shall be exchanged between
the Project Manager appointed by Contractor and the Project Coordinator designated by
the City. The Contractor's Project Manager and the City's Project Coordinator shall be
designated promptly upon commencement of the Services.
All other notices and communications in writing required or permitted hereunder may
be delivered personally to the representatives of the Contractor and the City listed below
or may be mailed by registered mail, postage prepaid (or airmailed if addressed to an
address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be
12
addressed as follows:
TO CONTRACTOR:
Orxl~ ~9I:dttxl&~it Thirel A'v'erll:le JI#,~.,. r w. A II e1",..,f,j \f r. .
Ml~mi 1=1 3313.1 '
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Jiassifl'lile POS) 374-6S04~ ~~"'f..t 1C.4JO
c.... ..~.., b t .:r=/f, "", ~ ~ 0 t. if
City of Miami Beach I
City Clerk r~/.,,A~ (, ~h.).;a.7 '1.~o 1,0
1700 Convention Center Drive p
Miami Beach, FL33139 .."'" L,,~ ~'t().. (,/'-'1
(305) 673-7411 -r'1
I f\D~$ L. J..fo., fl, fIl'\Q'"
Office of the City Attorney So we~r ~
Attn: Murray H. Dubbin, City Attorney <- ~. ~\) ~-r-.
City of Miami Beach ~,~ 1&.00
1700 Convention Center Drive (AlJtrt)cJ' Ol.' . 13? 5
Miami Beach, FL 33139 I ".0 ~ c-I
(305) 673-7470 1CltP~c (Co'V) 2.1.'I-Srft('
And: (lsJI 'I J ').~ ~ -3'(,&
TO CITY:
WITH COPIES TO:
City of Miami Beach Parking System
Attn: Jacqueline Gonzalez, Director
777 - 17th Street, Suite 200
Miami Beach, FL 33139
(305) 673-7505
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day
following the date mailed; and if mailed to an address outside the city of dispatch on the seventh
day following the date mailed.
4.12 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and, if legal
action is necessary by either party with respect to the enforcement of any or all of the terms
or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
13
County, Florida.
4.13 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and understanding
between the parties hereto, and there are no other agreements and understandings, oral or .
written with reference to the subject matter hereof that are not merged herein and
superseded hereby. The Services and the Proposal Documents and the City of Miami
Beach Policies and Procedures for parking attendants/cashiers and supervisors are hereby
incorporated by reference into this Agreement.
No alteration, change, or modification of the terms of this Agreement shall be valid
unless amended in writing, signed by both parties hereto, and approved by the City
Commission of the City of Miami Beach.
This Agreement, shall be governed by and construed according to the laws of the
State of Florida without reference to principles of conflicts of law. Any action or proceeding
brought under this Agreement shall be brought in Federal or State Court in Miami-Dade
County, Florida.
4.14 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on its liability for any cause of action for money damages due to an alleged breach
by the City of this Agreement, so that its liability for any such breach never exceeds the total
amount of any sums to be paid by the City to Contractor pursuant to this Agreement, less
any sums actually paid thereon. Contractor hereby expresses its willingness to enter into
this Agreement with Contractor's recovery from the City for any damage action for breach
of contract to be limited to a maximum amount equal to the total of any sums to be paid to
14
Contractor pursuant to this Agreement, less the amount of all funds actually paid by the City
to Contractor pursuant to this Agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Contractor hereby agrees that the City shall not be liable to the Contractor for damages in
an amount in excess of the total amount of any sums to be paid by the City to Contractor
pursuant to this Agreement, which amount shall be reduced by such amounts actually paid
by the City to Contractor pursuant to this Agreement, for any action or claim for breach of
obligations imposed upon the City by this Agreement. Nothing contained in this paragraph
or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed
upon City's liability as set forth in Section 768.28, Florida Statutes.
( Balance of page intentionally left blank)
15
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
ByJ&6yf~~
City Clerk
FOR CONTRACTOR:
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Sen'"," \he,..Q fN2S~lI\r
F:\PING\$ALL \APCOACON\PSVCCENT.AGM
CITY OF MIAMI BEACH, FLORIDA
By:
1)1
Mayor
APCOA/sTANDARD - VIP PARKING SYSTEMS
By.~~C?jJ _
--.nre:3iderlt
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APPROVED AS TO
FORM & LANGUAGE
& FOR fJ<ECUTION
1fc~ 4Jfg'f
16
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http1:\\cLmiami-beach.f1.us
COMMISSION MEMORI\.NDUM NO. 5XS-q~
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: July 21,1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTI N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RI\.NKING OF
PROPOSALS RECEIVED AND AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS AND CONTRACT WITH THE
NUMBER-ONE RANKED FIRM, APCOAlSTANDARD PARKING-VIP'S
PARKING SYSTEMS, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 62-98/99, FOR A TWO-YEAR CONTRACT FOR PARKING
COMP ANIES/OPERA TORS TO SUPPL Y PARKING
CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City of Miami Beach issued RFP No. 62-98/99 on May 13, 1999 to solicit proposals for a two-
year contract for Parking Companies/Operators to supply parking cashiers/attendants and supervisors
for the City of Miami Beach Parking System.
Proposals were due on June 16, 1999, at 3:00 P.M.. Twenty-nine (29) notices and twenty-two (22)
specifications were issued, resulting in the receipt of proposals from the following eight (8) firms:
AAA Parking, Inc.
APCOAlStandard- VIP'S Parking Systems
Central Parking System of Florida, Inc.
Centre City Parking
OverTown Parking Limited Partnership
Parking Company of America
AGENDA ITEM
R1N
I-;L\-q~
DATE
RFP No. 62-98/99
Page Two
July 21, 1999
BACKGROUND(Continued)
Quik Park
U.S. Parking Limited
The scope of services requested in this RFP is as follows:
To provide trained and uniformed parking cashiers/attendants and supervisors. at each of the
City-operated cashiered/attended parking facilities, Monday through Sunday and during
Special Events.
ANAL YSIS
An Evaluation Committee, consisting ofthe following persons, met on June 30, 1999, to review and
discuss the proposals:
Marlo Courtney, Transportation and Parking Committee Member
Ada Llerandi, Transportation and Parking Committee Member
Lisa Liotta, South Beach Resident
Georgie Echert, Assistant Director of Finance
Chuck Adams, Assistant parking Director of Off-Street Operations
The Proposals were evaluated based on the following criteria:
A. Firms' approach to the project and their staffing strategies.
B. Professional experience and similar contracts held.
C. Evidence of financial stability.
D. Personnel resources and oversight/management plan.
E. Labor Cost.
The evaluation committee unanimously agreed that each of the five evaluation criteria was important
and should be equally weighted; however, key factors would be the ability to demonstrate the
experience of the firm, their approach to the project and staffing strategies, and their ability to
provide excellent service. The Evaluation Committee reviewed all of the proposals and eliminated
those that were least responsive, resulting in the continued review of the three (3) top ranked
proposals: APCONStandard-VIP's Parking Systems; Central Parking System; and Parking
Company of America.
The committee unanimously recommended APCONStandard-VIP'S Parking Systems as the top-
ranked respondent because of its extensive experience in large-scale parking environments such as
Jackson Memorial Hospital, comprised of 7,200 spaces and consisting of four (4) garages and
-
several surface lots spread over several blocks; the America West Arena, PhClenix; McCormick Place
Trade and Exposition Center, Chicago; Soldier Field, Chicago; and several large hospital campuses,
airports, experience in special events operations, and APCONStandard -VIP'S Parking Systems
detailed staffing strategies.
APCOA/Standard-VIP'S Parking Systems has proposed a fee of $9.03/per hour for
cashiers/attendants and $lO.38/per hour for supervisors. Of the top three ranked proposals,
APCONStandard-VIP'S Parking Systems' proposal was neither the overall lowest, nor the highest
cost to the City. APCONStandard- VIP'S Parking Systems' total cost proposal was 3% lower than
the highest bidder, Central Parking System, and 4% higher than the lowest of the three proposals,
Parking Company of America. The Committee carefully reviewed and discussed this particular
evaluation criteria. The Committee unanimously agreed that the City should not forego the
following benefits: the experience ofthe firm, their approach to the project and staffing strategies,
the relatively higher quality of parking cashiers/attendants and supervisors due to the higher hourly
rate, and their ability to provide excellent service in exchange for a nominal cost savings to the City
of approximately $40,000 per year.
It should be noted that after the Evaluation Committee met and forwarded their recommendation to
the City Manager, it was revealed that the Assistant Parking Director, Chuck Adams' (an Evaluation
Committee member) brother-in-law is currently employed by Standard! Apcoa as a supervisor in
a Coral Gables parking operation. As a result, the Administration consulted the City Attorney on
this matter to determine if a conflict of interest regarding Mr. Adams' participation in the Evaluation
Committee existed.
The City Attorney reviewed this matter in detail, and based upon the facts provided to the Legal
Department, the City Attorney has determined that there is no contractual, employment or voting
conflict under all applicable State, County and City law. (FS 112.313(3); FS 112.314(3); Miami
Beach City Code, Ordinance No. 2-458; Miami-Dade County Code/General Code of Ethics, Sec.
2-11.1). Furthermore, the City Attorney stated that the omission of this information appeared to be
nothing more than an inadvertent omission by Mr. Adams.
Irrespective ofMr. Adams' vote, all other Committee members voted unanimously to recommend
awarding the contract to Apcoa/Standard-VIP's Parking Systems.
CONCLUSION
Based on the information from the City Attorney, and after further review of the unanimous
recommendation of the Evaluation Committee, the City Manager concurs with the ranking of the
proposals, and recommends that the Mayor and City Commission adopt the Resolution to negotiate
and award a two-year contract with three, one-year renewal options to APCONStandard-VIP'S
Parking Systems.
SR/C~/JYG/CA
T:\AGENDA \1999VUL2199\REGULAR\62-9899.RFP
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT - RFP 62-98/99
COMPANY NAME
FIRM'S APPROACH
resl en anny rossy, roJec anager.
Bernardo Gafcovich (4 years parking experience) will assist
with administration of the project.
Two proposed supervisors identified with combined experience
f 14 years.
emor roJec gr. ear ay ours.
Add an Asst. Project Mgr. @ $12.50 Per Hour (Night Hours).
Bookkeepers to be added two (2).
16 hours of management x 5 days and major events.
Surplus employee pool due to acquisition of Allright Parking.
SYSTEMS
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT
COMPANY NAME
PROFESSIONAL EXPERIENCE
Ive ears ar Ing xpenence - a e
Jackson Memorial (Venture Partner).
Valet Services - South Shore Hospital (recent contract),
Roney Plaza: Valet Operations.
Seacoast Towers: Valet Operations.
Floridian: Valet Operations.
SYSTEMS
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT
COMPANY NAME . STABILITY
AAA ........- Not t-'rovlded.
IvCrt l KAL ,~It:M IProvlded.
-
vCrt I ~c ~II y , IN~. artlallY provloeo.
IHILL:::i vJo\t'"11 VI.. . u OF rot P'o",ded I
~'" Provided.
....AKI\ INot Pmv'ded I
~. - VII"'. rmV'ded I
'SYSTEMS
U:::i . Not t-'rovlded.
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT
COMPANY NAME
PERSONNEL RESOURCES
a or-
Clerical - 10.
Maintenance - 55 (30 @ Jackson Memorial Hospital).
Valet Employees, Cashier, Clerical and Maintenance.
SYSTEMS
anager.
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT
COMPANY NAME
PROPOSED LABOR COST
SYSTEMS
rOJec gr. - per our.
upervisors - $9.70 per hour.
ookkeeper - $12.00 per hour.
Cashiers - $7.60 per hour.
CITY OF MIAMI BEACH PARKING DEPT.
PARKING CASHIERS AND ATTENDANT
YSTEMS
AME
ESTIMA
ANNUAL COST PROJECTION
79,100 hours X $7.11 per hour
33,228 hours X $8.66 per hour
Total Cost
ours per our
2080 hours X $12.50 per hour
33,228 hours X $10.00 per hour
6,240 hours X $10.00 per hour
79,100 hours x $8.00 per hour
Total Cost
79,100 hours X $7.195 per hour
33,228 hours X $8.895 per hour
on- esponslve.
Proposed Management Contract.
9,100 hours X $8.58 per hour
33,228 hours X $10.24 per hour
, ours per our
29,068 hours X $8.64 per hour
2,080 hours X $9.21 per hour
2,080 hours X $15.02 per hour
Total Cost
79,100 hours X $9.03 per hour
33,228 hours X $10.38 per hour
ours per our
29,068 hours X $9.70 per hour
080 hours X $12.00 per hour
79,100 hours X $7.60 per hour
Total Cost
$562,401.00
$287,754.48
$850,155.48
$26,000.00
$332,280.00
$62,400.00
$632,800.00
$1,088,480.00
$569,124.50
$295,563.06
$864,687.56
$678.678.00
$340,254.72
$1,018,932.72
,
$251,147.52
$19,156.80
$31,241.60
$901,914.92
$714,273.00
$344,906.64
$281,959.60
$24,960.00
$601,160.00
$943,086.00
CITY OF MIAMI BEACH
RFP NO. 62-98/99 "
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
Selection Committee Meeting
June 30, 1999 @ 10:00 AM
,--- J~rl<j.dF f'L,Jv,.7.-r
-
F:I'm Chuck Marlo Ada Lisa J:cish Total Rank
Adams Courtney Llerandi Liotta Walker Points Order
APCOA/Standard \ \. i, { " ~ I
Parking Systems 5"
~ -0' ..I.u......
Central Parking
System of Florida, Z 2 \, 2 ~ q 2
Inc,
r. .0. ,..... - .. ~
"-
'J "
OverTown Parking
Limited Partnership
Parking Company of ,
America 3 3 d-- 2 3 1~ ~
^ :1. n. _'. .
'<.. ~.
n ~ - y .
~,u. ... A-U.."
Summary of Rating Sh..-:.ets
a
CITY OF MIAMI BEACH
RFP NO. 62-98/99 "
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
Selection Committee Meeting
June 30, 1999 @1O:00AM
Evaiu:.:tor: (t.J '--It:. tV"",-"1 5
Proposer Firm's approach to Professional Financial stability Personnel r.!Sources Labor Cost Total
the project and their experience and past and capability of the and
staffing strategies. perfortnllnce of the company tnIlking the oversight/tnIlnagement
firm. offer. plalL
, APCOA/Standard Parking t 0 l5' 2>'/
Systems \:) 27-'0 15 l'b
~ P"rJ...,,,.,. T",.
Central Parking System of IS \0 &7
Florida, Inc. \ L- lD ~D
.r'a..'" r'" - ..
... - - OJ . :> - - -- -_._--
O-~Pa1:king-bimited-.
Partnership - -----_...-- ----
--..-
I Parking Company of ? ( .5b"'
, America ,S- do \ 0 yg
Quik-Park -
-- -"'--
~...-., ~ ..'
. B:-S:-Parkin-g-timited- ,
- --- -'''---''--'' ----- - -- .._---,
-
c...
--
,
CITY OF MIAMI BEACH
RFP NO. 62-98/99'"
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
Selection Committee Meeting
June 30, 1999 @10:00AM
Evaluator: fJ~l-O (OVZ1"W!
\
Proposer FInn's approach to Professional Financial stability- Personnel resources Labor Cost Total
the project and their experience and past and capability of the and
staffing strategies. performance of the company making the oversight/management
firm. offer. plan.
APCOA/Standard Parking 2.0 \:r- \-:;. \ ~ \'8, gE
Systems
I
! AAA T__
.0'
I Central Parking System of \~ \S- \>2 \~ Z&7
Florida, Inc. \~
-
.~ ny t'arKmg -
OverTown - .. T . .
Partnership
Parking Company of \0 \,-\ \~ :;- \q ~3
America
"QUlK PMk
. ~ - - . - - -
u...-,. ~.b
..-
/..
CITY OF MIAMI BEACH
RFP NO. 62-98/99 :.
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMP ANIES/OPERA TORS TO SUPPLY
PARKING CASffiERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAM;I BEACH PARKING SYSTEM
Selection Committee Meeting
June 30, 1999 @10:00AM
Fyaluator: R./)4 L L .r:;:- /2-fi-/J .D /
0-;;2.0
Proposer Firm's approach to Professional Financial stability Personnel resources Labor Cost Total
the project and their experience and past and capability of the and
staffing strategies. per:fornuznce of the company nuzking the oversight/nuznagement
firm. offer. plan.
APCOA/Standard Parking :;2. 0 / r ;;A. 0 / 1 I 9 01
Systems
AAA Parking, Inc. -~---
Central Parking System of ::A 0 / 1 ;;zo / c; I 1 q 1
Florida, Inc.
Centre City Parking - - "'_,0 ----- ~-...----"..-- ------..-.--"" --...- ........
OverTown Parking Limited - -----...- _......--.-.J____-
Partnership --~_.... .'...--.....~-.........~.----. ---.:~----:-..-- "'-.l__,,__~ ~"---
I Parking Company of I 5 /f, I ~ / ~ / S-- ?-Z
! America
Quik Park .. ...-..'----~-~-'....__.........-......_--. .-.....'_.,..-...-:...--..-.....~.. r.:_...-...._.........~.---..____._..._~. ~..-.--...__.......-.......--~ ---
-
U.S. Parking Limited ..,-- - -..............-......-...-.-. ......~
-'.- ..~----~ -----...-............--.. _.::-...__.~_"'Y'I_....-___..... -. -.
.-
i
,
CITY OF MIAMI BEACH
RFP NO. 62-98/99 ).
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
Selection Committee Meeting
June 1999 @10:00~
\r'I 1/1. ~
Evaluator: ( }-' :f.Jv .
Proposer Firm's approach to Professi:mal Financial stability Personnel resources Labor Cost Total
the project and their experience and past and capability of the and
staffing strategies. perfor17Ulnce of the company 17Ulking the oversight/17Ulnagement
firm. offer. plan..
APCOA/Standard Parking V? ~O '2-0 \~ \S
Systems 0,0-
AAA Parking, Inc. - - - -
Central Parking System of \, '}O V \( -6 .=}. ~ -
Florida, Inc.
: Centre City Parking ~ - -
OverTown Parking Limited
Partnership - _.
......h
Parking Company of \S \S ," U ~~ ::}(/
America 1/V 10.
Quik Park - -- -
U.S. Parking Limited - -
- - -
j
~
t:::
CITY OF MIAMI BEACH
RFP NO. 62-98/99 .'
REQUEST FOR PROPOSALS FOR
TWO YEAR CONTRACT FOR PARKING COMPANIES/OPERATORS TO SUPPLY
PARKING CASHIERS/ATTENDANTS AND SUPERVISORS FOR THE CITY OF
MIAMI BEACH PARKING SYSTEM
Selection Committee Meeting
June 30, 1999 @10:!}GAM
Evaluator: 6 e ()~ 6//vA E C H t'12T
Proposer Firm's approach to Professional Financial stability Personnel resourcl:S Labor Cost Total
the project and their experience and past and capability of the and
staffing strategies. performance of the company making the oversight/management
firm. offer. plan.
APCONStandard Parking tj.D ~ 0 2- tJ I~ I~ fli-
Systems
-AAA Parkin2" Ill'-.
Central Parking System of 16- ~ 0 2- ~() to 8~-
Florida, Inc. 0
r€cRtre City Parking
{)'.'erTewR Parlcing Limited-
Pa:rl'nGf3hi~
Parking Company of {D I~ to 15 16 35,
America
I
: ~ilc Fa~
-U.S. I2arkmg Lil,,;tcd -
q
t
8
,
5" (! /MI- r" L(:o ~ ~/lrfi "e ~ soli' ?7 - Z ~ z 72.
::::iVCO
PARKING DEP AR'I'ME~~l'8MEMO
To:
From:
Subject:
Date:
Memo to File
Jacqueline Gonzalez, Parki
Commission Memo RE: P No.
July 21, 1999
This memo is a note to file to clarify a written sentence in the July 21, 1999
Commission Memo regarding the approval of a Resolution to negotiate and enter into
a two-year contract with three one-year renewal options for parking attendants, cashiers
and supervisors for the Miami Beach Parking System, with APCOAlStandard-VIP's
Parking Systems.
On July 19, 1999, upon review of the City Commission Agenda, the City Attorney's
office requested that I correct the following sentence on the record at the City
Commission meeting: "Furthermore, the City Attorney stated that the omission of this
information appeared to be nothing more than an inadvertent omission by Mr. Adams."
(July 21, 1999 City Commission Agenda Item R-7-N, Commission Memorandum,
Page 2, last sentence of Paragraph 3). Unfortunately, in the lengthy addressing of the
matter by the Mayor and City Commission, I did not remember to make the correction.
This memo hereby strikes this statement from the subject Commission Memorandum
in that it does not reflect a finding of fact by the City Attorney's office.
cc:
Murray Dubbin, City Attorney
Jean Olin, Deputy City Attorney
Michael Rath, Procurement Director
Robert Parcher, City Clerk
Christina M. Cuervo, Assistant City Manager
F:\PING\$ALL VACKIE\CCOM\OLINRFP .MEM