HomeMy WebLinkAbout2004-25652 Reso
RESOLUTION NO. 2004-25652
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MC HARRY,
AS THE TOP-RANKED FIRM PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 02-03/04 FOR THE ROTUNDA
RENOVATION PROJECT, WHICH INCLUDED WORK FOR THE
DESIGN OF RENOVATION TO COLLINS PARK, FOR
PLANNING, DESIGN, BID/AWARD AND CONSTRUCTION
ADMINISTRATION SERVICES IN THE AMOUNT OF $657,072;
APPROPRIATING $56,514 FROM PARKING FUNDS FOR SAID
AGREEMENT; FURTHER ACCEPTING AND APPROPRIATING A
$20,000 DONATION FROM THE BANANA REPUBLIC
FOUNDATION FOR THE RENOVATION OF THE ROTUNDA.
WHEREAS, on September 23, 1998 the Mayor and City Commission adopted
Resolution No.98-22904, authorizing the Mayor and City Clerk to execute an Agreement
with the firm of Robert A.M. Stern Architects (Stern) for the Architectural and Engineering
Design of a Regional Library, and a Master Plan for Collins Park and the Cultural Campus
Streetscape (the Project); and
WHEREAS, on November 2, 1999 the voters of Miami Beach approved the issuance of
an approximately $92 Million General Obligation Bond, which included recommended
improvements for complete renovation of Collins Park, $1.8 million was allocated for the
costs for the renovation; and
WHEREAS, the Administration and Stern agreed to negotiate and proceed with Project
design in phases. Approval was given to Stern to complete the design and construction
drawings of the Regional Library, the Master Plan for Collins Park, and Cultural Campus
Streetscape; and
WHEREAS, when the Collins Park Phase was ready to begin, the City and Stern could
not reach an agreement on a fair market price for the implementation of the master plan
design, and
WHEREAS, the Collins Park Oversight Committee made a recommendation on January
16,2004 to terminate all negotiations with Stern, add the scope for the Design phase of
Collins Park, Parking Lot and Streetscape to the Rotunda Renovation Request for
Qualifications (RFQ) No. 02-03/04 and to do both Projects at the same time with a single
consultant; and
WHEREAS, RFQ No. 02-03/04 for the Rotunda Renovation Project was issued on
October 29, 2003. On February 9, 2004 Addendum No.4 to the RFQ was issued, which
included renovations to Collins Park, the Parking Lot to the East of the park, and adjacent
Streetscape Improvements; and
WHEREAS, it is estimated that the total cost for construction of these desired
improvements will be approximately $5.5 million, to be funded mainly from the 1999
General Obligation Bond funds, City Center Redevelopment Agency (RDA) Tax Increments
Funds (TIF), and Parking Enterprise Funds; and
WHEREAS, the Evaluation Committee met and ranked MC Harry Associates (MC
Harry) as the top firm and the City Commission authorized the Administration to negotiate a
fee on April 14, 2004; and
WHEREAS, City staff negotiated a total planning, design and construction
administration services and reimbursable fee of $657,072, and
WHEREAS, Construction Administration services, in the amount of $168,148, are
included in the negotiated fee which represents approximately 11 % of the total overall
construction project estimate of $5.5 million, and an estimated timeframe of thirteen (13)
months; and
WHEREAS, the final duration on the construction schedule will be determined during
negotiations on the final language of the Agreement with MC Harry, and the final cost for
the monthly charges on Construction Administration services will be included in the
Agreement; and
WHEREAS, the Administration recommends that the Mayor and City Commission
approve the award ofthe Architectural and Engineering Services Agreement for planning,
design and construction administration in the amount of $657,072 to the firm of MC Harry
Associates and appropriate the necessary funding for the Agreement.
NOW THERE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City Commission approve
and authorize the Mayor and City Clerk to execute a Professional Services Agreement with
Mc Harry, as the top-ranked firm pursuant to Request for Qualifications No. 02-03/04 for
the Rotunda Renovation Project, which included work for the design of renovation to
Collins Park, for planning, design, bid/award and construction administration services in
the amount of $657,072; appropriating $56,514 from Parking Funds for said agreement;
further accepting and appropriating a $20.000 donation from the Banana Republic
Foundation for the renovation of the Rotunda.
PASSED AND ADOPTED this
28th day of
APPROVED M TO
FORM & LANGUAGE
& FOR EXECunON
ATTEST:
. ~~ ~_ j1{fJ-d-~~~:(
h-/. CITY CLERK
I T;\AGENDA\2004\JuI2804\Regular\Commission Memo -Collins Park Cultural Center.doc
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the execution of an agreement with MC Harry Associates in the amount of
$657,072 for AlE professional services and other direct costs required for the Collins Park Cultural Center
Improvement Project; and appropriating funds in the amount of $56,514 from Parking Funds; Accepting
and Appropriating a $20,000 donation from the Banana Republic Foundation for the renovation of the
Rotunda.
Issue:
Shall the Mayor and City Commission authorize the execution of an agreement with MC Harry Associates
in the amount of $657,072 (See attachments A, B & C) for AlE professional services required for the
Collins Park, Parkin a Lot, Streetscaoe Imorovements, and Rotunda Renovation?
Item Summary/Recommendation:
Robert AM Stern Architects was hired initially to design the Regional Library, Collins Park and Cultural
Campus Streetscape projects, with the design to proceed in Phases. Unfortunately at the time the Collins
Park Phase was ready to begin, agreement on a complete and satisfactory amount was not achieved
between the Administration and Stern for the implementation of the master plan design. The Collins Park
Oversight Committee made a recommendation on January 16, 2004 to terminate all negotiations with Stern
and add the scope for the Design phase of Collins Park, Parking Lot and Streetscape to the Rotunda
Renovation Request for Qualification (RFQ) No 02-03/04 and to do both Projects at the same time with a
single consultant.
Responses to the RFQ were received by the opening date of February 27, 2004. The Evaluation
Committee met and ranked MC Harry Associates as the top firm and the City Commission authorized the
Administration to negotiate a fee on April 14, 2004, Substantial agreement was reached on the scope and
fees for the project. City Staff negotiated a total planning, design and construction administration services
and reimbursable fee of $657,072 (See attachment A, B, and C). The fee represents approximately 11 % of
the total overall construction project estimate of $5.5 million. The Administration believes the proposed fee
is appropriate for the effort required during the planning, design and construction administration phases.
The Administration recommends that MC Harrv be awarded a total AlE fee and direct costs of $657,072.
ave their recommendation to this item at the Jul 12, 2004 meetin .
Financial Information:
Finance Dept.
Approved
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin
Luz Maria Ciccia
1:V[~
DATE 7-rl8-or;
S-CoIIPKSt II-02-07282004-LMC-01
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl,gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: July 28, 2004
Members of the City Commission
---
Jorge M. Gonzalez \ Y'-~
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AWARDING A PROFESSIONAL SERVICE
AGREEMENT TO MC HARRY FOR PLANNING, DESIGN, BID/AWARD
AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE COLLINS
PARK CULTURAL CENTER IMPROVEMENT PROJECT, IN THE AMOUNT
OF $657,072; APPROPRIATING $56,514 FROM PARKING FUNDS FOR
SAID AGREEMENT; ACCEPTING AND APPROPRIATING A $20,000
DONATION FROM THE BANANA REPUBLIC FOUNDATION FOR THE
RENOVATION OF THE ROTUNDA.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
FUNDING
The Administration recommends appropriating funding in the amount of $56,514 from
Parking Funds. Also, the City was given a $20,000 donation from the Banana Republic
Foundation to fund the AlE fee for the renovation of the Rotunda that need to be
appropriated. Additional funds in the amount of $108,659 were previously appropriated
from GO Bond funds allocated to this project. The Administration is seeking an
appropriation of $471,899 in City Center RDA TIF funds elsewhere on this agenda to fully
fund this agreement.
ANALYSIS
On September 23, 1998 the Mayor and City Commission adopted Resolution NO.98-
22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm of
Robert A.M. Stern Architects (Stern) for the Architectural and Engineering Design of a
Regional Library, and a Master Plan for Collins Park and the Cultural Campus Streetscape.
On January 6, 1999, the Mayor and City Commission authorized appropriation of the
funding necessary to implement the Agreement with Stern for the project.
On November 2, 1999 the voters of Miami Beach approved the issuance of an
approximately $92 Million General Obligation Bond, which included recommended
improvements for complete renovation of Collins Park. $1.8 million was allocated for the
costs for the renovation.
City Commission Memorandum
July 28, 2004
Collins Park Cultural Center
Page 2 of 4
The Administration and Stern agreed to negotiate and proceed with project design in
Phases. Approval was given to Stern to complete the Design and Construction Drawings
of the Regional Library, the Master Plan for Collins Park, and Cultural Campus
Streetscape.
When the Collins Park Phase was ready to begin, the City and Stern could not reach an
agreement on a fair market price for the implementation of the master plan design. Stern
requested a total fee of $774,785 for the design of Collins Park, which did not include the
Rotunda. In comparison, MC Harry Associates' fee for Collins Park, including the Rotunda
is $657,072. The Collins Park Oversight Committee made a recommendation on January
16, 2004 to terminate all negotiations with Stern, add the scope for the Design phase of
Collins Park, Parking Lot and Streetscape to the Rotunda Renovation Request for
Qualifications (RFQ) No. 02-03/04 and to do both Projects at the same time with a single
consultant.
RFQ No. 02-03/04 for the Rotunda Renovation Project was issued on October 29, 2003.
On February 9, 2004 Addendum No. 4 to the RFQ was issued, which included the
additional scope of work for the design of renovations to Collins Park. The project scope
added to the RFQ through Addendum NO.4 included renovations to Collins Park, the
Parking Lot to the East of the park, and adjacent Streetscape Improvements. The scope of
services for this portion of the project will include planning, design, bidding, and
construction administration services, and are further detailed below.
. Collins Park
Renovation of existing park includes landscaping, irrigation, lighting, hardscape,
including but not limited to curbs, sidewalk, drainage and ADA ramps, and street
furniture as described in the Collins Park Master Plan originally prepared by the
Architectural firm of Robert A.M. Stern. Design must include coordinated design
documents for the installation of proposed Art-In-Public Places opportunities.
. 21st Street Parking Lot
Renovation of existing parking lot, including new landscaping, irrigation, lighting, and
proposed hardscape improvements, including but not limited to curbs, sidewalks,
drainage and ADA ramps. Design may include a transition area and pavilion between
parking lot and existing beach (public restroom and beach walk).
. Streetscape
Renovation of existing streetscape including replacement of existing sidewalks, lighting,
irrigation, landscaping, street paving, street furniture, drainage and waterline
improvement. Streetscape improvements should compliment and be consistent with the
surrounding area improvements and the Collins Park Master Plan.
City Commission Memorandum
July 28, 2004
Collins Park Cultural Center
Page 3 of 4
It is estimated that the total cost for construction of these desired improvements will be
approximately $5.5 million, to be funded mainly from the 1999 General Obligation Bond
funds, City Center Redevelopment Agency (RDA) Tax Increments Funds (TIF), and
Parking Enterprise Funds. It is important to note that only the Collins Park portion of the
project can be funded with the 1999 General Obligation funds.
Responses to the RFQ were received by the opening date of February 27, 2004. The
Evaluation Committee met and ranked MC Harry Associates (MC Harry) as the top firm
and the City Commission authorized the Administration to negotiate a fee on April 14,
2004. Initial negotiation sessions were held in May and June 2004 and substantial
agreement was reached on the scope and fees for the project.
City staff negotiated a total planning, design and construction administration services and
reimbursable fee of $657,072. The breakdown of this fee by man-hours is provided in
Attachment A, by phase (Planning, Design, Bid/Award and Construction Administration) in
Attachment B, and an outline of MC Harry's schedule of hourly rates is provided in
Attachment C. This fee represents approximately 11 % of the total overall construction
project estimate of $5.5 million.
Construction Administration services, in the amount of $168,148, are included in the
negotiated fee. This amount results in a cost of $13,000 per month for the services
provided by the consultant during construction based on an estimated construction
timeframe of thirteen (13) months. MC Harry has agreed to include two months of
additional Construction Administration services at no additional cost to the City if the
Project exceeds the estimated schedule of thirteen (13) months. After the additional two
months, MC Harry and the City have agreed that the consultant will provide additional
services at a not to exceed cost of eighty percent (80%) of the monthly cost of Construction
Administration services established in the negotiated fee. This will result in additional
services at a not to exceed an estimated cost of $10,000 per month if the construction
schedule were to be delayed. The Consultant declined to price an unlimited Construction
Administration term.
The final duration on the construction schedule will be determined during negotiations on
the final language of the Agreement with MC Harry. At that time the final cost for the
monthly charges on Construction Administration services will be included in the Agreement.
The City believes this to be a fair approach to account for possible delays in the
construction process. Any Construction Administration services due to delays deemed to
be the responsibility of MC Harry will be provided by the consultant at no cost. Based on
the above, the Administration recommends the proposed fee as appropriate for the effort
required during the planning, design and construction administration phases.
City Commission Memorandum
July 28, 2004
Collins Park Cultural Center
Page 4 of 4
CONCLUSION
Therefore, the Administration recommends that the Mayor and City Commission approve
the award of the Architectural and Engineering Services Agreement in the amount of
$657,072 to the firm of MC Harry Associates and appropriate the necessary funding for the
Agreement.
T:\AGENDA\2004\JuI2804IRegularICommission Memo -Collins Park Cultural Center.doc
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June 30. 2004
Project; Conins Park I Rotunda
Breakdown of Fee
Rata
, Planning Serville. (lctllHMtlc)
1.1 PROJECT KICK-QFF MEETlNG
1.2.1 PROJECT SITE RECONNAISSANCE VISIT
12.2 DEVELOPMENT Of DESIGN CONCEPT AlTERNATIVES
12.3 DEVELOP BUDGET LEVEL COST eSTIMATE FOR EACH ALTERNATIVE
1.3 ATTENO-vlSIONING- SESSION
4.1 REVIEW MEETING PRIOR TO COMMUNITY DESIGN WORKSHOPS
4.2 REFINE AlTERNATIVES BASED ON VISIONING REVIEW
1.5 COMMUNITY DESIGN WORKSHOPS
5.1 COMMUNITY DESIGN WORKSHOP NO. 1
5.2 COMMUNITY DESIGN WORKSHOP NO.2
1.6 BASIS OF DESIGN REPORT (DRAFT)
PROJECT IMPLEMENT. PLAN
BUDGET COST ESTIMATE
SCHEDUlE
PERMITTING DISCUSSIONS
1.7 REVIEW OF BOOR WI CITY DIVISIONS
LtJG. WI POLICE, PW, PARKING, SANITATION, ETC.
UTG. WI HISTORIC PRESERVATION BOARD
MfG. WI CITY COMMISSION
BASIS Of DESIGN REPORT (FINAl)
575
54,513
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DEVELOP BASE SITE PlANS - EXISTING CONDITIONS INFO
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July 21, 2004
Collins Park Cuttural Center Project
MCHarry Associates, Inc,
2780 SW Douglas Road
Miami, Florida 33133
305-445-3765
Schedule "8"
Itemized schedule of compensation
1
Phase FEE/PHASE FEE/SECTION
Planning Services (Schematic) $64,613.00
SECTION 1 Streetscape 39% $21,491.00
SECTION 2 Parking Lot 7% $4,087,00
SECTION 3 Collins Park 23% $12,581.00
SECTION 4 Rotunda 30% $16,354.00
Design Development $133,248.00
SECTION 1 Streetscape 40% $53,407,00
SECTION 2 Parking Lot 8% $10,157,00
SECTION 3 Collins Park 23% $31,264.00
SECTION 4 Rotunda 29% $38,420,00
Construction Documents $218,976.00
SECTION 1 Streetscape 39% $84,979,00
SECTION 2 Parking Lot 7% $16,161,00
SECTION 3 Collins Park 23% $49,745,00
SECTION 4 Rotunda 31% $68,090.00
Bidding & Award Services $22,188.00
SECTION 1 Streetscape 45% $9,997,00
SECTION 2 Parking Lot 9% $1,901,00
SECTION 3 Collins Park 26% $5,852,00
SECTION 4 Rotunda 20% $4,438,00
Construction Administration Services [365 DAYS) $168,148.00
SECTION 1 Streetscape 45% $75,761,00
SECTION 2 Parking Lot 9% $14,408,00
SECTION 3 Collins Park 26% $44,349,00
SECTION 4 Rotunda 20% $33,630.00
SUB TOTAL BASIC SERVICE FEE $ 597,072.00 I
2a
2b
3
4
OTHER DIRECT COSTS
Reproduction Costs
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
$10,000.00
41% $4,100.00
8% $800.00
24% $2,400,00
27% $2,700,00
$30,000.00
45% $13,500.00
15% $4,500,00
24% $7,225,00
16% $4,775,00
$10,000.00
25% $2,500.00
25% $2,500.00
0% $0,00
50% $5,000,00
$10,000.00
50% $5,000,00
20% $2,000.00
20% $2,000,00
10% $1,000.00
Surveying
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
Geotechnical Engineering
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
Underground utility Verification
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
SUB TOTAL OTHER DIRECT COSTS $60,000.00 I
Total Professional Services and Expenses $ 657,072.00 I
July 21,2004
Collins Park Cu~ural Center Project
Schedule "8"
Itemized schedule of compensation
MCHarry Associates, Inc,
2780 SW Douglas Road
Miami, Florida 33133
305-445-3765
Phase
FEE/PHASE
FEE/SECTION
SUMMARY OF FEES BY SECTION
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
$597,072.00
41%
8%
24%
27%
$245,635,00
$46,714,00
$143,791,00
$160932,00
SUMMARY OF DIRECT COSTS BY SECTION
SECTION 1 Streetscape
SECTION 2 Parkin9 Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
$60,000.00
42%
16%
19%
22%
$25,100,00
$9,800,00
$11,625,00
$13475,00
SUMMARY ALL FEES and DIRECT COST
SECTION 1 Streetscape
SECTION 2 Parking Lot
SECTION 3 Collins Park
SECTION 4 Rotunda
$657,072.00
41%
9%
24%
27%
$270,735.00
$56,514.00
$155,416.00
$174407,00
,.4 rTlJc/!/l1trv T c.
July 2004
Collins Park Cultural Center Project
M.C. Harry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
305445 3765
Schedule "e"
Schedule of Hourly Rates
BilLING
RATE
PRINCIPAL $ 150.00
Project Manger - Senior $ 126.00
Project Manger $111.00
Engineer $ 126.00
Architect $ 99.00
Engineer $ 99.00
Senior Inspector $ 87.00
Specifications Writter $ 78.00
Inspector $ 69.00
Technical Drafting - Senior $ 67.00
Technical Drafting $ 58.00
Architect! Engineer Intern $ 41.00
Clerical! Administrative $ 45.00