2004-25656 Reso
RESOLUTION NO.
2004-25656
A RESOLUTION OF THE MA VOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR ARCHITECTURE,
LANDSCAPE ARCHITECTURE, ENGINEERING, AND CONSTRUCTION
ADMINISTRATION SERVICES NEEDED TO COMPLETE THE PLANNING,
CONSTRUCTION DESIGN, AND CONSTRUCTION OF THE SOUTH
POINTE PARK IMPROVEMENT PROJECT WITH FUNDING PROVIDED
BV THE SERIES 2000 GENERAL OBLIGATION BOND, SOUTH POINTE
RDA FUNDING, AND THE 1995 PARKS BOND.
WHEREAS, on November 8, 1994, the citizens of the City of Miami Beach approved
the issuance of $15 million in general obligation bonds for park improvements (Parks
Bond); and
WHEREAS, on July 16,1997, the Mayor and City Commission authorized the City
to enter into an agreement with Bermello & Ajamil (B&A) for professional services related
to the planning and design of improvements to North Shore Park, North Shore Open Space
Park, Pine Tree Park, the Parks Maintenance Facility, South Pointe Park, and Lummus
Park; and
WHEREAS, B&A completed substantial planning efforts for South Pointe Park but,
due to various delays and complications experienced, work on design and construction
documents had not begun by November 2002, at which time the City and B&A mutually
agreed to terminate the firm's services in regard to South Pointe Park through City
Commission action on November 13, 2002;
WHEREAS, once B&A's services were terminated for South Pointe Park, there was
a need to issue a Request for Qualifications for professional services including
architecture, landscape architecture, engineering, and construction administration services
to complete the planning, construction design, and construction of improvements to South
Pointe Park; and
WHEREAS, on November 13, 2002, the City Commission approved the issuance
of Request for Qualifications (RFQ) No. 16-02/03 for the Planning, Design, and
Construction Administration Services needed to complete the planning, construction
design, and construction of improvements to South Pointe Park; and
WHEREAS, RFQ No. 16-02/03 was issued by the City's Procurement Division on
December 12, 2002, with a submission deadline of January 31,2003 by which time eleven
proposals were received; and
WHEREAS, on January 27, 2003, the City Manager issued LTC No. 24-2003 which
appointed an Evaluation Committee to evaluate and rank the proposals received; and
WHEREAS, the Committee convened on March 3, 2003 to evaluate proposals and
agreed to shortlist 5 out of the 11 firms that submitted proposals; and
WHEREAS, at approximately the same time that the Evaluation Committee met, the
City began considering options for settling land use and zoning legal conflicts affecting a
number of South Pointe area properties; and
WHEREAS, some of the options considered would involve the City receiving title to
additional land adjacent to South Pointe Park; and
WHEREAS, if the City did receive this land, it would be in the City's best interest to
add the land to South Pointe Park and have the same firm that is chosen to design South
Pointe Park design improvements to the added land; and
WHEREAS, for this reason, the City postponed the second meeting of the
Evaluation Committee with the intent of completing the South Pointe legal settlement
before selecting a design firm; and
WHEREAS, while it was the City's expectation that this settlement would be reached
in several months, a settlement had still not been reached by February 25, 2004, at which
time the City Commission approved the rejection of all responses to RFQ No. 16-02/03, as
the proposals could not continue to be held valid for an indefinite period of time; and
WHEREAS, the City is scheduled to approve a final settlement agreement on July
28,2004, which includes options that could add up to 87,500 s.f. of land to the Park; and
WHEREAS, this expansion of the Park area will require that the additional land be
successfully integrated into the existing Park, and that the resulting expanded Park is
designed in a manner that creates an optimal relationship between the Park and the
surrounding urban fabric; and
WHEREAS, now that the settlement agreement is finally scheduled to be resolved,
and the final scope of South Pointe Park improvements can be identified, there is a need to
reissue a Request for Qualifications for professional services including architecture,
landscape architecture, engineering, and construction administration services needed to
complete the planning, construction design, and construction of improvements to South
Pointe Park.
r
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF THE MIAMI BEACH, that the Mayor and City
Commission authorize the Administration to issue a Request for Qualifications (RFQ) for
architecture, landscape architecture, engineering, and construction administration services
needed to complete the planning, construction design, and construction of the South
Pointe Park Improvement Project.
PASSED and ADOPTED this 28th day of July
,2004.
ATTEST:
~<~-JC(~
CITY CLERK ~ J
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T;\AGENDA\2004IJuI2804IRegularlsoulhpointeparkrfqreso.doc
~ 7/2?~
Date
South Point Park RFQ City Commission Memo
July 28, 2004
-4-
ATTACHMENT A
SOUTH POINTE PARK IMPROVEMENT PROJECT
SCOPE OF SERVICES
SCOPE OF SERVICES:
Summary:
Provide all architectural and engineering services required to substantially improve all
elements of the 17 acre waterfront South Pointe Park including landscaping, irrigation,
recreational areas, walkways, signage, support structures, parking, lighting, seawall
improvements, bay walk, water features, natural/historic/maritime information interpretive
features, and concession areas and appropriate accessory park commercial uses and any
other Park elements determined to be required or desired by the City during the planning
process. It is anticipated that the Park boundary shall include any or all of a substantial
portion of the adjacent "Alaska parcel" property, consisting of approximately 2.:!: acres and
the unifying Washington Avenue Extension that connects the park to the Alaska Parcel,
that is being contemplated for addition to the Park as will be ultimately determined by the
City. The scope of the Park improvements may include any of the above-identified
elements on this additional Park area. Required NE services will include any urban design
services necessary to successfully integrate this additional park area into the existing Park,
to establish optimal pedestrian connections both within the Park and between the Park and
the surrounding area, and to design Park improvements in a manner that creates an
optimal relationship between said improvements and the surrounding urban fabric including
built structures, open space, view corridors, roadways, and pedestrian ways and may
include a preliminary master plan of the desired concepts.
Park Improvements:
Desired Park improvements will be determined during the planning process. Potential
improvements include those described in the 1995 "City of Miami Beach Parks Master
Plan" and those identified in community workshops previously held by the City on the
Project. In addition, the selected professional services provider will undertake original
planning and design analysis and hold additional community workshops to identify all
potential improvements and determine those to be implemented.
South Point Park RFQ City Commission Memo
July 28, 2004
- 5-
ATTACHMENT B
SECTION 111- QUALIFICATIONS STATEMENT FORMAT
Submittals must contain the following documents, each fully completed, and signed as
required. Submittals which do not include all required documentation, are not
submitted in the required format, or do not have the appropriate signatures on each
document, may be deemed non-responsive. Non-responsive submittals will receive no
further consideration.
A. CONTENTS OF QUALIFICATIONS STATEMENT
Table of Contents
The Table of contents should outline in sequential order the major areas of the
submittal, including enclosures. Each submittal must contain the Firm's general overall
experience as described in paragraph 8 entitled, Minimum Requirements/Qualifications.
All pages must be consecutively numbered and correspond to the table of contents.
Technical Proposal
Provide a narrative, which addresses the scope of work, the proposed approach to the
work, and any other information called for by the RFQ.
Price Proposal
None is required at this time. Fees are to be negotiated with the top-ranked team(s).
Note that it is the City's intent to enter into an Agreement based on a Not-to-Exceed fee
basis.
Qualifications
The minimum qualification requirements for this RFQ are described in Section 111-8.
Respondents must provide documentation which demonstrates their ability to satisfy all
of the minimum qualification requirements. Submittals which do not contain such
documentation may be deemed non-responsive.
Documents to be completed and returned to the City (AcknowledQement of
Addenda and Respondent Information Forms) Section VI.
Anv other document reauired bv this RFQ. such as a Questionnaire or Response
Guarantee.
B. MINIMUM REQUIREMENTS / QUALIFICATIONS
Design Team must have prior experience within the past ten years with at least 3 urban
park projects including both buildings and site improvements valued at a minimum
construction cost of $2,000,000.
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the Administration to issue a Request For Qualifications (RFQ) for architecture,
landscape architecture, engineering, and construction administration services necessary to complete the
desiQn of South Pointe Park improvements,
Issue:
Should the City issue an RFQ for architecture, landscape architecture, engineering, and construction
administration services needed to complete the planning, design, and construction of improvements to
South Pointe Park?
Item Summa IRecommendation:
On July 16, 1997, the City entered into an agreement with Bermello &Ajamil (B&A) for the provision of
professional services related to improvements to Group "A" Parks which included South Pointe Park, As part
of a larger Commission action to expedite the completion of these projects, the City and B&A agreed to
terminate the B&A's services with regard to South Pointe Park and this action was approved by the City
Commission on November 13, 2002, The City then needed to contract with a consultant to complete the
planning and design of the Park and provide construction administration services needed to implement the
improvements. On November 13,2002, the City Commission authorized the issuance of a RFQ No, 16-
02/03 for the Planning, Design, and Construction Administration Services needed to implement South Pointe
Park improvements, and the RFQ was issued on December 12,2002, Eleven proposals were received by
the January 31, 2003 response deadline, and an Evaluation Committee appointed by the City Manager met
on March 3, 2003 and short-listed 5 firms for presentations. At approximately the same time, the City began
considering options for resolving a longstanding zoning and land use conflict with several South Pointe area
property owners. Since some of the settlement options would expand South Pointe Park and therefore the
scope of services of a consultant designing Park improvements, the City delayed the RFQ evaluation
process pending the finalization of a settlement. Efforts to finalize a settlement continued over the Summer
and into the Fall of 2003, but no conclusion had been reached by the beginning of 2004. Due to the
extended delay in reaching the zoning dispute settlement and therefore in concluding the South Pointe Park
NE consultant selection, the Administration recommended that all RFQ proposals be rejected, and that a
new RFQ be re-issued after the zoning dispute had been resolved, On February 25, 2004, the City
Commission approved the rejection of all responses to RFQ No. 16-02103.
At this time, the City is scheduled to approve a final settlement agreement on July 28, 2004 which will add up
to approximately 87,500 sJ, of land to the Park and require that the additional land be successfully integrated
into the existing Park and surrounding urban area, Now that the expanded scope of services for the South
Pointe Park project (Attachment A) has been officially determined, there is a need to reissue an RFQ for
architecture, landscape architecture, engineering, and construction administration services needed to
im lement the ro'ect. The Administration recommends a roval of the Resolution,
Advisory Board Recommendation:
I NA
Financial Information:
Source of
Funds:
D
Finance Dept.
AGENDA ITEM ~~
DATE 7-2g-<J<f
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M, Gonzalez ~.~
City Manager U v- 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR ARCHITECTURE,
LANDSCAPE ARCHITECTURE, ENGINEERING, AND CONSTRUCTION
ADMINISTRATION SERVICES NEEDED TO COMPLETE THE PLANNING,
CONSTRUCTION DESIGN, AND CONSTRUCTION OF THE SOUTH
POINTE PARK IMPROVEMENT PROJECT WITH FUNDING PROVIDED
BY THE SERIES 2000 GENERAL OBLIGATION BOND, SOUTH POINTE
RDA FUNDING, AND THE 1995 PARKS BOND.
Date: July 28, 2004
To:
Subject:
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of
$15 million in general obligation bonds for park improvements (Parks Bond). Bermello,
Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of
twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways.
The Mayor and City Commission adopted the Master Plan on June 19, 1996.
On July 16, 1997, the Mayor and City Commission approved a Resolution authorizing the
City to enter into an agreement with B&A for the provision of professional services related
to the Group "A" Parks (North Shore Park, North Shore Open Space Park, Pine Tree Park,
the Parks Maintenance Facility, Lummus Park, and South Pointe Park).
The original timeline for the 6 parks under B&A's professional services agreement was to
have completion of construction in December 1999. Extensive delays beyond this date
have been generated primarily by the identification of additional funding, most significantly
the passage of the General Obligation Bond of 1999, which expanded the scopes of the
projects. In addition, changing community requests have resulted in major and repeated
design changes. To date, the first phase of North Shore Open Space Park, Pinetree Park
and the first phase of Lummus Park have been completed.
South Point Park RFQ City Commission Memo
July 28, 2004
- 2-
B&A completed substantial planning efforts but work on design and construction
documents had not begun by November 2002. At that time, City staff and B&A agreed to
terminate the firm's services in regard to South Pointe Park and this action was approved
by the City Commission on November 13, 2002.
Once B&A's services were terminated for South Pointe Park, there was a need to issue a
Request for Qualifications for Professional Services including architecture, landscape
architecture, engineering, and construction administration services to complete the
planning, construction design, and construction of improvements to South Pointe Park.
On November 13, 2002, the City Commission approved a Commission Memo authorizing
the issuance of Request for Qualifications (RFQ) No. 16-02/03 for the Planning, Design,
and Construction Administration Services needed to complete the planning, construction
design, and construction of improvements to South Pointe Park. The RFQ was issued by
the City's Procurement Division on December 12, 2002. The deadline for RFQ submittals
was January 31,2003, and 11 proposals were received from Consultants.
On January 27, 2003, the Office of the City Manager issued LTC No. 24-2003 which
appointed the Evaluation Committee for this RFQ. The Committee convened on March 3,
2003 to evaluate proposals, and if needed, shortlist firms. Consensus from the Evaluation
Committee was to shortlist the firms to 5 out of the 11 that submitted proposals.
At approximately the same time that the Committee met, the City began considering
options for settling land use and zoning legal conflicts affecting a number of South Pointe
area properties. Some of the options considered would involve the City receiving title to
additional land adjacent to South Pointe Park. If the City did receive this land, it would be
in the City's best interest to add the land to South Pointe Park and have the same firm that
is chosen to design South Pointe Park Improvements design improvements to the added
land. For this reason, the City delayed the second meeting of the Selection Committee
with the intent of completing the South Pointe legal settlement before selecting a design
firm. It was the City's expectation that this settlement would be reached in several months.
On March 14,2003, all firms that submitted proposals were sent a letter informing them
that the evaluation process for RFQ 16-02/03 had been postponed until further notice. Due
to this further postponement, on May 6, 2003 the City requested a 90 day extension of the
RFQ validation from all proposers. This extension was received but efforts to complete the
South Pointe settlement continued over the Summer and into the Fall of 2003 without
conclusion. On October 12, 2003, the City requested an additional 90 daytime extension
of the RFQ, and all proposers agreed to extend the RFQ submittal for an additional 90
days. However, by the beginning of 2004, the settlement agreement had still not been
finalized. At that time, due to the extended delay in resolving the settlement agreement
and therefore in concluding the selection process, the Administration recommended that all
proposals for RFQ 16-02/03 be rejected, and a that a new RFQ be re-issued after the City
makes a final determination whether or not additional land will be added to South Pointe
Park. On February 25, 2004, the City Commission approved the rejection of all responses
to (RFQ) No. 16-02/03 for the Planning, Design, and Construction Administration Services
needed to complete the planning, construction design, and construction of improvements
to South Pointe Park.
.
South Point Park RFQ City Commission Memo
July 28, 2004
- 3-
At this time, the City is scheduled to approve a final settlement agreement on July 28,
2004. Under the settlement options contemplated, up to 87,500 sJ. of land to will be
added the Park. This expansion of the Park area will require that the additional land be
successfully integrated into the existing Park, and that the resulting expanded Park is
designed in a manner that creates an optimal relationship between the Park and the
surrounding urban fabric. Now that the settlement agreement has been finally resolved,
and the final scope of South Pointe Park improvements can be identified, there is a need to
reissue a Request for Qualifications for Professional Services including architecture,
landscape architecture, engineering, and construction administration services needed to
complete the planning, construction design, and construction of improvements to South
Pointe Park.
Approximately $3,200,000 in G.O. Bond funding and $2,000,000 in RDA funding is
currently allocated for the Project. A draft Scope of Services for the Project is attached
(Attachment A), as is a Qualifications Statement, (Attachment B). The evaluation and
selection of the most qualified architectural and engineering firm will be conducted
pursuant to Section 287.055, Florida Statutes, known as the Consultants' Competitive
Negotiation Act (CCNA).
Through the planning effort undertaken for the Park to date, two Community Design
Workshops were held on May 17th and July 25th 2000 and extensive community input was
received. In general, this input indicated that any reduction of green space for additional
parking was opposed and that residents envisioned a fairly tranquil and passive use of the
park. This input will be considered by the new Park planning and design firm once they
have been selected.
However, since the scope of potential Park improvements has changed significantly with
the addition of the designated portion of the Alaska parcel property, the selected design
firm will also undertake a new comprehensive planning effort which will include two
Community Design Workshops. A Basis of Design Report will then be adopted by the City
Commission and will serve as the basis for the preparation of construction drawings. It is
anticipated that this planning process may not be completed within12 months in order to
enable the City to take advantage of the Settlement Agreement clause that provides for the
developer to construct within South Pointe Park, including the Alaska parcel portion being
added to the Park, a parking garage or other public facility identified as appropriate by the
City. In this event, we should be sufficiently far enough along in the planning process to
make a decision in time to take advantage of this agreement. The developer would design
and construct such a facility, and the City would reimburse the developer for only the direct
cost of the work.
CONCLUSION
The Administration recommends that the Commission adopt the Resolution so that
progress towards long anticipated South Pointe Park improvements can resume.
T:\AGENDA\2004\JuI2804\Consenl\South Pointe Park RFQ Memo.doc