HomeMy WebLinkAboutChildren's Trust Agreement
The ChiIdren'sT,..
Dedicated to improving the lives of children and families in Miami-Dade County
AGREEMENT BETWEEN THE CHILDREN'S TRUST
AND CITY OF MIAMI BEACH, FOR TIME OF THEIR LIVES: SUMMER
PROGRAM 2004
This Agreement, made this r2/W day of ~) ,2004, by and between
The C~ildren's Trust, an independent distri of Miami-Dade County (hereinafter
referred to as "The Trust") located at 1900 Biscayne Blvd.lSuite 200, Miami,
Florida, and City of Miami Beach having offices at 1700 Convention Center Drive,
Miami Beach, Florida (hereinafter referred to as "Provider") states, conditions
and covenants for the rendering of services to children and families (hereinafter
referred to as "Services") for The Trust.
WHEREAS, Miami-Dade Ordinance 02-247 authorizes The Trust to provide for
the health, development and safety of children and families throughout Miami-
Dade County; and
WHEREAS, the Provider provides or will develop services of value to The Trust
and to children and families of Miami-Dade County and has demonstrated an
ability to provide these services; and
WHEREAS, The Trust desires that Provider provide those services and the
Provider desires to provide such services; and
WHEREAS, The Trust has appropriated funds to the Provider for the proposed
services,
NOW, Therefore, in consideration of the mutual covenants recorded herein, the
parties hereto agree as follows:
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I. Scope of Services. The Provider agrees to render services in accordance
with the scope of services incorporated herein and attached hereto as
Attachment A. The Provider will implement the scope of services as described in
Attachment A in a manner deemed satisfactory to The Trust. Any modification or
amendment to the scope of services shall not be effective unless approved by
The Trust's Chief Executive Officer (hereinafter referred to as CEO) in writing.
The amended scope of services, subject to approval by the CEO, must be
submitted sixty (60) days prior to the expiration of the Agreement.
II. Adherence to Reauest for Proposal
A. Adherence to the Reauest for Proposal. Provider agrees to comply with
the standards and requirements established under The Trust's Request for
Proposal document which is incorporated by reference as if set forth in its
entirety herein. Where any terms or conditions provided for under the
Request for Proposal conflict with the terms and conditions in this Agreement
and/or its attachments, the language of this Agreement and/or its attachments
shall control.
B. Provider obliaation to provide services proposed. Provider agrees to
provide The Trust with the project and services described in Provider's
response to the Request for Proposal. If there is a conflict between the
project and services proposed and the project and services described in this
Agreement and/or its attachments, the language of this Agreement and/or its
attachments shall control.
III. Effective Term. Both parties agree that the effective term of this Agreement
shall be from May 1, 2004 to September 1, 2004.
IV. Amount Pavable. Subject to available funds, the maximum amount payable
for services rendered under this Agreement shall not exceed $126,500. Both
parties agree that should available funding to The Trust be reduced: A) the
amount payable under this Agreement may be proportionately reduced at the
option of The Trust; or B) this Agreement may be terminated at the option of The
Trust.
The maximum amount payable for a unit of service is $25.00. Payment will only
be remitted for the day(s) that the client has attended the program. The unit cost
assumes that a full day of service has been provided. Unless indicated
otherwise in the Agreement, the unit cost will be prorated for any portion thereof
that is less than a full day of service based on the time that the client received
the service divided by the hours calculated for a full day of service.
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Payments made under this Agreement will be paid at the full day of service rate
with no reduction in the unit of service rate, with the exception of start -up costs
for which reimbursements to the Provider will not exceed the amount specified in
the approved budget, unless ratified by The Trust CEO. In either case, the
amount paid to the Provider will not exceed the maximum amount payable for
services rendered under this Agreement.
V. Funding Terms and Conditions
A. Unit of Service. The parties agree that this is a unit of service Agreement
and that the Provider shall be paid at a unit rate based on the budget
approved under this Agreement and when documentation of service delivery
is provided. Provider attests to The Trust that no other reimbursement is
available or used for invoiced units of services unless expressly authorized by
The Trust.
B. Administrative costs. In no event shall The Trust fund administrative
costs in excess of ten (10%) percent of the total budgeted expenses
requested to be funded. If the budget includes a line item for administrative
costs, then the Provider must support such expenditure with proper
documentation.
Advance Davment. An advance for startup expenses under this Agreement
may be paid to the Provider. An advance is limited to a maximum of 25% of
the total amount of the fixed contract if approved in writing by The Trust.
The Provider's request for advance payment must be submitted in writing and
must specify the reasons and justifications for such advance payment. It
need not be accompanied by a detailed expenditure report. The Trust shall
have the sole discretion in choosing whether or not to provide any advance
payments and is not obligated to do so under any circumstances.
Provider shall limit its request for an advance to once during the term of this
Agreement. If a Provider needs an additional advance for good cause shown,
it shall be approved in writing by The Trust CEO.
If the Provider receives an advance payment, the Provider shall submit a
detailed expenditure report within forty-five (45) days after receipt of the
advance payment. If additional time is needed, the Provider shall submit a
written request for an extension of time to The Trust. Failure to provide a
detailed expenditure report shall be considered a breach of this Agreement.
Budget amendments. The Provider may amend the budget no more than
twice during the term of this Agreement. A final budget revision must be
submitted twenty (20) days prior to the expiration of the Agreement.
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No payment of subcontractors. In no event shall The Trust funds be
advanced directly to any subcontractor hereunder.
Access to records prior to funding. Upon demand and/or within thirty (30)
days prior to funding any project or service, the Provider shall allow The Trust
to evaluate Provider's fiscal and personnel systems in order to be assured of
Provider's capability to manage the project or projects funded by this
Agreement. The Trust shall not disburse any funds until it is allowed to
evaluate Provider's fiscal and management systems. Failure to allow such
evaluation may result in termination of this Agreement. The Trust reserves the
right to evaluate the Provider's fiscal and personnel systems at any time
throughout the course of the agreement.
Prohibitions and limitations on use of funds
2. Payment limited to contracted services. The Provider shall use
funds provided under this Agreement solely for the provision of services
described in Attachment A. The Provider shall not use funds provided
under this Agreement to support other projects or services provided by
Provider under a different agreement. Neither shall the Provider carry
over the funds provided under this Agreement to a new Agreement or
amendment without the express written permission of The Trust.
Services funded under this Agreement hereto shall only be in addition to
services already provided without assistance under this Agreement.
3. Double payments. Provider costs or earnings claimed under this
contract may not also be claimed under another contract or grant from
The Trust or any other agency.
4. Use of cost allocation methodoloav. Provider shall utilize a cost
allocation methodology which assures that The Trust is paying only its
fair share of costs for services, overhead, and staffing not solely devoted
to the project funded by this Agreement. The cost allocation plan and
supportive documentation shall be included in the Provider's
independent audit of the Provider's project and/or be included as part of
The Trust's monitoring of the project.
5. Reliqious purposes. The Trust funds shall not be used for religious
proselytizing purposes.
6. Lobbyina. The Provider shall not use any funds provided under this
Agreement for lobbying federal, state or local legislators.
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7. Adverse action or proceeding. The Provider shall not utilize the
funds provided under this Agreement or any other Trust funds to retain
any legal counsel for any action or proceeding against The Trust or any
of its agents, employees or officials. The Provider shall not utilize the
funds provided under this Agreement or any other Trust funds to provide
legal representation, advice or counsel to any person in any action or
proceeding against The Trust or any of its agents, employees or officials.
8. Capital Equipment. Capital equipment as defined by the Florida
Statutes, Chapter 274, are individual items with a value of $750 or
greater which have a life expectancy of more than one year. Capital
equipment purchased by the Provider using contract funds are assets of
The Trust and are intended for Trust funded programs. Capital
equipment purchased with contract funds is considered to be owned by
The Trust and must be tagged at the time of purchase as an asset of
The Trust. The Trust will work with the Provider to tag the asset and to
receive all information regarding the equipment. The Provider must
maintain a record of the capital equipment purchased with funds
provided by the Trust. When the Provider is no longer funded by the
Trust, the equipment will be returned to The Trust for use by another
funded program unless it is fully depreciated. The Provider must initiate
return of such capital equipment to the contract manager. Ownership of
capital equipment will be transferred to the Provider and removed from
the Trust's fixed asset system provided that the capital equipment that is
fully depreciated and in the possession of the Provider.
VI. Representations and Acknowledgements
A. APpropriate staff. Provider represents that all persons delivering the
services required by this Agreement have the knowledge and skills, either by
training, experience, education, or a combination thereof, to adequately and
competently perform the duties, obligations, and services set forth in the
scope of services (Attachment A) and to provide and perform such services to
The Trust's satisfaction.
B. Best practices. Provider shall perform its duties, obligations, and services
under this Agreement in a skillful and respectful manner. The quality of
Provider's performance and all interim and final product(s) provided to or on
behalf of The Trust shall be comparable to local, state and national best
practice standards.
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C. Children with disabilities and their families. Provider understands that
The Trust expects all Providers to meet the federal standards under the
Americans With Disabilities Act. By policy of The Trust, providers must also
implement reasonable projectmatic accommodations to include children with
disabilities and their families, whenever possible.
D. Other acknowledaements. Information, guidance and technical
assistance offered by The Trust staff, or any other person or entity, whether
written or verbal, in no way constitutes a guarantee of execution of this
Agreement by The Trust and should not be relied upon as a basis for doing
business, delivering service, expending financial resources or having an
expectation of receipt of payment.
Provider acknowledges that its performance under this Agreement (findings of
monitoring reports, responsiveness to corrective action plans, timely receipt of
requested information, and overall satisfactory performance) shall be taken
into consideration by The Trust when evaluating any future funding requests
by Provider.
VII. Indemnification by Provider
A. Government entity. Government entity shall indemnify and hold harmless
The Trust and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of
defense, which The Trust or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of
actions or proceedings of any kind or nature arising out of, relating to or
resulting from the performance of this Agreement by the government entity or
it's employees, agents, servants, partners, principals or subcontractors.
Government entity shall pay all claims and losses in connection therewith and
shall investigate and defend all claims, suits or actions of any kind or nature in
the name of The Trust, where applicable, including appellate proceedings,
and shall pay all costs, judgments, and attorney's fees which may issue
thereon.
Provided, however, this indemnification shall only be to the extent and within
the limitations of Section 768.28, Fla. Stat., subject to the provisions of that
Statute whereby the government entity shall not be held liable to pay a
personal injury or property damage claim or judgment by anyone person
which exceeds the sum of $100,000, or any claim or judgment or portions
thereof, which, when totaled with all other claims or judgment paid by the
government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the
negligence of the government entity.
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B. All other providers. Provider shall indemnify and hold harmless The Trust
and its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of defense,
which The Trust or its officers, employees, agents or instrumentalities may
incur as a result of claims, demands, suits, causes of actions or proceedings
of any kind or nature arising out of, relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents,
servants, partners, principals or subcontractors.
Provider shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the
name of The Trust, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorney's fees which may issue thereon.
Provider expressly understands and agrees that any insurance protection
required by this Agreement or otherwise provided by Provider shall in no way
limit the responsibility to indemnify, keep and save harmless and defend The
Trust or its officers, employees, agents and instrumentalities as herein
provided.
c. Term of indemnification. The provisions of this section on
indemnification shall survive the expiration or termination of this Agreement.
VIII. Indemnification Regardina Intellectual Property Rights. The Provider
shall indemnify and hold harmless, The Trust from liability of any nature or kind,
including costs and expenses for or on account of any copyrighted, service
marked, trademarked, patented or unpatented invention, process, article or work
manufactured or used in the performance of the contract, including its use by
The Trust. If the Provider(s) uses any design, device, materials or works
covered by letters, service mark, and trademark, patent, copyright or any other
intellectual property right, it is mutually agreed and understood without exception
that the proposal prices will include all royalties of costs arising from the use of
such design, device, or materials in any way involved in the work.
IX. Insurance
A. Government entity. If the Provider is the State of Florida or an agency or
political subdivision of the State as defined by section 768.28, Florida
Statutes, the Provider shall furnish The Trust, upon request, written
verification of liability protection in accordance with section 768.28, Florida
Statutes. Nothing herein shall be construed to extend any party's liability
beyond that provided in section 768.28, Florida Statutes.
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B. All other providers
1. Modification and chanaes. The Provider shall notify The Trust of any
intended changes in insurance coverage, including but not limited to any
renewals of existing insurance policies. Upon review of the Provider's scope
of services (Attachment A) by The Trust's Risk Management Division, The
Trust may increase, decrease, waive or modify any of the following
insurance requirements. Any request by a Provider to decrease, waive or
modify any of the following insurance requirements must be approved in
writing by The Trust's Risk Management Division.
2. Minimum insurance reauirements: certificates of insurance. The
Provider shall furnish to The Children's Trust, 1900 Biscayne Blvd./Suite
200, Miami, Florida 33132 certificate(s) of insurance indicating that
insurance coverage has been obtained which meets the requirements as
outlined below:
(a). Worker's Compensation Insurance for all employees of the Provider as
required by Florida Statute 440.
(b). Public Liability Insurance on a comprehensive basis in an amount not
less than $300,000 combined single limit per occurrence for bodily Injury
and property damage. The Trust must be shown as an additional insured
with respect to this coverage.
(c). Automobile Liability Insurance covering all owned, non-owned and
hired vehicles used in connection with the work, in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage. For Providers using vans or mini-vans with seating
capacities of nine (9) passengers or more, the limit of liability insurance
required for Automobile Liability Insurance is an amount not less than
$1,000,000.
(d). Professional Liability Insurance, when applicable, in the name of the
Provider in an amount not less than $300,000.
3. Classifications and ratinas. The insurance coverage required shall
include those classifications, as listed in standard liability insurance manuals,
which most nearly reflect the services or operations described in the scope
of services (Attachment A). All insurance policies required above shall be
issued by companies authorized to do business under the laws of the State
of Florida, with the following qualifications:
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· The company must be rated no less than "B" as to management,
and no less than "Class V" as to financial strength by the latest
edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey, or its equivalent, subject to the
approval of The Trust Risk Management Division. Or
· The company must hold a valid Florida Certificate of Authority as
shown in the latest "List of All Insurance Companies Authorized
or Approved to do Business in Florida", issued by the State of
Florida Department of Insurance and are members of the Florida
Guaranty Fund.
· Certificates of insurance shall indicate that no modification or
change in insurance shall be made without thirty (30) days written
advance notice to the certificate holder.
C. Failure of insurance to provide certificates of insurance. If the Provider
fails to furnish The Trust with certificates or written verification required under
this section or as determined by The Trust's Risk Management Division after
review of the scope of services (Attachment A), The Trust shall not disburse
any funds until it is provided with the necessary certificates of insurance or
written verification. Failure to provide the certificates of insurance or written
verification within sixty (60) days of execution of this Agreement may result in
termination of this Agreement.
x. Conditions of award. Provider agrees that it has met or will meet all of the
following conditions of award. Failure to satisfy any of the following conditions of
award within thirty (30) days of execution of this Agreement may result in
termination of this Agreement.
A. Programmatic conditions of award
1. Licensure. If the Provider is required by the State of Florida or Miami-
Dade County to be licensed or certified to provide the services or operate the
facilities outlined in the scope of services (Attachment A), the Provider shall
furnish a copy of all required current licenses or certificates.
2. Fire Inspection Certificate. If Provider is required by the State of Florida,
Miami-Dade County or any municipality to have a service site Fire Inspection
Certificate, Provider shall furnish a copy of the most recent inspection.
3. Health Inspection Certificate. If Provider is required by the State of
Florida, Miami-Dade County or any municipality to have a service site Health
Inspection Certificate, Provider shall furnish a copy of the most recent
inspection.
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4. Employee background screening.
(a). In accordance with sections 984.01 (2)(a), 985.01 (2)(a), and 39.001,
Florida Statues, only employees and subcontracted personnel with a
satisfactory background check through an appropriate screening agency
(Le., the Florida Department of Juvenile Justice, Florida Department of Law
Enforcement or Federal Bureau of Investigation) may work in direct contact
with children under the age of eighteen. Volunteers who assist on an
intermittent basis for less than forty (40) hours per month need not be
screened if the volunteer is under direct and constant supervision by
persons who have had satisfactory background screenings.
(b). Provider shall provide The Trust with a copy of its policy regarding
employee background screening.
5. First aid/cardiopulmonary resuscitation.
(a). At least one (1) adult at each location or site must hold a current first
aid certification evidenced by a valid card in a Red Cross standard first aid
course or comparable course, and at least one adult must hold a current
certification evidenced by a valid card in child and adult cardiopulmonary
resuscitation. At least one (1) adult with each or both of these qualifications
shall be present at all times that children are in the care of the Provider
whether on site, on a field trip or being transported.
(b). Provider shall have appropriate first aid supplies and equipment
available at all times that children are in the care of the Provider whether on
site, on a field trip or being transported.
B. Operational conditions of award
1. Certificate of corporate status. The Provider must submit to The Trust,
a certificate of status in the name of the Provider, which certifies the
following: Provider is organized under the laws of the State of Florida; all
fees and penalties have been paid; Provider's most recent annual report has
been filed; its status is active; and Provider has not filed an Article of
Dissolution.
2. Board of Director reauirements. The Provider shall insure that the
Board of Directors or corporate officers are apprised of the fiscal
administrative and agreement obligations of the project funded through The
Trust by passage of a formal resolution authorizing execution of this
Agreement with The Trust. A copy of the resolution must be forwarded with
the Agreement. Additionally, Provider shall submit a calendar of its
scheduled board meetings or annual meeting for the current fiscal year and
an updated list of Board Members or corporate officers.
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3. Proof of tax status. The Provider is required to submit to The Trust the
following documentation:
(a). The I.R.S. tax status determination letter;
(b). The most recent (two years) I.R.S. form 990 within six (6) months after
the Provider's fiscal year end or recent tax status determination letter;
(c). IRS 941 - quarterly federal tax return reports within thirty-five (35) days
after the quarter ends and if the 941 reflects a tax liability, proof of payment
must be submitted within sixty (60) days after the quarter ends.
4. Proof of policies. The Provider shall provide The Trust with copies of its
policies on non-discrimination, equal opportunity and/or affirmative action,
Americans with Disabilities Act, and drug-free workplace.
5. Supplanting. The Provider shall not use funds provided by The Trust to
replace funds from other funding sources.
XI. Civil Rights and Other Regulatory Compliance
Non-discrimination and civil rights. Programs receiving funding from The
Trust shall not discriminate against an employee, volunteer, or participant of
the Provider on the basis of race, color, gender, pregnancy, marital status,
familial status, sexual orientation, religion, ancestry, national origin, disability,
or age except that programs may target services for specific participant
groups as defined in the Request for Proposal (RFP) or response to the RFP.
Additionally, Provider shall demonstrate that it has standards, policies, and
practices necessary to render services in a manner that respects the worth of
the individual and protects and preserves the dignity of people of diverse
cultures, classes, races, religions, sexual orientation, and ethnic backgrounds.
To that end the Provider agrees to abide by Chapter 11A of the Code of
Miami-Dade County ("County Code"), as amended, which prohibits
discrimination in employment, housing and public accommodations; Title VII
of the Civil Rights Act of 1968, as amended, which prohibits discrimination in
employment and public accommodation; the Age Discrimination Act of 1975,
42 U.S.C., as amended, which prohibits discrimination in employment
because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. ~
794, as amended, which prohibits discrimination on the basis of disability; and
the Americans with Disabilities Act, 42 U.S.C. ~ 12103 et seq., which prohibits
discrimination in employment and public accommodations because of
disability.
It is expressly understood that upon receipt of evidence of discrimination
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under any of these laws, The Trust shall have the right to terminate this
Agreement. If the Provider or any owner, subsidiary, or other firm affiliated
with or related to the Provider, is found by the responsible enforcement
agency or the courts to be in violation of these laws, The Trust will conduct no
further business with the Provider.
Familv Medical Leave. Provider agrees that it is in compliance with the
Family Medical Leave Act (28 USC 2601 et. seq. and ~11A-29 et. seq. of
Miami-Dade County Code) which requires an employer, who in the regular
course of business has fifty (50) or more employees working in Miami-Dade
County for each working day during each of twenty (20) or more calendar
work weeks to provide family medical leave to its employees. Failure to
comply with this local law may be grounds for voiding or terminating this
Agreement.
Domestic Violence Leave. The Provider agrees that it is in compliance with
the Domestic Violence Leave, codified as ~ 11A-60 et. seq. of the Miami-Dade
County Code, which requires an employer, who in the regular course of
business has fifty (50) or more employees working in Miami-Dade County for
each working day during each of twenty (20) or more calendar work weeks to
provide domestic violence leave to its employees. Failure to comply with this
local law may be grounds for voiding or terminating this Agreement.
Florida Clean Indoor Air Act. Provider agrees that it is in compliance with
the Florida Clean Indoor Air Act, ~386.201, et. seq., Florida Statutes, which
prohibits smoking in enclosed indoor workplaces, including private residences
where child care or health care is provided.
Public Entities Crime Act. Provider represents that the execution of this
Agreement will not violate the Public Entities Crimes Act (Section 287.133,
Florida Statutes), which essentially provides that a person or affiliate who is a
contractor, consultant or other provider and who has been placed on the
convicted vendor list following a conviction for a Public Entity Crime may not
submit a bid on a contract to provide any goods or services to The Trust, may
not submit a bid on a contract with The Trust for the construction or repair of a
public building or public work, may not submit bids on leases of real property
to The Trust, may not be awarded or perform work as a contractor supplier,
subcontractor, or consultant under a contract with The Trust, and may not
transact any business with The Trust in excess of the threshold amount
provided in Section 287.017, Florida Statues, for category two purchases for a
period of thirty-six (36) months from the date of being placed on the convicted
vendor list. Violation of this section shall result in cancellation of this
Agreement and recovery of all monies paid hereto, and may result in
debarment from The Trust's competitive procurement activities.
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Living Wage. Provider agrees to comply with the County's Living Wage
Ordinance (~2-8, 9 of Miami-Dade County Code) if it has contracted with The
Trust for a sum of $100,000 or more to provide food preparation/distribution,
security services, routine maintenance (custodial, cleaning, refuse removal,
repair, refinishing, recycling), clerical or other non-supervisory clerical work,
transportation and parking service, printing services or landscaping/lawn
services.
Conflict of Interest. The Provider represents that the execution of this
Agreement does not violate the Miami-Dade County Conflict of Interest Code
of Ethics Ordinance, (Section 2-11.1 et al. of the Code of Miami-Dade
County), as amended, and State of Florida Code of Ethics, (~112.311, Florida
Statutes), as amended, which are incorporated herein by reference as if fully
set forth herein. Provider agrees to abide by and be governed by these
conflict of interest laws throughout the course of this agreement and in
connection with its obligations hereunder.
XII. Child Abuse and Incident ReDorting
Child abuse reDorting. Provider shall immediately report knowledge or
reasonable suspicion of abuse, neglect, or abandonment of a child, aged
person, or disabled adult to the Florida Abuse Hotline on the statewide toll-
free telephone number (1-800-96ABUSE). As required by Chapters 39 and
415, Florida Statutes, this is binding upon both the Provider and its
employees.
Incident reDorting
2. Iniurv. Provider shall complete an incident report in the event a client
or employee is injured on the Provider's premises, including the parking
lot, and the Provider has knowledge thereof. The Provider shall notify
The Trust within seven (7) working days in the event of such a serious
bodily injury to a client, as well as if any legal action is filed as a result of
such an injury.
3. Sexual harassment. The Provider shall complete an incident report
in the event a client or employee makes an allegation of sexual
harassment, sexual misconduct or sexual assault by a provider
employee and the Provider has knowledge thereof. Provider shall notify
The Trust within seven (7) working days if such an allegation is made as
well as if any legal action is filed as a result of such incident.
4. Civil Rights violation. Provider shall notify The Trust if any
complaint or litigation is filed against the Provider or any of its employees
alleging a violation of any of the laws listed in Article XI of this
Agreement.
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Notices. It is understood and agreed between the parties that written notice
addressed to The Trust and mailed or delivered to the address appearing on
page one of the Agreement and written notice addressed to the Provider and
mailed or delivered to the address appearing on page one of this Agreement
shall constitute sufficient notice to either party. It is the Provider's responsibility
to advise The Trust in writing of changes in name, address and/or telephone
number.
Autonomy. Both parties agree that this Agreement recognizes the autonomy of
and stipulates or implies no affiliation between the contracting parties. It is
expressly understood and intended that the Provider is only a recipient of funding
support and is not an agent or instrumentality of The Trust. Furthermore, the
Provider's agents and employees are not agents or employees of The Trust.
Breach of Agreement: Remedies.
Breach. A breach by the Provider shall have occurred under this Agreement
if the Provider:
5. Fails to provide the services outlined in the scope of services
(Attachment A), the Request for Proposal or the response to Request for
Proposal within the effective term of this Agreement;
6. Ineffectively or improperly uses The Trust funds allocated under this
Agreement;
7. Does not furnish the certificates of insurance required by this
Agreement or as determined by The Trust;
8. Does not meet or satisfy the conditions of award required by this
Agreement;
9. Fails to submit, or submits incorrect or incomplete, proof of
expenditures to support disbursement requests or advance funding
disbursements or fails to submit or submits incomplete or incorrect
detailed reports of expenditures or final expenditure reports;
10. Does not submit or submits incomplete or incorrect required reports;
11. Refuses to allow The Trust access to records or refuses to allow The
Trust to monitor, evaluate and review the Provider's program;
12. Does not comply with the civil rights and other regulatory obligations
detailed in Article XI;
13. Fails to comply with child abuse and incident reporting requirements;
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14. Attempts to meet its obligations under this Agreement through fraud,
misrepresentation or material misstatement;
15. Fails to correct deficiencies found during a monitoring, evaluation or
review within the specified time;
16. Fails to meet the terms and conditions of any obligation or
repayment schedule to The Trust or any of its agencies;
17. Fails to maintain client files, confidentiality or security obligations;
18. Fails to fulfill in a timely and proper manner any and all of its
obligations, covenants, agreements and stipulations in this Agreement.
Waiver of breach of any provisions of this contract shall not be deemed
to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Agreement.
B. The Trust remedies. If the Provider breaches this Agreement, The Trust
may pursue any or all of the following remedies:
1. The Trust may terminate this Agreement by giving written notice to the
Provider of such termination and specifying the effective date thereof at
least five (5) business days before the effective date of termination. In
the event of termination, The Trust may: (a) request the return of all
finished or unfinished documents, data studies, surveys, drawings,
maps, models, photographs, reports prepared and secured by the
Provider with The Trust funds under this Agreement; (b) seek
reimbursement of The Trust funds allocated to the Provider under this
Agreement; (c) terminate or cancel any other contracts entered into
between The Trust and the Provider. The Provider shall be responsible
for all direct and indirect costs associated with such termination,
including attorney's fees;
2. The Trust may suspend payment in whole or in part under this
Agreement by providing written notice to the Provider of such
suspension and specifying the effective date thereof, at least five (5)
business days before the effective date of suspension. If payments are
suspended, The Trust shall specify in writing the actions that must be
taken by the Provider as condition precedent to resumption of payments
and shall specify a reasonable date for compliance. The Trust may also
suspend any payments in whole or in part under any other contracts
entered into between The Trust and the Provider. The Provider shall be
responsible for all direct and indirect costs associated with such
suspension, including attorney's fees;
Times of Their Lives: Summer 2004
Contract # 41-109
Page 15 of 24
. f
3. The Trust may seek enforcement of this Agreement including but not
limited to filing an action with a court of appropriate jurisdiction. The
Provider shall be responsible for all direct and indirect costs associated
with such enforcement, including attorney's fees;
4. If, for any reason, the Provider should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material
misstatement, The Trust shall, whenever practicable terminate this
Agreement by giving written notice to the provider of such termination
and specifying the effective date thereof at least five (5) business days
before the effective date of such termination. The Trust may terminate
or cancel any other contracts which such individual or entity has with The
Trust. Such individual or entity shall be responsible for all direct and
indirect costs associated with such termination or cancellation, including
attorney's fees. Any individual or entity who attempts to meet its
contractual obligations with The Trust through fraud, misrepresentation
or material misstatement may be barred from The Trust contracting for
up to five (5) years;
5. Any other remedy available at law or equity.
CEO Authorized. The CEO is authorized to terminate this Agreement on
behalf of The Trust.
Damaaes sustained. Notwithstanding the above, the Provider shall not be
relieved of liability to The Trust for damages sustained by The Trust by virtue
of any breach of the Agreement, and The Trust may withhold any payments to
the Provider until such time as the exact amount of damages due The Trust is
determined. The Trust may also pursue any remedies available at law or
equity to compensate for any damages sustained by the breach. The
Provider shall be responsible for all direct and indirect costs associated with
such action, including attomey's fees.
Termination bv Either Party. Both parties agree that this Agreement may be
terminated by either party hereto by written notice to the other party of such
intent to terminate at least thirty (30) calendar days prior to the effective date of
such termination. The CEO is authorized to terminate this Agreement on the
behalf of The Trust.
Termination Due to Lack of Funds. The Trust may terminate this Agreement
within five (5) business days if The Trust fails to receive funds through which this
Agreement is funded.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 16 of 24
Payment Procedures. The Trust agrees to pay the Provider for services
rendered under this Agreement based on the unit of service rate. Payment shall
be made in accordance with procedures outlined in The Trust's General
Procedures Manual and if applicable, the Florida Prompt Payment Act.
C. Reauests for payment. The Trust agrees to pay for units of service or
other deliverables actually provided, invoiced and documented as specified in
Attachment B, Budget. An original invoice, in the format prescribed by The
Trust, plus one copy is due on or before the 10th day of the month following
the month in which services were rendered, exclusive of legal holidays or
weekends. The Trust agrees to reimburse Provider on a monthly billing basis.
D. Processina the reauest for payment. In order to be deemed proper as
defined by the Florida Prompt Payment Act, all invoices must comply with the
requirements set forth in this Agreement and must be submitted on the forms
as prescribed by The Trust. Invoices and/or documentation returned to
Provider for corrections may be cause for delay in receipt of payment. Late
submission may result in delay in receipt of payment. The Trust shall pay
Provider within thirty (30) calendar days of receipt of Provider's properly
submitted invoice.
E. Final reauest for payment. A final request for payment from the Provider
will be accepted by The Trust up to fifteen (15) days after the expiration of this
Agreement. If the Provider fails to comply, all rights to payment shall be
forfeited.
XIII. Records. Reports. Audits and Monitoring
Accountina records. The Provider shall keep accounting records which
conform to generally accepted accounting principles. All such records will be
retained by the Provider for not less than three years beyond the last date that
all applicable terms of this Agreement has been complied with and final
payment has been received and appropriate audits have been submitted to
and accepted by the appropriate entity. However, if the Provider is a
municipality, county govemment, dependent or independent special taxing
district or government contractor, the Provider must retain all such records for
not less than five years beyond the last date that all applicable terms of this
Agreement has been complied with and final payment has been received and
appropriate audits have been submitted to and accepted by the appropriate
entity.
Monthly Expenditure Report. The Provider shall submit to The Trust a
monthly expenditure report which reports by line item actual expenditures
incurred in the performance of this contract. The report shall be submitted in
Times of Their Lives: Summer 2004
Contract # 41-109
Page 17 of 24
a format to be provided by The Trust. Such expenditure information will be
used to compile historical unit cost data as well as to monitor that actual
expenditures are in line with budgeted amounts. The monthly expenditure
report shall be submitted by the Provider to The Trust on or before the
twentieth (20th) day of the month following the month in which services were
rendered, exclusive of legal holidays or weekends.
Final report/recapture of funds. Upon the expiration or termination of this
Agreement, the Provider shall submit the final expenditure report to The Trust
no later than September 30, 2004. If after receipt of such final report, The
Trust determines that the Provider has been paid funds not in accordance with
the Agreement, and to which it is not entitled, the Provider shall return such
funds to The Trust or submit appropriate documentation to support the
expenditure. The Trust shall have the sole discretion in determining if the
Provider is entitled to such funds and The Trust's decision on this matter shall
be binding. Additionally, any unexpended or unallocated funds shall be
recaptured by The Trust.
Financial audit. Within 120 days of the close of its fiscal year, Provider
agrees to submit to The Trust a certified independent fiscal audit of all its
corporate activities and any accompanying management letter(s), for each
year during which this Agreement remains in force and until all funds
expended from this Agreement have been audited. This audit shall be
conducted in accordance with auditing standards generally accepted in the
United States of America and standards contained in the Government
Auditing Standards issued by the Comptroller General of the United States.
The fiscal audit must also be conducted consistent with the United States
Office of Management and Budget Circular A-133, Audit of States, Local
Government and Non-Profit Organizations and the Florida Single Audit Act,
Florida Statutes 215.97, as applicable.
For audits conducted under the Office of Management and Budget Circular A-
133, Audit of States, Local Government and Non-Profit Organizations and the
Florida Single Audit Act, Provider must also submit the schedule of
expenditures pertaining to awards, summary schedule of prior audit findings,
applicable auditor's reports and the corrective action plan when the schedule
of findings and questioned costs prepared by the independent auditor
discloses audit findings relating to this Agreement. In the event that the
independent auditor does not disclose audit findings relating to this
Agreement, the Provider shall provide written notification to The Trust that an
audit of the Provider was conducted in accordance with applicable laws and
regulations and that the findings and questioned costs disclosed no audit
findings related to this Agreement; and, that the summary schedule of prior
audit findings did not report on the status of any audit findings relating to
awards that The Trust provided.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 18 of 24
Audit extensions may be granted in writing by the Contract Administrator upon
receipt in writing of such request with appropriate justification by the Provider.
Access to records: audit. The Trust reserves the right to require the
Provider to submit to an audit by an auditor of The Trust's choosing. The
Provider shall provide access to all of its records which relate to this
Agreement at its place of business during regular business hours. The
Provider agrees to provide such assistance as may be necessary to facilitate
their review or audit by The Trust to insure compliance with applicable
accounting and financial standards, including access by the Trust or its
designee to the Provider's independent auditor's working papers for complying
with federal, state or local requirements.
Progress reDorts. The Provider shall furnish The Trust with written monthly
progress reports on the achievement of its goals as outlined in its scope of
services. The reports shall explain the Provider's progress for that month.
The data should be quantified when appropriate. Said reports are due by the
fifteenth (15th) day of the month following the end of each month, exclusive of
legal holidays or weekends. The final progress report shall be due forty-five
(45) days, exclusive of legal holidays and weekends, after the expiration or
termination of this Agreement.
Data svstem. Provider agrees to comply and participate in any data
collection as required by The Trust. Also, Provider agrees to furnish The Trust
with any and all reports required in this Agreement within the accompanying
time requirements as noted.
Monitorina: management evaluation and perfonnance review. The
Provider agrees to permit The Trust personnel or contracted agents to
perform random unscheduled monitoring, reviews and evaluations of the
program which is the subject of this Agreement. The Trust shall monitor both
fiscal and programmatic compliance with all the terms and conditions of the
Agreement. The Provider shall permit The Trust to conduct site visits, client
interviews, client assessment surveys, fiscal review and other techniques
deemed reasonably necessary to fulfill the monitoring function. A report of
The Trust's findings will be delivered to the Provider and the Provider will
rectify all deficiencies cited within the period of time specified in the report. If
such deficiencies are not corrected within the specified time, The Trust may
suspend payments or terminate this Agreement. The Trust shall conduct one
or more formal management evaluation and performance reviews of the
Provider.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 19 of 24
Continuation of this Agreement or future funding is dependent upon
satisfactory evaluation conclusions. Furthermore, the findings of monitoring
reports, responsiveness to corrective action, the satisfactory performance of
the requirements of this Agreement and the timely receipt of requested
information shall be considered factors in evaluating future funding requests.
Client Records. The Provider shall maintain a separate individual case file
for each client/family served. This case file shall include all pertinent
information regarding case activity. At a minimum, the case file will contain
referral and intake information, treatment plans, and case notes documenting
the dates services were provided and the kind of service provided. These
files shall be subject to the audit and inspection requirements under this
Agreement. All such records will be retained by the Provider for not less than
five calendar years after the client is no longer enrolled.
Internal documentation. Provider agrees to maintain the following, as
applicable: (1) personnel files including hiring records, background screening
results, job descriptions, policies, and evaluation procedures, (2) Authorized
time sheets, records, and attendance sheets, (3) Daily activity log and monthly
calendar, (4) signature of person at sites authorizing presentations, (5)
Training modules, (6) Pre and post session questionnaires, (7) Client
information release form, and (8) such other information as requested by The
Trust.
Units of service. Provider agrees to document and maintain a permanent
record of beginning and ending service time and date of service for all time
based units of service.
Revenue maximization documentation. Provider agrees to comply with any
and all reporting and documentation required by Federal, state and other
funding sources such as but not limited to Title IVE of the Social Security Act,
Temporary Assistance for Needy Families (TANF) Block Grant, etc.
Statistical demoaraphic report. The Provider agrees to maintain and report
monthly (where applicable), information on overall Client demographics which
includes age, gender, race, ethnic origin, parental marital status, education
levels and status in the format provided by, or approved in writing by, The
Trust. Provider agrees to track overall Client household income, other benefits
received, types of services provided, and other information as required by The
Trust.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 20 of 24
XIV. Confidentiality. The Provider, its agents, employees or sub-grantees shall
not use or disclose any information concerning a client who is receiving services
under this Agreement for any purpose not in conformity with state and federal
laws, unless the client or parent/guardian has provided written consent for such
release.
Security Obliaation. Provider shall maintain an appropriate level of data
security for the information the Provider is collecting or using in the performance
of this contract. This includes, but is not limited to, approving and tracking all
Provider employees that request system or information access and ensuring that
user access has been removed from all terminated Provider employees.
Ownership of Documents. Any and all reports, photographs, surveys, and
other data and documents provided or created in connection with this Agreement
are and shall remain the property of The Trust. In the event of termination of this
Agreement, any reports, photographs, surveys, and other data and documents
prepared by Provider, whether finished or unfinished, shall become the property
of The Trust and shall be delivered by Provider to the Contract Manager within
seven (7) days of termination of this Agreement by either party. Any
compensation due to Provider shall be withheld until all documents are received
as provided herein.
Publicity
Publicity. It is understood and agreed between the parties hereto that this
Provider is funded by The Trust. Further, by the acceptance of these funds,
the Provider agrees that events funded by this Agreement shall recognize The
. Trust as a funding source. The Provider shall ensure that all publicity, public
relations, advertisements and signs recognizes The Trust for the support of all
contracted activities. The use of the official The Trust logo is permissible. The
Provider shall ensure that all media representatives, when inquiring about the
activities funded by this contract, are informed that The Trust is its funding
source.
Provider shall distribute a press release announcing that it has been awarded
funding by The Trust.
Provider shall, if it possesses the appropriate technology, provide a link
between Provider's website and The Trust's website.
Provider shall include The Trust's logo and the following paragraph in all
materials featuring programs funded by The Trust, including but not limited to
newsletters, press releases, brochures, flyers, websites or any other materials
for dissemination to the media or general public:
English:
Times of Their Lives: Summer 2004
Contract # 41-109
Page 21 of 24
The (insert program name) is funded by The
Children's Trust. The Trust is a dedicated source of
revenue established by voter referendum to improve
the lives of children and families in Miami-Dade
County.
Spanish:
EI (insert program name) esta financiado por EI
Fidecomiso de los Ninos (The Children's Trust). EI
Fidecomiso de los Ninos es una fuente de
financiaci6n, creada por los votantes en referendum
para mejorar las vidas de los ninos y las familias en
Miami-Dade.
Kreyol:
(Pwogram sa a) finanse pa "The Children's Trust.
Trust la, ce yon sous lajan ke gouvimman amerikin
vote an referandom pou ke Ii investi bien nan
pwogram kap ameliore la Vi Ti Moun ak fanmi yo nan
Miami Dade.
Publications. Provider agrees to supply the The Trust, without charge, up to
three copies of any publication developed in connection with implementation
of programs addressed by this Agreement. Such publications will state that
the program is supported by The Trust. Provider agrees that The Trust will
have unlimited use of copyrighted materials developed under this Agreement.
XV. Miscellaneous
Modifications and change orders. Any alterations, variations, modifications,
extensions or waivers of provisions of this Agreement including but not limited
to amount payable and effective term shall only be valid when they have been
reduced to writing, duly approved and signed by both parties and attached to
the original of this Agreement.
The Trust and Provider mutually agree that modification of the scope of
service, schedule of payments, billing and payment procedures, set forth
herein and other such revisions may be negotiated as a written amendment to
this Agreement between the parties.
The Trust CEO is authorized to make modifications to this Agreement as
described herein on behalf of The Trust.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 22 of 24
Subcontractors and assianments. The parties agree that no assignment or
subcontract will be made or let in connection with this Agreement without the
prior written approval of The Trust, which shall not be unreasonably withheld,
and that all subcontractors or assignees shall be governed by the terms and
conditions of this Agreement.
Agreement auidelines. This Agreement is made in the State of Florida and
shall be governed according to the laws of the State of Florida. Proper venue
for this Agreement shall be Miami-Dade County, Florida.
Counterparts. This Agreement is signed in two counterparts, and each
counterpart shall constitute an original of this Agreement.
Headings. use of singular and gender. Paragraph headings are for
convenience only and are not intended to expand or restrict the scope or
substance of the provisions of this Agreement. Wherever used herein, the
singular shall include the plural and plural shall include the singular, and
pronouns shall be read as masculine, feminine or neuter as the context
requires.
Totality of agreement/severability of provisions. This 24 page Agreement
with it recitals on the first page of the agreement and with its attachments as
referenced below contain all the terms and conditions agreed upon by the
parties
Attachment A: Scope of services (RFP Parts IV and V)
Attachment B: Budget (RFP Part VI)
No other Agreement, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or bind any of the parties hereto. If any
provision of this Agreement is held invalid or void, the remainder of this
Agreement shall not be affected thereby if such remainder would then
continue to conform to the terms and requirements of applicable law.
XVI. Contract number. This Agreement is assigned as contract number 41-
109.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed
by their respective and duly authorized officers as of the day and year first above
written.
Times of Their Lives: Summer 2004
Contract # 41-109
Page 23 of 24
(SEAL)
Attest:
By:_~d~ ~d~
(Signature of Authorized Representative)
Robert Parcher, City Clerk
Type or Print Name
Witnesses: . J
BY:~~~ W.a.~
-
Signature
tVt:~P/A Id:/"'~
Type or Print Name
Attest:
CLERK OF BOARD
By:
I!?ahizu I!JcIJqttwJ
The Children's Trust
Times of Their Lives: Summer 2004
Contract # 41-109
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City of Miami Beach
By: Q~rr::A~~ ~
(Signature of Authorized Representative)
----.ChYis ~Q. t-". G.xcI("\JO
Type or Print Name
By: ~ rz::;r'">
Signatu
~ClO ~d~ue7-
Type or Print Name
THE CHILDREN'S TRUST
MIAMI-DADE COUNTY, FLORIDA
By:
Page 24 of 24
~ (-~"'OL/
Date
ATTACHMENT A
Scope of Services
I. Program Summary
II. Agency Description
III. Participants Description/Recruitment
IV. Program Activities
Daily reading requirement
Physical fitness activities
Nutritional requirement
Program staffing
V. Evaluation
Pre/post measurement
Parent/ Participant satisfactory survey
Child registration forms
Daily attendance forms
Eligibility requirement
Fee information
ATTACHMENT A
SCOPE OF SERVICES
Agency Name: City of Miami Beach
Program Name: City of Miami Beach Summer Camp
Contract #: 41-109
I. Program summary
The City of Miami Beach Parks and Recreation Department has been in operation
since 1947. The Parks and Recreation Department works cooperatively with
governmental and community organizations such as Miami Dade County Public
Schools, Police Athletic League, the Boys and Girls Club, area home owner's
associations and other civic groups to meet the recreational and educational needs
of our citizens. A qualified staff of leisure service professionals conducts summer
programs as well as a variety of cultural and performing art programs and activities.
A staff of over 150 professionals staff the Summer Camp Program. This includes,
but is not limited to 8 certified teachers, 118 recreation leaders and over 20 pool
guards. The City provides summer camp to all children up to 17 years old,
regardless of their ability to pay. The North Beach area of Miami Beach has a
significant (73%) number of low/moderate individuals who participate in Camp. The
camp also serves special needs children and children with disabilities. A high priority
of the program is quality. The City has recently renovated many of its parks and
recreation facilities, and many of our teams have had success at the state or
national level (see budget narrative for Recreation Department). Many of our
programs, including the Summer camp programs have been modeled on evidence-
based practice. For example our Summer Camp curriculum is based on the
President's Fitness Challenge Program. Time is allocated for children to play,
explore, create, learn new skills and to relax. Free time is included in the
curriculum.
Our summer program is based on many proven and reliable frameworks, including
the Office of Juvenile Justice and Delinquency Prevention Program. Truancy
reduction, mentoring, cultural development, recreation and youth leadership are all
strategies that are included in our program. The program activities include a
comprehensive physical fitness program; outdoor games that include not only
competitive, but also team-building and collaborative games; indoor games that
improve mental capacity; field trips are included for recreation and education (these
are free and include trips to Miami Children's Museum, Seaquarium, movies etc.);
Ice skating is also free and is included - Scott Rakow Ice Rink has been recently
renovated and Flamingo Pool also been renovated with an interactive water
playground and eight lane pool. The City has recently invested substantial funds in
the renovation of its parks and recreational facilities and the staff and programs are
of the highest quality.
Summer day camps are held at City of Miami Beach Parks and Recreation facilities.
These include:
Neighborhood playgrounds:
Stillwater Park 8440 Hawthorne Avenue
Tatum Park 8050 Byron Avenue
Fairway Park 200 Fairway Drive
Muss Park 4400 Chase Avenue
Youth Centers:
Scott Rakow Youth Center
North Shore Park and Youth Center
2700 Sheridan Avenue
501 72nd Street
Major Park:
Flamingo Park
11th Street and Jefferson Avenue
All locations are on Miami Beach.
II. Agency Description
The City of Miami Beach was founded on March 26, 1915 and is home to 88,000
diverse residents. The majority of the City's population are minorities, with 53% of
the population being Hispanic. 11% of our City's population is under 15 years old.
The City's Parks and Recreation Department was recently accredited by the
Commission for Accreditation of Park and Recreation Agencies (CAPRA). The City
received CAPRA's highest professional seal of approval - only 47 of America's
thousands of parks and recreation agencies have earned this prestigious mark of
Excellence. The mission statement of the Parks and Recreation Department is "We
are committed to fulfilling the recreational, cultural and leisure interests of all that
live, wok and play in our vibrant, tropical, historic community." The City is a
Commission-Manager form of government. There are six Commissioners and one
Mayor. There are two Assistant City Managers. The Administration reports to the
City Manager.
The City has been extremely successful in providing Summer Camp and .additional
programs to the community. This year, the department earned favorable cover
page stories in the newspaper 23 times, with 345 favorable articles and 68 stories
with pictures. The department has a successful therapeutic recreation section that
was represented in basketball, bowling, soccer and tennis at the Miami-Dade
County Special Olympics. Our basketball team, junior swim team and cheerleaders
have recently won competitions.
Our experienced, qualified, bilingual staff includes teachers, experienced recreation
leaders, pool guards and supervisors who are competent at implementing this
Summer Camp program. Our supervisors have either a bachelor's degree in
recreation, physical; education or related field and 3 years experience. We partner
with Miami-Dade County Public Schools, Police Athletic League and the Boys and
Girls Club to promote physical health, mental health, literacy, education and
psychosocial services. We have an inclusion policy for children with special needs
and disabilities.
Is the Agency accredited? I8J Yes By CAPRA (Commission for Accreditation
of Parks and Recreation Aqencies)
Level of Accreditation: Hiqhest Level Period of Accreditation: 5 years
Is the Agency licensed by the Florida Department of Children and Families, Child
Care Licensing Division? 0 Yes IRI No
If no, has the Agency begun the licensing process? 0 Yes X No
The Parks and Recreation Department is not a child care facility.
The City's fiscal year is from October 1 through September 30.
Does the Agency carry comprehensive general liability insurance?
DYes IRI No
Because the City of Miami Beach is Self-Insured pursuant to Florida Statute
768.28. The City maintains a Self-Insured balance in excess of $5,000,000.
Does the Agency carry the following types of insurance?
Professional
Yes No Amount of Covera e
Yes - Self-Insurance Program (balance in excess of
5 million.
Yes - We purchase Federal Flood insurance in the
amount of 170 million.
Yes - Self-Insurance Program balance in excess of $5
million.
Property
Auto
Please indicate whether the Agency will be transporting children:
IRI Yes 0 No
III. Participants description and recruitment
Describe program participant eligibility by answering each of the following
four questions:
a. Gender: IRI No restriction 0 Male only 0 Female only
b. Age: 0 No restriction OR _5_ years to _17_ years
c. Income: IRI No restriction
d. Residence: IRI No restriction 0 Miami-Dade County 0 City:
The City of Miami Beach Parks and Recreation Department serves children 5-17
years old. There is no restriction for gender, income or residence. The program
serves children with disabilities and special needs, and children without disabilities
and special needs (inclusion model). Since most of our summer camps programs
are subsidized by the City of Miami Beach general fund, all Miami Beach residents
are encouraged to enroll, reqardless of ability to pay. Miami Beach is a diverse
population and children of all races/ethnicity participate in our wide variety of
summer day and specialty camps. Races/ethnicity includes but is not limited to
White, Hispanic, African American, Asian, and Native American. Children served are
City of Miami Beach residents and non residents. 53% of the City's population is
Hispanic and minority. In the North Beach area (census tract 39.07, block group
2), project will serve an adjacent HUD approved Neighborhood Revitalization
Strategy Area, formed by a large population (74%) with low/moderate income and
"at-risk" youth. Participate recruitment is done through a variety of ways. The
Miami Beach Parks and Recreation Department produces a "Summer Recreation
Review" brochure that is mailed to every Miami Beach household. Brochures are
also placed in community businesses and organizations. Paid advertisements are
placed in local newspapers. The "Recreation Review" can also be viewed at our
website www.miamibeachoarks.com. Participants can enroll either on-line at
www.miamibeachoarks.com. at the Miami Beach Parks and Recreation
administrative offices or at various recreation facilities.
IV P
Act' 't'
. rogram IVI les
Program Activity and Description # To Be
Served
Seven Summer Day Camps
Eight week day camp that offers a variety of activities that include 130
swimming lessons, sports, games, dance, field trips, special events,
ice skating and tournaments. Designed for children 5 - 17 years of
aae.
Physical Fitness Training
Pull ups, hanging chin up, curl ups, shuttle run, 50 yard dash, 114 mile 130
run, 50 yard swim, and push ups. This program is based on the
President's Challenge Fitness Program.
Outdoor Games
Kickball, soccer, baseball, softball, dodge ball, bombardment, kick the 130
can, relays, basketball, volleyball, newcomb, capture the flag, duck
duck goose, mother may I, red rover, poison river, four corners,
doctor doctors tails. catch the draaons tail, pattern ball. and stop
Indoor Games
Board games, 7-up, Trivia, charades, wonderball, telephone, over and 130
under, simon says, silent ball, musical chairs, hot potato and I spy,
indoor movies.
Field Trip Sites
Included in our summer day camps are free field trips to the Miami 130
Seaquarium" Parrot Jungle, Miami Children's Museum, Rapids,
Gameworks I Kabooms Laser Ouest, and movies.
Program Activity and Description
Ice Skating
Included in our summer day camps is free Ice skating at the City of
Miami Beach Parks and Recreation Scott Rakow Youth Center ice
skating rink. Children are provided with ice skates and are taught
basic skills of ice skating. Available to all summer camp children.
Learn to Swim/water safety classes
Included in our summer day camps is free learn to swim classes
taught by trained Water Safety Certified Instructors. Children are
awarded with American Certified Red Cross card at the end of the
summer. Children are divided into Red Cross Levels 1 -7 (beginners to
advance) and taught skill level appropriate activities. These include
floating, treading water, bobbing, and strokes such as freestyle,
butterfly, backstroke, and breaststroke
Dance
Included in our summer day camps is a free creative dance program
that culminates with a Dance Show at the conclusion of summer, held
at the world renowned Theater of Performing Arts.
Reading - Children will select books to read aloud to the group. Each
site is equipped with a mini library. Reading materials will be selected
based on age-appropriate reading levels. Staff will review all reading
material before it is placed in the library. Children will be given
"bonus points" for each reading book they complete. High bonus
point winners are awarded with a special activity, award or field trip at
the end of the summer.
Also children will be encouraged to write about thoughts ad feeling s in
a notebook. Time will be set aside each day for children to either
write and/or draw thouqhts and feelinqs.
Arts&. Crafts
Included in our summer day camps is a weekly arts and crafts
program. From woodwork to ceramics, and drawing to painting,
children are encouraged to use their imagination to create a variety of
arts and crafts proiects
# To Be
Served
130
130
130
130
130
Dally a IVI les c e ue
Monday Tuesday Wednesday Thursday Fridav
8:30 Attendance Attendance Attendance Attendance Attendance
9:00 Physical Learn to Physical Learn to Special
9:30 Fitness Swim. Fitness Swim, Event
10:00 Training Water Safetv Training WaterSafety
10:30 1 Classes 1 Classes
11 :00 Indoor Game 1 Indoor Game 1
12:00 Lunch Lunch Lunch Lunch Lunch
1:00 Reading Time Reading Time Reading Time Reading Time Readina Time
2:00 Arts & Crafts Tournament Ice Skating Field Trip Arts & Crafts
2:30 1 1 1 1 1
3:00 Outdoor ! ! ! Outdoor
Game Game
3:30 ! ! ! ! !
4:00 Dance Outdoor Game Outdoor Game ! Dance
4:30 1 1 1 1 T
5:00- Dismissal Dismissal Dismissal Dismissal Dismissal
6:00 Time Time Time Time Time
"I ct" "t" S h d 1
Physical fitness training includes: Pull ups, hanging chin up, curl ups, shuttle run,
50 yard dash, V4 mile run, 50 yard swim, and push ups.
Outdoor games include: Kickball, soccer, baseball, softball, dodge ball,
bombardment, kick the can, relays, basketball, volleyball, newcomb, capture the
flag, duck duck goose, mother may I, red rover, poison river, four corners, doctor
doctors, tails, catch the dragons tail, pattern ball, and stop.
Indoor games include; Board games, 7-up, Trivia, charades, wonderball,
telephone, over and under, simon says, silent ball, musical chairs, hot potato and I
spy, indoor movies.
Field trips sites include: Included in our summer day camps are free field trips to
the Miami Seaquarium, Parrot Jungle, Miami Children's Museum, Rapids,
Gameworks, Kabooms, Laser Quest, and movies.
Ice Skating: Included in our summer day camps is free Ice skating at the City of
Miami Beach Parks and Recreation Scott Rakow Youth Center ice skating rink.
Children are provided with ice skates and are taught basic skills of ice skating.
Learn to Swim/water safety classes: Included in our summer day camps is free
learn to swim classes taught by trained Water Safety Certified Instructors. Children
are awarded with American Certified Red Cross card at the end of the summer.
Children are divided into Red Cross Levels 1 -7 (beginners to advance) and taught
skill level appropriate activities. These include floating, treading water, bobbing, and
strokes such as freestyle, butterfly, backstroke, and breaststroke.
Dance: Included in our summer day camps is a free creative dance program that
culminates with a Dance Show at the conclusion of summer, held at the world
renowned Theater of Performing Arts.
Arts & crafts: Included in our summer day camps is a weekly arts and crafts
program. From woodwork to ceramics, and drawing to painting, children are
encouraged to use their imagination to create a variety of arts and crafts projects.
Services will be provided: Summer day camps are held at City of Miami Beach
Parks and Recreation facilities.
These include:
Neighborhood playgrounds:
Stillwater Park 8440 Hawthorne Avenue, Miami Beach, FL 33141
Tatum Park 8050 Byron Avenue, Miami Beach, FL 33141
Fairway Park 200 Fairway Drive, Miami Beach, FL 33141
Muss Park 4400 Chase Avenue, Miami Beach, FI 33140
Youth Centers:
Scott Rakow Youth Center 2700 Sheridan Avenue, Miami Beach, FL 33140
North Shore Park and Youth Center 501 72nd Street, Miami Beach, FI 33140
Major Park:
Flamingo Park
11th Street and Jefferson Avenue, Miami Beach, FL 33140
Services will be provided as follows:
Summer Day Camps June 14 - August 6, 2004
Monday - Friday
8:30 a.m. - 6:00 p.m.
Will any fees be charged for these services?
f8J Yes 0 No
The City of Miami Beach accepts all children into the Summer Program, regardless
of ability to pay. For those families able to pay, the charge for this 8 week program
is $500 for residents of Miami Beach and $750 for non-Miami Beach residents. The
City does not add an additional charge for children with disabilities or special needs.
Daily Reading Requirements
The City of Miami Beach has a minimum of two certified teachers who spend 100%
of their time in the Summer Camp program. The teachers will oversee the Reading
Program. The City of Miami Beach will start a structured reading program for the
Summer Camp. Children will select books to read aloud to the group. Each site is
equipped with a mini library. Reading materials will be selected based on age-
appropriate reading levels. Staff will review all reading material before it is placed
in the library. Children will be given "bonus points" for each reading book they
complete. High bonus point winners are awarded with a special activity, award or
field trip at the end of the summer.
Also children will be encouraged to write about thoughts ad feeling s in a notebook.
Time will be set aside each day for children to either write and/or draw thoughts
and feelings. At least one certified teacher is on staff at our summer camps for the
structured reading sessions.
Physical Fitness Activities
Physical Fitness is a huge component of our summer camp program. We have
modeled our fitness program after the President's Challenge Physical Activity and
Fitness Program. Physical fitness events include pull ups, hanging chin up, curl ups,
shuttle run, 50 yard dash, Y4 mile run, 50 yard swim, and push ups. Children are
tested on a monthly basis. We used creative planning in promoting these events,
such as "Color War", intra park tournaments, etc. Participation is encouraged and
staff is trained in motivational techniques that help promote physical fitness.
Children are rewarded with their involvement by earning "bonus" points for their
participation. Bonus points are accumulated throughout the summer program, and
high bonus point winners are awarded with a special activity, award or field trip at
the end of the summer.
In addition, all children participate in various sports, dancing, swimming, ice skating
and games through out the summer program. These physiologic activities require
gross and fine motor muscle control that additionally increases their endurance,
strength, and or/flexibility. All our summer activities are enjoyable, safe and well
supervised. The City of Miami Beach Parks and Recreation also includes various
sports intra- park tournaments in our summer camp programs. Different children
are selected to participate in each tournament. Special needs children are
included in our summer Camp programs. Summer staff receive Americans With
Disabilities Act (ADA) training which focuses on modification and accommodation
techniques to ensure maximum participation for children with disabilities. The City
of Miami Beach Parks and Recreation gladly provides reasonable accommodations
so that all children, regardless of their disability, can enjoy the benefits of a
summer camp experience.
Nutritional Requirements
Healthy meals are a priority for our Summer Camp Program. Food is provided at
aI/locations for our summer camp program. Miami- Dade County Community Action
Agency Summer Food Service Program supplies lunch and snacks to five of our
seven summer camp facilities: North Shore Park, Fairway Park, Flamingo Park,
Stillwater Park and Tatum Park. All the lunches meet the nutritional needs of our
summer camp participants since they are selected by a Dade County nutritionist
services coordinator. In addition, healthy food such as fruit, etc is purchased by the
City of Miami Beach Parks and Recreation and often used throughout the summer
program ie. parties, special events, etc.
Transportation Needs
The City of Miami Beach Parks and Recreation owns a fleet of vehicles that includes
five buses and five vans. During the Summer Camp Program, additional buses are
needed, so the City leases 8 - 10 buses through a licensed bus company.
Transportation is provided for all summer camps for all field trips, swimming and
tournaments. Children are not provided transportation to and from camp.
Program Intent
The City of Miami Beach Parks and Recreation Summer Camp programs are
intended to provide children a safe, supervised and enjoyable summer camp
experience while providing children an outlet so that they can grow physically,
emotionally, socially and mentally. We hope these skills and experiences will
enhance their quality of life, and hopefully, last throughout their lifetime.
Our camp programs are also necessary to help lower juvenile delinquency rates and
crime prevention. Keeping children safe and supervised in a nurturing and
comfortable environment is our goal; it also prevents them from felonious behavior
while unsupervised and/or unattended.
The City has prioritized not only a cultural, but also an academically enriching
program, with an emphasis on physical health, intellectual, emotional and social
development of each child. Our standards are high; however, keeping these
philosophies in mind, the City of Miami Beach is adamant that no Miami Beach
resident child will be excluded from our summer day camp based on his or her
inability to pay. For the past several years, the City of Miami Beach Parks and
Recreation has awarded over 549 scholarships out of 1,427 participants to needy
children. Additional funding will help offset fees that are presently not funded.
Additional funding will also help us to provide scholarships to needy children so that
they may attend camp.
***Participants at each site have the same program of activities, and schedule. For
example all children are taken to Scott Rakow to participate in ice skating
regardless of the site they are located at. ***
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Participant Interview Form
Interviewer's Name:
Program Name:
Address of Program
Date of interview: /
In Person
_ Telephone
/2004
Strongly Disagree Neither Agree Strongly Don't
Disagree Disagree Agree Know
/ Af!ree
1, I feel safe while at this program.
2, I have fun while at this program.
3. The adults in the program are nice.
4. I get along well with mv friends.
5. I do physical activity each day while at the
program.
6, I am read to or I read each day at this
program,
7, I like the meal and snack food.
8. I wanted to go to a summer program.
9. After having attended this program, I feel
like I can better express myself.
10. I have made new friends here.
11. From the beginning of the program until
now, I have noticed that I get along better
with others.
12. When I need to, I feel like I can talk to
the adults in this program.
13. I would recommend this program to my
friends.
14. Overall, I like this program.
Other comments or suggestions for improvement:
..~..
.. ..
, -t'.~
-"..--". ,.. .
The Chldren.s'll-ust
The Time Of Their Lives
Summer 2004
Program Monitoring Tool
Parent/Guardian Interview Form
Interviewer's Name:
Program Name:
Address of Program
Date of interview: 1
In Person
_ Telephone
12004
Strongly Disagree i Neither
Disagree : ! Disagree
_____ ___________,________._._.L. .__________:_on______+ IA ree
1. I believe my child is safe while attending , i
I
L this pr~g~~'!I_____________ ---;--------.1
: 2, My child has been injured or abused while
: attending thj~p..!Qgrllm:._____._ ___ ____ .__
! 3. My child is having fun in this summer
~~am. ___n._m.__.______________ _.__._. ___._ .______
i 4. The staff is kind to my child.
Agree
Strongly
Agree
Don't
Know
-r----
:
i
-- ~.._---_. -,--_... ----------.-.-t---..---
,
. . - - ---.. -- --~-
'-~y-chiT(fhas leamedto'get--aiong with
other children better since a~ending this
.~am..:..___.__________ ________..n_._ __..._...__.
6, My child participates in daily physical
. activities~~D~i~)hep.r2gram: ___ _
7. My child reads or is read to everyday
~hile in.!h~p~2gra!!l:__ ._ _ __ ____
8. The program's hours of operation are
convenient for my work schedule.
9. My chTiCf enjoys--ihe snacks7meafs that are --~
J!!!>v~~~_____.______ __ .
10. It was important for my child to have a
.~um~~!~~gr~1!I thi~_xe~r:.. __ .,__ __ .
11. My child's communication skills have
improved at home because of attending this
P~2g~:______ __ __ _,_____
12. My child has made new friends in this
.pro.g!.!l_I1!=___ --- .'.._. -- ---------._-----
13. My child has become more cooperative
.whil~p~~i_c.iP!-':t!f!gi!!_~~~p~og_ram:__ .. __ . _
14. Communication between program staff
_~nd par~!!.ts is. stror%_P9~itive and eff~ctive._ .
15. The location of the program is
convenient for me.
.-.------+---.--------- _.----" -.
16. I would recommend this program to
others.
17-:- OveraiT,--I-am sati'sfied-with. this program.--';. --- --
. _._ .___~ __non ___-+-
: '
I
-I--
----j-- .--------
_____L
- ------+-
---t-
i
I
-- - j- .-.- ----
I
___ L_n____~
. I
!
,
.__.____L....
L
.m_L_
,
,
~~L--t
I ,
! I
! I
------r--'--1-
, ,
, ,
; !
-------+---~
, I
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! I
I
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I I I
-----,--1
I .
; I
... __,..,_...l..._~_
I
-.--- ;----_.
,
-----'r"'--
Other Parent/child comments or suggestions for improvement:
_____ ____w___.....:..... _..___._ _ ______. __...!.. ._. ____0 ___. ____. _. _i __
The Children's Trust
The Time of Their Lives - Summer 2004
Page 12
M1. Social Competence
"
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.',
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,
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This assessment measuIe.s,teaCberS?,
whether a.Child engages io~.certain'
'OJlS.ofachild's social compcttnc:e. 'reachers &Ie asked (:
a]'behaviors.3Dd:OOw-wella child.conlro]s:his or"hercm>tio~'
,
f
1. Can accept things not going bislher wa: .
2, Copes well with failure.
3. Accepts legitimate imposed limits,
4. Ex.presses needs and feelings appropri ly.
I
5. Thinks before acting.
6. Resolve5 peel problems on hislher 0
7. Can calm down when ex.cited or all up.
8. Can wait in line patiently when neces
I
9- Is very good at undersWlding other
10, Is aware of Ihe effect of hislher behavi r on others.
11. Works well in a group.
12. Plays by the roles of the game-
}3, Controls rcmperwhen there is a dis
L
14, Shares malCrials with others,
15. Cooperates with peers without promp ng.
J 6, Is helpful to others.
17. Listens to otbas' points of view.
ill, :aehavkJr~
Not
At All
1
1
A
Little
Moderately
Well
Well
1
2 3 4
2 3 4
2 3 4
2 3 4
2 3 4
2 3 4
2 3 4
2 3 4
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2 3 4
2 3 4
2 3 4
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2 3 4
2 3 4
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3. "
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it
~ www,nypl.org/branch - For older children, the New York Public Library System offers
"Teen Link" featuring a book list for young adult readers, writing by teens, and links to
homework help.
~ www.pen,org/readers - Readers and writers send writers and their books into schools
and out-of-school time programs to promote excitement about reading and writing.
6. Word Recognition Reading/Literacy Outcome Tool
Have the child/youth read and pronounce correctly each word starting with column "PP",
have the child read/pronounce the words correctly, Then proceed to column "P", then to
"A", then "6" and continue alphabetically up to column "K", When the child/youth
mispronounces or misreads 2 words in a row, or is frustrated, then stop the test,
Next, add the number of words the child/youth pronounced correctly,
I
I
I
This test only assesses decoding (reading words); it does not assess reading
comprehension or spelling.
SAN DIEGO QUICK ASSESSMENT LIST (adapted)
pp A B C D E
see i you road our city decided scanty
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Time of Their Lives: Summer 2004
RFP #2004-01
40
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Time of Their Lives: Summer 2004
RFP #2004-01
41
~ARKS & RECREATION
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fll?J./?OOJ.
larks & Recreation - Session Selection
Page 10f2
PARKS & RECREATION
ONLINE RH;ISTRUION
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Summer Camp Program
Location: Various Locations
Resident Registration Fee: $500.00
Nonresident Registration Fee: $750.00
Activity Fee: $0.00
Sibling Discount: 500/0
Early Registration Discount: no
The "Summer Camp" runs from June 14th through
August 6th, 2004,
Age Eligibility
Primers: Entering grades 1 - 3
Juniors: E~tering grades 4 - 6
Teens: Entering grades 7 - 12
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Summer Program Hours
Mon-Fri 9:00 am - 5:00 pm
* Playgrounds, the North Shore Park Youth Center and
the Scott Rakow Youth Center will be staffed Monday -
Friday 8:00 am - 6:00 pm
Age Group by Locations
Fairway: PrimersjJrs,
Muss: Primers
Normandy Shores: (3-4 yrs old)
N. Shore Park Y,C.: Jr./Teens
Police Athletic League: PrimersjJrs,
Scott Rakow Youth Ctr.: Juniors
Stillwater: PrimersjJrs,
Tatum: Primers
F. Holtz Stadium: Teens
Fee Fee
Session Name Residents Non Starts Ends Description
Residents
(i Fairway Park (Primers/Jrs. ) $0.00 $0.00 6/14/2004 8/6/2004 200 Fairway Dr. (305) 993-2011
e- Muss Park (Primers) $0.00 $0.00 6/14/2004 8/6/2004 4400 Chase Ave. (305 ) 673-7765
e- Normandy Shores (Ages 3-4 ) $0.00 $0.00 6/14/2004 8/6/2004 2401 Biarritz Dr.
e- North Shore Park Youth $0.00 $0.00 6/14/2004 8/6/2004 501 72nd Street (305 ) 861-3616
Center (Jrs./Teens)
e- Police At1etic League $0.00 $0.00 6/14/2004 8/6/2004 11th St. at Jefferson Ave. (305)
(Primers/Jrs. ) 531-5636 ext. 26
httn<;:'//www C'.i mi~mi-heach.f1.us/funsiQnUD/shoD/Select session.asp?fclass=155
6/24/2004
1, - e )t. ,
EXPENSES 1. 2. 3. 4.
Requested Other Matching Total
Funding Funding Funds (1 + 2 + 3)
Requested
or Received
A. PERSONNEL EXPENSES
1. Salaries 637,500 637,500
2. Fringe benefits 71,250 71,250
Subtotal personnel 708,750 708,750
B. NON PERSONNEL EXPENSES
3. Travel
4, Space & utilities 136,000 136 000
5. Communications 6.000 4.000 10 000
6, PrintinQ & supplies 92,500 2,000 94 500
7. ShippinQ & postaQe 1,000 1 000
8. Non-capital eauioment 28,000 128 750 156,750
9. Capital eQuioment 300,000 300,000
I 10. Start-up 0
I
11. Professional fees 3,000 3,000
12. Other (specify) 90,000 90,000
Subtotal Non Personnel 126,500 664.750 v 791,250v
C. ADMINISTRATIVE COSTS
- I
TOTAL EXPENSES 126,500 1,373,500 $1,500,000
D. MATCHING CONTRIBUTION 1,373,500
(not reauired. but Qualifies for bonus points)
Part VI Program budget (15 points) NOTE: This form is
REVISED, and REQUIRED FOR EACH SITE***Costs are shared
equally across all sites, the budget is cumulative for all sites
Section A: Budget
53. Program budget summary to be effective May
2004 S 15 2004
Section B: Budget narratives
54. Provide a narrative description (justification) for each expense category and line
Item included in the Ref uested Fundina column of the Budaet Summary form,
EXPENSE $ AMOUNT JUSTIFICATION
5. Communication $6,000 This is the cost of the Nextel phones
used by the Summer camp staff during
the 8 week summer camp,
$6,000
Total Communications
6. Printing & Supplies
$37,500
Arts & Crafts for 1500 children for 8
weeks. 1500 children @ $25 per child.
$7,500
Paper for 1500 children for 8 weeks,
1500 children @ $5 per child
$7,500
Costumes for 1500 children for 8
weeks,
1500 children @ $5 per child
$15,000
Athletic equipment for 1500 children for
8 weeks, 1500 children @ $10 per child
$15,000
Board games for 1500 children for 8
weeks. 1500 children @ $10 per child
$10,000
Books for reading program and
computer software
$92,500
Total Printing and Supplies
8. Non Capital Equipment
$28,000
Lease of eight (8) buses necessary for
the summer camp at $3500 per bus for
eight weeks. Buses transport the
children between sites and on field trips
etc.
$28,000
Total Non Capital Equipment
REQUESTED
FUNDING
$126,500
GRAND TOTAL
55. Budget narrative for matching contribution (if applicable)
Provide a narrative description (justification) for each expense category and
line Item included in the matchinq contribution column of the budget
summary form. Identify the source of the funds in the iustification column.
EXPENSE $ AMOUNT JUSTIFICATION
1. Salaries $300,000 75 summer only employees at
$4,000 each for the Summer
camp. No fringe benefits
$337,500 75 year round employees
employed at the Summer camp
full time. $4,500 for the Summer
Camp
$637,500 Total Salaries
2. Fringe Benefits $30,375 Federal Withholding g%
$3,375 FICA 10/0
$37,500 Pension 100/0
$71,250 Total Fringe Benefits
4.Space & Uti Iities $136,000 Cost of operating seven (7) sites
This includes operation of the ice
rink at $1,000 a week for 8
weeks =$8,000
And utilities at all 7 sites.
Space rental is an in-kind match
$136,000 Total Space & Utilities
5.Communications $4,000 Telephone charges for seven
sites via Nextel phones
$4,000 Total Communications
6, Printir~g and Supplies $2,000 This covers the cost of office
supplies, printing and program
supplies directly applicable to
$2,000 services.
Total Printing and Supplies
7. Shipping and Postage $1,000 Includes shipping and postage
I charges including correspondence
to participants and on behalf of
participants to other agencies
and institutions
$1,000 Total Shipping and Postage
-continued-
55. Matching (contd.)
Provide a narrative description (justification) for each expense category and
line Item included in the matchinQ contribution column of the budget
summary form. Identify the source of the funds in the iustification column.
EXPENSE $ AMOUNT JUSTIFICATION
8, Non Capital Equipment
$128,750
$128,750
9. Capital Equipment
$300,000
$300,000
11. Professional Fees
$3,000
$3,000
12. Other
$90,000
$90,000
This is an in-kind cost and
represents computers, software
etc. that the Department
currently owns and is contributing
to this program.
Total Non Capital Equipment
This is an in-kind cost and
represents the sports equipment
and facilities that the Department
has and is contributing to the
Summer Camp program including
sports equipment, courts etc.
Total Capital Equipment
The City contracts with Franklin &
Covey Trainers to provide
training for its employees,
including Recreation employees.
Additionally, the Summer Camp
employees receive additional
training.
Total Capital Equipment
Cost of entrance to Miami
Children's Museum, movies,
Seaquarium, Parrot Jungle,
Gameworks, Kabooms, Laser
Quest for 1,500 children.
Total Other
MATCHING
CONTRIBUTIONS
$1,373,500 GRAND TOTAL
56, Budget narrative for start-up funding (if requested)
Provide narrative descriptions (justification) for start-up costs for all planned
exoend itu reo
EXPENSE
$ AMOUNT
JUSTIFICATION
N/A
57. Unit cost budget / reimbursement summary
Define each unit of service for this proposal, identify the cost of providing
each unit, and how many of each unit will be provided for the contract period,
Service Name - Unit of Service Unit Cost # of $ Amount
Units
a. One service of summer program per client for a $25.00 5,070 $126,500
minimum of six hours and a maximum of nine and
a half hours in duration per day (130 Children
X 39 Davs)
(This total should equal the Total Expenses in Column 1 on Item 53, Program Budget $126,500
Summary)
Total
Provide the calculations and rationale used to determine the number of units
provided and number proposed, Limit response to 250 words (approximately
V2 page).