HomeMy WebLinkAbout2004-25614 Reso
RESOLUTION NO. 2004-25614
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE SECOND AND
FINAL ANNUAL RENEWAL OF THE CURRENT MEMORANDUM
OF AGREEMENT (MOA), WITH THE FLORIDA DEPARTMENT
OF TRANSPORTATION (FDOT) FOR THE TURF AND
LANDSCAPE MAINTENANCE SERVICES ON 1-195 (JULIA
TUTTLE CAUSEWAY) FROM THE EAST SIDE OF THE
INTRACOASTAL BRIDGE TO ALTON ROAD AT THE ANNUAL
COST OF $150,000 TO BE PAID TO THE CITY OF MIAMI
BEACH BY THE FLORIDA DEPARTMENT OF
TRANSPORTATION, SAID RENEWAL SHALL COMMENCE ON
SEPTEMBER 1, 2004, AND CONCLUDING ON AUGUST 31,
2005 WITH ALL TERMS AND CONDITIONS REMAINING AS
STIPULATED IN THE MEMORANDUM OF AGREEMENT
ENTERED INTO IN AUGUST OF 2000.
WHEREAS, in July of 1994, the Mayor and city Commission approved an initial
Memorandum of Agreement with the Florida department of Transportation (FDOT) to
provide for maintenance of landscaping along the Julia Tuttle Causeway; specifically,
from the east end of the westernmost bridge, to Alton Road; and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, The Memorandum of Agreement currently in effect was initiated in
August of 2000 and the first renewal of this Agreement for the Julia Tuttle Causeway
expired on August 31,2004; and
WHEREAS, this second and final renewal will begin on September 1, 2004 and
conclude on August 31,2005; and
WHEREAS, the FDOT has agreed to compensate the city $ 37,500 per quarter,
for a total of $150,000 per year, for the cost of maintaining said landscaping; and
WHEREAS, the City has utilized the services of a private landscape
maintenance company to provide the required work within the limits covered under this
Agreement; and
WHEREAS, the annual compensation from FDOT of $150,000 pays for the cost
of the services from the contractor as well as select plant material replacement; and
WHEREAS, to ensure the Julia Tuttle Causeway landscaping continues to
be maintained at the high standards set by the City of Miami Beach, and to receive the
annual funding of $150,000 from the Florida Department of Transportation that is
necessary to support these maintenance standards, the Administration recommends the
attached resolution authorizing the City Manager or his designed to sign the attached
Memorandum of Agreement renewal for 2004/2005 be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby authorize the Mayor and City Clerk to execute the second and final renewal of
the Memorandum of Agreement (MOA) with the Florida Department of Transportation
(FDOT) for the turf and landscape maintenance services on 1-195 (Julia Tuttle
Causeway) for the east side of the intracoastal bridge to Alton Road at an annual cost of
$150,000 to be paid to the City of Miami Beach by the Florida Department of
Transportation, said renewal shall commence on September 1, 2004 and conclude on
August 31, 2005 with all terms and conditions remaining as stipulated in the
Memorandum Of Agreement entered into in August of 2000.
PASSED and ADOPTED this 7th day of July 2004.
ATTEST:
~fcuct-
CITY CLERK
T:\AGENDA\2004\JuI0704\Consent\7 -7-04 FDOT _Tuttle Agmt_Reso.doc
APPROVED NSTO
FORM & LANGUAGE
& FOR EXECUTION
, (/7
\/)G~. '
City Attomey
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the Mayor and City Clerk to execute the second and final annual renewal of the
Memorandum Of Agreement (MOA) with the Florida Department of Transportation for the turf and
landscape maintenance services on 1-195 (Julia Tuttle Causeway) for the period of September 1,2004 to
AUQust 31, 2005. The City will receive $150,000 from the FDOT for the cost of the services.
Issue:
Shall the City the enter into the second and final renewal of the current Memorandum Of Agreement (MOA)
with the Florida Department of Transportation to continue the turf and landscape maintenance for 1-195
(Julia Tuttle Causeway) and receive $150,000 from the FDOT for these services?
Item Summa IRecommendation:
In July of 1994 the City Commission approved the initial Memorandum of Agreement with the Florida
Department of Transportation (FDOT) to provide for maintenance of landscaping along the Julia Tuttle
Causeway, specifically from the east end of the westernmost bridge to Alton Road. This Agreement has
been renewed annually since that time.
The Memorandum of Agreement currently in effect was initiated in August of 2000. The first renewal of this
Agreement for the Julia Tuttle Causeway expires on August 31, 2004 and this second and final renewal will
begin on September 1,2004 and conclude on August 31,2005.
To ensure the Julia Tuttle Causeway landscaping continues to be maintained at the high standards set by
the City of Miami Beach, and to receive the annual funding of $150,000 from the Florida Department of
Transportation that is necessary to support these maintenance standards, the Administration recommends
the attached resolution authorizing the Mayor and City Clerk to execute the attached Memorandum of
A reement renewal for 2004/2005 be a roved.
Advisory Board Recommendation:
IN/A
Financial Information:
Finance Dept.
Source of
Funds:
D
City Clerk's Office Legislative Tracking:
I Kevin Smith
RCM
JMG
T:\AGENDA\2004\JuI0704\Consent\7 _7_04 FDOT _J. Tuttle_ MOA Summary Cover sheet1.DOC
AGENDA ITEM
DATE
G70
7-7-o~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
'WWW.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: July 7,2004
Members of the City Commission
Jorge M. Gonzalez ~~.
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE SECOND AND FINAL ANNUAL RENEWAL OF
THE CURRENT MEMORANDUM OF AGREEMENT (MOA), WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MAINTENANCE SERVICES ON 1-195 (JULIA TUTTLE
CAUSEWAY) FROM THE EAST SIDE OF THE INTRACOASTAL BRIDGE TO
ALTON ROAD AT THE ANNUAL COST OF $150,000 TO BE PAID TO THE
CITY OF MIAMI BEACH BY THE FLORIDA DEPARTMENT OF
TRANSPORTATION, SAID RENEWAL SHALL COMMENCE ON
SEPTEMBER 1, 2004, AND CONCLUDING ON AUGUST 31, 2005 WITH
ALL TERMS AND CONDITIONS REMAINING AS STIPULATED IN THE
MEMORANDUM OF AGREEMENT ENTERED INTO IN AUGUST OF 2000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
In July of 1994 the City Commission approved the initial Memorandum of Agreement with
the Florida Department of Transportation (FDOT) to provide for maintenance of
landscaping along the Julia Tuttle Causeway, specifically from the east end of the
westernmost bridge to Alton Road. This Agreement has been renewed annually since that
time.
For the past several years, the City has utilized the services of a private landscape
maintenance company to provide the required work within the limits covered under this
Agreement. The annual compensation from FDOT of $150,000 pays for the services of the
landscape maintenance contractor and plant material replacement. The Parks and
Recreation Department's Parks Division has a Superintendent who serves as a Contract
Administrator to monitor the work of the contractor on a regular basis to ensure
specifications are complied with and the landscape materials are properly maintained. Any
deviations from the contract are noted in writing and followed through to a satisfactory
resolution.
City Commission Memorandum
July 7, 2004
FOOT Julia Tuttle MOA Renewal II
Page 2
The Memorandum of Agreement currently in effect was initiated in August of 2000. The
first renewal of this Agreement for the Julia Tuttle Causeway expires on August 31,2004
and this second and final renewal will begin on September 1, 2004 and conclude on
August 31,2005.
As a point of information, please be advised that work will begin soon to selectively trim
and remove exotic plants and install additional plant materials to infill the project.
Additionally, the comprehensive scope of services for the landscape maintenance for the
Julia Tuttle Causeway is currently out for re-bid along with the MacArthur Causeway
maintenance program. It is anticipated bids will be returned for evaluation in early August.
To ensure the Julia Tuttle Causeway landscaping continues to be maintained at the high
standards set by the City of Miami Beach, and to receive the annual funding of $150,000
from the Florida Department of Transportation that is necessary to support these
maintenance standards, the Administration recommends the attached resolution
authorizing the Mayor and City Clerk to execute the attached Memorandum of Agreement
renewal for 2004/2005 be approved.
JMG/RCM/KS/JAO
T:\AGENDA\2004\JuI0704\Consent\7-7-04-Com.memo_fdoUuttle Agmt Renewallll.doc
~~.
,\"'
Florida Department of Transportation
JEB BliSH
GOVERNOR
District Six · Maintenance Office
1000 Northwest 11lth Avenue, Room 6214
i\A\iarni, Floiida 33172 5800
JOSEABRElJ
SECRETARY
May 6, 2004
Mr. Kevin Smith, Director
Recreation, Culture and Parks Department
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
RE: Turf and Landscape Agreement
Contract No.: BC687
Financial No.: 25308617203
Subject: Renewal#2
Dear Mr. Smith:
The Department wishes to exercise the second renewal option of the Agreement
referenced above for a period of one year starting on September 1, 2004, and ending on
August 31, 2005. If your City agrees on this renewal, enclosed are five (5) new contract
renewal documents to execute. Please leave the date blank on the top of the renewal form
and return the executed documents back before July 15, 2004.
Should you have any questions concerning this renewal, please contact me at telephone
number (305) 470-5360.
Sincerely,
a.- r"..--
.., ,
,?", 1 A'
__ /A C,c.(",-~,-j
....l1.,;......... ". .
Hernan Villar.
Project Manager
cc: Ronald S.Steiner, Jesus Valderrama, Keith Jimmerson, Matt Baldwin, Nancy
Lyons, file
Enclosures
www.dot.stat8.fl.us
@ RECYCLED PAPER