Cleaning Systems, Inc.
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AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND
CLEANING SYSTEMS, INC.
. FOR CITYWIDE JANITORIAL SERVICES
PURSUANT TO BID # 34-02/03
'. '. 4 . Outstanding Agency . .
OAAccreditation Achievement Award
CITY CLERK
CITYWIDE JANITORIAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND CLEANING SYSTEMS, INC.
PURSUANT TO BID NO. 34-02/03
THIS AGREEMENT made and entered into this _st day of , 2004, by
and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139,
and CLEANING SYSTEMS, INC. (hereinafter referred to as Contractor), whose address is
10330 N.W. 55th Street, Sunrise, Florida 33351.
SECTION 1
DEFINITIONS
Agreement:
This Agreement between the City and Contractor.
Bid:
Bid No. 34-02/03 for Citywide Janitorial Services and Contractor's bid
in response thereto.
City Manager:
The Chief Administrative Officer of the City.
Contractor:
For the purposes of this Agreement, Contractor shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Services:
All services, work and actions by the Contractor performed pursuant
to or undertaken under this Agreement, as described in Section 2 and
Exhibit "A" of this Agreement.
Compensation:
Amount paid to the Contractor to cover the costs of the Services.
Risk Manager:
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139, telephone number
(305) 673-7000, Ext. 6435, and fax number (305) 673-7023.
I
SECTION 2
SCOPE OF WORK
The scope of work and the locations that janitorial services are to be performed by
Contractor is set forth in Exhibit "A," entitled "Scope of Services". (also referred to as
Services or Janitorial Services)
SECTION 3
COMPENSATION
3.1 FEE
Contractor shall be compensated for the Services to be provided herein, pursuant
to the total monthly bid amount per location upon acceptance by the City for Janitorial
Services set forth in Exhibit "A".
3.2 INVOICING
Contractor shall submit an invoice, which includes the purchase order number
and a detailed description of the Services or portion there of provided.
3.3 METHOD OF PAYMENT
Payments shall be made for Services satisfactorily performed, as reasonably
determined by the City, within thirty (30) days of the date of invoice, in a manner
satisfactory to and as approved and received by, the City. Contractor shall mail all
invoices to:
City of Miami Beach
Accounts Payable
1700 Convention Center Drive
3rd Floor
Miami, Florida 33139
with a copy to:
City of Miami Beach
Public Works Department
1700 Convention Center Drive
4th Floor
Miami Beach, Florida 33139
2
SECTION 4
GENERAL PROVISIONS
4.1 (INTENTIONALLY OMITTED)
4.2 PUBLIC ENTITY CRIMES
A State of Florida Form PUR 7068, Sworn Statement under Section
287.133(3)(a) Florida Statute on Public Entity Crimes shall be filed with the City's
Procurement Division, prior to commencement of the Services herein.
4.3 DURATION AND EXTENT OF AGREEMENT
The initial term of this Agreement shall commence after the last date execution of
this Agreement by the parties here to, and upon subsequent issuance date of the Notice
to Proceed, and shall run for a two-year period. This Agreement may be renewed for
four (4) additional one year terms, at the City's sole discretion upon written notice to
Contractor; said notice to be provided within thirty (30) days of the expiration of the initial
term, or of a subsequent renewal, as the case may be.
The Bid prices will remain in effect for a twenty-four (24) month period following
the issuance of the City's Notice to Proceed, at which time they will be reconsidered for
adjustment prior to renewal of the applicable renewal term following such 24 month
period, as follows;
Change shall not be more than the percentage increase or decrease in the
Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the
anniversary date of the Agreement.
4.4 TIME OF COMPLETION
The Services to be rendered by the Contractor shall be commenced upon receipt
of a written Notice to Proceed from the City subsequent to the execution of the
Agreement, and Contractor shall adhere to the schedule as referenced by Exhibit "AU
hereto.
A reasonable extension of time may be granted, in the City's sole discretion, in
the event the work of the Contractor is delayed or prevented by the City of by any
circumstances beyond the reasonable control of the Contractor, including weather
conditions or acts of God render performance of the Contractor's duties impracticable.
3
4.5 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and
its officers, employees and agents, from and against any and all actions, claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, at
law or in equity, which may arise or be alleged to have arisen from the negligent acts,
errors, omissions or other wrongful conduct of the Contractor, its employees, agents,
sub-Contractors, or any other person or entity acting under Contractor's control, in
connection with the Contractor's performance of the Services pursuant to this
Agreement; and to that extent, the Contractor shall pay all such claims and losses and
shall pay all such costs and judgments which may issue from any lawsuit arising from
such claims and losses, and shall pay all costs and attorneys' fees expended by the City
in the defense of such claims and losses, including appeals. The parties agree that one
percent (1 %) of the total compensation to the Contractor for performance of the
Services under this Agreement is the specific consideration from the City to the
Contractor for the Contractor's Indemnity Agreement. This subsection 4,5 shall survive
the expiration and/or termination of this Agreement.
The Contractor's obligation under this Subsection shall not include the obligation
to indemnify the City of Miami Beach and its officers, employees and agents, from and
against any actions or claims which arise or are alleged to have arisen from negligent
acts or omissions or other wrongful conduct of the City and its officers, employees and
agents. The parties each agree to give the other party prompt notice of any claim
coming to its knowledge that in any way directly or indirectly affects the other party.
4.6 TERMINATION. SUSPENSION AND SANCTIONS
4.6.1 Termination for Cause
If the Contractor shall fail to fulfill in a timely manner, or otherwise violate
any of the covenants, agreements, or stipulations material to this Agreement, the City
shall thereupon have the right to terminate the Services then remaining to be
performed. Prior to exercising its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of this Agreement and shall grant
Contractor seven (7) days to cure such default. If such default remains uncured after
seven (7) days, the City, upon three (3) days' notice to Contractor, may terminate this
Agreement and the City shall be fully discharged from any and all liabilities, duties and
terms arising out of/or by virtue of this Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability
to the City for damages sustained by the City by any breach of the Agreement by the
Contractor. The City, at its sole option and discretion, shall additionally be entitled to
bring any and all legal/equitable actions that it deems to be in its best interest in order
to enforce the City's right and remedies against the defaulting party.
4
The City shall be entitled to recover all costs of such actions, including
reasonable attorneys' fees. To the extent allowed by law, the defaulting party waives
its right to jury trial and its right to bring permissive counter claims against the City in
any such action.
4.6.2 Termination for Convenience of Citv
THE CITY MAY ALSO, FOR ITS CONVENIENCE AND WITHOUT
CAUSE, TERMINATE THE SERVICES THEN REMAINING TO BE PERFORMED AT
ANY TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO
CONTRACTOR OF SUCH TERMINATION, WHICH SHALL BECOME EFFECTIVE
FORTY-FIVE (45) DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF THE
WRITTEN TERMINATION NOTICE. IF THE AGREEMENT IS TERMINATED BYTHE
CITY AS PROVIDED IN THIS SUBSECTION, CONTRACTOR SHALL BE PAID FOR
ANY SERVICES SATISFACTORILY PERFORMED, AS DETERMINED BYTHE CITY
AT ITS SOLE DISCRETION, UP TO THE DATE OF TERMINATION.
4.6.3 Termination for Insolvencv
The City also reserves the right to terminate the remaining Services to be
performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes an assignment for the benefit of creditors. In such event, the
right and obligations for the parties shall be the same as provided for in Section 4.6.2.
4.6.4 Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Contractor's noncompliance with the nondiscrimination
provisions of this Agreement, the City shall impose such sanctions as the City or the
State of Florida may determine to be appropriate, including but not limited to,
withholding of payments to the Contractor under the Agreement until the Contractor
complies and/or cancellation, termination or suspension of the Services. In the event
the City cancels or terminates the Services pursuant to this Subsection the rights and
obligations of the parties shall be the same as provided in Section 4.6.2.
4.7 CHANGES AND ADDITIONS
Changes and additions to the Agreement shall be directed by a written
amendment signed by the duly authorized representatives of the City and Contractor. No
alteration, change, or modification of the terms of this Agreement shall be valid unless
amended in writing, signed by both parties hereto, and approved by the City.
5
4.8 AUDIT AND INSPECTIONS
At any time during normal business hours and as often as the City may
deem necessary, Contractor shall make available to the City and/or such
representatives as the City may deem to act on its behalf, to audit, examine and
make audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement. Contractor shall maintain any and all records necessary to document
compliance with the provisions of this Agreement.
4.9 ACCESS TO RECORDS
Contractor agrees to allow access during normal business hours to all
financial records to the City and/or such authorized representatives as it may deem to
act on its behalf, and agrees to provide such assistance as may be necessary to
facilitate financial audit by the City or its representatives when deemed necessary to
insure compliance with applicable accounting and financial standards. Contractor
shall allow access during normal business hours to all other records, forms, files, and
documents which have been generated in performance of this Agreement, to those
personnel as may be designated by the City.
4.10 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Contractor shall not subcontract, assign, or transfer any work under
this Agreement without the prior written consent of the City.
4.11 SUB-CONTRACTORS
The Contractor shall be liable for. the Contractor's services,
responsibilities and liabilities under this Agreement and the services, responsibilities
and liabilities of sub-contractors, employees, agents, or any other person or entity
acting under the direction or control of the Contractor. When the term "Contractor" is
otherwise used in this Agreement, it shall be deemed to include any sub-contractors
and any other person or entity acting under the direction or control of Contractor. All
sub-contractors must be approved of in writing prior to their engagement by
Contractor.
4.12 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Contractor
shall not discriminate against any employee or applicant for employment because of
race, color, religion, ancestry, sex, age, and national origin, place of birth, marital
status, physical handicap, or sexual orientation. The Contractor shall take affirmative
action to ensure that applicants are employed and that employees are treated during
their employment without regard to their race, color, religion, ancestry, sex, age,
national origin, place of birth, marital status, disability, or sexual orientation.
6
Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training,
including apprenticeship.
4.13 CONFLICT OF INTEREST
The Contractor agrees to adhere to and be governed by the Metropolitan
Miami-Dade County Conflict of Interest Ordinance, as amended; and by the City of
Miami Beach Charter and Code, which are incorporated by reference herein as iffully
set forth herein, in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirectly which should conflict in any manner or degree
with the performance of the SeNices. The Contractor further covenants that in the
performance of this Agreement, no person having any such interest shall knowingly
be employed by the Contractor. No member of or delegate to the Congress of the
United States shall be admitted to any share or part of this Agreement or to any
benefits arising therefrom.
4.14 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all
information, design specifications, processes, data and findings, shall be made
available to the City for public use.
No reports, other documents, articles or devices produced in whole or in
part under this Agreement shall be the subject of any application for copyright or
patent by or on behalf of the Contractor or its employees or subcontractors.
4.15 NOTICES
All notices and communications in writing required or permitted
hereunder may be delivered personally to the representatives of the Contractor and
the City listed below or may be mailed by registered mail, postage prepaid (or
airmailed if addressed to an address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications
shall be addressed as follows:
TO CONTRACTOR:
Cleaning Systems, Inc.
Attn: James Fischer
10330 NW 55th Street
Sunrise, Florida 33351
7
TO CITY:
City of Miami Beach
Attn: Robert Parcher/City Clerk
1700 Convention Center Drive
Miami Beach, Florida 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch,
on the day following the date mailed; and if mailed to an address outside the city of
dispatch on the seventh day following the date mailed.
4.16 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any or all of
the terms or conditions herein, exclusive venue for the enforcement of same shall lie in
Miami-Dade County, Florida.
4.17 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and
understanding between the parties hereto, and there are no other agreements and
understandings, oral or written with reference to the subject matter hereof that are not
merged herein and superceded hereby. The Services and the Bid are hereby
incorporated by reference into this Agreement.
4.18 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on the City's liability for any cause of action for money damages due to an
alleged breach by the City of this Agreement, so that its liability for any such breach
never exceeds the sum of $1,000. Contractor hereby expresses its willingness to enter
into this Agreement with Contractor's recovery from the City for any damage action for
breach of contract to be limited to a maximum amount of $1,000.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Contractor hereby agrees that the City shall not be liable to the Contractor for damages
in an amount in excess of $1,000 for any action or claim for breach of contract arising
out of the performance or non-performance of any obligations imposed upon the City
by this Agreement. Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to be a waiver of the limitation placed upon the City's
liability as set forth in Section 768.28, Florida Statutes.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
~~f~c4
City Clerk
FOR CONTRACTOR:
ATTEST:
By:
Secretary
11Jr1~ cj;~
Print Name
Corporate Seal
CITY OF M MI BEACH, FLORIDA
/1./- JvtLV-{) LI
Date
9
&~i~~
Print Name
Ct7 - tr) --'C> '{
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR XECUTION
EXHIBIT "A "
CLEANING SYSTEMS INC.
SCOPE OF SER.VICES:
The IanitorialServices Contractor ("CSI") shall provide all labor, equipment, tools, chemicals,
paper products, supervision, and other items or services necessary to perform the required work
as specified by Invitation to Bid 34-02/03 (contract/proposal documents), for the following
locations (see attachments "A" and "C"):
*Note: Attachment "B" as specified in the Bid DocUments was for beach restrooms, which were
not awarded.
City Properties
Bid Item 13 - Muss Park
Chase Ave & 44th Street, Miami Beach
Bid Item 14 - Tatum Park
8050 Byron Avenue, Miami Beach
Bid Item 15 - Still Water Park
8440 Hawthorne Avenue, Miami Beach
Bid Item 17 - Normandy Shores Park
2605 Biarritz, Miami Beach
Bid Item 18 - Normandy Isle Park
7030 Trouville Esplanade, Miami Beach
Bid Item 20~. Property Management Building
1245 Michigan Avenue, Miami Beach
Bid Item 21 - Fleet Management & Sanitation Building
140 Macarthur Causeway, Miami Beach
Bid Item 22 ~ Beach Patrol Office
Ocean Drive and 10lh Street, Miami Beach
Bid Item 23 - Public Works Yard Office
2300 Pine Tree Drive, Miami Beach
Bid Item 25 - Marine Patrol Office
1900 Purdy Avenue, Miami Beach
Bid Item 26 - 777, 17th Street Building, Mianli Beach
Bid Item 27 - Art, Culture and Entertainment Office/Code Compliance
555 Convention Center Drive Building
Bid Item 29C-Flamingo Park, Tennis Courts
11 th Street & Jefferson Avenue, Miami Beach
BE ADvasED: UNDER THE LIVING WAGE: ORDINANCE CONTRACTOR'S EMPLOYEES
.MIJ~I~.I:P~I[l.~..,MINIMIJM9f.,~.~~~....~~,.,.f!glJ~Y!!W.f!!=ALmJI~I:R~f>>l..lJ~..~.,.,.'.".'"
""''''''''ft,ffNIMOM' OFS1.25A:NfDOR MOST 8E:PAI[)TOWARDS'EMPlOYEE:;S' HEALTH '
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVlDEBILL RATE FOR EACH CLASSIFlATlON THAT THE CITY WILL BE
BILLED.
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CSJ:
ATTACHMENT "A"
COST WORKSHEET FOR CITY OF MIAMI BEACH BUILDINGS
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is asa total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services.at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWARD A CONTRACTOR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
A. Custodians $ f. ~/ p/h()ur
B. Supervisors $ 1/. ..tJ7)p/hour
C. BILL RATE for Custodilins $ It/, . 7S'p/hour
E. BILl.RATE for Supervisors $ / i- ?.sp/hour
BID ITEM "1 ":
CITY OF MIAMI BEACH CIT'f tlALL 1700 Convention Center Drive, Miami BeaCh,
Florida.
Exterior Glass Cleaning:
(Quarterly)
$ /.2 tJ(). trD
Additional as needed Hourly Rate
Total Monthly Cost:
$ /0, (p./;6. 00
.
C5]
ATTACHMENT "A" CONTINUED
BID ITEM "2":
SCOTT RAKOW YOutH CENTER 2700 Sheridan Avenue, Miami Beach, Florida.
tjlf1).if7)
Exterior Glass Cleaning:
(Quarterly)
$ If ov .0{)
Total Monthly Cost to City (Night Cleaning)
Daily.. Charge: j J
(Day Cleaning Crew) $ /f. 75: per hour worked per person.
5. Specla/Charge: Strip & Resurface Special Use Floors. (GymnasiUm
4.
Floor if required more than semi-annually:
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'.fiAI'.:'~'(tI"~~
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BID ITEM "3"
PdUCE DEPARTMENT 1100 Washington Avenue, Miami Beach, Florida
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One person shall be required on Saturdays and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
ExterIor Glass Cleaning:
(Quarterly)
Total Monthly Cost:
$ /bOO, tJIJ
$ /5/ fr;O.fF/J
BID ITEM "4"
HISTORIC CITY HALL 1130 Washington Avenue, Miami Beach, Florida
Exterior Glass Cleaning:
. (Quarterly)
$ 4 61J ./YO
/'104. lIP
~
CS'J:
ATTACHMENT "A" CONTINUED
BID ITEM "5" MIAMI BEACH PUBLIC RESTROOMS - SEEATTACHNlENT "B"
BID ITEM "6"
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue, Miami Beach, Florida
Exmrlor Glass Cleaning:
(Quarterly)
BID ITEM "1"
SOUTH SHORE COMMUNITY CENTER.S33 Sixth Street, Miami BeaCh, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
$ :2:J.1R (), /TV
Total Monthly Cost to City (Nighf Cleaning) $ ,;11 Iv (), tJO
Hourly Charge: (Morning Clean-Up)
$ II 7::-
Hourly Charge: (Dilly Cleaning)
3
CSI
AlTACHMENT "A" CONTINUED
BID ITEM "a"
FIRE STATION #2,2300 Pine Tree Dr., Miami Beach, Florida (2 Bldgs)
Exterior Glass Cleaning:
(Quarterly)
$ ~;;; tJ. tJ1)
Total Monthly Cost:
$ /i333.1/tJ
BID ITEM "gft
21st STREET RECREATION CENTER 2100 Washington Avellue, Miami Beach
Exterior Glass Cleaning:
(Quarterly)
3/3!). DO
Total Monthly Cost:
BID ITEM 1110"
OCEAN FRONT AUDITORIUM 1001 Ocean Drive, Miami Beach, f:lorida
BID ITEM "11"
NORTH SHORE COMMUNITY CENTER 7250 Collins Avenue, Miami Beach, Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
CS:T
ATTACHMENT "A" CONTINUED
'BID JTt:M"12"
NORTH SHORE RECREATION CENTER501-72nd Street, Miami Seach, Florida
TO BE ADDED AFTER COMPLEn()N OF CONSTRUCTION
BID ITEM "13"
MUSS PARK Chase Ave. & 44th Street, Miami Beach, Florida
TotalMonthly Cost:
$
t/VlJ-~
,~., ;';;,;;;;;cBUlrttM"14"
TATUM PARK
8050 Byron Avenue, Miami Beach, Florida
Total Monthly Cost:
$
/01). trO
SID JTt:M"15"
STIllWATER PARK
8440 HavllthorneAve., Miami Beach, Florida
Total. Monthfy Cost:
$
Lj IJ1J . b-V
BID ITEM "16"
FAIRWAY PARKlCresDi Fairway & No. Shore Dr., Miami B~ach,Florida
2605 Biarritz,Mlal11i Beach, Florida
Total Monthly COst:
$
./ {)(J. tf1)
BID ITEM "18ft
, NORMANDY ISLE PARK , Miami Beach, Florida 114- 1 - 11 s+r t t (
Total Monthly Cost:
BID ITEM ft19ft
PARKS MAINTENANCE BLDG.. 2100NleridianAve.,'MlamiBeaCh Florida
,Total Monthly Cost:
$ 1.J5a, tr{)
BID ITEM "200
PROPERTY MANAGEMENT BLOG..
. -, . .
1245 Michigan Ave., Miami Beach, Florida
Total Monthly Cost:
$ Sm- .()[)
BID ITEM 021 ft
FLEET MGMT. & SANITATION BLDG.. 140 MacArthur Causeway, Miami Beach,
Total Monthly Cost:
CSJ:
ATTACHMENT "A" CONTINUED
BID ITEM "2211
BEACH PATROL OFFICE. Ocean Drive & 10th Street, 'Miami Beach, Florida
$ 3tl(J- 0-0
BIDrrEM "23"
PUBLIC WORKS YARD OFFICES. 2300 Pine Tree Drive, Miami Beach, Florida
BIDJrEM "24"
, POLICE DEPT. SPECIAL INVEST. UNIT OFFICE. 1831 Bay Rd" Miami Beach, Florida
exterior Glass Cleaning:
(Quarterly)
$
/.;20- 0{)
ATTACHMENT "A" CONTINUED
BID ITEM "26"
777, 17th Street Building, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
$ f fJ1J. tTl)
$ f D1J . If?)
.3 go- llD
BID ITEM "'0"
555 Convention center Drive BtJildina
"""":';;';c.i.;;~,,~,riO,rJ~IaS$.Ple:lni!l9.:.""'"
(Quart&rly)
, , ~,
Total Monthly Cost:
,BID ITEM "28"
Golf Course Club House
T6t8IMonthly Cost:
BID ITEM "29"
Flamlnao Park
(once daily)
(once daily)
(once daily)
Jt! tr/} - 61J
jc.J () . Crt)
.f tJ1). IJ7)
J ~5' J ;,;'
...-...-..."'........-,...---..-:,---...,
~.; '-'i." .'""",:~>,<,. ,,-.', .
ArrACHMENT "A" CONTINUED
GRAND TOTAL FOR ALL FACIUTIES QOARTERL YGLASS CLEANING:
5S!Ro,1J1)
GRAND TOTAL FOR JANITORIAL SERVICES EXCLUDING PUBLIC AESTROOMS AND
GLASS CLEANING
a. payroll, taxes & insurance...........$ .1"::-3 ,().;;l7. tit;
,
b. fringe benefits............,................$ .3 J' fO- ot)
c. chemical supplies......,................;$ )1/0. t; ()
d. Expendable Items........................$
The following are cleaning on an as needed basis. Bid Price shall be "per cleaning"
Per Cleaning
RESTAOOMS RJ:QUIRECLEANING2 nUES PER DAY, 7 DAYS PER
WEEK. ("ENHANCED SERVICES")
CSI
ATTACHMENT "A" CONTINUED
The following services will be on an.asneeded basis.
.. ., ' . . .
CARPET / f, tJ{) .
CLEANING . On an as needed ba.sis $ Per Hour
. . . . . .
V\lindow Cleaning 020, tfV
On as need basis $ Per Hour
Pressure Clean / t, tJD
Concrete Walk On as needed baSIS $ Per Hour
, Areas/Restrooms .
. .
Additional Hourly On an as needed basis - /4, 'l~
Cleaning special events,emergency $ Per Hour
. ,
to!'LG A ti /l( 6r 6v:sYell1 Sf Itl/(I~
/
\} kYvut 1> -fI ~ c H t,(.
DATE:
S-/Q/03
I I
ATTACHMENT "C"
COSTWORI<SHEET FOR PARKING GARAGES OF'tHi: CITY OF MIAMI BEACH
We propose a.nd agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
Workers, supervisors, payroll, taxes, insurance,fringe benefrls, chemicals & supplies, tools &
e<:juipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
"A:,;,;>'" '-""':':';'~:'~,;,;;,
THECITV SOLEY RESERVES 'tHE RIGHT to AWMD ACONrRACT OR CONTRACTS
AS DEEMED BY TI-lE CITY TO BE IN THE BEST INTEREST OF TI-lE CITY.
BE ADVISED: UNDER 'tHE LMNG WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MlJ!;IBEP~ID~ N1INll\IIlJNl9F~.~~~"1j9lJ~.Y"ffiil:t~L""'~t;t.JJ:R~~I,.V~.A
;;;),;;;iiMfNjiilluMOF$i:25AN'HeJOR 'i\kOstSE'PA.DfdWA'Rbs.EIIIIPLOYEE'S. HEAL. lit
BENEFITS OR $9.81 AN HOUR WITHOUT HEAL TI-lBENEFITS.
$ q.?!
$ II, (J1)
$ /if. 75 oIhour
$ It(. 11'" p/hour
Ratio Of Supervisors to workers: J : J/
ALL GARAGES ARE 7 DAYS PER WEEK FOUR HOURS PER DAY.
. ATTACHMENT "Cn CONnNUED
Orex~1 Av~.&12thSl, Mial'l1iBeach,Florida
/fo-o,tr()
c.s:r
~L~lIf1i IIII~
;5 V6T&f}1,s J.rV~
I '
J f9-n1. ~S.. !J oS 6/J1!j(
PROPOSER INFORMATION
,It is understood and agreed by Ptoposerthat the City reserves the righttorejeet any
and al/ Bidsjto make awards on all items or any items according to the best interest
of the City, and to waive any irregularities In the RFP or In the Bids received as a
result of the BID. .It Is also understood and agreed by the Proposer that by
subl1littingaBid, PropoSerSh8l1 be deemed 'to. understand and agree than no
property Interest or legal right of any kind shall be created at any point during the
aforesaid evaluation/selection process untllal'ld unless a contract has been agreed
to and signed by both parties.
Proposer certifies that all delinquent andcurrehtly due fees,. and taxes have been
paid. No Individual or entity Who is In arrears In any payment under a contract,
promisSOry note or other loan document with the City, either direetly orindlreetly
through a firm, corporation, partnership orjo!nt venture shall be aI/owed to receive
any additional City contracts, purChase orders or extensions of City contracts until
either thearreara e has been paid In full or the City has agreed In writing to a
paytnent schedu . Failure to meet the. terms and COnditions of any obligational"
repayment sch ul shan constitute a default of the subject contract and may be
, caus s nsl n, termination and debarment, In aCcordance with the terms of
t contract
5~~~.~
/(0 )
Page 63 of 116
ACKNOWLEDGMENT OF ADDENDA
REQUEST FOR BIDS NO. 34-02103
Directions: Complete Part I or Part lI,whichever applies.
Part I: Usted Mlow are the dates of issue for each Addendum received in connection with
this Bid:
Addendum No.1, Dated
3h?/O/3
/ /
:M.:?II o~.q
,. t
~/; ft / tJa
4/;7 / o~
, /
L/<~J 103
~/y ~ b~
Addendum No.5, Dated
G,
No addendum was received in connection with this Bid.
sl. q~o3
ate
Jorge M. Gonzalez
City Manager
City of Miami BeaCh, Florida
Submitted this / :J.. ' day of
,2003.
The undersigned,. as Proposer, declares that the only. persons.. interested in this Bid are
named herein; that no ather perSOn has any interest in this Bid pr in the contract to which
this Bid pertains; that this Bid is made without connection or arrangement with any other
person; and that this Bid is in every respect fair and made in good faith, without collusion or
fraud.
The Proposer agrees if this Bid is accepted, to execute an appropriate City of Miarni Beach
document for the purpose of establishing a formal contractual relationship between the
, Proposer and the City of Miami Beach, Florida, for the performance of all requirements to
Which the Bid pertains.
BID NO. 34-02103
DATE: March 7,2003
JANITORIAL SERVICES FOR THE CITY()F MIAMI BEACH
BID #34';02103
{!L~lfll!J4!r'-<'r<$;rem~, INe.-.
Principal OffiCe Address:
J 033 0 fill~.(;J- S' :5 Til E/
\.-SUJ'IP,-J.St7 -J:L.- "33 s S-/
I
OffiCial
Representative:
.JkYYJ € S ,'.. -F-rs ..C- Here
(Circle One) ,
Individual
Partnership
~orpora~:n
+1-0R-l [)fJ I
If a ForeianCorDoration:
Date of Registration with
Florida Secretary of State:
Nal1le of Resident Agent:
Address of Resident Ageht:
tJ /1t
I I
\
\
I
l
President's Name:
Page 66 of 116
BID NO. 34-02103
DATE: March 7,2003
(
* Desi~l"Iate general partners in a limited PartnerShip
NUMt:iEA OF YEARS INJANITORIAlSERVICES: / ~
NUMBER OF YEARS LICENSED BY THE STATE OF FLORIDA:
NUMBER OFEMPLOYEES "ON CALL" (MIAMI AREA):
AVERAGE EM~LOYEES "ON THE JOB" EACH WEEK (MIANlI AREA): dS-
00 YOU CURAENTLY HOLD ANY MUNICIPAl.ITYCONTRACTS? Ve:S
IFSO,WITH\\IHATMUNICIPALlTIES?j f1lftMll:5I.ANte..-loS, .e-,
(!otrA-/./ .5fJ~/iI!6-S. (J/YVJ1;4;Jtlo.. J51!"1J1],1I.
, I
130 YJV77Jd .1?eA-eJl
/
POLYGRAPH? ( )
GENERALINTERVIEW?(vf
BACKGROUND INVESTIGATION? (v')
POLICE RECORD CHECK? M
ADDITIONAL ( )
(Detail) G)1/IYJL(;,/I!P;~ 1JR.1:hJitIt-VIEUJCb' q--
'BfrMkOR/)OJl.J/) · ~Ht!'t}C...f)tJtfe: ~,I B;5I).
/
:~v;,:~~ :~:;~~~:::::~:a~::e~~ Proposer fO~~P[~ject S~~i1~4tothe
If y$S, giv$ details on a separate sheet.
Has the Proposer or any prinCipals oftheapplicsl1t orgariizationfailed to
qualify as a responsible Bidder, refused to enter Into a contract after an award
, has been made, failed to complete a comract during the past five (5) years, or
been declared lobe in default in any cOl1tractln the last 5 years?
If Yes, please explain: tl 0
Has the Proposer or any ofltsprinCipals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership? Yes ( ) No V1
If yes, give date,court jurisdiction, action taken, and any other explanation
deemed necessary on a separate sheet.
Person or persons interested In this bid and Bid Form have ( . ) have not (I)
been convicted by a Federal, state, County, or MuniCipal Court of any violation
of law, other than traffic violations.. To inClude stockholders over ten percent
(10%). (Strike out inappropriate words)
Explain any convictions:
in the last five (5)
List allY criminal violations andlor convictions of the Proposer and/or
any of its principals:
)()~[
Conflicts of Interest The fOlloWing rela.tionships are the onlypotential,actual,
Or perceived conflicts of interest in connection with this Bid: (If none, state
same.)
Jo,J{
Public. Disclosure. In order to deterrninewhether the.'mernbers of..the
Evaluation Committee for this RequeSt for Bids have any association or
relationships Which would COnstitute a conflict of Interest, either actual or
perceived, with a.ny proposer and/or indlvldualsa.nd entitles comprising or
representing such Proposer, and inanattempttoensure full and complete
disclosure regarding this contract, all Proposers are required to diSclose all
persons and entities Who may be inVOlved with thiS Bld.Thisllst shall include
pLibllcrelation f1rms,Iawyers and 10bbyistS,TheProcurementDivlslon shall
be notified In writing If any person Or entity is added to this list after receipt of
Bids. (Use additional sheet If needed)
r/ 0;1 It
QUESTIONNAIRE CONTINUED:
Vendor Campaign COntribution. You must provide the names of all
individuals or entities (incllfdingyoursub-consultants) with a controlling
financial interest The term "controlling financial interesf' shall. mean the
ownership, directly or indireetlY,of 10% or more of the outStanding capital
stock in any corporation or a director indirect interest of 10% or more In a
firm. The term "firm" shall mean any cOl'poration, partnership, business trust
or any legal entity other thall a natural person.
The Proposer understands that information contained in this Questionnaire will be relied
upon by the City in awarding the proposed Agreement and such information is warranted
by the Proposer to be true. The undersigned Proposer agrees to furnish such additional
,information,prior to acceptance of any Bid relating to the Bids of the Proposer, as may be
required by the City Manager. The Proposer further understands that the information
contained in this questionnaire may be confirmed through a background investigation
conducted by the Miami Beach Police Department. By subrrlitting this questionnaire the
Proposer agrees to cooperate with this investigation, incJudingbut not necessarily limited to
fingerprinting and providing information for credit check.
Workers' Compensation and Employer's liability per the statutory limits of the
state of Florida.
Comprehensive General Liability (occurrence form), limits of Iiability.~
1.000.000.00 per occurrence for bodily injury property .damageto include
Premises! Operatibns:Products,Completed Operations and Contractual
Liability. Contractual Liability and Contractual Indemnity (Hold harmless
endorsement exactly as written in "insurance requirements" of specifications).
Automobile Liability -$1,000,000 each occurrenCe -owned!non"ownedlhired
automobiles included.
.00 per oCCurrence tbfollow the prima.ry
Excess Liability - .$
coverages.
TheCitymust be named as and additional insured on the liability pOlicies; and it
must be stated on the certificate.
From: James Tate At: Slaton Insurance FaxlD: 561-684-5995 To: John ElliS
Date: 6/23/2004 08:32 AM Page: 1 of 1
ACORD. CERTIFICATE OF LIABILITY INSURANCE OP 10 1~ DATE (MMIODNYVY)
CLEAN-l 06/23/04
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
SLATON INSURANCE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 220537 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
West Pa~ Beach FL 33422
Phone: 561-683-8383 Fax: 561-684-5995 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A" BrldVdield ...,loy.:. In. .Co.
INSURER B Hartford Fire Duuranc:. Co.
Cleaninq systems, Inc INSURER C
Home MaJ.d Ohio Cuualty Insurance Co.
10330 NW 55th Street INSURER D
Sunrise FL 33351
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICA1E MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE ,AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY Ii/WE BEEN REDUCED BY PAID CLAIMS
LTR NSRC TYPE OF INSURANCE POLICY NUMBER 'ti:.~'i~M1DDNY) DATE (MMIOONY) LIMITS
GENERAL LlABILITY EACH OCCURRENCE $1,000,000
- 21UUNTS5531 04/01/04 04/01/05 ~~:SE~(E~t;~~~~encel
B X ~ COMMERCIAL GENERAL LIABILITY $100,000
- :J CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $10,000
B X GL Deductible $0 PERSONAL & ADV INJURY $1,000,000
GENERAl AGGREGATE $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPfOP AGG $2,000,000
h POLICY !Xl r;g . h LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
f-- $1,000,000
B ~ ANY AUTO 21UUN'1'S5531 04/01/04 04/01/05 (Ea accident)
AlL OWNED AUTOS BODILY INJURY
f-- $
SCHEDULED AUTOS (per person)
f-- frp~
~ HIRED AUTOS BODIL Y INJURY
(Per accident) $
~ NON-OWNED AUTOS
Or
" t,;f, I PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONL Y . EA ACCIDENT $
R ANY AUTO OTHER Tl-IAN EAACC $
AUTO ONLY AGG $
EXCESSJUMBRELLA LIABILITY EACH OCCURRENCE $ 5,000 ,000
C !J OCCUR D CLAIMS MADE BX053137261 12/01/03 12/01/04 AGGREGATE $5,000,000
$
R ~EDUCTI8LE $
RETENTION $ $
WORKERS COMPENSATlON AND X IT~\t:~I'fs I loJlt
A EMPLOYERS' LIABILITY 83028406 01/01/04 01/01/05 $500000
ANY PROPRIETOR/PARThlERJEXECUTIVE E,L EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? E L DISEASE - EA EMPLOYEE $500000
If yes, describe under $500000
SPECiAl PROVISIONS below EL DlSEASE. POliCY LIMIT
OTHER
B Crime 21UUN'1'S5531 04/01/04 04/01/05 Employee 100,000
Dishonest
DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS
CERTIFICATE HOLDER IS LISTED AS AN ADDITIONAL INSURED WITH RESPECTS TO
GENERAL LIABILITY ONLY
CERTIFICATE HOLDER
CANCELLATION
City of Miami Beach
Attn: John Ellis
1700 convention Center Drive
Miami Beach FL 33139
C:rTYOrM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL " 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
REPRESENTATlVES,
AllTHDRJZED R SENT
@ACORDCORPORATION1988
ACORD 25 (2001/08)
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH, FLORIDA 33139
www.miemlbeIIchll. av
COMMISSION MEMORANDUM
To:
Mayor David Dermer and Date: May 5, 2004
Members of the City Commission
Jorge M. Gonzalez .J -~.
City Manager ..... 0 .
REQUEST FOR ... PROVAL TO AWARD CONTRACTS TO PRIMARY
AND SECONDARY VENDORS AS STATED HEREIN. FOR PROVIDING
CITYWIDE JANITORIAL SERVICES PURSUANT TO INVITATION TO BID
NO. 34-02103, IN THE ESnMATED ANNUAL AMOUNT OF $797.915.
ADMINISTRATION RECOMMENDATION
From:
Subject:
Approve the Award of Contracts.
AMOUNT AND FUNDING
$282,000 Property Management Account No. 520.1720.000325 (FY 2003/04)
$120,000 Parking Garage Fund Account No. 480.0463.000325 (FY 2003/04)
545,000 Parking Garage Fund Account No. 142.6976.000325 (FY 2003/04)
$447,000
The total estimated amount of $797,915 is based on the follOWing:
1. Bid results based on the known locations at the time of Bid issuance: $562.438
2. Estimated cost of new locations to be added to the contract
(see Appendix A for complete list): $184,759
3. Estimated contingency costs for special events: $50.000
$797,915
The total funding needed to maintain current service levels ($797,915) will be requested to
,be funded from Property Management Account No. 520.1720.000325, and the Parking
Garage Fund upon approval of the FY 2004/05 Budget.
FISCAL IMPACT OF THE LMNG WAGE ORDINANCE
The contracts awarded are subject to the tequirements of the Living Wage Ordinance
(No. 2001-3301), which states that all employees who provide services covered by this
contract shall be paid a Living Wage of no less than $8.56 an hour with health benefits
(plus at least $1.251hour must be contributed towards health benefits) or aUving wage of
no less than $9.81 an hour without health benefits. The fiscal impact of incorporating the
Living Wage Ordinance is $264,601, or 43% increase from the current janitorial services
contract,
Commission Memorandum
Bid No. 34-02103 - JANITORIAL SERVICES
May 5, 2004
Page 2 of 6
ANALYSIS
The purpose of Invitation to Bid No, 34 - 02/03 (the "Bid") is to provide janitorial services
for the City of Miami Beach's facilities/offices,. and garages on a daily basis. The
successful contractors will provide all labor, equipment, tools, chemicals, paper products
and supervision to perform the work in accordance with the terms and conditions scope of
services specified in the Bid.
The term of the contracts will be for a period of two years,and may be renewed for four
additional years. After the initial two-year contract, the contracts prices will be
reconsidered for adjustment prior to the four-year renewal. The contracts increases shall
not be more than the percentage increase or decrease in the Consumer Price Index (CPI-
U all urban areas).
The "Bid" was isstJedon March 24, 2003,with an opening date of May 12,2003. A pre-bid
and site visit conducted on April 9, 2003. Notices Were sent to 35 prospective bidders,
which resulted in the receipt of 15 bids. Of the 15 bids received, six (6) were deemed
responsive, and nine (9) bids were deemed for non--responsive.
Based on the analysis of the six (6) responsive bids received, it is recommended that the
City Commission approve multiple awards to primary and secondary vendors based on
the . lowest and best bid received for each location. One responsive bidder, AM-KO
Building Maintenance, Inc. ("AM-KO"), would not accept an award per location since their
bid offer was based on a tolal award.
Listed below is the estimated annual contract amount to the five (5) recommended
vendors:
Chi-Ada Corporation
RO Cleaning & General Maintenance, Inc.
Best's Maintenance & Janitorial Service, Inc.
Cleaning Systems, Inc.
Vista Building Maintenance Services
TOTAL:
$201,743.88
$157,602.12
$107,403.96
$ 88,920.00
$6,768.24
$562,438.20
The Bid totals ($562,438.20) does not include any "additional services" (not specified in
the scope of services) that may be required for carpet cleaning, window cleaning,
pressure cleaning, or additional services for the five City Garages. The above totals do
'not include the Cleaning of the Beach Restrooms, or the 111, 46th, 53111, and 73rd Street
Restrooms, as this work is being provided by the City's Sanitation Department.
Commission Memorandum
Bid No. 34-02103 - JANITORIAL SERVICES
May 5, 2004
Page 3 of 6
Additionally, the Bid total$ do not include janitorial services that will be. needed for the
various facilities listed in Appendix A, that are either under construction or were not
included in the Bid at the time of issuance.
Any additional faCilities or increase in the scope of work Will be accomplished via. a
request for pricing from the five (5) vendors awarded contracts, and based on the lowest
and bestbid per location, the respective contracts will be amended accordingly.
The bid results are tabulated and attached herein and labeled Appendix Band C.
CONCLUSION
Based on the analysis of the bids reCeived, it is in the City's best economic interest to
request for approval to award contracts to primary and secondary vendors that submitted
the lowest and best bid price for each individual location: Chi-Ada Corporation, RD
Cleaning & General Maintenance, Inc., Sesfs Maintenance, Janitorial Services, Inc.,
Cleaning Systems, Inc., and Vista, pursuant to Invitation to Bid No. 34-02/03, for providing
~ifDnaJ _. in the estImeted annual emounl of $797.915.
JM' M:FB:GL:JE .
T:\AGENDA\2004\May0504\Regular\JanitoriaIServieesMemo.doc
Commission Memorandum
Bid No. 34..02/03 - JANITORIAL SERVICES
May 5. 2004
Page 4 of 6
APPENDIX A
NEW FACILITIES TO BE ADDED
L North Shore Park- new concession and bathroom facility
2. Bass Museum School- neW Park and Ree offices
3. Skate Park bathroom facility at 21st Street- Bandshell
4. The new Parks Administration building '21 00 Meridian Ave
5. The new Operations. office at NSOP
6. The renovation of South Point Park ~ new facilities
7. The renovation of Washingtcln . Park - new facilities
8. Normandy Pools and Facility,
9, Miami Beach Club house and Golf course restrooms
10. North Shore Open Space Park (multiple restrooms)
11. Normandy Golf Course
12.SIU = 1st Floor at Old City Hall
13.1833 Bay Road Building
14.Any additional space made available intHe 777 Building. (5th Floor just became vacant)
15.4th Floor Old City Hall (PD'sCity Central Division)
16, Womb Building (2nd Street and Washington Avenue- PD)
17. Children's Affairs and Homeless Coordination Offices at the 555Building (under
construction)
18. Byron Carlyle Theater and Office Spaces
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CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE. MIAMI BEACH. FLORIDA 33139
hltp:\\ci.mlaml-beach.fl.us
PROCUREMENT DMSION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID.NO, 34-02/03
ADDENDUM NO.6
ll'i~J
April 28, 2003 '
CITYWIDE JANITORIAL SERVICES is amended as follows:
The bid opening date has been changed from May 1, 2003 to May 12, 2003 at
3:00 p.m.
The described pages. are attached with the modifications.
Q. What is the difference between the hourly rate and the bill rate?
A Thehourly rate is the employee's hourlY salary. The bill rate is the rate you
are charging the City for services. The bill rate should Include the
employee's salary plus overhead costs, profit and payroll, taxes and
insurance needed to perform the services. Example: You pay your
custodian $9.81 hour, but to do business you need to charge your
customer $13.00 hour to cover your expenses and profit, therefore, the
$13.00 per hour is your bill rate.
Clarifications:
1. The cleaning for Bid Item "29" Flamingo Park, Attachment "A" is
once daily cleaning for each of the three. Once daily for Baseball
Stadium, Football Stadium and Tennis Courts.
2. Attachment "A", services on an as needed basis. Delete "Other
Charges" (fourth row).
3. Grand total page of attachment "A" do not include the window
cleaning.
4. All garages are 7 days a week 4 hours a day.
5. Please not that Normandy Isle Park is located at: 1767 - 71 Street.
ITEM: 18. Normandv Isle Park; 1767 - 71 STREET Floor building, 2 toilets, one office, pool,
10 employees. Once a Day Cleaning
If you have any questions conceming process or procedure, please contact Michelle
Cullen at michelllecullen@miamibeachfl,Qov or 305-604-4706.
Inasmuch as this change cbes not materially affectthe bid document, proposers are not
required to acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
/r?_
~/~-
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I. .'
Gus Lopez, CPPO
Procurement Director
ATTACHMENT "C"
COST WORKSHEET FOR PARKING GARAGES OF THE CITY OF MIAMI BEACH
We propose and agree, if this Proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHt TO AWMD A CONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LMNG WAGE O~DINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
B. Supervisors
A. Custodians
C. BILL RATE for Custodians
p/hour
D. BILL RATE for Supervisors
p/hour
E. Ratio of Supervisors to workers:
ALL GARAGES ARE 7 DAYS PER WEEK FOUR HOURS PER DAY.
BID ITEM "A"
7th ST. PARKING GARAGE. Collins Ave. & 7th Sl,MiamiBeach, Florida
TOTAL MONTHLY COST TO THE CITY: $
ATTACHMENT"C" CONTINUED
BID ITEM "B"
12th ST. PARKING GARAGE Drexel Ave. & 12th St., Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $
BJDITEM "C"
13th ST. PARKING GARAGE.. Collins Ave. & 13th St., Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $ ____
BIOITEM "0"
17th ST. PARKING GARAGE.. Collins Ave. & 17th St., Miami Beach, Florida
TOTAL MONTHLY COST TO THE CITY: $
BIOITEM "E"
42 Street Parklna Garaae, 42nd Street & Royal Palm Ave
TOTAL MONTHLY COST TO THE CITY: $
GRANO TOTAL PER MONTH TO THE CITY
$
ATTACHMENT "C" CONTINUED
Total Monthly Cost Breakdown:
a. payroll, taxes & insurance...........$_~__
b. fringe benefits............................,$__'-__
c. chemical supplies.............;..........$~__
d, Expendable ltems........................$___
Additional Cleanings . (Cleanings not specified in the bid specifications)
$ per hour
Use Of Contractors' Pressure Cleaning Equipment .
$ per hour
(Pressure Cleaning not specified in the bid specifications)
$ per hour
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
DATE:
AnACHMENT "A"
COST WORKSHEET FOR CITY OF MIAMI BEACH BUILDINGS .
We propose and agree, if this Proposal is accepted to contract with the City of Miami
E3each, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWARD A CONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8,56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN I-DUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
B. Supervisors
C. BILL RATE for Custodians
E, BILL RATE for Supervisors
$
$
$
p/hour
pfhour
pfhour
BID ITEM"1":
CITY OF MIAMI BEACH CITY HALL 1700 Convention Center Drive, Miami Beach,
Florida.
Exterior Glass Cleaning: $
, (Quarterly)
Additional as needed Hourly Rate $
Total Monthly Cost:
ATTACHMENT "An CONTINUED
BID ITEM "2":
SCOTT RAKOW YOUTH CENTER' 2700 Sheridan Avenue, Miami Beach, Florida.
$
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost to City (NightCleaning)
4.
Daily Charge:
(Day Cleaning Crew) $
per hour worked per person.
Special Charge: Strlp & ResurfaceSpetial Use Floors. (Gymnasium
Floor if required. more than sernl-annually:
per square footage.
BID ITEM "3"
POLICE DEPARTMENT 1100Washington Avenue, Miami Beach, Florida
, ,
, ,
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One person shall be required on Saturdays and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
Exterior Glass .Cleaning:
(Quarterly)
Total Monthly Cost:
BIDlrEM "4"
HISTORIC CITY HALL 1130 Washington Avenue, Miami geach,Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
$
ATTACHMENT "A" CONTINUED
BID ITEM "5" MIAMI BEACH PUBlICRESTROOMS - SEE ATTACHMENT "B"
BID ITEM "6"
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue, Miami Beach, Florida
Exterior GlassCleanillg:
(Quarterly)
$
BID . ITEM "7" ,
SOUTH SHORE COMMUNITY CENTER 833 Sixth Str~et,Miami Beach, Florida
Total Monthly Cost:
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
$
Total Monthly Cost to City (Night Cleaning) $___~
Hourly Charge: (Morning Clean-Up) $
Hourly Charge: (Day Cleaning) $
BID ITEM "8"
FIRE STATiON #2, 2300 Pine Tree Dr., MIami Beach, Florida (2Bldgs)
ATTACHMENT "A" CONTINUED
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
BID ITEM "9"
21st STREET RECREATION CENTER 2100 Washington Avenue, Miami Beach
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
, BID ITEM "10" ,
OCEAN FRONT AUDITORIUM 1001 Ocean Drive, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "11" , '
NORTH SHORE COMMUNITY CENTER 7250 Collins Avenue, Miami Beach, Florida
, TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
ATTACHMENT "An CONTINUED
, BID ITEM "12"
NORTH SHORE RECREATION CENTER 501 -72nd Street, Miami Beach, Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
BID ITEM"13"
MUSS PARK Chase Ave. & 44th Street, Miami Beach, Florida
8050 Byron Avenue, Miami Blilach,Florida
Total Monthly Cost:
$
BID ITEM "15"
STillWATER PARK
8440 Hawthorne AVlil.,Miami Beach, Florida
$---
BID ITEM "16"
FAIRWAY PARKlCresDiFairway& No. Shore Dr., Miami Beach, Florida
, Total Monthly Cost:
$
ATTACHMENT "A" CONTINUED
BID ITEM "17"
NORMANDY SHORES PARK 2605 Blarritz, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "18"
, NORMANDY ISLE PARK . Miami Beach, Florida
TotaiMonthly Cost:
$
BID ITEM "19';
PARKS MAINTENANCE BLDG.. 2100 Meridian Ave., ftIIiami Beach Florida
Total Monthly Cost: $
BID ITEM "20"
PROPERTY MANAGEMENTBLDG.. 1245 Michigan Ave., Miami Beach, Florida
Total Monthly Cost: $
BID ITEM "21"
FLEET MGMT. & SANITATION BLDG.. 140 MacArthur Causeway, ftIIiainiBeach,
Total Monthly Cost:
ATTACHMENT "A" CONTINUED
BID ITEM "22"
BEACH PATROL OFFICE, Ocean Drive & 10th Street, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "23"
PUBLIC WORKS YARD OFFICES, 2300 Pine Tree Drive, Miami Beach, Florida
$
/
BID ITEM "24"
POLICE DEPT. SPECIAL INVEST . UNIT OFFICE. 1831. Bay Rd., Miami aeach, Florida
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
BID ITEM "25"
MARINE PATROL OFFICE, 1900 PurdY Ave.. Miami Beach, Florida
BID ITEM "26"
777, 17th Street Building, Miami Beach,Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
Total Monthly Cost:
$
Exterior Glass Cleaning:
(Quarterly) ,
$-----
BID ITEM "2S"
Golf Course ClubHouse
Total Monthly Cost:
$---,-,---
BID ITEM."29"
Flaminao Park
(once daily)
$
$
,Total Monthly Cost:
(once daily}
(once daily)
ATTACHMENT "A" CONTINUED
GRAND TOTAL FOR ALL FACILITIES QUARTERLY GLASS CLEANING:
GRAND TOTAL FOR JANITORIALSE:RVICES EXCLUDING PUBLIC RESTROOMS AND
GLASS CLEANING
Total Monthly Cost Breakdown:
, '
a. payroll. taxes & insurance...........$____
b. fringe benefits.............................$
--
c. chemical supplies.....................,..$_--
d. Expendable Items........................$---
ATTACHMENT "A"CONfINUED
The following are cleaning on an as needed basis. Bid Price shall be "per cleaning"
RESfROOMS REQUIRE CLEANING 2 TIMES PER DAY, 7 . DAYS PER
WEEK. . ("ENHANCED SERVICES")
ATTAcHMENT "An CONtiNUED
The following services will be on an a$ needed basis.
Per Hour I ,
Per Hour
Per Hour
, PRINT NAME OF AUTHORIZED R.EPRESENTATIVE:
ATTACHMENT "B"
COST WORKSHEET FOR CITY OF MIAMI BEACH REsTROOMs
We propose and agree, if this Proposal is acCepted to contract with the City of Miami Beach,
Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial workers.
supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment,expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option to
renew on an annual basis for up to four (4) additional one year periods.
, THE CITY SOLEY RESERVES THE RIGHT 1'0 AWARD A CONTRACT OR CONTRACTS
, AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE AOVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8,56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS. OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACHCLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
B. Supervisors
C: BILL RATE for Custodians
Beach
Restrooms
Beach
Restrooms
Beach
Restrooms
TOTAL MONTHLY REQUIREMENT
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
MIAMI
1700 CONVENTION CENTER DRIVE. MIAMI BEACH, FLClRIDA 33139
h1tp:\\ci.miami-beach.fl.us
PROCUREMENT OMS/ON
INVITATION TO BIO NO. 34-02/03
ADDENDUM NO.5
April 21 ,2003
CITYWIDE JANITORIAL SERVICES is amended as follows:
Answers to Questions:
What is the current window cleaning cost?
The current service. pro\llder 'spricing listed on Addendum 3 includes the
quarterly window cleaning as well as carpet cleaning.
Is the Day Porter for City Hall illtendedto be a light duty person or are they
to be assigned to spaces not accessible to the night cleaning crew?
A. Because City Hall is a high traffic building, the day porter's main
responsibility is to ensure that the restrooms maintain clean and stocked
throughout the day.
If you have any questions concerning process or procedure, please contact Michelle
Cullen at michelllecullen@miamibeachfl.ao\l or 305-604-4706_
Inasmuch-as this change does not materially affectthe bid dOCUment, proposers are not required to
acknowledge this addendum to be deemed responsive.
~~
I lO......
t
Gus Lopez, CPPO
'Procurement Director
CITY 0 F
1700 CONVENTION CENTER DRIVE. MIAMI BEACH. FLORIDA 33139
http:\\ci.miami-beach.fl.us
PROCUREMENT DIVISION
INVITATION TO BID NO. 34-02103
ADDENDUM NO.4
April 17,2003
CITYWIDE JANITORIAL SERVICES is amended as follows:
Answers to Questions:
Q. Is the current service provider's pricing fr()m Addendum 3 based on the
living Wage Ordinance requirement?
N(), the current service pl'()vider's pricing listed on Addendum 3 does not
include the Living Wage Ordinance. The Living Wage Ordinance took effect
April 28, 2001. The current Janitorial Services contract was aWarded prior
to the Living Wage Ordinance and was never amended t()include the Living
Wage Ordinance.
PleaSe beadv/sed that although the pricing sheets have been revised, the
original bid still contains documents to be completed and returned by your
company.
If you have any questions concerning process or procedure, please contact Michelle
Cullen at michelllecullentiUmiamibeachfl.aov or 305-604-4706.
Inasmuch as this change does not materially affect the bid document, proposers are not required to
acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
r??
L ~
Gus Lopez. CPPO
Procurement Director
Telephone (305) 673.7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 34-02/03
ADDENDUM NO.3
t~3 ~)
April 16, 2003
CITYWIDE JANITORIAL SERVICES is amended as follows: '
The bid ()pening due date has been changed from April 23, 2003 to May 1, 2003,
Additions or Modifications to bid:
Page 12, LOCATIONS OF PROPERTIES:
ATTACHED PLEASE FIND REVISED LOCATION OF PROPERTIES.
2. Page 13, DESCRIPTION OF GARAGE PROPERTIES
ATTACHED PLEASE FIND REVISED DESCRIPTioN OF GARAGEPROPERl'IES. '
3. PAGE 14, GARAGE HOURS OF OPERATION/CLEANING
ATTACH EO PLEASE FIND REVISED OESCRIPTION OF GARAGE HOURS OF
OPERATION/CLEANING.
4. Page 17. DESCRIPTION OF CITY PROPERTIES & Page 29. CITY HOURS OF
OPERATION/CLEANING
ATTACHED PLEASE FIND REVISED CITY PROPERTY DESCRIPTION AND HOURS
OF OPERATION/CLEANING.
5. MODIFICATION:
Page 34, item "h", All contractor's employees must go through criminal background check,
shall be amended to state:
'AU contractor's employe~scurrent and. new must.go through criminal background
check at contractor's expense and a copy of background check shall be provided to
the City of Miami Beach before contractor's employee begins work. No new staff may
be added before background check has b~en completed.
6. Page 56, ATTACHMENT "C", COST WORKSHEET FOR PARKING GARAGES OF
THE CITY OF MIAMI BEACH
ATTACHED PLEASE FIND REVISED ATTACHMENT "C".
It is the responsibility of the bidder to visit the various sites todeterrnine nUmb~r
of windows and size of windows fortheql.larterly window cleaning. All facility
common areaS ar~ available for inspection. This Includes all public restrooms,
centers,parks, pools and other buildings.
Proposers,please acknowledge this addendum or you may be deemed nOll'responsive.
,,;.:? p'"
,'(..',..,...:;r-
.. . t:..-,;.--
CITY OF MIAMI BEACH
Gus Lopez,CPPO
Procurement Director
LOCATIONS OF PROPERTIES AND CURRENT AVERAGE MONTHLY COST (NOT
INCLUDING ENHANCE CLEANING AND SPECIAL EVENTS):
The properties covered herein are located as follows:
1.
6.
7th Street Parking Garage, Collins Ave. & 7th St.
12th Street Parking Garages, Drexel Ave. & 12th St.
13th Street Parking Garage, Collins Ave & 13th St. ,
17th Street Parking Garage, Pennsylvania Ave & 17th S
42 Street Parking Garage, 42nd Street & Royal Palm Ave
$4,864.00 mo
$1,285.00 mo
$1,318.00 mo
$3,292.00 mo
City Hall, 1700 Convention Center Drive,
$6,000.00 mo.
Scott Rakow Youth Center, 2700 Sheridan Avenue.
$2010.00 mo.
Police Oepartlllent,11 00 Washington Avenue.,
$6,800.00 mo.
$1,300.00 mo.
Historic City Hall, 1130 Washington Avenue,
Miami Beach Public Restroollls, various locations, see Attachrnent"S". $15 per
cleaning per restroom 2 times daily,
Bass Museum Development Office, 2100 Park AVenue.
$2,150.00 mo.
South Shore Community Center, 833 Sixth. Street,
$1,610.00 mo.
Fire Station No. 2,2300 Pine Tree Dr.,
$775.00 rno
21 st Street Recreation Center, 2100 Washington Avenue.
Rec. Center
Park & Offices
$1,164.00 mo.
$892.00 mo.
Ocean Front Auditorium, 1001 Ocean Orive
$192.00 mo.
North Shore Community Center, 7250 Collins Avenue. UNDER CONSTRUCTION
North Shore Recreation Center, 501 - 72nd Street. UNDER CONSTRUCTION
Muss Park, Chase Ave. & 44th Street,
$447.00 mo
Tatum Park, 8050 Syron Avenue.
Stillwater Park, 8440 Hawthorne Avenue.
Fairway I Crespi Park, Fairway & No. Shore Dr.
$300.00 mo.
Normandy Shores Park, 2605 Biarritz.,
Normandy Isle Park, 7030 Trouville Esplanade.
Guardhouse
$300.00mo.
$289.00 mo,
19.
Parks Maintenance Bldg., 2100 Meridian Ave.,
Trailers
$362.00 mo.
$355.00 mo.
20.
Property ManagementBldg" 1245 Michigan Ave.
$347.00 mo.
Ocean Drive & 10thSt.
& 73 street,
$372.00 mo.
$232.00 mo.
$700.00 mo
Fleet Mgmt./Sanitation Bldg,,140 MacArthur Causeway,
Public Works Yard Offices, 2300 Pine Tree Dr.
PC)liceDept. Special Invest. Unit Office, 1831 Bay Rd.
$232.00mo
25.
Marine Patrol Office, .1900 Purdy Ave., Average
$232.00 mo.
26. 77717 Street Building.
2nd Floor Offices
4th Floor Office
Common Areas (1st - 5th. Floor)
$ 715.00 mo.
$450.00 mo.
$1,260.00 mo.
27.
Golf Course Club HOllse, 2103 Alton Road;
$490.00 mo
$315,00 mo.
$1,450.00 mo.
, FlamingC) Park 1435 Michigan Avenue;
Tennis Courts:
Baseball Stadium
Football Stadium
$390.00 mo
$816.27 mo
$816.27 mo
DESCRIPTION OF GARAGE PROPERTIES & HOURS OF OPERATIONS/CLEANING:
7th Street Parking Garage; a six (6) story, 649spaceparkinggarage.
There are three (3) elevators and four (4) stairways whiCh require cleaning.
All garage ramps and spaces to be cleaned of litter and debris daily, seven days per week.
Once each week stairwells will be washed and swept out.
One Parking Office with bathroom will be cleaned daily, seven days a week.
All trash receptacles will be emptied daily, seven days per week.
Monthly Pressure washing to include ceilings and walls twice per year.
Hours of Operation/Cleaning: ,
1. Operatina Schedule The 'garage operating schedule is 24 hours a day 7
days a week.
, . Niaht Cleanina HoUrs: Not required.
Dav Cleanina Hours
3a. 7 Days per Week (11 Hours per Day).
3b. 4 Days per Week (6.5 Hours per Day)
1 Day per Week (4 Hours per Day)
12th Street Garage; a four(4) story, 134 space garage
All parking ramps, aisles andspaces.to.be cleahedof litter and debris.
One (1) elevator and two (2) stairwells which will require cleaning.
All trash receptacles will be emptied daily.
A. Hours of Ooeration/Cleanina
1. Ooerating Schedule The garage operating schedule is 7 days a Week
24 hours a day.
2. Niaht Cleanina Hours: Not Required
3. Dav Cleaning Hours:
3a. 7 days per Week (4 hours per Day).
A. Hours of Ooeration/Cleaning:
1. Ooerating Schedule: 7 days a week 24 hours a day.
2. Night Cleaning Hours Not required.
3. Dav Cleaning Hours:
3a. 7 days per Week (4 hours per Day).
13thStreefParking Garage; a five story, 264 space publicparking garage.
All parking ramps and spaces shall be cleaned oflitter and debris daily.
Two(2) elevators and two (2) stairwells which require cleaning.
One (1) parking office will be cleaned daily.
All trash receptacles will be emptied daily. .
17th Street Garage and Surface Lots; a fivestory 1,460 space garage and two (2) surfaCe
lots consisting of 506 spaces.
(1) All parking ramps, aislesahdspaces to be cleaned of litter and debris.
(2) Four (4) Elevators and four (4) stairwells which will require cleaning.
(3) One (1) parking office and two (2) public restrooms will be cleaned daily.
(4) All trash receptacles will be emptied daily
A Hours of Ooeration/Cleaning:
1. Ooerating Schedule: Garage and Lots, 7 days a week 19 hours a day.
2. Night Cleahing Hours: Not Required
3. Dav Cleanina Hours:
(E) 42"d Street Parking Garage; a five story 620 space garage
(1) All parking ramps, aisles and spaces to becleanedoflitter and debris.
(2) Two (2) Elevators and four (4) stairwells which will require cleaning.
(3) One (1) parking office and two (1) restrooms will be cleaned daily.
(4) All trash receptacles will be emptied daily
A. Hours ofOoeration/Cleanina
1. Ooeratina Schedule The garage operating schedule is7 days a week
24 hours a day.
Night Cleaning Hours: Not Required
Dav Cleanina Hours:
3a. 7 days per Week (4 hours per Day).
DESC~I~TION& HOURS OF OPERATION/CLEANING FOR CITY PROPERTIES:
CITY HALL; Four-Story Structure, 170b Convention Center Drive (109,000 sq. ft.)
The floors of the building' to be serviced consist of carpeted and tile areas.
(2) There are Twenty-three (23) bathrooms located in the following areas;
Fourth Floor -nine (9), Third Floor - six (6), Second Floor -four (4), First Floor-
four (4).
(3) There are fourteen (14) water fountains to be cleaned located in the following areas;
Fourth Floor - three (3), Third Floor - four (4), Second Floor- four (4), First Floor-
three (3). ,
There are four (4) elevators and four (4) stairways which require cleaning.
Hours of Ooeration/Cleaning:
1. Operating Schedule The City Hall operating schedule will primarily be Monday through
Friday from 8:30AM to 5:00PM; however, evening meetings will occur on an ongoing basis.
The successful bidder will be provided with a schedule of such meetings on a monthly basis.
2. Niaht Cleanina Hours Night cleaning shall be between the hours of closing and 8:00AM the
following morning. ,
Dav Cleanina Hours 5 Days per Weekapprox. 80 -90 hrs permonth
Facility Closing: Facility shall be closed during Major Holidays at the discretion of the City.
Holiday closing shall not interrupt night cleaning schedules. Should the facility be closed for
a holiday, the contractor shall schedule his normal cleanup crew for monthly, semi-annual,
etc. cleaning during this regularly assigned work time period, unless otherwise requested by
the City.
Comoutation of DailvCharae:
For purposes of adjustment due to unforeseen closing of thefac:i1ity, holiday closing when
services are not required, and othersuch closing for reasons within or beyond the control of
the City; the charge for services shall be per the following method of computation.
The monthly lump sum cost to the City shall be divided by the number of days in that month.
The per day rate received from this method will be deducted from that months bill for the
number of days when services are not required.
(2) SCOTT RAKOW YOUTH CENTER; 2700Sheridan Avenue (55.118 sq. ft.)
Two-Story Structure with a.sepatate single-story locker room building.
The floors of the buildings to be serviced consist of carpeted and tile areas. Special
use floors in Three (3) distinct areas of operation; (a) gymnasium. (b) ice rink
perimeter, (c) patio.
There are eight (8) bathrooms located in the following areas; Locker Rooms -two (2). '
Upstairs - two (2), Ice Rink - two (2), Concession - one (1), and Gymnasium -one
(1 ).
There is one (1) elevator and three (3) stairways that require cleaning.
There are seven (7) water fountains to be cleaned located in the following areas;
Concession-one (1), Upstairs -two (2), Pool -two (2), Ice Rink -one (1) and
Gymnasium -one (1).
Hours 01 Ooeration/Cleaning
1. Ooeratina Schedule of Center. The Youth Center operating schedule will vary during the
year, dependent on activity and need of the Center.
Niaht Cleanina Hours & Contractor Reoortina Resoonsibility. Night cleaning shall be between
the hours of closing and 8:00AM the following morning. Cleaning crews shall report to the
center supervisor or designated representative no later than ten (10) minutes after
scheduled closing time. Failure to report with ten (10) minutes after closing time shall result
ina penalty assessment of 50% against contractor for that night's cleaning charge.
Dav Cleanina Hours (while Center is open) The following shall be the hour schedule for the
day cleaning employee.
j Total5-Hour Days..260 @ 5 HI'S. Day=1300 Hrs. total.
Total 7.5 Hour Days..70 @ 7.5 Hrs. Day=525 Hrs.total
, TOTAL ANNUAL HOURS WORKED (DAY CLEANERS) 1825 hrs.
The above is subject to operational adjustment by the City without penalty based on dates of
school holidays, special events and other activities. and closing not known at the time of
specification preparation.
Facility Closing:
I Facility shall be closed during the following periods:
Major holidays at the discretion of the City.
Approximately 27 calendar days after Labor Day.
Holiday closing shall not interrupt night Cleaning schedules. Should'the facility be closed b
a holiday, the contractor shall schedule his normal cleanup crew for monthly, semi-annual,
etc. cleaning during this regularly assigned work time period, unless otherwise requested by
the City.
Dailv/Quarterlv Cleaning:
1. Maintenance personnel assigned to the facility d.Jring its operating hOllrsshall circulate
throughout the facility performing such janitorial functions as detailed herein, or as directed
by the Youth Center supervisor to maintain the faCility in a clean, litter-free, safe condition.
Contractor shall be required to provide and install in this facility an operational Time Clock
for the daily cleaning personnel. Time Cards shall be provided by the contractor. Time Cards
must be turned in to the Youth Center supervisor for invoice verification information.
All carpetsartd windows shaUbe cleaned on a qllarterlybaslS.
Bidder's Hourlv Rate:
The rate for the personnel provided during operating hours shall be bid as an hourly charge.
One person is contemplated on an ascneeded basis for this function. ,Should the City
, determine that more or less personnel are required for this daily function, the requirements
shall be changed accordingly at no penalty to the City.
pOLIce DEPARTMENT; (100,000 sq. ft.) Five-StoryStructure with PUblic Parking Facilily
(2 levels), Restricted Police Parking Facility (9 levels), Firing Range, Detention Cells, Jail
Facilities, Gymnasium and Locker Rooms. 232 weekly man hours.
The floors of the building to be serviced consist of carpeted and tile areas. Special use
floors in the following areas; (a) Firing Range, (b) Gymnasium.
There are 31 bathrooms located in the following areas; Fifth Floor-two (2), Fourth Floor-
eight (8), Third Floor - six (6), Second Floor -four (4) and First Floor - eleven (11).
There are three (3) elevators and six (6) stairways which require cleaning.
There are thirteen (13) water fountains to be cleaned located in the following areas;. Fifth
, Floor -two (2), Fourth Floor -two (2), Third Floor-two (2), Second Floor -three (3), First
Floor -four (4).
Firing Range: There is a lead poison danger invOlved in cleaning the firing range. Cleaning
personnel who work in this area will have to take certain precautions. This will include
periodic blood tests and the wearing of OSHA approved safety equipment.(Silicone Half
MaskRespirator) All cost incurred will beat contractors expense.
Additlof1al Areas: There are four (4) additional areas which require janitorial services Once
weekly. These . locations are one story sub-stations. Contractor's personnel will be
transported to these locations by the Miami Beach Police Department. (Normally on
Wednesdays)
Hoursof Ooeration/Cleanina:
1. Ooerating Schedule: The Police Department operating schedule will primarily be Monday
through Sunday, twenty-four hours a day, hOWever office areascoccupied areas only will
primarily be Monday through Friday from 8:30AM to 5:00PM.
Nioht Cleanina Hours: NOT REQUIRED
Dav Cleaning Hours: The following shall be the hour schedule for the day cleaning
employees.
Five (5) personnel shall be required Monday through Friday from 7:30 AM to 4:00PM. (one-
half hour for lunch) One person shall be required on Saturdays and Sundays for four (4)
hours each day. Janitorial personnel will be assigned responsibilities daily by the Police
Property Manager.
Facility CIOSino: ,
Facility shall be closed during Major Holidays at the discretion of the City. Holiday closing
shall not interrupt cleaning schedules. Should the facility be closed for a holiday, the
contractor shall schedule his normal cleanup creW for monthly, semi-annual, etc. cleaning
during this regularly assigned work time period, unless otherwise requested by the City.
Daily Gleaning:
Maintenance personnel assigned to the facility during its operating hours shall circulate
throughout the facility performing such janitorial functions as detailed herein, or as directed
by the Police Property Manager to maintain the facility in a clean, free, safe condition,
including the Police parking garages.
Bidders Note:, ,
The rate for thepersonnelprovided during operating hours shall be bid as a monthly charge
based on the following: Five (5) personnel X 8 hours per day X 5 days per week and One
(1) person X 4 hours per day X 2 days per week. (Sat. & Sun.)
(4) Historic City Hall; 1130 Washington Avenue. (31 ,200 sq. ft.) (Justice Center) Nine-Story
Structure with janitorial requirements in the Public Areas on the first through eighth floors, the main
stairways,elevators, restrooms, etc. All floors with exceotion to the 2"d. Floor.
The floors of the building to be serviced consist of carpeted and tile areas.
There are six (6) bathrooms located in the following areas: Eighth Floor (1), Seventh Floor
(1), Sixth Floor (1), Fifth Floor (1), Fourth Floor (1), and Third Floor (1).
There are two (2) elevators and three (3) stairways which require Cleaning. One stairway is
first and second floor only. The other two go from the. second to the ninth.
There are six (6) water fountains to be cleaned, located in the following areas: One on
each floor from the third through the eighth.
Hours of OoerationfCleanina:
1. OoeratinaSchedule: Historic City Hall operating schedule will primarily be Monday through
Friday from 8:30AM to 5:00PM.
2. NiQht Cleanina Hours Night Cleaning shall be between the hours of closing and 8:00AM the
'following moming.
Day Cleaninq Hours: Not Requi~d
, Facility Closing: Facility shall be closed during Major Holidays at the discretion of the City.
Holiday closing shall not interrupt night cleaning schedules. Should the facility be closed for
, a.holiday, the contractor shall schedule. his normal cleanup crew for monthly, semi-annual,
etc. cleaning during this regularly assigned work time period, unless otherwise requested by ,
the City.
CITYWIOE:PUBLlC RESTROOMS, TWICE DAILY.
BASS MUSEUM OEVELOPMENT OFFICE, 2100Park Avenue (1048 sq. ft.) One-Story
, Structure. The floors of the building to be serviced consist of carpeted areas. There are two
(2) bathrooms requiring cleaning.
Nioht Cleanina HourS- Not required:
Dav Cleaning Hours:- Twice Weekly on Mondays and Thursdays in themomings.
SOUTH SHORE COMMUNITY CENTER, 833 Sixth Street. (42,000 Sq. ft.) Two-Story
Structure.
The floors of the building to be serviced consisrof carpeted and tile areas.
There are six (6) bathrooms located in the following areas; First Floor - four (4), Second
Floor - two (2),
There are five (5) water fountains to be cleaned located in the following areas; First Floor-
three, Second Floor - two
(1) There is one (1) elevator, and one (1) stairway which require cleaning.
Hours of Operation/Cleanina: /
1.0oerating Schedule The SSCC operating schedule will primarily be Monday through Friday
from 8:30AM to 5:00PM.
Nioht Cleanina Hours Night deaning shall be betWeen the hours of closing and rnidnight.
Dav Cleanina Hours (While SSCC is open) The folloWing shalf be the hour schedule for the
day deaning employee. Begin at 12:00 PM. (Noon)
TotalS-Hour Days...260 @ 5 Hrs. Day= 1300 Hrs.
MomingClean-up One person shall be required to clean the entranceways;breezeway and
exterior stairways by means of sweeping and/or hosing down as required and empty
garbage. This requirement must be completed not later than 8:00 AM each moming,
Monday through Friday
FacilitvClosina: . Facility shall be closed during Major Holidays at the discretion of the City. Holiday
closing shall not interrupt night cleaning. schedules.. Should the facility be closed for a
holiday, the contractor shall schedule his normal cleanup crew for monthly, semi-annual, etc.
cleaning during this regularly assigned work time periOd, unless otherwise requested by the
City.
Dailv Cleaning: Maintenanee personnel assigned to the facility during its operating hours shalf
circulate throughout the facility performing such janitorial functions as detailed herein, or as
directed by the Building supervisor to maintain the facility in a clean, free,safe condition.
The primary function of the day personnel will be preparing and cleaning up from the Jewish
Vocation feeding of the elderly program.
Bidders Note: The rate for the personnel provided during operating hours (daily cleaning) shall be
bid as a part of the monthly lurnp Sum cost for the entire project requirements.
(8) Fire Station #2,2300 Pine Tree Drive; Two story building, 90 regular employees ,
10 offices, 2 toilets, 10 r:arsons dormitory and the fire bays are not included. 2 Sty.
, Support Services Bldg, 6 offices, 4 toilets, 10 persons shop area not inclUded.
Hours of Operation/Cleaninct
1. Operatina Schedule primarily Monday through Friday from 8:30AM to 5:00PM.
2. Night CleaninaHolJrs: Night cleaning shall be between the hours of closing and 8:00AM the
following morning.
Dav Cleaning Hours 5 Days per Week
21st STREET RECREATION CENTER; 2100 VVashingtonAvenue. One Story Structure
(Multi-Purpose Room, Bandshell/Ampitheatre" Theatre, Chess Club/Office,
atios/Entranceways/ Alcoves; Bathrooms)
(1) The floors of the building to be serviced consist of carpet, wood, Iinoleum,concrete, and tile,
, There are eight (8) bathrooms which require cleaning. (a. Interior of Theatre Building has
two (2) bathrooms, b. Social Hall Building exterior has two (2) bathrooms which require
cleaning during events only, c. Exterior of Tl1eatre Building has two (2) bathrooms
requiring cleaning during events only, d. Main Building has two (2) batlTooms.
There are eight (8) water fountains which require cleaning. Theatre Building has one (1),
and Main Recreation Building has seven (7).
Hours ofOoeration/Cleaninq:
1. Ooeratina Schedule Mondaythru Thursday- 9:00 AM - 9:00PM, Friday.. 9:00 AM -10:30
PM, Saturday - 6:00 PM - 10:30 PM.
''Time Certain Cleaning": Prior to 8:30 AM on Mondays thru Fridays all areas and entryways
must be cleaned for program start. Saturdays all areas and entryways must be cleaned
prior to 5:30 PM.
Dailv Services: Removeleaves,seagrapes, litter, etc. from all WalkWays, patios, stairs and
exterior foyers. (Includes removing cobwebs, cocoons, and dirt from foyer walls).
OCEAN FRONt AUDITORIUM; 1001 Ocean Drive (11,884sq.ft.)One Story Structure
(Multi-use large room, Stage areas, Dressing rooms, Stairwells, bathrooms, Entry and
Lobby. OutSide entranceways should be included for the cleaning of litter and washed
down.
(1) The floors onhe building to be serviced consist of terrazzo, linoleum, and
concrete areas.
There are three (3) bathrooms which require cleaning.
a. Lobby has two (2) bathrooms,
b. Backstage has one (1) bathroom which reqUire Cleaning.
There are two (2) water fountains which require cleaning.
a. Lobby has one (1),
b.Backstagehas one (1).
Hours of Ooeration/Cleaning:
1. Operating Schedule Monday thru Thursday -9:30 AM -12:30 PM., Friday & Saturday-
6:00 PM - 12:00 midnight., Sunday - 6:30 PM -10:00 PM.
''Time Certain Cleanina": Completed by 4:00 PM, prior to all program hours.
Scheduled thorough cleaning one time per week.
"Current janitorial needs are mostly outside the large room, performing weekly, monthly,
quarterly and annual tasks only.
NORTH SHORECOMIVIUNITY CENTER; 7250&7275 Collins Avenue.
UNDER CONSTRUCTION. COMPLETION DATE DUE AT END OF 2003.
NOFtTHSHORE FtECREATION CENTER; 501 -72nd Street One Story StruCture
UNDER CONSTRUCTION, CbMPLEilON DATE DUE AT END OF 2003.
Muss Park: Chase Ave. &4.4th Stri!et
1 Floor building, 2 toilets, one office. 10 employees.
Hours of Ooeration/Cleanina:
1. Operatina Schedule: Monday -Friday,8:00 AM - 6:00 PM.
B. Cleanina:
1. After .closing of facility.
C Cleaning/Janitorial needS:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
Tatum Park: 8050 Byron Avenue; 1 Floor building, 2 toilets, one office. 10 employees
Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00am- 6:00 pm
B. Cleaning
1. After closing. of facility.
C. Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
, ' '
Stillwater Park: 8440 Hawthorne Ave.; 1 Floor building, 2 toilets, one office. ' 10 '
employees
HourS of Ooeration
1. Operating Schedule: Monday - Friday. 8:00 am - 6:00 pm
B. Cleanina
1. After closing of facility.
C. Cleanina/Janitorial needs:
, 1. Office (daily)
Shelter (daily)
Restrooms (daily)
FairwaV/CreSDI Pai1<~ !=alrway &No.ShoreDr.; 1 Floor building, 2 toilets, one office. 10
employees.
Hours of Ooeration
1. Operating Schedule: Monday ~Friday, 8:00 am - 6:00 pm
Cleaning
1. Aftertlosing of facility.
Cleanina/Janitorial needs:
1. Office (daily)
2. Two indoor shelters (daily)
3. Restrooms (daily)
Norl1'larlC:Jv Shores Park: 2605Blarritz;1 Floor building, 2 toilets, one office. 10
employees.
Monday -Friday,8:00am- 6:00 pm
NOrl1'laridvlsle Park: 7030 TrouvilJeEsplanade; 1 Floor building, 2 toilets, one office,
pool,10 employees.
Hours of Operation
1. Operating Schedule: Monday- Friday, 8:00 am -6:00 pm
B. ,Cleaning
1. After closing of facility.
C. Cleaning/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
4. Locker Rooms (daily)
Parks MaintenanceBlda: (900 sq. ft)2100 Meridian Ave.; 1 Floor building, 6 toilets, two
offices, 1 Kitchen 20 employees.
B. Cleaning
1. After closing of facility.
C. CleaninaJanitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
ProDert" MallaaementBldCl: 1245 Michigan Ave.; (2) One story buildinj;Js, 2 trailers, 6
toilets, 10 offices,20 employees
Operating Schedule: Monday - Friday, 8:00 am- 6:00 pm.
Cleanina
After closing of facility.
CleanihaJanitorial needs:
Offices (daily)
Restrooms (daily)
Floor mopping (twice a week for theoffice.& daily for the restrooms)
Fleet Maint.. &SanitationBlda: .140 MacArthur Causeway; Two. story building, 2
kitchens, 1 0 toilets, 4 showers, 40 employees
Hours of Ooeration
1. Operating Schedule: Monday-Friday, 8:00am ~6:00 pm.
B. Cleaning
1. After closing of facility. ,
C. Cleaning Janitorial needs:
1. ' Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & dailyfortherestrooms)
Beach Patrol Office: Oceall Drive & 10th Street, One story bUilding,2 toilets, 2
showers, 4 offices, 12 employees
'Public Works Yard Offices: 2300 Pine Tree Drive.; Two story building, 8 offices, 2
kitchens, 12 toilets, 40 employees.
Hours bfOberation
1. Operating Schedule: Monday. Friday, 8:00 am - 6:00 pm.
B. Cleaning
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily) ,. .' .... .. '
3. Floor mopping (twice a week for the office & daily for the restrooms)
POlice DeDt. (SIUl Office: 1831 Bay Road.; Two story building 3,ClOO s.f. perfloor (6,000
total s.f.), 6 toilets,12 employees. 2 kitchens
Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am
B. Cleanina
1. After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & da y for the restrooms)
Marine Patrol Office: 1900 Purdy Ave.; Two story building top floor Only, 2 toilets, 4
employees.
Hours of Operation
1. Operating Schedule:Monday - Friday, 8:00 am-6:00 pm.
B. Cleaning
1. After closing of facility.
C. CleaninaJanitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for therestrooms)
777, 17th Street BUILDING (3 offices on the 2nd Floor, one office on the 4th floor
(Medical Clinic) and the restrooms and comlnon areas on the fl, 3rd, 4th and 5"
floors).
Hours of Ooeration
1. Operating Schedule:Monday . Friday, 8:00 am - 6:00 pm.
B. Cleaning
1. After dosing of facility.
C. Cleanina Janitorial needs:
Offices (daily)
Restrooms (daily)
Floor mopping (twice a week for the office & daily for the restrooms)
555 Convention Center Drive Building; ACE and Code Compliance only. 1 floor
approx. 20,000 s.f.totaI.15,000 s.f. currently being used, 8 toilets.
Hours of Operation
, 1. Operating Schedule: Primarily, Monday - Friday, 8:30 am - 5:30 pm.
2. Day Cleaning: 5 Days a week
3. Night Cleaning: Night cleaning shall be between the hours of closing and 8:00 a.m. the
following moming.
Cleahina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
Golf Course Club House Trailer includes 2 offices and retail sales area, 8 toilets in4
separate restrooms, 2 of which are located remote from the clubhouse.
Hours of Operation '
1. Operating Schedule: Primarily, Monday - Friday, 8:30am - 5:30 pm.
3. Day Cleanina: 7 Days a week
CleariinaJanitorial needs:
1. Offices (daily)
Restrooms( daily)
ATTACHMENT "C"
COST WORI<SHI:ET FOR PARKING GARAGI:S OF THE CITY OF MIAMI BEACH
We propose and agree, ifthis proposal is accepted to contract with the City of Miami
Beach, Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial
workers, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT TO AWARD ACONTRACT ORCOt+lTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'SENlPLOYEES
MUST BE PAID A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR.MUSTBE PAID TOWARDS EMPLOYEE'S HEALTH
I3ENEFITSOR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH Cl.ASSIFIATION THAT THE CITY VVlLL BE
BILLED.
A. Custodians
B. Supervisors
p/hour
D. BILL RATE for Supervisors
Ratio of Supervisors to workers:
, ATTACHMENT "C"CONTINUED
TOT ALMONTHL Y COST TO THE CITY: $
,BID ITEM "c" ,
13th ST. PARKING GARAGE.. Collins AVe. & 13th St., Miami Beach, Florida
. TOTAL MONTHLY COST TO THE CITY: $ ____~_
BID ITEM "0"
17th ST. PARKING GARAGE.. Collins Ave. & 17th St., Miarnl Beach, Florida
TOTAL MONTHLY COST TO TIiE CITY: $ ___
AT'tACHIIIlENT"A"
COST WORKSHEET FOR CITY OF MIAMI BEAcH BUILOINGS
We propose and agree, if this Proposal is acc:eptedtocontract with the City of Miami
Beach, Florida, bid is as alotal monthly cost to the City. Bid shall include costsfor janitorial
workers, supervisors, payroll, taxes, insurance; fringe benefits, chemicals & supplies, tools &
equipment, . expendable supplies used in replenishing rest room dispensers such as paper
tOWels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in . an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option
to renew on an annual basis for up to four (4) additional one year periods.
THE. CITY SOLEY RESERVES THE RIGHT TO AWARD A CONTRACT ORCONTRAcrs
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDERTHE LMNG WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAID A MINIMUM OF $8,56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR NUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIDE BILL RATE FOR EACH CLASSIFIATION THAT THE CITY WILL BE
BILLED.
A. Custodians
C. BILL RATE: for Custodians
E. ,BILL RATE for Supervisors
ATTACHMENT "A" CONTINUED
BID ITEM "2":
SCOTT RAKOW YOUTH CENTER 2700 Sheridan Avenue, Miami Beach, Florida.
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost to City (Night Cleaning)
$
4.
Daily Charge:
(Day Cleaning Crew) $
per hour worked per person.
5. Special Charge: Strip & Resurface Special Use Floors, (Gymnasium
Floor if required more than semi-annually: $
BID ITEM "3"
POLICE DEPARTMENT 1100Washington Avenue, Miami Beach, Florida
Five (5) personnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One person shall be required on Saturdays and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
$
BID ITEM "4"
HISTORIC CITY HALL1130 Washington Avenue, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
ATTACHMENT "A" CONTINUED
BID ITEM "5" MIAMI BEACH PUBLlCRESTROOMS - SEE ATTACHMENT liB"
BID ITEM "6"
BASS MUSEUM DEVELOPMENT OFFICE 2100 Park Avenue, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
BID ITEM "7"
SOUTH SHORE COMMUNITY CENTER 833 Sixth Street, Miami Beach,Florlda
Exterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
Total Monthly Cost to City (Night Cleaning)
Hourly Charge: (Morning Clean-Up)
Hourly Charge: (Day Cleaning)
A Tr ACHMENT "A" CONTINUED
BID IrEM "8"
FIRE STATION #2, 2300 Pine Tree Dr., Miami aeach, Florida (2Bldgs)
Exterior Glass Cleaning:
(Quarterly)
$---
rota I Monthly Cost:
$
,BID ITEM "9"
21st STREET RECREATION CENTER 2100 Washington Avenue, Miami Beach
EXterior Glass Cleaning:
(Quarterly)
$
Total Monthly Cost:
BID ITEM "10"
OCEAN FRONTAUDlrORlUM 1001 Ocean Drive, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "11"
, NORTH SHORE COMMUNity CENTER 7250 Collins Avenue, Miami Beach, Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
ATTACHMENT "An CONTINUED
BID ITEM "12"
NORTH SHORE RECREATION CENTER 501 -72nd Street, Miami Beach,Florida
TO BE ADDED AFTER COMPLETION OF CONSTRUCTION
BID ITEM "13" ,
MUSS PARK Chase Ave. & 44th Street, Miami Beach, Florida
Total Monthly Cost:
$
BID ITEM "14"
TATUM PARK
8050 Byron Avenue, Miami Beach, Florida
Total Monthly Cost:
BID ITEM "15"
STILLWATER PARK
8440 Hawthorne Ave., Miami Beach, Florida
Total Monthly Cost:
$---
BID ITEM "16"
FAIRWAY PARK/Cresoi Fairway & No, Shore Dr., Miami Beach, Florida
$
ATTACHMENT "A" CONTINUED
BID ITEM "17"
NORMANDY SHORES PARK 2605 Biarritz, Miami Beach, Florida
Total Monthly Cost: $
BID ITEM"1S"
NORMANDY ISLE PARK 7030 TrouvilleEsplanade, Miami Beach, Florida
Total Monthly Cost:
$
BID ITEM "19"
PARKS MAINTENANCE BLDG.. 2100 Meridiah Ave., Miami Beach Florida
Total Monthly Cost: $
BID ITEM "20"
PROPERTY MANAGEMENT BLDG.. 1245 Michigah Ave., Miami Beach, Florida
Total Monthly Cost: $
BID ITEM "21"
FLEET MGMT. & SANITATION BLDG.. 140 MacArthur Callseway, Miami Beach,
Total Monthly Cost:
ATTACHMENT "An CONTINUED
BID ITEM "22"
BEACH PATROL OFFICE. Ocean Drive & 10th Street, Miami Beach, Florida
Total Monthly Cost:
$-,---,---
BID ITEM "23"
.PUBLIC WORKS YARD OFFICES. 2300 Pine Tree Drive, Miami Beach,Florida
Total Monthly Cost:
BID ITEM "24" . .. ,. . ... .. .. ... '
POLICE DEPT. SPECIAL INVEST. UNIT OFFICE. 1831 Bay Rd., Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
Total Monthly Cost:
$
BiD ITEM "25"
MARINE PATROL OFFICE. 1900 Purdv Ave.. Miami Beach, Florida
Total Monthly Cost:
ATTACHMENT "A" CONTINUED
BID ITEM "26"
777, 17th Street Building, Miami Beach, Florida
Exterior Glass Cleaning:
(Quarterly)
$
Total. Monthly Cost:
$
ATTACHMENT "A" CONTINUED
GRAND TOTAL FOR ALL FACILITIES QUA~TERL Y GLASS CLEANING:
$
GRAND TOTAL FOR JANITORIAL SERVICES EXCLUDING PUBLIC RESTROOMS
$
Total Monthly Cost Breakdown:
a. payroll, taxes &insurance...........$__
b. fringe benefits.............................$
c..chemical supplies........................$__
d. Expendableltems........................$_____
ATTACHMENT "A" CONTINUED
The following are cleaning on an as needed basis. Bid Price shall be "per cleaning;'
Per Cleaning
Per Cleaning
Per Cleanin
Per Cleanin
NOTE:
RESTROOMS REQUIRE CLEANING 2 TIMES PER DAY, 7 DAYS PER
WEEK. ("ENHANCED SERVICES")
./
ATTACHMENT "An CONTINUED
The following services.wm be on an as needed basis.
$
Cost
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE:
DATE:
ATTACHMENT "B"
COST WORKSHEET FOR CITY OF MIAMI BEACH RESTROOMS
We propose and agree, if this Proposal is accepted to contract with. the City of Miami Beach,
Florida, bid is as a total monthly cost to the City. Bid shall include costs for janitorial workers,
supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools &
equipment, expendable supplies used in replenishing rest room dispensers such as paper
towels, roll tissue, hand soap, etc., overhead and profit necessary for any Janitorial Services
required to maintain the premise in an acceptable condition and necessary to perform and
complete the work called for by the Specifications for the Bid for the performance of
Janitorial services at the locations listed below for the period of one (1) year with an option to
renew on an annual basis for up to four (4) additional one year periods.
THE CITY SOLEY RESERVES THE RIGHT to AWARD ACONTRACT OR CONTRACTS
AS DEEMED BY THE CITY TO BE IN THE BEST INTEREST OF THE CITY.
BE ADVISED: UNDER THE LIVING WAGE ORDINANCE CONTRACTOR'S EMPLOYEES
MUST BE PAlO A MINIMUM OF $8.56 AN HOUR WITH HEALTH BENEFITS PLUS A
MINIMUM OF $1.25 AN HOUR MUST BE PAID TOWARDS EMPLOYEE'S HEALTH
BENEFITS OR $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
ALSO PROVIOE BILL RATE FOR EACH CLASSIFIATlON THAT THE CITY WILL BE
BILLED.
A. Custodians
$
$
p/hour
B.Supervisors
p/hour
C. BILL RATE for Custodians
F. BILL RATE for Supervisors
$
plhour
73 Street
TOTAL MONTHLY REQUIREMENT
$
NAME OF COMPANY:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
Twice Daily
(7 days per
week
SIGNATURE:
DATE:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
PROCUREMENT DIVISION
INVITATION TO BID NO. 34-02103
ADDENOUM NO.2
March 31, 2003
crrvWloE JANITORIAL SERVICES is amended as follows:
Answers to Questions:
Q. PJeaseprovide previous awardlnformati()n.
1. List of companies who have been sent copies ()f the solicitation;
2. Name of company currently performing the service;
3. List of companies and their bids from the last time the solicitati()n
was issued; and
4. Pricing of the current contract.
A. 1.
2.
This invitation to bid was advertised in the Daily Business Review and
Demandstar. Our records indicate that approximately 23 vendors have
been notified, but we are unable to determine exact amounts. You may log
onto www.demandstar.com to view bid information.
The current Janitorial Service prbviderfor City locations and City garages is
Best Maintenance.
Previously, the City had two bids, one for citywide locations and one for
citywide garages, This bid has combined both citywide locations as well as
citywide garages. At the time the last solicitation was issued for city
garages, three responsive bidders submitted bids; Best Maintenance,
Coastal Building Maintenance and CHI-ADA Corp. Three responsive
bidders submitted bids for citywide lOcations the last time the solicitation
was issued; Best Maintenance, Vista Building and ABM Janitorial Services.
Currently the annual contract for City locations is approximately
$380,000.00. The approximate annual amount for City garages is
approximately $130,000.00. The new bid includes additional locations. We
anticipate the new contract to exceed the current contract.
3.
4.
Inasmuch as this change does. not materially affect the bid document, proposers are not
required to acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
r::~
Gus Lopez, CPPO
Procurement. Director
rm
PROCUREMENT DIVISION
Telephone (305)673-7490
Facsimile (305) 673-7851
CITY OF MIAMI
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
. hllp:\IcI.miami-beach.f1.us
INVITATION TOBIn NO. 34-02/03
ADDENDUM NO.1
May 11, 2004
CITYWIDE JANITORIAL SERVICES is amended as follows:
I. The Bid Opening date is changed from April 11 to April 23, 2003 at 3:00 P.M. Also, the
Site Visit/Pre-Bid date has been changed form March 28, 2003 to April 9, 2003 at 9:30
A.M. Transportation will be provided from City Hall, 1700 Convention Center Drive,
transportation will depart at 9:45 A.M. The Pre-Bid Conference will follow in the City
Manager's small conference room 4th floor, located at City Hall, 1700 Convention
Center Drive.
Inasmuch as this change does not materially affectthe bid document, propbsers are not required to
acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
Gus Lopez,. CPPO
Procurement Director
nn
INVITATION FOR BIDS
CITYWIDE JANITORIAL SERVICES
BID # 34-02/03
BID OPENING: APRIL 23, 2003
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
F: \PURC\$ALL \michelle\bids02/03 .armor car.doc
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 1 of 116
CITY OF MI AM I SEA cH
.{Q
1700 CONVENTION CENTER DRIVE. MIAMI BEACH, FLORIDA 33139
htlp:\\mlamlbeachn.goY
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 34-02/03
PUBLIC NOTICE
Sealed bids will be received by the City of Miami Baach Procurement Director, 3rd Floor,
1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on April 23,
2003 for:
CITYWIDE JANITORIAL SERVICES
Sc()peofWork: Tha City seeks to contracta responsible firm to provide janitorial sarvices
to the City of Miami Beach's offices and garages. The contractor shall provide all labor,
equipment, tools, chemicals, paper products, supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach reserves the
tight to add, delete and/or modify locations and/or services as deemed necessary. Payment
for additional or modified locations and/or services will be at the agreed upon price, based
on the quoted bid price for comparable locations and/or services. Deductions from payment
for deleted locations will also be made as per the quoted bid price for comparable locations
and/or services.
At time, date, and place above, bids will be publicly opened. The responsibility for
submitting a bid/proposal before the stated time and date is solely and strictly the
responsibility of the bidder/proposer. The city is not responsible for delays caused by mail,
courier service, including U.S. Mail, or any other occurrence.
Any bids or proposals received after time and date specified will be returned to the bidder
unopened. The responsibility for submitting a bid/proposal before the stated time and date
is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for
delays caused by mail, courier service, including U.S. Mail, or any other occurrence,
A SITE VISITIPRE.BID CONFERENCE WILL BE HELD ON
APRIL 9, 2003 AT 9.30 A.M. TRANSPORTATION WILL BE PROVIDED FROM CITY
HALL, 1700 CONVENTION CENTER DRIVE. TRANSPORTATION WILL DEPART
CITY HALL AT 9:45 A. M. THEPRE.BID CONFERENCE WILL FOLLOW IN THE CITY
MANAGER'S SMALL CONFERENCE ROOM, LOCATED AT CITY HALL, 1700
CONVENTION CENTER DRIVE, FOURTH FLOOR, MIAMI BEACH, FLORIDA
BID NO. 34-02/03
DATE: March 7, 2003
Site visit shall begin at 10:00 A.M. onApril"9, 2003, at the Scott Rakow Youth Center, and
continue as follows:
1. Scott Rakow Youth Center........................
2. Historic City HaiL..,........................
3. Police Facility................................. "
4. South Shore Community Center......;.............
5. 21st Street Recreation Center...................
ONE HOUR BREAK
6. 777 17 Street
7. 555 Convention Center
8. City HaiL.....................................
10:00 AM. -10:15 AM.
10:30 AM. --11:45 AM.
11:45 AM. -12:00 P.M.
12:15 P.M. --12:30 P.M.
12:45 P.M. -- 1:00 P.M.
2:00 P.M. - 2:15 P.M.
2:30 P.M. --2:45 P.M.
2:45 P.M. - 3:00 P.M.
Transportation to and from the locations will leave City Hall at 9:45 a.m.
PRE-BID CONFERENCE BEGINS AT 3:00 P.M.
The.Miami Beach Public Restrooms will not be visited during this inspection. .Each bidder
is responsible, priorto submitting the bid to visit each location and acquaint themselves
with the needs and requirements of the service for each location,
The City has contracted with DemandStar by Onvia as our electronic procurement service
for automatic notification of bid opportunities and document fulfillment. We encourage you
to participate in this bid notification system. To find out how you can receive automatic
bid notifications or to obtain a copy of this Bid, go to www.demandstar.com or call
toll-free 1-800-711-1712, and request Document #343. Subscribing to DemandStar by
Onvia's bid notification system is nota requirement. You will still be able to find bid
information and download documents through the City's website (httD:/Imiamibeachfl.gov)
From the City's home page, click on Procurement and follow the instructions.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or
facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL
33139, or FAX: (305) 673-7851. The Sid title/number shall be referenced on all
correspondence. All questions must be received no later than ten (10) calendar days prior
to the scheduled Bid opening date. All responses to questions/clarifications will be sent to
all prospective bidders in the form of an addendum.
The City of Miami Beach reserves the right to accept any proposal Or bid deemed to be in
the best interest of the City of Miami Beach, or waive any informality in any proposal or bid.
The City of Miami Beach may reject any and all proposals or bids.
YOU ARE HEREBY ADVISED THAT THIS BIO IS SUBJECT TO THE "CONE OF
SILENCE, " IN ACCORDANCE WITH ORDINANCE NO. 2002-3378. A COPY OF ALL
WRITTEN COMMUNICATION (S) REGARDING THIS BID MUST BE FILED WITH THE
CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS BID IS SUBJECT TOTI-IE"CODE OF
BUSINESS ETHICS" IN ACCORDANCE WITH.RESOLUTION NO. 2000-23879.
BID NC>. 34-02/03
DATE: March 7, 2003
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
BID SOLICITATION PROTEST ORDINANCE NO. 2002-3344.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389.
LOBBYIST, PURSUANT TO THE CITY CODE, YOU ARE REQUIRED TO REGISTER AS
A LOBBYIST, AND AS OF MAY 18, 2002, ACCORDING TO ORDINANCE NO. 2002-
3363, ALL LOBBYISTS AND PRINCIPALS MUST FILE A FINANCIAL DISCLOSURE
STATEMENT WITH THE CITY CLERK'S OFFICE.
. .
. .
YOU ARE HEREBY ADVISED THAT THISBJDSOLlCITATION IS SUBJECT TO THE
LIVING WAGE ORDINANCE NO. 2001-3301. ALL EMPLOYEES WHO PROVIDE
SERVICES COVERED BY THE BID, SHALL BE PAID A LIVING WAGE OF NO LESS
THAN $8.56 AN HOUR WITH HEALTH BENEFITS, OR A LIVING WAGE OF NO LESS
THAN $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
Pursuant to Section 2 -409 of the Miami Beach City Code, the contract awarded pursuant to
this RFP, shall be subject to the City's Living Wage Ordinance, as codified in Sec. 2-408
through 2-410 in the Miami Beach City Code. A copy of the City's Living Wage Ordinance
(No. 2001-3301) is attached, In the eventthatthe successful proposer intends to use sub-
consultants, the successful proposer shall require such sub-consultants to comply with the
City's Living Wage Ordinance.
CITY OF MIAMI BEACH
A~
(.. ./_-
~-,,'-
Gus Lopez, CPPO
Procurement Director
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 4 of 116
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\miamibeachflgov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
I NOTICE TO PROSPECTIVE BIDDERS I
NO BID
If not submitting a bid at this time, please detach this sheet from the bid
documents, complete the information requested, and retum to the address listed
above.
NOBIO SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
_Our company does not handle this type of product/service.
_We cannot meet the specifications nor provide an altemate equal product.
_Our company is simply not interested in biddin!;j atthis time.
_Due to prior commitments, I was unable to attend pre-Bid meeting.
_OTHER.. (Please specify)
We do -'- do. not ~ want to. be retained on your mailing list for future bids for the . type or
, product and/or service. '
Signature:
Title:
Company:
Note: Failure to respond,eltherbysubmitting a bid or this completed form, may result in
your company being removed from the City's bid list.
CITYOJ= N1IAMI BEACH
SECTION I - INSTRUCTION TO BIDDERS
A BID SUBMISSION
An original plus THREE (3) copies of complete bid must be received by, April 23,
2003, at 3:00 p.m. and will be opened on that day at that time. The original and all
copies must be submitted to the Procurement Division in a sealed envelope or
container stating on the outside the Bidder's name, address, telephone number, BID
number and title, and Bid due date.
The responsibility for submitting a response to this BID to the Procurement Division
on or before the stated time and date will be solely and strictly that of the Bidder.
The City will in no way be responsible for delays caused by the U.S. Post Office or
caused by any other entity or by any occurrence. BIDS RECEIVED AFTER THE
BID DUE DATE AND TIME WILL NOT BE ACCEPTED AND WILL NOT BE
CONSIDERED.
B. . PRE-BID CONFERENCE
A Site Visit/Pre-Bid conference has been scheduled as follows:
Date: APRIL 9, 2003
Time: 9:30 AM.
Place: Transportation to site visit will leave City Hall at 9.45 a.m.
1700 Convention Center Drive
First Floor
Miami Beach, Florida. .
Pre-Bid Conference will follow in the City Manager's Small Conference Room
1700 Convention Center Drive
, Fourth Floor
Miami Beach, Florida.
C. CONTACT PERSON/ADDITIONAL INf'ORMATION/ADOENDA
The contact person for this Bid is Michelle Cullen, Procurement Coordinator. The
Procurement Coordinator may be reached by phone: 305.673.7490; fax: 305.673.7851; or
e.-mail: michellecLllen@miamibeachfl.gov. Communications between a proposer, bidder,
lobbyist or consultant and the Procurement Director is limited to matters of process or
procedure. Requests for additional information or clarifications must be made in writing to
the Procurement Director, with a copy to the City Clerk, at least 10 calendar days prior to
sCheduled Bid opening.
The CityWil/issue replies to inqUiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the Bid.
Bidders should not rely on representations, statements, or explanations other than those
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7. 2003
Paae 6 of 116
made ill this Bid or in any written addendum to this Bid.. Bidders should verify with the
Procurement Division prior to submitting a bid that.all addenda have been received.
PURPOSE OF BID
The purpose of this Bid is to establish a contract, by meansof sealed bids to a
qualified provider of janitorial services. The contractor shall provide all labor,
equipment, tools, chemicals, paper products, supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach
reserves the right to add, delete and/or modify locations and/or services as deemed
necessary. Payment for additional or modified locations and/or services will be at
the agreed upon price, based on the quoted bid price for comparable locations
and/or services. Deductions from payment for deleted locations will also be made as
per the quoted bid price for comparable locations and/or services.
E. TERM OF CONTRACT
Two-year period from the time of award by the Mayor and City Commission and may
be renewed by mutual agreement for four additional years.
The bid prices will remain in effect for a twenty~four (24) month period, at which time
they will be reconsidered for adjustment prior to renewal as follows;
Change shall not ~be more than the percentage increase or decrease in the
Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the
anniversary date of the contract.
F.MODIFICATION/WITHDRAWALS OF BIDS
A Proposer may submit a modified Bid to replace all or any portion ofa previously
submitted Bid up until the Bid due date and time. Modifications received after the
Bid due date and time will not be considered.
Qualifications shall be irrevocable until contract award unless withdrawn in Writing
prior to the Bid due date or after expiration of 120 calendar days from the opening of
Bids without a contract award. Letters of withdrawal received after the Bid due date
and before said expiration date and letters of withdrawal received after contract
award will not be considered.
BID POSTPONEMENT/CANCELLATION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any
and all, Bids; re-advertise this Bid; postpone or cancel, at any time, this Bid process;
or waive any irregularities in this Bid, or in any Bids received as a result of this Bid.
COSTS INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of Bids to the City, or any
work performed in connection therewith, shall be the sole responsibility of the
Proposer(s) and shall not be reimbursed by the City.
CITY OF MIAMI BEACH
BID NO, 34-02/03
DATE: March 7. 2003
I. EXCEPTIONS TO BID
Proposers must clearly indicate any exceptions they wish to take to any ofthe terms
in this Bid, and outline what alternative is being offered. The City, at its sole and
absolute discretion, may accept or reject the exceptions. In cases in which
exceptions are rejected, the City may require the Proposer to furnish the services or
goods originally described, or negotiate an alternative acceptable to the City.
J. SUNSHINELAW
Proposers are hereby notified that all information submitted as part of a response to
this Bid will be available for public inspection after opening of Bids, in compliance
with Chapter 286, Florida Statutes, known as the "Government in the Sunshine
Law'.
K. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without
discussion, or may require Proposers to give oral presentations based on their
qualifications. The City reserves the right to enter into negotiations with the top-
ranked Proposer, and if the City and the top-ranked Proposer cannot negotiate a
mutually acceptable contract, the City may terminate the negotiations and begin
negotiations with the second-ranked Proposer. This process may continue until a
contract has been executed or all Bids have been rejected. No Proposer shall have
any rights in the subject project or property or against the City arising from such
negotiations.
L. FINANCIAL STABILITY AND STRENGTH
The bidder must be able to demonstrate a good record of performance and have
sufficient financial resources to ensure that they can satisfactorily provide the goods
and/or services required herein.
Bidders/Proposers shall submit financial statements for each of their last two
complete fiscal years within ten (10) calendar days, upon written request. Such
statements should include, as a minimum, balance sheets (statements of financial
position) and statements of profit and loss (statement of net income). When the bid
submittal is from a Joint Venture, each Bidder/Proposer involved in the Joint Venture
must submit financial statements as indicated above.
Any Bidder/Proposer who, at the time of bid submission, is involved in an ongoing
bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding,
or if a trustee or receiver has been appointed over all or a substantial portion of the
property of the Bidder/Proposer under federal bankruptcy law or any state
insolvency, may be declared non-responsive.
RULES; REGULATIONS; LICENSING REQUIREMENTS
Proposers are expected to be familiar with, and comply with, all Federal, State and
local laws, ordinances, codes, and regulations that may in any way affect the
services offered, including the Americans with Disabilities Act, Title VII of the Civil
Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines.
Ignorance on the part of the Proposer will in no way relieve it from responsibility for
CITY OF MIAMI BEACH
Paae 8 of 116
compliance.
N. DEFAULT
Failure or refusal ofa Proposer to execute a contract following award by the City
Commission, or untimely withdrawal of a Bid before such award is made and
approved, may result in forfeiture ofthat portion of any surety required as liquidated
damages to the City. Where surety is not required, such failure may result in a claim
for damages by the City and may be grounds for removing the Proposer from the
City's vendor list.
O. CONFLICT OF INTEREST
All Proposers must disclose with theirBid the name(s) of any officer, director, agent.
or immediate family member (spouse, parent, sibling, child) who is also an
employee of the City of Miami Beach. Further, all Proposers must disclose the
name of any City employee who owns, either directly or indirectly, an interest often
(10%) percent or more in the Proposer or any of its affiliates.
P. COMPL1ANCE WITH THE CITY'S LOBBYIST LAWS
All Proposers are expected to be or become familiar with all City of Miami Beach
Lobbyist laws, as amended from time to time. Proposers shall ensure that all City of
Miami Beach Lobbyist laws are complied with, and shall be subject to any and all
sanctions, as prescribed herein, in addition to disqualification of their qualifications,
in the event of such non-compliance.
PROPOSER'S RESPONSIBILITY
Before submitting Bid, each Proposer shall make all investigations and exarninations
necessary to ascertain all conditions and requirements affecting the full performance
of the contract. Ignorance of suc h conditions and requirements resulting from failure
to make such investigations and examinations will not relieve the successful
Proposer from any obligation to comply with every detail and with all provisions and
requirements of the contract documents, a nd will not be accepted as a basis for any
claim whatsoever for any monetary consider~tion on the part of the Proposer.
R. RELATION OF CITY
It is the intent of the parties hereto that the successful Proposer be legally
considered to be an independent contractor and that neither the Proposer nor the
Proposer's employees and agents shall, under any circumstances, be considered
employees or agents of the City.
S. . PUBLIC ENTITY CRIME (PEC)
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or
BID NO. 34-02/03
DATE: March 7. 2003
Paae 9 of 116
perform work as a contractor, supplier, sub-contractor, or consultant under a
contract With a public entity, and may not transact business withanypublicentityin
excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for
a period of 36 months from the date of being placed on the convicted vendor list.
T. DEBARMENT ORDINANCE. .
Proposers are hereby advised that this Bid is further subject to City of Miami Beach
Ordinance No. 2000-3234 (Debarment Ordinance). Proposers are strongly advised
to review the City's Debarment Ordinance. Debarment may constitute grounds for
termination of the contract, as well as, disqualification from consideration on any
. City of Miami Beach RFQ, RFP, RFU, or bid.
U. CODE OF BUSINESS ETHICS
Pursuant to Resolution No.2000~23879 each person or entity that seeks to do
business with the City shall adopt a Code of Business Ethics ("Code") and submit
that Code to the Procurement Division with your bid/response or within five days
upon receipt of request.
The Code shall, at a minimum, require your firm or you as a sole proprietor, to
comply with all applicable govemmental rules and regulations including, among
others, the conflict of interest, lobbying and ethics provision of the City Code.
V. PROTESTED SOLICITATION AWARD
Bidders that are not selected may protest any recommendation for Contract award
in accordance with City of Miami Beach Ordinance. No. 2002-3344, which
establishes procedures for resulting protested bids and proposed awards, Protest
not timely made pursuant to the requirements of Ordinance No. 2002.3344
shall be barred.
W. AMERICAN WITH DISABILITIES ACT
Call (305) 673-7490NOICE to request materialin accessible format; sign language
interpreters (five days in advance when possible), or information on access for
persons with disabilities. For more information on ADA compliance please call Heidi
Johnson Wright, Public Works Department, at 305.673.7080.
ACCEPTANCE OF GIFTS,FAVOR$, SERVICES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any
official, employee, or agent of the City, forthe purpose of influencing consideration
of this Bid.
Pursuant to Sec. 2-449 of the City Code, nClofficer Or employee of the city shall
accept any gift, favor or service that might reasonably tend improperly to influence
him in the discharge of his official duties.
Y. LOBBYISTS
Pursuant to the City Code, you are required to register as a Lobbyist, and as of May
18, 2002, according to Ordinance No. 2002-3363, all Lobbyists and Principals must
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7. 2003
Paae 10 of 116
file a financial disclosure statemeht With the City Clerk's Office.
DEFINITION:
Lobbyists means all persons employed or retained, whether paid or not, by a
principal who seeks to encourage the passage, defeat or modification of any
ordinance. resolution, action or decision of any commissioner; any action, decision,
recommendation of any city board or committee; or any action, decision or
recommendation of any personnel defined in any manner in this section, during the
time period of the entire decision making process on such action, decision or
recommendation that foreseeably will be heard or reviewed by the city commission,
or a city board or committee. The term specifically includes the principal as well as
any agent, attorney, officer or employee of a principal, regardless of whether such
lobbying activities fall within the normal scope of employment of such agent,
attorney, officer or employee.
City Code Chapter 2,Article VII, Division 3, entitled "Lobbyists" requires the
registration with the City Clerk prior to engaging in any lobbying activity with the City
Commission, or any personnel as defined in the subject code sections.
No member of a City Board shall:
1) Either directly or through an associate, appear, representor act on behalf of
a third person before the City Commission or any city agency with respect to
any agency action sought by the third person.
2) Either directly or through an associate be ergaged as a lobbyist for and on
behalf of a third person with respect to any official action by any public officer
sought by such third person.
Failure to comply with the Lobbyists Ordinances shall be handled by the Miami-
Dade County Commission on Ethics and Public Trust.
For additional information, please visit our websiteat http://miamibeachfl.gov
BID NO. 34-02103
DATE: March 7. 2003
CITY OFMIAMI BEACH
Paae 11 of 116
SECTION II - SCOPE OF SERVICE
The purpose of this Bid is to establish a cohtract, by means of sealed bids to a
qualified provider of janitorial services. .. The contractor shall provide all labor,
equipment, tools, chemicals, paper products, supervision, and other items or service
necessary to perform the work as defined in this Bid. The City of Miami Beach
reserves the right to add, delete and/or modify locations and/or services as deemed
necessary. Payment for additional or modified locations and/or services will be at
the agreed upon price, based on the quoted bid price for comparable locations
and/or services. Deductions from payment for deleted locations will also be made as
per the quoted bid price for comparable locations and/or services.
LOCATiONS OF PROPERTIES: The properties covered herein are located as
follows:
A 7th Street Parking Garage, Collins Ave. & 7th St.
B. 12th Street Parking Garages, Drexel Ave. & 12th St.
C.13th Street Parking Garage, Collins Ave & 13th St.
D. 17th Street Parking Garage, Pennsylvania Ave & 17th St
1. City Hall, 1700 Convention Center Drive.
2. Scott Rakow Youth Center, 2700 Sheridan Avenue.
3. . Police Department, 11 00 Washington Avenue.
4. Historic City Hall, 1130 Washington Avenue.
5. Miami Beach PubliC: Restrooms, see Attachment "B", page 53
6. Bass Museum Development Office, 2100 Park Avenue.
7. South Shore Community Center, 833 Sixth Street
8. . Fire Station No.2, 2300 Pine Tree Dr.
9. 21st Street Recreation Center, 2100 Washingtoh Avenue.
10. Ocean Front Auditorium, 1001 Ocean Drive,
11. North Shore Community Center, 7250 Collins Avenue.
12. North Shore Recreation Center, 501 - 72nd Street.
13. Muss Park, Chase Ave. & 44th Street
14. Tatum Park, 8050 Byron Avenue.
15. Stillwater Park, 8440 Hawthorne Avenue.
16. Fairway Park, Fairway & No. Shore Dr.
. 17. Normandy Shores Park, 2605 Biarritz.
18. Normandy Isle Park,7030 Trouville Esplanade.
19. Parks Maintenance Bldg., 2100 Meridian Ave.
20. Property Management Bldg., 1245 Michigan Ave.
21. Fleet Mgmt./Sanitation Bldg., 140 MacArthur Causeway
22. Parking Dept. Bldg., 777, 17th St. (2nd Floor)
23. Beach Patrol Office, Ocean Drive & 10th St.
24. Flamingo Park Tennis Court, 1100 Michigan Ave.
25. Public Works Yard Offices, 2300 Pine Tree Dr.
26. 7th Street Parking Garage Offices & Elevators, Collins Ave. & 7thSt.
27. 13th Street Parking Garage Offices & Elevators, Collins Ave & 13th St.
28. 17th Street Parking Garage Offices & Elevators, Pennsylvania Ave & 17th St.
29. Police Dept. Special Invest. Unit Office, 1831 Bay Rd. .
30. Marine Patrol Office, 1900 Purdy Ave.
. BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 12 of 116
31. 717 17 Street Building
32.555 Convention Center Drive Building
EXAMINATION OF PROPERTIES:
Each bidder is responsible, prior to submitting their bid to visit each location and be
acquainted with the needs and requirements of the service for each location. The
bidder is also required to carefully examine the specifications and to be informed
thoroughly regarding any and 1:11 conditions and requirements that may in any
manner affect the work to be performed under this contract. No additional
allowances will be made because of lack of knowledge of these conditions,
DESCRIPTION OF GARAGE I'ROPERTIES:
7th Street ParkIng Garage; a six (6) story, 649 space parking garage.
(1) There are three (3) elevators and four (4) stairways which require
cleaning.
(2) All garage ramps and spaces to be cleaned of litter and debris daily,
seven days per week.
(3) Once each week stairwells will be washed and swept out.
(4) One Parking Office with bathroom will be cleaned daily, seven days a
week.
(5) All trash receptacles will be emptied daily, seven days per week.
(6) Monthly Pressure washing to include ceilings and walls twice per year.
12th Street Garage; a four(4) story, 134 space garage
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) One (1) elevator and two (2) stairwells which will require cleaning.
(3) All trash receptacles will be emptied daily.
(4) Quarterly pressure washing of the garage to include walls and ceilings
once per year.
13th Street Parking Garage; a five story, 286 space public parking garage.
(1) All parking ramps and spaces shall be cleaned of litter and debris
daily.
(2) Two(2) elevators and two (2) stairwells which require cleaning.
(3) One (1) parking office will be cleaned daily.
(4) All trash receptacles will be emptied daily. .
(5) Quarterly pressure washing to include walls and ceilings once per
year,
17th Street Garage and Surface Lots; a five story 1,460 space garage and two (2)
surface lots consisting of 506 spaces.
(1) All parking ramps, aisles and spaces to be cleaned of litter and debris.
(2) Four (4) Elevators and four (4) stairwells which will reqLire cleaning.
(3) One (1) parking office and two (2) public restrooms will be cleaned
daily.
(4) All trash receptacles will be emptied daily
(5) Quarterly pressure washing of the garage to include walls and ceilings
once per year.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEAcH
Page 13 Of 116
7th Street Gar3C1e C()lIinsAve. & 7th Street
A Hours of Operation/Cleanina:
1. Ooeratiria Schedule The garage operating schedule is 24 hours a day
7 days a week.
2. Niaht Cleanina Hours: Not required.
3. Dav Cleanina Hours
3a. 7 Days per Week (11 Hours per Day).
3b. 4 Days per Week (6.5 Hours per Day)
3c. 1 Day per Week (4 Hours per Day)
2. 12thStreetGaraae: Drexel and 12th Street.
A. Hours of Operation/Cleaning:
1. Operating Schedule: 7 days a week 24 hours a day.
2. Niaht Cleanina Hours Not required.
3. Day Cleaning Hours:
3a. 7 days per Week (4 hours per Day).
3. 13th Street Garaae: C()lIin$ and 13th Street
A. Hours of Ooeration/Cleanina
1. Operatina Schedule The garage operating schedule is 7 days a week
24 hours a day.
2. Night Cleanina Hours: Not Required
3. Dav Cleanina Hours:
3a. 7 days per Week (4 hours per Day).
4. 17th Street Garaae and Surface L()ts: pennsylvania arid 17th Street.
A Hours of Operation/Cleanina: . . .
1. Ooeratina Schedule: Garage and Lots, 7 days a week 24 hours a day.
2. Niaht Cleaning Hours: Not Required
3. Dav Cleanina Hours:
3a. 7 days per Week (9 hours per Day)
3b. .5 days per Week (2 hours per Day)
BID NO. 34-02/03
DATE: March 7,2003
CITY OF MIAMI BEACH
Page 140f116
.- .... c
GARAGE HOUSEKEE"INGS"ECIFiCA liONS
1. Office Areas/parkina Booths
A Daily Services:
1. Collect and dispose of all waste materials.
2. Empty and wipe all ashtrays.
.3. Dry mop all VAT, wood and composition floors with chemically treated
dust mops.
4. Dust desks, chairs and other office furniture.
5. Spot clean doors and door frames.
6. Spot clean partition door glass.
7. Clean, wipe and sanitize drinkingfolintains.
8. Dust all vertical and horizontal surfaces within reach.
B. Weekly Services:
1. Perform low dusting of all areas not included in daily services.
2. Clean electrical switch/receptacle covers and surrounding areas.
3. Dust baseboards,
4. Dust all vertical surfaces onfumiture.
5. Dust all louvers, ventilation grills and dampers within reach.
C. Monthly Services:
1. Perform high dusting (ie.door header and trim, top and edge of
partitions) .
2. Dust all picture frames, charts and similar wall hangings in addition to
daily or weekly cleaning.
3. Strip, clean and apply new finish to resilient floors.
4. Dust all coverings to include blinds and shades.
D. Quartei'ly Services:
1. Dust walls, partitions, doors and all vertical and horizontal surfaces
not included in monthly, weekly or daily services.
2. Dust and vacuum all high surfaces to include wood panels. HVAC
diffuserslvents and ceiling tiles surrounding the vents.
2. Restrooms
A. Daily Services:
1. Clean and sanitize restrooms, wash basins, dispensers, chrome pipe,
. fittings and supports.
2. Clean Mirrors and Frames.
3. Wet mop and disinfect floors. .
4. Clean and sanitize toilets, urinals and sanitary napkin receptacles.
5. Dust ledges and partitions.
6. Promptly advise the Building Manager's office of any inoperative,
missing or damaged restroom fixture.
7. Damp mop walls, partitions, doors and frames, ledges, sills and
counters.
8. Refill all dispensers (towels, tissue, hand soap, napkins).
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 15 of 116
9. Collect and dispose of all Waste material.
10. Turn off all lights,
11. Spot wash partitions, walls and doors.
B. Monthlv Services:
1. Wash toilet partitions and ceramic tile walls.
2. Scrub walls.
3. Perform.high dusting and/or washing, including walls.
C. QuarterlvServices:
1. Clean and vacuum diffuserslvents and ceiling tiles.
3. Elevators, Lobbies and Buildina Corridors
A, Dailv Services:
1. Dust ledges within reach.
2. Damp mop as needed.
3. Empty and clean cigarette receptacles.
4. Spot clean walls and doors.
6. Clean, wipe and sanitize drinking fountains.
B. Weekly Services:
1. Machine polish and/or apply finish to all non-carpeted areas to
maintain excellent appearance,
C. Quarterly Services:
1. Clean and vacuum diffusers/vents and ceiling tiles.
4. Garaae Ramos. Aisles. Soaces
A Dailv Services:
1. Pick up debris litter.
2. Sweep thoroughly.
B. Quarterlv Services:
1. Pressure wash floors.
5. Stairways
A. Dailv Services:
1. Sweep thoroughly.
2. ~emove all debris.
B. Weeklv Services:
1. Wash stair treads, risers, and landings.
C. Quarterlv Services:
1. Wipe down walls.
Buildinc Service Areas
A Dailv Services:
1. Clean all janitor Closets at end of shift and promptly switch off all
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 160f116
lights.
2, Place waste paper, cardboard and rubbish, etc. in approved
receptacles or assigned rooms.
7. Buildina Exterior. Entrances and. Main lobbv
A Dailv Services:
1, Sweep sidewalks adjacent to the building.
2. Wash door glass and door frames.
3. Wipe down horizontal entrance ledges.
4. Remove gum and other adhesive material.
5. Sweep or flush clean exterior entrance to maintain in a good
condition.
6. Clean and/or polish all metal finished entrances to the building.
Other Reauirements
Provide owner daily with a list of maintenance problems which need
correction. .
Physically check all soap dispensers daily to make sure they are operating
properly.
Bidder's offer should include all the services listed and all supplies such as .
soap for dispensers, tissue paper, hand towels, and trash liners. All
equipment necessary to perform required services is to be provided by
Contractor.
DESCRIPTION OF CITY PROPERTIES:
CITY HALL; Four~Story Structure. (109,000 sq. ft.)
(1) The floors of the building to be serviced consist of carpeted and tile
areas.
(2) There are Twenty-three (23)bathrooms located in the following areas;
Fourth Floor -nine (9), Third Floor - six (6), Second Floor -four (4),
First Floor - four (4).
(3) There are fourteen (14) water fountains to be cleaned located in the
following areas; Fourth Floor- three (3), Third Floor- four (4), Second
Floor - four (4), First Floor - three (3).
(4) There are four (4) elevators and four (4) stairways which require
cleaning,
SCOTT RAKOW YOUTH CENTER; (55,118 sq. ft.) .
Two-Story Structure with a separate single~story locker room building.
(1) . The floors of the buildings to be serviced consist of carpeted and tile
areas. Special use floors in three (3) distinct areas of operation; (a)
gymnasium, (b) ice rink perimeter, (c) patio.
(2) There are eight (8) bathrooms located in the following areas; Locker
Rooms -two (2), Upstairs - two (2), Ice Rink - two (2), Concession _
one (1), and Gymnasium -one (1).
(3) There is one (1) elevator and three (3) stairways which require
cleaning.
(4) There are seven (7) water fountains to be cleaned located in the
CITY OF MIAMI BEACH
Page 17 of 116
following areas; Concession -one (1), Upstairs-two (2), Pool ~two (2),
Ice Rink -one (1) and Gymnasium -one (1),
POLICE DEPARTMENT; (100,000 sq. ft.) Five-Story Structure with Public parking
Facility (2 levels), Restricted Police Parking Facility (9 levels), Firing Range,
Detention Cells, Jail Facilities, Gymnasium and Locker Rooms.
(1) The floors of the building to be serviced consist of carpeted and tile
areas. Special use floors in the following areas; (a) Firing Range, (b)
Gymnasium.
(2) There are 31 bathrooms located in the following areas; Fifth Floor-two
(2), Fourth Floor-eight (8), Third Floor- six (6), Second Floor-four (4)
and First Floor - eleven (11).
(3) There are three (3) elevators and six (6) stairways which require
cleaning. .
(4) There are thirteen (13) water fountains to be cleaned located in the
following areas; Fifth Floor-two (2), Fourth Floor-two (2), Third Floor-
two (2), Second Floor -three (3), First Floor -four (4).
(5) Firing Range: There is a lead poison danger involved in cleaning the
firing range. Cleaning personnel who work in this area will have to
take certain precautions. This will include periodic blood tests and the
wearing of OSHA approved safety equipment.(Silicone Half Mask
Respirator) All cost incurred will be at contractors expense.
(6) Additional Areas: There are four (4) additional areas which require
janitorial services once weekly. These locations are one story sub-
stations. Contractor's personnel will be transported to these locations
by the Miami Beach Police Department. (Normally on Wednesdays)
Historic City Hall; (31 ,200 sq. ft.) (Justice Center) Nine"Story Structure with
janitorial requirements in the Public Areas on the first through eighth floors, the main
stairways, elevators, restrooms, etc.
The floors of the building to. be serviced consist of carpeted and tile
areas.
There are six (6) bathrooms located in the following areas:. Eighth
Floor (1), Seventh Floor (1), Sixth Floor (1), Fifth Floor (1), Fourth
Floor (1), and Third Floor (1).
There are two (2) elevators and three (3) stairways which require '
cleaning. One stairway is first and second floor only. The other two go
from the second to the ninth.
There are six (6) water fountains to be cleaned, located in the
following areas: One on each floor from the third through the
eighth.
. CITYWIDE PUBLIC RESTROOMS, see Attachment "8", page 53, Cost Worksheet.
(1 )
(2)
(3)
(4)
BID NO. 34-02/03
. DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 180f116
BASS MUSEUM DEVELOPMENT OFFICE, (1048 sq. ft.) One-Story Structure.
(1) The floors of the building to be serviced consist of carpeted areas,
(2) There are two (2) bathrooms requiring cleaning.
SOUTH SHORE COMMUNITY CENTER, (42,000 sq. ft.) Two-Story Structure.
(1) The floors of the building to be serviced consist of carpeted and tile
areas.
(2) There are six (6) bathrooms located i" the following areas; First Floor
-four (4), Second Floor - two (2),
(3) There are five (5) water fountains to be cleaned located in the
following areas; First Floor- three, Second Floor ~ two
(4) There is one (1) elevator andbne (1) stairway which require cleaning.
21st STREET RECREATION CENTER; One Story Structure
(Multi-Purpose Room, Bandshell/Ampitheatre, Theatre, Chess Club/Office,
Patios/Entranceways/ Alcoves, Bathrooms)
The floors of the building to be serviced consist of carpet, wood,
linoleum, concrete, and tile.
There are eight (8) bathrooms which require cleaning. (a. Interior of
Theatre Building has two (2) bathrooms, b. Social Hall Building
exterior has two (2) bathrooms Which require cleaning during events
only, c. Exterior of Theatre Building has two (2) bathrooms requiring
cleaning during events only,d. Main Building has two (2) bathrooms.
. There are eight (8) water fountains which require cleaning.
a. Theatre Building has one (1), and Main Recreation Building has
seven (7).
OCEAN FRONT AUDITORIUM;(11,884sq.ft.) One Story Structure
(Multi-use large room, Stage areas, Dressing rooms, Stalrwens, bathrooms,
Entry and Lobby. Outside entranceways should be Included for the
c:leaning of litter and washdown.
The floors of the building to be serviced consist of terrazzo, linoleum,
and concrete areas.
There are three (3) bathrooms which require cleaning.
a. Lobby has two (2) bathrooms,
b, Backstage has one (1) bathroom Which reqlire cleaning.
There are two (2) water fountains which require cleaning.
a. Lobby has one (1),
b. Backstage has one (1).
NORTH SHORE COMMUNITY CENTER; (18,656sq.ft.) One Story Structure
(Bandshell, Ampi-theatre, Dressing Rooms, Card Rooms, etc.) (Also
included at this locations is a separate structure "Activity Building" which is a
multi-use room).
Outside entranceways should be included for the cleaning of litter and
washdown.
(1) The floors of the buildings to be serviced consist of Linoleum,
(1 )
(2)
(3)
BID NO. 34-02/03
DATE: March 7, 2003
(1 )
(2)
(3)
CITY OF MIAMI BEACH
Terrazzo.and Cement.
There are six (6) bathrooms which require cleaning.
a. "Activity Building" has two (2) bathrooms,
b. Dance Floor Perirrieterhas two (2) bathrooms,
c. Backstage has two (2) bathrooms.
(3) There are four (4) water fountains which require cleaning.
a. Backstage has one (1),
b. Dance Floor Perimeter has two (2),
c. "Activity Building" has one (1).
NORTH SHORE RECREATION CENTER; One Story Structure
Outsldeentranceways should be included for the cleaning. of litter and
washdown.
(1) The only cleaning required atthis location is two (2) bathrooms located on
the exterior of the building. Requires nightly cleaning of both bathrooms
and locking both when completed.
HOURS OFOPERATION/CLEANING
1. City Hall: 1700 Convention Center Drive.
A. Hours of Ooeration/Cleaning:
1, Ooeratina Schedule The City Hall operating schedule will primarily be
Monday through Friday from 8:30AM to 5:00PM; however, evening
meetings will occur on an ongoing basis. The successful bidder will
be provided with a schedule of such meetings on a monthly basis.
2. Niaht Cleanina Hours Night cleaning shall be between the hours of
closing and 8:00AM the following morning.
3. Day Cleanina Hours 2 Hrs.a Day I 5 Days per Week
B. Facility Closing: Facility shall be closed during Major Holidays at the
discretion of the City. Holiday closing shall not interrupt night cleaning
schedules. Should the facility be closed for a holiday, the contractor shall
schedule his normal cleanup crew for monthly, semi-annual, etc. cleaning
during this regularly assigned work time period, unless otherwise requested
by the City.
ComDutationof Daily Charge:
For purposes of adjustment due to unforeseen closing of the facility, hOliday
closing when services are not required, and other such closing for reasons
. within or beyond the control of the City; the charge for services shall be per
the following method of computation.
The monthly lump sum cost to the City shall be divided by the number of
days in that month; The per day rate received from this method will be
deducted from that months bill for the number of days when services are not
required.
Scott Rakow Youth Center: 2700 Sheridan Avenue
A. Hours of Ooeration/Cleaning
BID NO. 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
1. Ooeratinq Schedule of Cehter The Youth Center operating schedule
will vary during the year, dependent on activity and need of the
Center.
2. Nioht Cleanina Hours & Contractor Reporting Resoonsibilitv. Night
cleaning shall be between the hours of closing and 8:00AM the
following morning. Cleaning crews shall report to the center supervisor
or designated representative no later than ten (10) minutes after
scheduled closing time. Failure to report with ten (10) minutes after
closing time shall result ina penalty assessment of 50% against
contractor for that night's cleanirg charge.
3. Day Cleanina Hours (while Center is ooen) The followi ng shall be the
hour schedule for the day cleaning employee.
Total 5-Hour Days..260 @ 5 Hrs. Day=1300 Hrs. total.
Total 7.5 Hour Days..70 @ 7.5 Hrs. Day=525 Hrs.total
TOTAL ANNUAL HOURS WORKED (DAY CLEANERS) 1825 hrs.
The above is subject to operational adjustment by the City without penalty
based on dates of school holidays, special events and other activities and
closing not known at the time of specification preparation.
B. Facilitv Closing:
Facility shall be closed during the following periods:
1. Major holidays at the discretion of the City.
2. Approximately 27 calendar days after Labor Day.
Holiday closing shall nofinterrupt night cleaning schedules. Should the facility be
closed for a holiday, the contractor shall schedule his normal cleanup crew for
monthly, semi-annual, etc. cleaning during this regularly assigned work time period,
unless otherwise requested by the City.
C. Dailv/Quarterlv Cleanino:
1, Maintenance personnel assigned to the facility during its operating
hours shall circulate throughout the facility performing such janitorial
functions as detailed herein, or as directed by the Youth Center
supervisor to maintain the facility in a clean, litter-free, safe condition.
Contractor shall be required to provide and install in this facility an
operational Time Clock for the daily cleaning personnel. Time Cards
shall be provided by the contractor. Time Cards must be tumed in to
the Youth Center supervisor for invoice verification information.
2. All carpets and windows shall be cleaned on a quarterly basis.
D. Bidder's Hourlv Rate:
The rate for the personnel provided during operating hours shall be bid as an
hourly charge. One person is contemplated on an as-needed basis for this
function. Should the City determine that more or less personnel are required
for this daily function, the requirements shall be changed accordingly at no
penalty to the City.
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
Page 21 of 116
3.
A Hours of OoerationlCleaning:
1. Ooerating Schedule: The Police Department operating schedule will
primarily be Monday through Sunday, twenty-four hours a day,
however office areas-occupied areas only will primarily be Monday
through Friday from 8:30AM to 5:00PM.
2. Niaht Cleanina Hours: NOT REQUIRED
3. Dav Cleaning Hours: The following shall be the hour sChedule for the
day cleaning employees.
Five (5) personnel shall be required Monday through Friday from 7:30
AM to 4:00PM. (one-half hour for lunch) One person shall be required
on Saturdays and Sundays for four (4) hours each day. Janitorial
personnel will be assigned responsibilities daily by the Police Property
Manager.
B. Facility Closina: Facility shall be closed during. Major. Holidays at the
discretion of the City. Holiday closingshall not interrupt cleaning schedules.
Should the facility be closed for a holiday, the contractor shall schedule his
. normal cleanup crew for monthly, semi-annual, etc. cleaning during this
regularly assigned work time period, unless otherwise requested by the City.
C. Daily Cleaning: Maintenance personnel assigned to the facility during its
operating hours shall circulate throughout the facility performing such
janitorial fUhctionsas detailed herein, or as directed by the Police Property
Manager to maintain the facility in a clean, free, safe condition, including the
Police parking garages.
D. Bidders Note: The rate for the personnel provided during operating. hours
shall be bid as a monthly charge based on the following: Five (5) personnel X
..8 hours per day X 5 days per week and One (1) person X 4 hours per day X
2 days per week. (Sat. & Sun.)
4. Historic Citv Hall:(Justice Center) 1130 Washington Avenue.
A Hours of Ooeration/Cleanina:
1. Operatina Schedule: Historic. City Hall operatil1g schedule will
primarily be Monday through Friday from 8:30AM to 5:00PM.
2. Niaht Cleanina Hours Night Cleaning shall be between the hours of
closing ahd 8:00AM the following morning.
3. Day Cleanina Hours: Not Required
B. Facilitv Closina: Facility shall be closed during Major Holidays at the .
discretion of the City. Holiday closing shall not interrupt night cleaning
schedules. Should the facility be. closed for a holiday, the contractor shall
schedule his normal cleanup crew for monthly, semi-anhual, etc. cleaning
during this regularly assigned work time period, unless otherwise requested
by the City.
BID NO. 34-02/03
. DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 22 of 116
5. Bass Museum Develooment Office: 2100 Park Avenue
A Hours of Ooeration/Cleanina:
1. Ooeratina Schedule The Development Office operating schedule will
primarily be Monday through Friday from 8:30AM to 6:00PM.
2. Niaht Cleanina Hours- Not required.
3. Day Cleanina Hours:- Twice Weekly on Mondays and Thursdays in
the mornings.
. .
6. . South Shore Community Center (SSCC): 833 Sixth Street.
A. Houts of Operation/Cleaning:
1. Ooerating Schedule The SSCC operating schedule will primarily be
Monday through Friday from 8:30AM to 5:00PM.
2. Niaht Cleanina Hours Night cleaning shall be between the hours of
closing and midnight.
3. Dav Cleanina Hours (WhileSSCC is open) The following shall be the
hour schedule for the day cleaning employee. Begin at 12:00 PM.
(Noon)
TotalS-Hour DaYL260 @ 5 Hrs. Day= 1300 Hrs.
4. Mornina Clean-up One person shall be required to clean the
entranceways, breezeway and exterior stairways by means of
sweeping and/or hosing down as required and empty garbage. This
requirement must be completed not later than 8:00 AM each morning,
Monday through Friday. (Bid Item # G.4 of Cost Worksheet of
CItywide Buildings).
Facility Closing: . Facility shall be closed during Major Holidays at the
discretion of the City. Holiday closing shall not interrupt night cleaning
schedules. Should the facility be closed for a holiday, the contractor shall
schedule his normal cleanup crew. for monthly, semi-annual, etc. cleaning
during this regularly assigned work time period, unless otherwise requested
by the City.
Dailv Cleaning: Maintenance personnel assigned to the facility during its
operating hours shall circulate throughout the facility performing such
janitorial functions as detailed herein, or as directed by the Building
supervisor to maintain the facility in a clean, free, safe condition. The primary
function of the day personnel will be preparing and cleaning up from the
Jewish Vocation feeding of the elderly program.
D. Bidders Note: The rate for the personnel provided during operating hours
(daily cleaning) shall be bid as a part of the monthly lump sum cost for the
entire project requirements.
21st. Street Recreation Center: 2100 Washington Avenue.
A. Hours of Operation/Cleaning:
1. OoeratinaSchedule Monday thruThursday - 9:00AM _ 9:00 PM,
Friday - 9:00 AM - 10:30 PM, Saturday - 6:00 PM - 10:30 PM.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page23of11~
2. i'Time Certain Cleanina": Prior to 8:30 AM on Mondays thru Fridays all
areas and entryways must be cleaned for program start. Saturdays all
areas and entryways must be cleaned prior to 5:30 PM.
3. Dailv Services: Remove leaves, seagrapes, litter, etc. from all
walkways, patios, stairs and exterior foyers. (Includes removing
cobwebs, cocoons,.and dirt from foyer walls).
OceanFront Auditorium: 1001 Ocean Drive.
A Hours of Operation/Cleaning:
1. Ooeratina Schedule Monday thru Thursday - 9:30 AM-12:30 PM.,
Friday & Saturday - 6:00 PM - 12:00 midnight., Sunday - 6:30 PM _
10:00 PM.
2. "Time Certain Cleaning": Completed by 4:00 PM, prior to all program
hours.
Scheduled thorough cleaning one time per week.
"Current janitorial needs are mostly outside the large room, performing
weekly, monthly, quarterly and annual tasks only.
North ShoreCommunit'l Center: 7250&7275 Collins Avenue.
A Hours of Ooeration/Cleaning:
1. Ooeratina Schedule Monday and Saturday ~( Closed), Wednesday,
Thursday, Friday and Sunday - 6:00 PM -10:00 PM.
Activity Center: Monday thru Thursday - 8:30 AM - 9:00 PM., Friday
8:30 AM - 5:00 PM, and Saturday 9:00 AM -1:00 PM.
2. "Time Certain Cleaning": Completed by 5:30 PM, at Community
Center (Bandshell) and prior to 8:00 AM in the Activity Center.
North Shore Recreational Center: 501 -72nd Street.
A (1) The only cleaning required at this location is two (2) bathrooms
located on the exterior of the building. Requires nightly cleaning of
both bathrooms and locking both when completed. All entranceways
and doorways must be cleaned
Muss Park: Chase AVe. & 44th Street
Hours of Ooeration/Cleanina:
1. Operating Schedule: Monday - Friday, 8:00 AM - 6:00 PM.
B. Cleanina:
1. After closing of facility.
C Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3. Restrooms (daily)
Tatum Park: 8050 Byron Avenue
A Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00pm
B. Cleanina
1. After closing of facility.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7. 2003
Page 24 of 116
C.
13. Stillwater Park: 8440 Hawthorne Ave.
A Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am -6:00 pm
B. Cleaning
1, After closing of facility,
C. Cleanina/Janitorial needs:
1. Office (daily)
2. Shelter (daily)
3, Restrooms (daily)
14. Fairwav Park: Fairway & No. Shore Dr.
A Hours of Operation
1. Operating Schedule: Monday. Friday, 8:00 am - 6:00 pm
B. Cleanina
1. After closing of facility.
C. Cleaning/Janitorial needs:
1. Office (daily)
2. Two indoor shelters (daily)
3. Restrooms (daily)
15. Normandy Shores Park: 2605 Biarritz
A Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm
B. Cleanina
1. After closing of facility.
C. Cleanina/Janitorial needs:
1. Office (daily)
2. Indoor shelter (daily)
3. Restrooms (daily)
Normandv Isle Park: 7030 Trouville Esplanade
Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm
Cleaning
1. After closing of facility.
Cleaninll/Janitorial needs:
1. Office (daily)
2.. Shelter (daily)
3. Restrooms (daily)
4. Locker Rooms (daily)
Parks Maintenance Bldg: (900 sq. ft) 2100 Meridian Ave.
A Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
BID NO. 34-02/03
DATE: March 7, 2003
Page 250f116
Cleanina
1. After closing offacility.
Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
18. Prooerty Management Blda:. 1245 Michigan AVe.
A Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
B. Cleanina
1. After closing of facility..
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
A. Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm..
8. Cleaning
1. After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
Parkina Dept. Blda: 777, 17th Street (2nd Floor).
A Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
8. Cleaning
1. After closing of facility.
G. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
8each Patrol Office Ocean Drive &.1 Oth Street
A Hours of Operation
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
Cleanina
1. After closing of facility.
Cleanino Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
FlaminooPark Tennis Center: 1100 Michigan Ave.
A Hours of Operation
Fleet Mamt.JSanitation Bldgs:
140 MacArthur Causeway
CITY OF MIAMI BEACH
BID NO. 34-02/03
. DATE: March 7, 2003
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
Cleanino
1. After closing of facility.
Cleanino Janitorial needs:
1, Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
Public Works Yard Offices:2300 Pine Tree Drive.
A Hours of Ooeration
1. Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm.
B. Cleanino
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
C,
A
B.
C.
'"
7th Street Garaoe Offices & Elevators: Collins Avenue & 7th Street.
A.
B.
C.
Hours of Ooeration
1. Operating Schedule:
Cleanino
1. After closing of facility.
Cleanino Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Elevators (daily)
Monday - Friday, 8:00 am ~ 6:00 pm.
25. 13th Street Garaoe Offices & Elevators: Collins Avenue & 13th Street.
Hours of Ooeration
1. Operating Schedule:
Cleanino
1. After closing of facility.
Cleanino Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Elevators (daily)
Monday ~ Friday, 8:00 am -6:00 pm.
26. 17th StreetGaraae Offices & Elevators: Collil'lsAve. & 17th Street.
A Hours of Ooeration
1. Operating Schedule:
B. Cleaning
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
.2. Restrooms (daily)
3. Elevators (daily)
27. Police Deot. (SIU) Office: 1831 Bay Road.
Monday - Friday, 8:00 am - 6:00 pm.
CIIYOFMIA\IIIIBEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 27 of 116
A Hours of Ooeration
1. , Operating Schedule: Monday - Friday, 8:00 am. - 6:00 pm.
B. Cleanina
1. After closing of facility.
C. Cleaning Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & dailyfor the restrooms)
28. Marine Patrol Office:
1900 Purdy Ave.
A. Hours of Operation
1, Operating Schedule: Monday - Friday, 8:00 am - 6:00 pm,
B. Cleahina
1. After closing of facility.
C. Cleanina Janitorial needs:
1. Offices (daily)
2. Restrooms (daily)
3. Floor mopping (twice a week for the office & daily for the restrooms)
CITY HOUSEKEEPING SPECIFICATIONS
1. Office Areas-occupied areas only
A. Daily Services:
1. Collect and dispose of all waste materials.
2. Empty and wipe all ashtrays.
3. Dry mop all VAT, wood and composition floors with chemically treated
dust mops.
4. Vacuum all traffic paths.
5. Dust desks, chairs and other office fumiture,
6. Spot clean doors and door frames.
7. Spot clean partition door glass.
8. Clean, wipe and sanitize drinking fountains.
9. Dust all vertical and horizontal surfaces within reach.
10, Spot clean VAT, wood and composition floors, including all carpeted
areas.
11. Promptly turn off all lights upon completion of cleaning.
12. Lock and check all entrance doors to all floors, suites and/or special
areas in accordance with special security instructions.
B. Weekly Services:
1. Perform . low dusting of all areas not included in daily services.
2. Clean electrical switch/receptaclecovers and surrounding areas.
3. Oust baseboards.
4. Dust all vertical surfaces on furniture.
5. Dust alllouvars, ventilation grills and dampers within reach.
6. Vacuum all carpeted areas.
Monthlv Services:
1. Perform high dusting (ie. door header and trim, top and edge of
partitions).
2. Dust all picture frames, charts and similar wall hangings in addition to
daily or weekly cleaning.
3. Strip, clean and apply new finish to resilient floors.
4. Dust all coverings to include blinds and shades.
5, Vacuum upholstered furniture.
D. QuarterlvServices:
1. Lift pile of carpeting. .
2. Dust walls, partitions, doors and all vertical and horizontal surfaces
not included in monthly, weekly or daily services.
3. Dust and vacuum all high surfaces to include wood panels. HVAC
diffusers/vents and ceiling tiles surrounding the vents.
Semi-Annual Cleaning:
1. Carpeted floors will be steam cleaned and shampooed.
2. Restrooms
A Dailv Services:
1. Clean and sanitize restrooms, wash basins, dispensers, chrome pipe,
fittings and supports.
2. Clean Mirrors and Frames.
3. Wet mop and disinfect floors.
4. Clean and sanitize toilets, urinals and sanitary napkin receptacles.
5. Dust ledges and partitions.
6. Promptly advise the Building Manager's office of any inoperative,
missing or damaged restroom fixture.
7. Damp mop walls, p~rtitions, doorsandfrarries, ledges, sills and
counters.
8. Refill all dispensers (towels, tissue, hand soap, napkins).
9.. Collect and dispose of all waste material.
10. Turn off all lights.
11. Spot wash partitions, walls and doors.
B. Monthlv Services:
1, Wash toilet partitions and ceramic tile walls.
2. Scrub walls.
3. Perform high dusting.and/or washing, including walls.
C. Quarterlv Services:
1. Clean and vacuum diffusers/vents and ceiling tiles.
Elevators.. Lobbies and Building Corridors
A Daily Services:
1. Vacuum all carpeted floors and spot clean as needed.
2. Dust ledges within reach.
3. Damp mop as needed.
.4. Empty and clean cigarette receptacles.
5. Spot clean walls and doors.
CITY OF MIAMI BEACH
6. Clean, Wipe and sanitize drinking fountains.
Weeklv Services:
1. Spot clean and condition carpet pile in heavy traffic areas.
2. Machine polish and/or apply finish to all non-carpeted areas to
maintain excellent appearance.
Quarterlv Services:
1. Clean and vaCUum diffusers/vents and ceiling tiles.
4. Elevators
A Daily Services:
1. Vacuum and spot clean carpeting in elevators.
2. Clean elevator doors, frames, walls, saddles and tracks.
3. Clean and wipe all metal surfaces.
4. Dry mop non-carpeted floors.
B. . Monthly Services:
1. Polish all metal surfaces.
C. Quarterlv Services:
1. Clean and vacuum diffusers/vents and ceilings.
5. Stairways
A Dailv Services:
1. Sweep thoroughly.
. 2. Remove all debris.
3. Vacuum all carpeted stairs.
B. Weeklv Services:
1. Dust thoroughly and Wet mop stair treads, risers, a lid landings.
G. Quarterlv Services:
1. Wipe down walls.
6. Buildina Service Areas
A Dailv Services:
1. Clean all janitor closets at end of shift and promptly switch off all
lights.
2. Place waste paper,cardboard and rubbish, etc. in apprOved
receptacles or assigned rooms.
Buildina Exterior. Entrances and Main Lobby
A Oailv Services:
1. Sweep sidewalks adjacent to the building.
,2. Wash door glass and door frames.
3. Wipe down horizontal entrance ledges.
4. Remove gum and other adhesive material.
5. Sweep or flush clean exterior entrance to maintain in
condition.
6. Clean and/or polish allllletal finished entrances to the building.
Windows
A Quarterly Services:
1. Wash all windows, interior and exterior surfaces. These clsanings are
to be scheduled on a quarterly basis. These are to be scheduled for
June 1, 1998, September 1, 1998, December 1, 1998 and March 1,
1999. Contractor shall notify the Contract Administrator seven (7)
calendar days prior to the contractor's requested start date. Contractor
shall also notify the above City representative within four (4) hours
after completion of the work, or prior to 4:00 P. M. of the same day
work was completed.
9. Soecial Use Floors
A. Manufacturer's cleaning recommsridations:
1. Gymnasium- cleaned daily and resurfaced (*) semi-annually, per
manufacturer's requirements.
Resurfacing shall be per manufacturer's specifications for total
removal of floor coatin9and re-application. Bidders shall include cost
of re-surfacing bi-weekly in their Bids for general work and shall
indicate in the Bid the cost for a single strip/re-application of the
specified material should the work be necessary at more frequent
intervals than required herein.
, BIDDERS NOTE: It is the intent of the City to assure that the special use
surface receives only the treatment method and chemicals approved by the
manufacturer. It is the bidder's responsibility to prove to the City's satisfaction
that approved methods will be used.
Cost quoted for a single strip/re-application shall be in addition to the monthly
rate charged for general nightly cleanings.
2. Ice Rink Perimeter cleaned daily.
10. Other Requirements
Provide owner daily with a list of maintenance problems which need
correction.
Physically check all soap dispensers daily to make sure they are operating
properly.
Bidder's offer should ineludeall the services listed and all supplies
such as soap for dispensers, tissue paper, hand towels, and trash
liners. All equipment necessary to perform required services is to be
provided by Contractor.
Cltv Aoorovals Reauired:
The City must approve all janitorial supplies (paper goods, chemicals, solvents, etc.)
used by the Contractor in the performance of his work. No supplies shall be used
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
without the approval of the City of Miami Beach.
Should the City be dissatisfied with the results of supplies provided by the
Contractor, the City shall have the right to require the removal of said product(s) and
its replacement with an acceptable item of supply.
It is the intent of the City that supplies which do not meet with City's approval will be
considered unacceptable and Contractor will be required to use other brands/types,
etc. of supplies which meet the minimum standards of similar supplies used by the
City's own Building Maintenance personnel.
12. Bidder Questionnaire:
Attached to the Bid is a Bidder Questionnaire form which must be completed and
submitted to the City with your bid. Each bidder is encouraged to provide any
additional information on his firm and/or services which may aid the City in its
evaluation of his bid.
DEFAULT:
It is understood by the parties of this contract that the SUCCElssful bidder's obligation
hereunder shall be to meet the specified requirements of the City of Miami Beach,
In the event that the successful bidder is unable to furnish such janitorial service, the
City shall go to the open market, including, but not exclusively to the next highest
bidder, or successive bidders in order, in this bid; which event the successful bidder
will reimburse the City for the additional cost between the rates quoted in this
contract and whatever rate the City is required to pay for such janitorial service;
provided that the successful bidder shall have no obligation to furnish service (1) in
the event it is unable to do so because of hurricanes,f1oods, or other acts of God,
war, riots, legal strikes, or other causes beyond its control; of (2) to replace City
workers on legal strike.
16. ComDutation of Dailv Charoe:
For purposes of adjustment due to unforeseen closings of the facility, holiday
closings when services are not required, and other such closings for reasons within
Overtime:
The City of Miami Beach shall not be responsible for overtime payments for any
hours in excess of forty (40) per week, or over eight (8) hours per day. It will be the
successful bidder's responsibility to assure that no person is sent to the City of
Miami Beach when he has already worked forty (40) hours. The City of Miami
Beach will not pay for any overtime.
14. Cancellation:
In the event the successful bidder cannot provide the required services covered by
the Contract at any particular time, the City will then reserve the right to go to the
next lowest responsive and responsible bidder, or to any other Contractor or firm
which supplies janitorial service, for the City's requirements as provided in these
specifications. However, failure on the part of the successful bidder regularly to
provide the services needed by the City, shall be grounds for cancellation by reason
of default.
BID NO. 34-02/03
DATE: March 7, 2003
Page 32 of 116
or beyond the control ofthe City; the charge for services shall be per the following
method of computation.
A Niaht Cleaning Charae:
The monthly lump sum cost to the City shall be divided by the number of
days in that month. The per day rate received from this method will be
deducted from that rnonths bill for the number of days when services are not
required.
B. Dav Charae: .
Day charges are based on hours worked, If no hours are worked, no
payments are due.
PERSONNEL:
PROJECT MANAGER; The contractor shall provide a Project Manager who
shall be responsible for the competent performance of the work.
(1) The Project Manager shall have full authority to act for the contractor.
(2) The Project Manager or a designated representative shall meet with
City Personnel designated by the City to discuss immediate problem
areas. The Project Manager or a representative shall respond within
four (4) hours after notification. The contractor shall provide the
telephone number of the person(s) to call should the need arise.
(3) The Project Manager shall be able to read, write, speak and
understand English.
EMPLOYEE'S IDENTIFICATION: Contractor personnel must be recognizable as
such while in City facilities. This rnay be accomplished by wearing distinctive
clothing bearing the name of the company or by wearing appropriate badges which
contain the contractor's company name and employee's name. The contractor is
responsible for acquiring an appropriate number of badges to meet their needs at
his own expense.
CONTRACTOR'S EMPLOYEES: All employees employed by the contractor shall
be considered to be at all times the sole employees of the contractor under his sole
direction and not an employee or agent of the City.
(1) The contractor shall supply competent and physically capable employees and
the City l"Ilay require the contractor to immediately remove an employee it deems
careless, incompetent, insubordinate, or otherwise objectionable and whose
continued employment is not in the best interest of the City.
(2) The contractor shall supply list of employee names that will be providing
services in accordance with the terms and conditions of this contract. These
employees shall be covered under the contractors' Insurance Policy in accordance
with the "Insurance Requirements" (State of Florida Workers' Compensation and
Employer's Liability) of this contract. These will be the only employees authorized to
work in the City of Miami Beach facilities.
All contractor'semplClyees shall present a positive and professional
appearance and demeanor.
CITY OF MIAMI BEACH
b. All contractor's employees shall maintain good grooming standards.
c. All contractor's employees shall wear uniforms which display the name of the
company. Uniforms shall be clean and pressed.
d. All contractor's employees shall wear nametags.
e. All contractor's employees shall be trained in customer service.
f. All contractor's employees shall understand their role as an ambassador of,
and partner to the City.
g. All contractor's employees of the shall be bonded and insured.
h. All contractor's employees must go through criminal background check.
lOST ANOFOUNOPROPERTY: It is the responsibility' of the contractor to ensure
that all articles of possible personal or monetary value found by the contractor's
employees are turned in to the Miami Beach Police Property Unit located at 1100
Washington Ave., Miami Beach, Florida.
QUALITY CONTROUQUALlTY ASSURANCE:
QUALITY CONTROL: The contractor shall establish a complete Quality Control
Program to assure the requirements ofthe contract are provided as specified. One
copy of the contractor's Quality Control Program shall be provided to the City Pre-
Performance Conference. An updated copy must be provided to the City on contract
start date and as changes occur. The program shall include, but not be limited to the
following:
(1) An inspection system covering all the services to be performed under the
contract. It must specify areas to be inspected on either a scheduled or
unscheduled basis and the title of the individual(s) who will do this inspection.
(2) A minimum of two (2) documented inspections shall be performed by the
Contractor's Project Manager each month. A completed inspection checklist shall be
forwarded to the City of Miami Beach Contract Administrator within five (5) calendar
dates after completion of this Inspection Checklist.
(3) A method for identifying deficiencies in the quality of services performed
before the level of performance becomes unacceptable.
(4) A file of all inspections conducted by the contractor and the corrective action
taken. This documentation shall be made available to the City during the term of the
contract.
QUALITY ASSURANCE: The City will monitor the contractors performance under
this contract using a Contract Administrator.
PERFORMANCE . EVALUATION MEETIN(;S: The Contractors' ProJect Manager
shall meet with the Contract Administrator weekly during the first month of the
contract. Meetings will be as often as necessary thereafter as determined by the
City. However, a meeting will be held whenever a Contract Discrepancy Report is
issued. These discrepancies must be cured within five (5) calendar days from this
report (CDR). A mutual effort will be made to resolve all problems identified. The
Written minutes of these meetings will be signed by the Contractor's project manager
and the Contract Administrator. Should the Contractor not concur with the minutes,
he will state in writing to the Procurement Director any areas wherein he does not
concur.
CITY OF MIAMI BEACH
BID NO. 34~O2l03
DATE: March 7,2003
Page 34 of 116
KEY CONTROL: The Contractor shall establish and implement methods of
ensuring that all keys issued to the contractor by the City are not lost, or misplaced,
and are not used by unauthorized persons. No keys issued the contractor by the
City shall be duplicated, The contractor shall develop procedures covering key
control that will be included in his/her quality control plan.
a. LOST KEYS: The contractor may be required to replace, re-key, or to
reimburse the City for replacement of locks or re-keying as a result of
contractor losing keys, In the event a master key is lost or duplicated, all
locks and keys for that system shall be replaced by the City and the total cost
deducted from the monthly payment due.
b. REPORT: The contractor shall report the occurrence of a lost key
immediately to the Purchasing Agent but no later than the next work day.
c. KEY ISSUE: It is the responsibility of the contractor to prohibit the use of
keys issued by the City by any persons other than the contractor's
employees. It is also the responsibility of the contractor to prohibit the
opening of locked areas by the contractor's employees to permit entrance of
persons other than contractor's employees engaged in the performance of
assigned work in those areas.
CONSERVATION OF UTILITIES: The contractor shall be directly responsible for
instructing employees in utilities conservation practices. The contractor shall be
responsible for operating under conditions which preclude the waste of utilities,
which shall include but shall not necessarily be limited to;
a. LIGHTS: Lights shall be used only in areas where and at the time when
work is actually being performed.
b. MECHANICAL EQUIPMENT: Mechanical equipment controls for heating,
ventilation and air conditioning systems will not be adjusted by the workers.
c. FAUCETS: Water faucets or valves shall be turned off after the required
usage has been accomplished.
d. TELEPHONES: City telephones shall not be used for personal reasons nor
for any toll or long distance calls. Any such calls made by the contractors'
employees will be deducted from the total monthly invoice, and the contractor
may be requested by the City of Miami Beach Contract Administrator to
terminate the employees' employment from this contract.
FIRE ANOSECURITY: Contractor is to comply with all fire regulations and is
responsible for securing the buildings during and after clean up. The City may have
security personnel on duty during night cleaning hours.
BIDDERaUALlFICATIONS:Pre-award inspection of the bidders facility maybe
made prior to award of contract. . Bids will be considered only from firms regularly
engaged in the business of providing janitorial services and who can produce
evidence that they have an established satisfactory record of performance for a
minimum of a five (5) year period with jobs of similar size and type; have satisfactory
financial support, equipment and organization sufficient to insure that they can
satisfactorily execute the services if awarded a contract under the terms and
conditions herein stated. The terms "equipment" and "organization" as used herein
. BID NO. 34-02/03
DATE: March 7,2003
ciTY OF MIAMI BEACH
Page 35 of 116
shall be construed to mean a fully equipped and well established company in fine
with the best business practices in the industry as determined by the proper
authorities of the City of Miami Beach. Bidders shall state in the bid Bid the names
of three (3) firms for which he is currently providing janitorial services. Bidder must
be licensed in Dade County.
TRANSFER OR SUBLETTING: . The successful bidder shall not assign, transfer,
convey. sublet or otherwise dispose of this contract, or of any or all of his or its
rights, title or interest herein, or its power to execute such contract to any person,
company, corporation, without prior written consent of the City.
RESOLUTION OF DIFFERENCES ON ACCEPTABLE PERFORMANCE: TheCity
reserves the right to withhold payment in an amount equal to what the City
determines to be reasonable, when the contractor, in the City's opinion, fails to
perform to the contract standards. Payments withheld under this section shall be
computed as a percentage of the monthly payment normally due the contractor
reflecting in the opinion of the City a fair representation of the work performed below
standards or not performed in accordance with the specifications. Should the
contractor feel that the City is withholding payment in excess of the degree of non-
performance, the matter shall be referred to the Procurement Director of the City of
Miami Beach for a decision as to the validity of the contractors claim.
CONTRACT VARIANCES: For purpose of bid evaluation, bidders must indicate
any variances to the specifications, terms and conditions, no matter how slight. If
variations are not stated in the Bid, it shall be construed that the bid fully complies
with the specifications, terms and conditions.
GENERAL CLEANING: Work shall include, but shall not be limited to: Bathrooms,
Hallways, Stairways, Eatilig Areas, Offices, Closets, Lobbies, Elevators, other
miscellaneous rooms, and all paved surfaces contiguous to building, (including
parking lot).
DEFINITIONS
1. Definitions: As used throughout this statement of work, the following terms shall
have the meaning set forth below:
A AQL: Acceptable Quality Level.The maximum percent of defective work, or
number of defects, that will be allowed before work is considered
unsatisfactory. An AQL does not imply that the Contractor may knowingly
perform in an unsatisfactory way. It implies that the City recognizes that
unsatisfactory performance sometimes happens unintentionally. As long as
unsatisfactory performance does not exceed the AQL the service will not be
subject to payment reduction by the City. The Contractor, however, must re-
perform all unsatisfactory work unless excused by the City.
B. Contract Administrator: The City person responsible for checking contractor
performance.
C: WINDOWS: Windows are the glass surfaces which are an integral part of
the outer surface of the building.
CITY OF MIAMI BEACH
BID NO. 34-02/03
. DATE: March 7,2003
Page 36 of 116
1. Clean Interior Window Surfaces: After Window has been cleaned all
traces of film, dirt, smudges, water and other foreign matter shall be
removed from frames, casings, sills, and glass.
2. Clean Exterior Window Surfaces: After a window has been cleaned
all traces of film, dirt, smudge, water and other foreign matter shall
have been removed form frames, casings, sills and glass. Screens
shall be clean to the same standard.
D. REMOVE TRASH: All waste baskets, cigarette butt receptacles (ashtrays,
etc.), and other trash containers within the area shall be emptied and
returned to their initial location. Boxes, cans, and papers, placed near a trash
receptacle and marked "TRASH" shall be removed. Any obviously soiled or
tom plastic trash receptacle liners in such receptacles shall be replaced.
Ashes and debris shall be removed from cigarette butt receptacles and
placed in a nonflammable container. Trash shall be disposed of in plastic
bags secured with bag ties. The contractor shall pick up any trash that may
fall onto the facility or grounds during the removal of such collected trash.
The trash shall be deposited in the nearest outside trash collection point.
E. VACUUM CARPET: After being vacuumed, the carpeted floor shall be free
of all visible litter and soil. Any spots shall be removed as soon as noticed.
All tears, burns, and raveling shall be brought to the attention of the QAE.
F. FLOOR MAINTENANCE: All floors assessable to floor machines shall be
maintained by use of such machine unless otherwise stated in the bid
specifications. After receiving floor maintenance the entire floor shall have a
uniform coating of a nonskid floor finish, have a uniform, glossy appearance,
and be free of scuff marks, heel marks, and other stains and discolorations.
All floor maintenance solutions shall be removed from baseboards, furniture,
trash receptacles, etc. Chairs, trash receptacles and easily movable items
shall be tilted or moved to maintain floors underneath. All moved items shall
be returned to their proper position when all operations have been
completed. Floor maintenance includes the techniques of dry buffing, spray
buffing, stripping, a nd waxing as required to achieve the above stated results.
The techniques used depend upon the materials, equipment, and personnel
used to do the job. The Contractor need not apply the techniques to the
entire floor, unless necessary, only to the portion of the floor needing work to
bring the entire floor up to the standard.
G. MOP FLOORS: All accessible areas shall be mopped. Chairs, trash
receptacles. and easily moveable items shall be moved to mop underneath.
After being mopped, the floor shall have a uniform appearance, with no
streaks, swirl marks, detergent residue, or any evidence of soil, stains, film,
debris or standing water. There shall be no splash marks or mop streaks on
furniture, walls, baseboards, etc. or mop strands remaining in the area. Do
not mop wood or carpeted floors.
H. SWEEP FLOORS: After the floor has been swept, the entire floor surface,
including corners and abutments, shall be free of litter, dust and foreign
BID NO, 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 37 of 116
debris. Chairs, trash receptacles, ahd easilYl110veable items shall be tilted or
moved to sweep underneath.
I. WALK-OFF MAT GLEANING: Carpet~type entrance mats shall be vacuumed
to remove soil and grit and to restore resiliency of the carpet pile. Rubber or
polyester entrance mats shall be swept, vacuumed, or hosed-down outside to
remove soil and grit. Soil and moisture underneath entrance mats shall be
removed and mats returned to their normal location.
J. LOW DUSTING: After low dusting all dust, lint, litter, and dry soil shall be
removed from the horizontal surfaces of desks, chairs, file cabinets, and
other types of office furniture and equipment and from horizontal ledges,
window sills, hand rails, etc. to a line 7'-0" above floor level.
K. HIGH DUSTING: After high dusting all dust; lint, litter, and dry soil shall be
removed from all surfaces above
7'-0" from the top of the floor surface. Venetian blinds, where installed, are
included in high dusting,
L. SPOT CLEANING: Remove smudges, fingerprints, marks, streaks, etc.,
from washable surfaces of walls, partitions, doors, and fixtures. Germicidal
detergent shall be used in rest rooms, locker rooms, break areas, and
drinking fountains. Brass hardware,aluminum bars, and other metal on
doors and cigarette urns shall be polished with a polishing compound. After
spot cleaning, the surface shall have a clean, uniform appearance, free of
streaks, spots and other evidence of removed soil.
M. CLEAN DRINKING FOUNTAINS:. Disinfect all porcelain and polished metal
surfaces, including the orifices and drain. After cleaning, the entire drinking
fountain shall be free from streaks, stains, spots, smudges, scale, and other
obvious soil.
N. CLEANING OF GROUNDS: Interiorcourts, grounds and sidewalks shall be
free of trash and refuse. Paper, empty bottles,and cans shall be removed.
O. CLEAN LIGHT FIXTURES: After cleaning, light fixtures shall be free of bugs,
dirt, dust, grease, and other foreign matter.
P. GLASS CLEANING: Includes all glass partitions, interior and exterior glass
doors, display cases, directory boards, draft shields on windows, mirrors and
adjacent trim. After glass cleaning there shall be no traces of film, dirt,
smudges, water and other foreign matter.
Q. DESCALE TOILET BOWLS AND URINALS: After descaling, the entire
surface shall be free from streaks, stains, scale, scum, urine deposits, and
rust stains.
R. RESUPPLY REST ROOMS:. Restrooms shall be stocked so that supplies do
not run out.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 38 of 116
S. BASIC CLEANING: Tasks normally done together ona weekly or more
frequent basis.
T. PERIODIC CLEANIN3: Tasks done at less frequent intervals. Normally
, done as project work.
U. CLEANING IN CONCESSION AREAS: COhtractor is required to clean
concession areas only to the extent indicated herein.
CITY FURNISHED PROPERTY AND SERVICES
1. Premises and Utilities: The City shall furnish, without cost to the Contractor,
designated space in buildings and a reasonable amount of utilities from existing
sources. These utilities are to be used only in connection with the performance of
this contract.
A. The conlractorshall maintain such building space to the same standards as
similar areas occupied by the City.
B. The contractor will not make any alterations to the space except with the
written approval of the City.
C. The contractor shall vacate such building space and restore the premises to
the condition in which received, at his expense, fair wear and tear excepted,
by the time stated for contract completion.
'CONTRACTOR FURNISHED ITEMS
1. Materials: The Contractor shall furnish all materials necessary to perfol11i the tasks
specified in the contract.
2. Eauiomentand Tools: The Contractor shall furnish all equipment and tools
necessary to properly perform the work defined in this contract.
A. All equipment shall have bumpers and guards to prevent marking or
scratching of fixtures, furnishings, or building surfaces.
B. All electrical equipment used by the Contractor shall meet all safety
requirements of this contract and shall be UL approved. This equipment
must operate using existing building circuits. It shall be the responsibility of
the Contractor to prevent the operation or attempted operation of electrical
equipment, or combinations of equipment which require power exceeding the
capacity of existing building circuits.
C. The Contractor shall furnish and use beater bar type vacuums for carpeted
floors.
All vacuum cleaners shall have Hepa Filters.
3. Plastic Trash Can Liners: The Contractor shall furnish plastic trash can liners for
each trash can.
BID NO. 34-02/03
DATE: March 7, 2003
Page 39 of 116
Rest Room Suoolies: The Contractor shall fumishthe foflowing.resttoom supplies.
Samples of materials shall be submitted to the City for approval prior to contract
start and whenever a change occurs.
A ITEMS 1.
2.
3.
Toilet Tissues
Paper hand towels
Soap
(a)
(b)
(c)
Hand
Liquid
Powder
4. Deodorant
(a) Urinals (with wire hahgers)
(b) Toilet bowls
B.
Description 1.
Toilet Tissue shall be 500 sheets per roll, 2 ply, 96 rolls per
case
( or equal.)
2. Paper hand towels shall be Multi-fold, natural, 4,000 per case.
(Ft. Howard 233 or equal)
5. INFORMATION ON SUPPLIES: The Contractor shall provide to the City information
monthly on the quantity of supplies used during the course of the contract.
Information shall be given for all the items listed in paragraph 4 above. This
requirement is for information only.
6. Chemicals Used 8\1 Contractor: . All chemicals used by the Contractor must be
approved by the City and all MSD Sheets shall be submitted to the City, prior to the
usage of any/all chemicals.
BID NO. 34-02/03
DATE: March 7, 2003
ATTACHMENT "A"
COST wORKSHEET FOR CITY OF MIAMI BEACH BUlLOINGS
We propoSe and agree, if this Proposal is accepted to contract with the City of Miami
Seach. Florida to furnish all necessary materials, tools, equipment, transportation,
chemicals, labor and supervisors necessary for any Janitorial Services required to maintain
the premise in an acceptable condition and necessary to perform and complete the work
called for by the Specifications for the Bid for the performance of Janitorial services at the
locations listed belOW for the period of one (1) year with an option to renew on an annual
basis for up to four (4) additional one year periods.
NOTE: Each location shall be bid as a total monthly cost to the City. Bid shall include
costs for janitorial workers, supervisors. payroll, taxes, insurance, fringe benefits,
chemicals & supplies, tools & equipment, expendable supplies used in
replenishing rest room dispensers such as paper towels, roll tissue, hand soap,
etc., overhead and profit.
BID ITEM "An:
CITY OF MIAMI BEACH CITY HALL 1700 C()nvelltlon Center Drive, Miami Beach,
Florida.
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. C()st Breakdown:
a. payroll, taxeS & insurance..........
b. fringe benefits.............................
c. chemical supplies........................
d. Expendable Items.......................
$
$--~
$-~
$-~~-
$--
Total Monthly Cost to City
BID ITEM "B":
SCOTT RAKOW YOUTH CENTER 2700 Sher'idanAvenue, MialTli Beach, Florida.
1. Specify Crew Size: (Night Gleaning)
2. Ratio of Supervisors to workers:
3. C()st Breakdown:
a. payroll, taxes & insurance...........$__
b. fringe benefits.............................$
c. chemical supplies............. ...........$____
d. Expendable Items........................$
Total MMthly Cost to City (Night Cleaning)
$--
BID NO. 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 41 of 116
4.
Daily Charge:
(Day Cleaning Crew) $
per hour w()rkedper person.
5. Special Chal'ge:Strip & Resurface Special Use Floors.
(Gymnasium fl()or-if required more than semi-annually:
$
BID ITEM "C"
POLICE DEPARTI\IIENT 1100Washlrigt()n Avenue, Miami Beach,Florida
Five (5) persOhnel shall be required Monday through Friday from 8:00AM to 4:00PM.
One~rson shall be required on Saturdays and Sundays for four (4) hours each day.
Janitorial personnel will be assigned responsibilities daily by the Police Property Manager.
C()$t Breakdown:
a. payroll, taxes & insUrance..........
b, fringe benefits............................
c. chemical supplies.......................
d. Expendable Items..............,.......
Toted MonthlyC6$t to City
1.
$
$
$
$---
BID ITEM "0"
HISTORIC CITY HALL 1130 Wa$hington Avenue, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()$tBreakdown:
a. payroll, taxes & insurance..........
b. fringe benefits............................
c. chemical supplies.......................
d. Expendable Items......................
Total M()nthly C()st t() City
SIO ITEM "E"
MIAMI BEACHPUBUC.RESTROOMS City Wide
1. Specify CreW Size:
2. Ratio of Supervisors to workers:
3.
Cost Breakdown:
a. payroll, taxes & insurance.........
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI EJEACH
$-~
$
$
$
$
$--
Page 4201 116
b.fringe benefits.................,..........
c. chemical supplies......................
d. Expendable Items......................
Total MOhthlyCost t() City
$
.$~-
$
$-~~
BID ITEM "F"
BASS MUSEUM OEVELOPMENT OFFICE 2100 Park Avenue, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance...... $
b. fringe benefits................ $
c, chemical supplies............... $
d. Expendable Items................ $
Total Monthly Cost to City
$
BID ITEM "G"
SOUTH SHORE COMMUNITY CENTER 833 Sixth Street, Miami BElach, Florida
1.
2.
Specify Crew Size:
Ratio of Supervisors to workers:
3. C()st BreakdoWn:
a. payroll, taxes & insurance...... $
b. fringe benefits.......... ...... $
c. chemical supplies............... $
d. Expendable Items................ $
T()talMonthly Costto City (Night Cleaning) $
4. Hourly Charge: (Morning Clean-Up) $
5. Hourly Charge: (Day Cleaning) $
BID ITEM "H"
FIRE STATION #2, 2300 Pine Tree Dr., IVliarniBElath, Florida (3 Bldgs)
1. Specify CreW Size:
2. Ratio of Supervisors to workers:
3.
Cost BreakdoWl1:
a. payroll, taxes & insurance..........
$
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 43 of 116
b. fringe benefits............................
c.chemical supplies......................
d. Expendable Items.......................
Total M()tlthly Cost to City
$
BID ITEM "I"
21st STREET RECREATION CENTER 2100 Washington Avenue, Miami Beach,
Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
Cost Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies..,...................
d. Expendable Items.......................
Total Monthly Cosfto City
$
$
$--,--,-
$
$
BID ITEM "J"
OCEAN FRONT AUDITORIUM 1001 Ocean Drive, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors toworkers:
3. Cost Breakd()wn:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Total Monthly Cost to City
$
$~~-
$
$
$
BID ITEM "K"
NORTH SHORE COMMUNITY CENTER7250 collins Avenue, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers: __~
3.
C()st Breakdown:
a. payroll, taxes & insurance.........
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
$
Page 44 of 116
b. fringe benefits............................
c. chemical supplies.....................,.
d. Expendable Items.... ...................
T()tal M()nthly Cost to City
$--
$
$
$
BID ITEM "L" . ....... .... ... ... .. .
NORTH SHORE RECREATION CENTER 501 . 72nd Street, Miami Beach, Florida
1. Specify CreW Size:
2. Ratio of Supervisors to workers:
3; C()stBreakdown:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies.......................
d. Expendable Items......................
Total Monthly Cost to City
$
$
$-~
$
$
BIDITEM"M"
MUSS PARK Chase Ave, & 44th Street, Miami Beach, Florida
1.
2.
Specify Crew Size:
Ratio of Supervisors to workers:
3. C()st Breakdown:
a. payroll, taxes 8. insurance.........
b. fringe benefits............................
c.chemical supplies.......................
d. Expendable Items......................
Total Monthly C()st to City
BIDITEM."N"
TATUM PARK
$-"-,--
$--
$
$
$
8050 Byr()n Avenue, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance.........$
BID NO. 34-02/03
DATE: March 7, 2003
. CITY OF MIAMI BEAcH
Page 45 of 116
b. fringe benefits................ $__
c. chemical supplies............... $
d. Expendable Items.....................$
Total M()tlthly Cost to City
$~~,--~
BID ITEM "0"
STILLWATER PARK
8440 Hawth()me Ave., Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. Cost Breakd()WI1:
a. payroll, taxes & insurance......... $
b. fringe benefits............................ $_~
c. chemical supplies...................... $
d.Expendable Items......... .............. $
Total Monthly Costt() City $___
BIOITEM ';P"
FAIRWAY PARK Fairway & No. Shore Or., Miarni Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3. C()st Breakdown:
a. payroll, taxes & insurance.........$
b. fringe benefits........................... $
c. chemical supplies......................$__
d, Expendable Items.....................$
T()talMonthly Cost t()City $
BID ITEM "Q"
NORMANDY SHORES PARK 2605 Biarritz, Miami Beach, FI()rida
1. Specify Crew Site:
2. Ratio of Supervisors to workers:
3. Cost Breakdown:
a. payroll, taxes & insurance......... $
b. fringe benefits........................... .$
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 46 of 116
c. chemical supplies...................... $
d. Expendable Items...................... $
Total MonthlyCostto City $
BID ITEM "R"
NORMANDY ISLE PARI< 70~0 Trouville Esplanade, Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
Cost BreakdoWn:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
$~---,-
$
$
$
TotarMonthlyC()st to City
$
BIDITEM"S" ... ... . ....... ..... ...... .....
PARKS MAINTENANCE BLDG.. 2100 Meridian Ave., Miami Beach Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
Cost Breakdown:
a. payroll, taxes & insurance;........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
$
$
$~--
$---
Total Monthly Cost to City
$
aID NO, 34-02/03
OATE: March 7, 2003
CITY OF MIAMI aEACH
Page 47 of 116
BID ITEM "T"
PROPERTY MANAGEMENT BLDG.. 1245 Micl1iganAve., Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
Cost BreakdoWll:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
T()tal Monthly Cost t() City
$
$
$~--
$--~-
$
BID ITEM "U"
FLEET MGMT./SAIIIITATION BLOG..14() MacArthur Causeway, Miami Beach, Florida.
BIO ITEM "V"
PARKING DEPT. BLDG.. 777, 17th street, Miami Beac::h, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to wOrkers:
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()st Breakd()wn:
a. payroll, taxes & insurance.........
b,fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Total MonthlyCostt() City
3.
Cost BreakdoWn:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Total Monthly Cost t()City
$
$
$
$
$
$-~-
$
$
$-~-
$
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF I\IIIAMII3EACH
Page 48 of 116
BID ITEM ''W'' ... ....... . .....
BEACH PATROL OFFICE. Ocean Drive & 10th street, Miami Beach,Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers: _~_
3. Cost Breakdown:
a. payroll, taxes & insurance......... $
b. fringe benefits............................ $
c. chemical supplies...................... $___
d. Expendable Items...........,.......... $_~_
T()talMonthly Cost to City
$
BID ITEM "X"
FLAMINGO PARJ<TENNIS COURT. 1100 Michigan Ave., Miami Beach, Florida
1. Specify Crew Size: ___
2. Ratio of Supervisors to Workers: ___
3.
Cost Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
T()tal Monthly C()sft() City
$
$
$
$
$
BID ITEM "Y"
PUBLIC WORKS YAROOI=FICES. 2300 Pine Tree Drive, Miami Beach, I=I0rida
1. Specify Crew Size~
2. Ratio of Supervisors to workers:
3.
Cost Breakd()wn:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Total Monthly Cost to City
BID NO, 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
$
$
$
$--~
$
Page 49 of 116
BID ITEM "Z"
7th ST.PARKIN(; GARAGE OFF.fELEV..CollinsAve. &7th St., Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()st Breakdown:
a. payroll, taxes & insurance.........
b. fringe benefits............................
c. chemical supplies,.....................
o d. Expendable Items......................
Total Monthly C()st t() City
$---,-,---
$--~
$---
$
$-
BIO ItEM "AA"
13th ST. PARKING GARAGEOFF./ ELEV.. Collins Ave. & 13th St., Miami Beach,
Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
Cost Breakdown:
a. payroll, taxes & insurance.........
o b.fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Total M()nthlyCost to City
$
$
$
$
$
BID ITEM "BB"
17th ST. PARKING GARAGE Ot=F.f ELEV.. Collins Ave. & 17th St., Miami Beach,
Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()st Breakdown:
a. payroll, taxes & insurance........,
b. fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
Tot.1I Monthly Cost to City
$
$
$
$----
$
BID NO. 34-02103
DATE: March 7, 2003
CITY OF MIAMI BEACH
o Page 50 of 116
SID ITEM "CC"
POLICE DEPT. SPEClALlNVEST. UNIT OFFICE. 1831 Bay Rd., Miarni Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()st Breakd()wn:
a.payroll, taxes & insurance.........
b.fringe benefits............................
c. chemical supplies......................
d. Expendable Items......................
$
$
$-
$
Total Monthly Cost to City
$
BIDrrEM "DD"
MARINE PA TROLOFFICE. .1900PlIrdv AVe.. Miami Beach, Florida
1. Specify Crew Size:
2. Ratio of Supervisors to workers:
3.
C()st Breakdown:
a. payroll, taXes & insurance.........
b. fringe benefits............................
c.chemical supplies......................
d. Expendable Items......................
$
$
$--
$
T()tal Monthly Cost to City
$
The following locations shall be bid "per cleaning" On an as needed basis:
1. So. Point Activity Center $__~~~~ per cleating
2. Holtz Tennis Stadium $ per cleaning
3. Baseball Stadium $ per cleaning
4. Football Stadium $ per cleaning
5. Normandy Isle Pool $ per cleaning
6. North Shore Tennis Center $___~ per cleaning
7. South Pointe Park (Restroom) $ per cleaning
8. Beachfront Parks (3rd St.) RR's $ per cleaning
9. " " (6th St.) " $ per cleaning
10. " " (10th St.)" $ per cleaning
11. " " (14th St.)" $ per cleaning
12. " " (17th St.)" $ per cleaning
13. " " (21st St.)" $ per cleaning
NOTE:
ITEMS #8-13, REQUIRE CLEANING 5 TIMES PEROAY, 7 DAYS PER
WEEK. ("ENHANCED SERVICES")
BID NO. 34-02103
DATE: March 7,2003
CITY OF MIAMI BEACH
Page 51 of116
COSTWORKSHEET FOR City OF MIAMI BEACH RESTROOM MUST BE INCLUDEO
WITH YOUR PROPOSAL PAGES!!
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
/
Page 52 of 116
ATTACHMENt "I3'i
COST WORKSHEET FOR CITY OF MIAMI BEACH RESTROOMS
BUILDING ADDRESS MONTHLY STATUS
. . . COST
FleetMgm1. RR's 140 Mac Arthur Cswy Once Daily
1. $ (5 days per
.. . . . week)
Central Stores RR's 140 Mac Arthur Cswy Once Daily
2. $ (5 days per
. . week)
So. Pointe Pk, RR's Bisc. St. & Govt. Cut Twice Daily
3. $ . (7 days per
. . . week) .
Beach Restrooms 3'" Street Twice Daily
4. . $ (7 days per
. . . week)
5. . Beach Restrooms 6"' Street . Twice Daily
$ . (7 days per
.
.. . week)
6. Beach Restrooms 1 0'" Street Twice Daily
$ . . . (7 days per
.. . . .. . week)
. .
7. Bch. Patrol HQ 101 Ocean Dr. Twice Daily
. $ (7 days per
.. . . week)
. . .
8. Beach Restrooms 14'" Street Twice Daily
$ .. (7 days per
.. . .. . week)
. 9. Beach Restrooms 17"' Street Twice Daily
$ . (7 days per
... . . week)
.. Pk Swimming RR's Jeff. Ave. & 12th St Once Daily
10. $ (7 days per
. . . week)
Friendship # 3 Flamingo Park Twice Daily
11. $ (7 days per
. week)
. Handball Courts Flamingo Park Twice Daily
12. . $ . (7 days per
. . week)
Prop, Mgmt 1245 Michigan Ave. Once Daily
. 13. $ (5 days per
. . . . week)
Garden Ctr. RR's 1900 Conv. Ctr. Dr Twice Daily
14. $ (7 days per
. . . week)
Parks Maint. Bldg, . 2100 Meridian Ave. Once Daily
15. $----- (7 days per
.. . . week)
16. Beach Restrooms .. 2151 Street .. Twice Daily
. $ . (7 days per
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
. . .
. . . week)
17. Beach Restrooms 291h Street . Twice Daily
$----- (7 days per
. . . week)
18. Beach Restrooms . 461h Street . Twice Daily
$ (7 days per
. . week)
19. Beach Restrooms 53'd Street Twice Daily
$ . (7 days per
. . . . week)-
20. Beach Restrooms 64th Street Twice Daily
$ . (7 days per
. . . . week)
21. Beach Restrooms . 73m Street Twice Daily
$ (7 days per
.. week)
22. Stillwater Pk. 8440 Hawthorne Ave . Once Daily
. $ (5 days per
. week)-
23. Fairway Pk. Fairway & No, Shore Dr, Once Daily
$ (5 days per
; . . week)
24. Muss Park Chase Ave. & 44th Once Daily
. Street $ . (5 days per
. week)-
25. Marine Patrol Purdy Ave. & 18th St. Once Daily
$ (5 days per
. . . . week)
26. Flam. Park Tennis Flamingo Park Twice Daily
$ . (7 days per
. . . week)
27. Sunshine Pier Bisc. St. & Govt. Cut Once Daily
. . $ (7 days per
. . week)
28. Tatum Park 8050 Byron Avenue Once Daily
$ . . . (5 days per
. . week)- .
1 TOTAL MONTHLY REQUIREMENT 1$
Page 54 of116
The following locations Shall requite cleaning On an as needed basis; Bid Price shall
be "per cleaning"
So, Point Activity Bisc. 51. & Govt. Cut . Per Cleaning
. $ .
.
Holtz Tennis Flamingo Park Per Cleaning
Stadium . .. $. .. . .
Baseball/Flm, Pk. 1435 Michigan Ave. Per Cleaning
. . $ .
Football Stadium Flamingo Park Per Cleaning
. $ .
Normandy Isle Pool 7030 Trouville Esplanade Per Cleaning
$ .
. .
BID NO, 34-02/03
DATE: March 7, 2003
ATTACHMENT."C"
COST WOR.KSHEET FOR PARKING GARAGES OF THE CIT\'OF MIAMI BEACH
B1DrrEM . "A"
7th ST. PARKING GARAGE. Collins Ave. & 7th St., Miarni Beach, Florida
Total CoslPer Month
$
BIOITEM "B"
12th ST. PARKING GARAGE Drexel Ave, & 12th St., Miami Beach,.Florida
T()tal Cost Per Month
$
BIO ITEM "C"
13th ST. PARKING GARAGE.. Collins AI/e. & 13th$t., Miami Beach, FI()rlda
Total Cost Per Month
$
BID ITEM '~D"
17th ST. PARKING GARAGE.. ColIinsA"e. & 17th St., Miarni Beach,Florida
Total Cost Per M()nth
$
GRAND TOTAL PER MONTH
Additional Cleanings - (Cleal1ings Mt speCIfied In the blc:1 specIfications)
P/H
Use of Contract()rs' Pressure Cleaning Equiprnent .
$
P/H
(Pressure Cleaning notspec:ified 111 the bid Speclficatl()ns)
$
_P/H
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 56 of 116
Bids must contain the following documents, each fully completed and signed as required.
Bids, which do not include all required documentation or are not submitted in the required
format, or which do not have the appropriate signatures on each document, may be
deemed to be non-responsive. Non-responsive bids will receive no further consideration.
1. Table of Contents
The table of contents should outline in sequential order the major areas of
the submittal, including enclosures. All pages must be consecutively
numbered and correspond to your table of contents,
Bidders shall include at a rninimum the following elements, in this order, with
tabbed-labeled dividers. Faxed Bids will not be accepted.
A INTRODUCTION - An introductory letter on firm letterhead indicating
name of firm, contact person, phone. fax, e-mail, type of business
entity, and a short statement summarizing the strengths of the
firm/team as it relates to this Bid.
B. EXPERIENCE/REFERENCES - A description of the firm's relevant
experience and capabilities, with a description of same size projects
including 5 references with contact names, phone numbers, e-mail.
C. COST - Bidders must include cost worksheet.
2. Qualifications
Proposers must provide documentation which demonstrates their ability to
satisfy all of the qualification requirements. Submittals which do not contain
such documentation may be deemed non-responsive,
3. Acknowledgment of Addenda and Respondent Information Forms (Section
SIONO, 34-02103
OA TE: March 7, 2003
SECTION UI .. SPECIAL TERMS AND CONDITIONS
INSURANCE:
Successful Bidder shall obtain, provide and maintain during the term ofthe Agreementthe
following types and amounts of insurance as indicated on the Insurance Checklist which
shall be maintained with insurers licensed to sell insurance in the State of Florida and have
a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Name the City
of Miami Beach as an additional insured on all liability policies required by this contract.
When naming the City of Miami Beach as an additional insured onto your policies, the
insurance companies hereby agree and will endorse the policies to state that the City will
not be liable for the payment of any premiums or assessments.
Any exceptions to these requirements must be approved by the City's Risk Management
Department.
FAILURE TO PROCURE INSURANCE:
Selected Bidder's failure to procure or maintain required insurance prograrr\ shall constitute
a material breach of Agreement under which City may immediately terminate the proposed
Agreement.
ASSIGNMENT
SECTION V . GENERAL PROVISIONS
The successful biddershaU not enter into any sub~contract, retain consultants, or
assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all
of its right, title, or interest therein, or its power to execute such contract to any
person, firm, or corporation without prior written consent of the City. Any
unauthorized assignment shaU constitute default by the successful bidder.
B. INDEMNIFICATION
The successful bidder shall be required to agree to indemnify and hold harmless the
City of Miami Beach and its officers, employees, and agents, from and against any
and all actions, claims, liabilities, losses and expenses, including but not limited to
attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or
damage to property, in law or in equity, which may arise or be alleged to have arisen
from the negligent acts or omissions or other wrongful conduct of the successful
bidder, its employees. or agents in connection with the performance of service
pursuant to the resultant Contract; the successful bidder shall pay all such claims
and losses and shall pay aU such costs and judgments which may issue from any
lawsuit arising from such claims and losses, and shall pay all costs expended by the
City in the defense of such claims and losses, including appeals.
TERMINATION FOR DEFAULT
If through any cause within. the reasonable control of the successful bidder, it shall
fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon have
the right to terminate the services then remaining to be performed by giving written
t'lOtice to the successful bidder of such termination which shall become effective
" upon receipt by the successful bidder of the written termination notice.
In that event, the City shall compensate the successful bidder in accordance with
the Agreement for all services performed by the bidder prior to termination, net of
any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieVed of liability to
the City for damages sustained by the City by virtue of any breach of the Agreement
by the bidder, and the City may reasonably withhold payments to the successful
bidder for the purposes of set off until such time as the exact amount of damages
due the City from the successful bidder is determined.
BID NO. 34-02/03
DATE: March 7, 2003
TERMINA TIONFOR CONVENIENCE OF CITY
The City may,for its convenience, terminate the services then remaining to. be
performed at any time without cause by giving written notice to successful bidder of
such termination, which shall become effective thirty (30) days following receipt by
bidder of such notice. In that event, all finished or unfinished documehts and other
materials shall be properly delivered to the City. If the Agreement is terminated by
the City as provided in this section, the City shall compensate the successful bidder
in accordance with the Agreement for all services actually performed by the
successful bidder and reasonable direct costs of successful bidder for assembling
and delivering to City all documents. No compensation shall be due to the
successful bidder for any profits that the successful bidder expected to earn on the
balanced of the Agreement. Such payments shall be the total extent of the City's
liability to the successful bidder upon a termination as provided for in this section.
BID NO. 34-02/03
DATE: March 7, 2003
SECTION VII..BID DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
1. Proposer Information
2. Acknowledgment of Addenda
3. Declaration
4. Questionnaire
BID NO, 34-02103
DATE: March 7, 2003
SECTION VIII ATTACHMENTS
1. Miami Beach Lobbyist Ordinance N().92-2785.
2. Cone of Silence Ordinance No. 2002-3378
3. Debarment Ordinance No.. 2000-3234
4. Code ofBusiriessEthics Resoluti()nNo. 2000-23879
5. Protest Procedure Ordinance No. 2002-3344
6. Living Wage Ordiriance No. 2001-3301
7. Campaign Contributions by Vendor Ordinance. No. 2003-3389
CITY OF MIAMI BEACH
BID NO; 34-02/03
DATE: March 7. 2003
Page 72 of 116
DIVISION 3. LOBBYISTS
The following words, terms and phrases, when used in this division, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Advisory personnel meal')s the members of those city boards and agencies whose sole or
primary responsibility is to recommend legislation or give advice to the City commissioners.
Autonomous personnel includes but is not limited to the members ofthe housing authority,
personnel board, pension boards, and such other autonomous or semi-autonomous
authorities, boards and agencies as are entrusted with the day-to-day policy setting,
operation and management of certain defined functions or areas of responsibility.
Commission means the Mayor and members of the City commission.
Departmental personnel means the City manager, all assistant City managers, all
department heads, the City attorney, chief deputy City attorney and all assistant City
attorneys; however, all. departmental personnel when acting in connection with
administrative hearings shall not be included for purposes of this division.
Lobbyist means all persons employed or retained, whether paid or not, by a principal who
seeks to encourage the passage, defeat or modification of any ordinance, resolution, action
or decision of any commissioner; any action, decision, recommendation of any City board
or committee; or any action, decision or recommendation of any personnel defined in any
manner in this section, during the time period of the entire decision-making process on
such action, decision or recommendation that foreseeably will be heard or reviewed by the
City commission, or a City board or committee. The term specifically includes the principal
as well as any agent, attorney, officer or employee of a principal, regardless of whether
such lobbying activities fall within the normal scope of employment of such agent, attorney,
officer or employee.
Quasi-judicial personnel means the members of the planning board, the board of
adjustment and such other boards and agencies of the City that perform such quaSi-judicial
functions. The nuisance abatement board, special master hearings and administrative
hearings shall not be included for purposes of this division.
(Ord. No. 92-2777,?I, 2, 3-4-92; Ord. No. 92~2785,?I, 2, 6-17-92)
Cross reference(s)--Definitions generally, ?I-2.
BID NO. 34-02/03
DATE: March 7, 2003
Sec. 2-482. Registration.
(a) All lobbyists shall, before engaging inanylobbyin9 activities, register with the City
clerk. Every person required to register shall register on forms prepared by the clerk,
pay a registration fee as specified in appendix A and state under oath:
(1) His name;
(2) His business address;
(3) The name and business address of each person or entity which has
employed the registrant to lobby;
(4) The commissioner or personnel sought to be lobbied; and
(5) The specific issue on which he has been employed to lobby.
(b) Any change to any information originally filed, or any additional City commissioner or
personnel who are also sought to be lobbied shall require that the lobbyist file an
amendment to the registration forms, although no additional fee shall be required for
such amendment. The lobbyist has a continuing duty to supply information and
amend the forms filed throughout the period for which the lobbying occurs.
(c) If the lobbyist represents a corporation, partnership or trust, the chief officer, partner
or beneficiary shall also be identified. Without limiting the foregoing, the lobbyist
shall also identify all persons holding, directly or indirectly. a five percent or more
Clwnership interest in such corporation, partnership, or trust.
(d) Separate registration shall be required for each principal represented on each
specific issue. Such issue shall be described with as much detail as is practical,
including but not limited to a specific description where applicable of a pending
request for a proposal, invitation to bid, or public hearing number. The City clerk
shall reject any registration statement not providing a description of the specific
issue on which such lobbyist has been employed to lobby.
(e) Each person who withdraws as a lobbyist for a particular client shall file an
appropriate notice of withdrawal.
(f) In addition to the registration fee. required in subsection (a) of this section,
. registration of all lobbyists shall be required prior to October 1 of every
evel'}onumbered year; and the fee for biennial registration shall be as specified in
appendix A.
(g) In addition to the matters addressed above, every registrant shall be required to
state the extent of any business, ,financial, familial or professional relationship, or
other relationship giving rise to an appearance of an impropriety, with any current
City commissioner or personnel who is sought to be lobbied as identified on the
lobbyist registration form filed.
(h) The registration fees required by subsections (a) and (f) of this section shall be
deposited by the clerk into a separate account and shall be expended only to cover
the costs incurred in administering the provisions of this division. There shall be no
fee required for filing a notice of withdrawal, and the City manager shall waive the
registration fee upon a finding of financial hardship, based upon a sworn statement
of the applicant. Any person who only appears as a representative of a nonprofit
corporation or entity (such as a charitable organization, a neighborhood or
homeowner association, a local chamber of commerce or a trade association or
trade union), without special compensation or reimbursement for the appearance,
whether direct, indirect or contingent, to express support of or opposition to any
item, shall not be required to register with the clerk as required by this section.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 74 of 116
Copies of registration forms shall be furnished to each commissioner or other
personnel named on the forms.
(Ord. No. 92-2777,13, 3-4-92; Ord. No. 92-2785,13, 6-17-92)
Sec. 2-483. Exceptions to registration.
(a) Any public officer, employee or appointee or any person or entity in contractual
privity with the City who only appears in his official capacity shall not be required to
register as a lobbyist.
(b) Any person who only appears in his individual capacity at a public hearing before
the city commission, planning board, board of adjustment, or other board or
committee and has no other communication with the personnel defined in section
2-481, for the purpose of self-representation without compensation or
reimbursement. whether direct, indirect or contingent, to express support of or
opposition to any item, shall not be required to register as afobbyist, including but
riot limited to those who are members of homeowner or neighborhood associations.
All speakers shall, however, sign up on forms available at the public hearing,
Additionally, any person requested to appear before any city personnel, board or
commission, or any person compelled to answer for or appealing a code violation, a
nuisance abatement board hearing, a special master hearing or an administrative
hearing shall not be required to register, nor shall any agent,attorney, officer or
employee of suc h person.
(Ord. No. 92-2777, ~, 5, 3-4-92; Ord. No. 92-2785,~, 5, 6-17-92)
Sec. 2-484. Sign-in logs.
In addition to the registration requirements addressed above, all city departments, including
the offices of the mayor and city commission, the dfices of the city manager, and the
offices of the city attorney, shall maintain signed sign-in logs for all noncity employees or
personnel for registration when they meet with any personnel as defined in section 2-481.
(Ord. No. 92-2785,1>,6-17-92)
Sec. 2-485. List of expenditures.
(a) On October 10f each year, lobbyists shall submit to the city clerk a signed
statement under oath listing all lobbying expenditures in the city for the preceding
calendar year. A statement shall be filed even if there have been no expenditures
during the reporting period.
(b) The city clerk shall publish logs on a quarterly and annual basis reflecting the
lobbyist registrations filed. All logs reqUired by this section shall be prepared in a
manner substantially similar to t he logs prepared for the state legislature pursuant to
F.S. ?I 1.0045.
All members of the city commission and all city personnel shall be diligent to
ascertain whether persons required to register pursuant to this section have
complied with the requirements of this division. Commissioners or city personnel
may not knowingly permit themselves to be lobbied by a person who is not
registered pursuant to this osection to lobby the commissioner or the relevant
committee. board or city personnel.
The city attorney shall investigate any persons engaged in lobbying activities who
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7,2003
are reported to be in violation of this division. The cityattomey shall report the
results of the investigation to the city commission. Any alleged violator shall also
receive the results of any investigation and shall have the opportunity to rebut the
findings, if necessary, and submit any written material in defense to the city
commission. The city commission may reprimand. censure, suspend or prohibit such
person from lobbying before the commission or any committee, board or personnel
of the city.
(Ord. No. 92-2777, 1),3-4-92; Ord. No. 92-2785, 71,6-17-92)
BID NO. 34-02/03
DA TJ:: March 7, 2003
CITY OF MIAMI BEACH
CONE OF SILENCE:
ORDINANce NO. 2002"-3378
AHcmolNANCl: OFTHEMAYOR AND. Crrv<COMUlssI6NOF THE Clrv OF
MIAMI BEACH, FLORlDA.AMENDI~ CHAPTER 2 OF THltCODEOFTHE CITY.
OF MIAMI BEACH, ENTITLED.ADM~I$TRATlON".BYAMENDINGARTICI.E VII
THeREOF, ENTITLED~STANDARDSOFCONDUCr" avAMENOIfIIGDMSION
4. $fTITIJ:D"PROCUru:ME"""i .BY AMENDING8ECTION 2....$mTLEO
"CONE()FSlLE~E";$AlDAMeNDMENT,IN'NlT;EXTENDING THE
PRQHIBIl'lONSONOORAl,COMMUNtCATIONSoQN o ALL REQUEST 0 FOR
PRQP()SAL$(RFP'S), o REQUEST o.FORQUAUFlCATIONS . (Rf9,'S).AND
'N\(rrAnON.FOR.BID8(81D$}.B~EN. THEMAYO~ANOCITY
COMMI8S10NERSANO THEIR RESPECTIVE STAFF ANDANYPOTENTlAL
VENDOR,.$EIMCE PROVlDER.BJDDER,LOBBYIST,ORCONSULTANT;
PROVIDING .FORADDITIONALEXCEPTIONSREi.ATNE mORAL
C()MMUNICATlO"NS;PRQVIDlNG FURtHER.FOR.REPE.ALER,SEYERABlUTY,
MDAN EFFECTIVe DATE.
WHEREA$, on JantUiry2S>, 2002, the Mlaml-OadeeountyComrntUlonapproved
OfttinanceNO. .02-3, amending Section 2.11.1(t)of th& MiatnH>adeeounty COde, the
C()unty'eCone of Silence Omlnance; With an eftectJv8dateot February 8, 2002: ;wid
WHEREAS. Milmi-D8deCCluntysapPRwedatrrl8ndm8i1t$ extended the prohibltidri
c:motSlcommuniCalloll$rega,qfnga PllrticuIarRFP. RFQ,and .bicUor the solfcitAttlon of
goods andoMMce8 tc>thOse between a potenUaI vendor.sel'\llCepn:wlder.bidder,k>bbylst
or consultant,and the Mayor,Cbunty Commissioners and IhEllrrespec(iye staffs; and
WHEReAs; .Ulamf.DafJeCoU/1tYsappJOvec1arncmdmertt8addedllddltiOrial
~nst<lIhePl'Ohlbitlo~ QI'I 01111 commut1fCationsragardli'lg aptlrtlc\Jlar RFP.RFQ. or
bid for the 8Olk:ItlWonofgoOd$.,cI services betWe8n anyr)etson andtheProcOrement
direclororhlsJher designated staff respohsiblefofadrninl8teringthe procttrement pt'!)C8SS
fotSUch.RFP,RFQorbld. ~dbetween arnernberof~oresp$CtiVeMlectlon cotllm_.
provIdl!ld the communICation be limited atrictIytomattersof process orprOCedute a11Udy
contail1$d In the ~spondlng soRcItation dopLtment;and . .
WHEREM.,Mlarnl.;Dade . CourrtY's. .apPIOVed~mentsaddedadcJitiOnalo
~stothe prohlblllonon oral !X)mmunlcatkms betweentM C()UrIty Man8gilr and
the chairperson ofe s8lectlon committee aboUt a pattlcl.ilar8electloncommftlee
recormnendaUon. onlyafterlhe comrnltteehaS8Ubmltteda.recommendationto <the
Manager and PJO~that,shCluld any.changeoccurlntheCOrl1lTllttGe~aflOn;
the contelit of the communication afid of the. corre8PoOdlng chanQ8 shellbe~ In
WritIng and filed by the Manager with the C1arkofth.e eountfallCibeinckJc:ledIn any'
recommendation memorandumsUbrnitted by the Manager tofheCountyComrnls8lon;
WHEREASiMIarriJ.DadeCountys8PPtovedsrnenc:fmentsaddedlildditfOrial
oexemptions to theplOhibitlon on oral communk:at:icln8 pertaining to emergency
ptO(:UreRlents. 0 0
o. .WHER!AS' saidMlam~ilde County amendmentS are appllcabte to the Mayorand
CIty COInrnlS$fOnersof the City Of Miami Bqch;the City Manager, and theft r$8pective
staffs; and In ordert<l extend said amendments andthefr appJic8bilitytO potentl8l vendors,
SEtNlce proVlders,biddEltS. lobbyists. and cOnsultimtSdoinQ bUsiness In theClty of Miami
Beach. the Administration and the CitY Attomey's Office hefein recommends that the
Mayor and City Commission amend the City's Cone of Sil$nce0nJInanee4CCOrdingIy.
"OW. TflEREFQRE. BElT ORDAINED BY THE IIlIAVOR AND CITY
COMMtSSIONOFTHECITY OF MIAMI BEACH:
$EC11ON1.S8diOO2426.of Oivlslon 401 ArtICle VII of Chapter 20f the Miami Beach
CIty COde Is hereby amel'lded to read asfoU()WS:
ArtIdeVIL Standards Of Conduct .
fJMSlOM4. MOCUReMENT
88c.2~. COne of silence.
(8) COnttaCt&forthe pt()VIslOr! ofg()()dt, ~,ar'tdc::onattUctIoI'lpl'OjeCt&..~
.""Ift alldit seAtr8ete.
(1) Deflnltlon..cOI1e Of sltence-is herebydef!nid tomeane ptOhlbltionon:
(aranycommunfCatiOn regardlngapartictJtat't$QUdforPl'QpoSal ("RFP").
request for qualiflcatlona ("RFQ"), "'I1I8et fer IlileF88flAteF88&("R~_I"),
orbld l>elweenapotentlalV$ldor.eervIce pnwider. bidder,lobbyi$t.()t
coMultant aridtheclt.y's admin_tNestaff Indldng. but nOUimll8d to,
the city manager and. hiS or her staff;
(blatlyc::ommunlCatJont8gsldll'lg 8pMICUlilr. ~I=P, RFQ,~Orbid
between the mayor,city C()IMI1ss1oner8. orth8Jr tespectlv&ataff$. and
anymemb$t of thedty's admlnlstta.tiVe staff Induding, but nOt ImJt8dto.
the city manager,and his or her $t8ff;
'(e) anY(:bIttinl.lrlIc8lfonreg8rdlngapartictil8l'~FP.RFQ. MIr <<bid
between 8pmentialvendor,setvloeprovJder. bkfd8l'.iobbylst.or
conilultant and any member of a City evaloatlonend/or setectlon
committee therefor: .and
(d) any eommunlCatioh regardIng a paltlcUI8rRFP;RFQ.~Orbid
beiweenthe mayor. dtycommlssiOners"';Qrthelrl'e$peeUve ~nd
8AYl.metnberof a city eValuation and/or s8IeCt/oncornri'llttH~8f8for:
(e) anv communlcatJ()n.redardina .oattIcUlatRFP.RFQ.or bid ~ the
m8'iQr. citY commissloners.orthelrre8b8cfiVestilffS~ aOQJ~1
ver'tdo(..~ DrovIder.~~.~. or~~ltant'Nekr~8&aAEtiA9
the. fereseiAJ. .IM .seABof8il.Fl.Cl'$haIlA~ ..flly toeempillilllve
,UGBe.seefer Uileav_ef CD8G.HOM&. 8HIPsFld8WfiU FuMe
-rAksl8nld. ..~ .lhe. tlity. 9ffiGe. ef.eeRlrflWAIty ..dfMIlGpfR8~ aAEI
ElElfRfRl:lRi$8tleRsv.llltllhe ClilyA~fR8Y aAClhisor her ak1J.
CITY OF MIAMI BEACH
SID NO. 34-02103
DATE: March 7, 2003
(2) Procedure.
s. AIb!.edneOfallence shalrbein1posedupon each RFP,RFQ, RFbI:r
aM or bid after the adVettisementof saklRFP. RFQ,~orbld.At
thet1meOfimposition of the cone Of silence; the city manager 01' hi$
or her dfiignee$haU pi'OVidefor publlCnotlce oftbe cone of slance.
The city manager shall fnclude In any public soIIcft81fcIn fc>rgooQsand
S8Mces a statement disclosing tharequirements Of this division.
b.Thscone of sltenceshall tenrilnalel.
eH!lat.thetiMethecitymanagermaksShltlorherwrltlen
recommendationss to .seIectlorrOf a pwtlCUIarRFP.RFO.-RRdr ()r
bId 101l:1e city commistJion. and $aid RFP'RFQ.~orbldis
awarded;.Provided'i~ver.thatfQnowlngthe~makinghls
OI'har WrittenreQCImmendatlon, the'Coneof. silence Shall bEt lifted as
relates to communlcationsbetweentheM.mayorall(t~betJOf
the~mmIS$fOn. and the .G-$ityMi'Qariager;ptoVldlngt\lrttlerlf the
clty comrnl8slon ref~ the manager's recotrItnendation. back to>the
city manager ar staftfor fUrther revieW. th& cone Of silences~aa
c:ontinue until such tiri1eas the manager makes a 8tlbseqUent wiIttim
recommendation, and theparticQlar RFP,RFQ. RRdt or bid is
a~m~. .
~mli11heeventofcontractsf()rleS8th"$25.0004Whentheclty
man., executes thec:ontraCt.
(a) cornoelltiveD~forthe award OfCDBG. HOME. SHIP and$unax
Funds. adn'llffistel'8dbvth& citv OffIceOfcornn'lu~ develO9'tleot and
(b)tOrnn'IonlcStiOns.Y.iIth. thecltv attOmevand hlSot Mt~.
.~ 1m..oraJcomrnunlC8tiOnsatpre-bid~;
,(ij rd.loral P~before8\laluation8nd1ors81ectlol'!'COrntnlttees:
. -'; ,'," "--'.'--:,'''-'-"-,'
fItOOCOntraetdl&cUsslon$ dutlngany duly.nOticedpu1)lIcmeetlng;
tdHtl publicpre$eriratlOriS rnade to the citYcorrirnisslonere durlrig any(JUiy
l'lOticed. publlc.moeting;
.(eJ.J.lU ~Ctn8$Jothltlon$ with dty..atafl toIlOMngfh& _ntof an~FP,
RFQ. RRJ; or bid by the city commieslon; . .
~lblcomrnuilicationsiriwrrung atlt1y timevvlthaI'lYCll,y~.ofliclaf
or. ~mber of the city con'lmfssJon. il.lnle$s . ~pedflcalJyprQhlblted by the
appllcableRFP; RFQ.RFUrorbld documenl$; GF
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
.ffHi} city oommlsaion meeting agtndareVf8\ymeetln;&between#1t CIty
manager and the mayor and .indlvldualclty commlstloners where such
matters 81'$ scheduled for consideration at the next CiiommlsslQn meeting.
oo-n)C!j;ll11mijmcatlons _~In9 ap8rtiadafRJ:p.RFQOr'bid ~the
DrOcul'$mMt .dlt&ctor. .or hi8Jher ..8dmlnlstnltrvestaff resDonl!llbfefor
8dminlsterinatheprocul'$rnentorocessforsueh RFP. RFQ .()r bldanc;fa
memberoft"'8Vafuatlonlseldoncornmitteeth~.~ed . the
communk:ationls limfted strfctI\lto matters oforocess-Qr DI'O~urealready
. contained. In thecorresOOl1dina SOllcitQ~tldocu~t
00 tlulVOOtICed Slt8VlS1tstCl tletermin&ttiecomD8tencv of blddfJrsteaal'dlna
a DlIolcUlar bid durinathetimeDetJod~theC)D8nlna of bids and the
t1l11li'thecitv martaQ&r rriakes his or her Wlittenrecoinrnendatlon:
man." 8I1I8l'QMCV DI'OCUtementofooOclsorael"ljces;
lm)~mmuQic8tlons rea8rdinoaf)artlcularRFP~RFd. otbi9 ~n any
oerson.and theprtlCuref!l8r:'l.. d~. ...qr . h~8r .~inl~. staff
resoonslble for lldtnlnl8terino the DrocurementDrocess for such RFP.RFQ.
or bld.DfOVided the cornrnunlcatklnlsllmlMdstricUvto ~of.DrQC8S8or
DrtIcedure alreadVcontalned In the corral1Xindlno solldt8ti6n documenL
1I'1l Thebldd8r..p~. vendot;S$I\ik::8~er.lobbYi&t.orcon.ultant
shall fife atopy of any Written commun.icatlol1S Wllh the city Cfertc.The city
clerk shallmakecoples available to any personuponrequesL
(1) "CeRe 81eNeAee".If!'laFelly deftfleut8m8sflapFQhiblfi9l'i.sFii (Ei}8.-y
$8lMlwAlfatieM FeglAliAga '8Ft/ew,ar RFP..R.t;;Q, R.~_-4..er.bld bft.". I
peleAtial'/8Ader. 6ep.i.prG\"'sr.tild48f,leb~. ar GiElA6111taAtilAd h
fRay9/) IlIVElElmFRi8sIclFlef8 erUlelr,.spesti\fe e&arf8,and arw maIMer 9f the
8~..ad~"'lItl~~... MafflAClI"clIA..~..t.A~ ~to.. .8fty..,.~,erlAdhle
ertle,. sta#;sAlil(blalW8AlI ."'''UII'IISetI$A MflaFd~d epalllBlilar RFtP.
~Fq, Rei_l.erlald bElaY'IAth' lJlayeF.<)'eslruRi.._..f8 sr1h8,,"FeeP8stMl
.itaffe8Jl4 I.Ry metflblJreflllaeitte ~1~i8llaIive'tatfiACIudllt'lalltASt
Il....E1 te.~theGity Rlal'Iager ahdhl8~rher8l8ff; SIIE1.~ IAf.n.n:URI8eIieA
Fft9a~iAgI'JHI~arRFfl. RFo.R~U.erlllt..lretll"'eA8p.~veAder,
8sFVIcle pievider. bidder, l.lHJfI~et...Atal'ldMY",'I1l11.t<< .$lty
twelVetJeA sAdler 8e1eslieA6ElRlmilteer$lil((ij8A'f6El$A1WA1$fJtiBAAl....
.. Par:ilw18r AFFl.RfQ wlli, b"vee""".~foCl&yC_IfII.sleA_er
. thelrMGp89tivestaffuAdaAy m8fAher9f 8 eio/8If8I....IclA 8Al1Ilersel8Gllefl
.88A'1mitte8. Netv~~lIl.fele,alAg;Ul. seRe <<.1181'1.8 shaUR~apply
to GiElMmuAiGaloRs witt4ttleGily ettGmey aAd~hlf erhel" ...
.liiceeptaa preVlded lI1allti88*AlI(ll)(3)efld{e.)(4) !'leFee'; a MAe &faileRGe
Mell be ,-;&.11 "'peA 8ae!'lRFP,RFQ, RP../. erllldfenlKlitleFl1$8laftflr
t~a ad"JeltiseJRE!Rhlf saklRR'\ RFQ. RFJ.... ,,!"bld. At th. 1iI'Ae of".
IA'lP8SltieA eOlle eeil.9f slIeR;., the~'_Rafl8rar h/aer"llirlleeliRee
BID NO. 34-02/03
DATE: March 7, 2003
IIhallpAYMte fetth8p~illi6F1etiGi 9f the .eoteU&AG8. Tt:leeeFte sf .Aee
shaD termiFlate a) aUletime Uleeity maAager Makes hl8 er tter':JJltteR
F8seRmleFldatieFl as te.seledeR Of a par4l6ular Rt;Fl. RFQ., ~U,e'lIid te &he
Gity semRlissisA,aAd BaiEl R7P, RFO. RI"l.I.et IiIId is &WOIed:pl'9'JiEfeEl.
hew.vet; 1hat. 181Ie1.'!iAlItIle. ""anagerlflaklAg . ..h18. at herWfitteA
A1IlClmM8AdafieR,&heGOFl8 ef eDeA. el:l.u liIe lifted !l8relate8 tEl
99IflMWAieatIe~IiI.J8eR 1heK.r aIKIMI"'lI8f&sf ltleC9Alm188i9A aNI
&hI City Manau8FiPl8VidlRg{UlU1erlf&h8Cll&Y g;1MIi88/efl ..reFS iRe
_Flagel'l.. rellG'mlReAdati9Fl bae/(. te. the .8ity &iaRager liF.&taIf .fer NAtter
Fe'Jl""J. &he seAe efeUeFlGeet4allll8AtiAyeYAtlslleRtiM888 th8MaRageI'
makes 8ewt:ae&qYeRt\VRtteA F88emmeFKIatiett. aAd the plHtioY1ar RFP. R~,
RFLt. ar ~i4 InwaAjed 8r Ill) lA 11:18 ....reA'" seRtlaatefer IeS8 "SA 52ilOOQ
',_F11he ..l!ity MllIFl8I6r 8KeoYte81he ee....st.
. ~CI.IR.ll8"IAMh8F8iFlllhalt p~~1t aFly~ldd8r. .pJePee.t. .."........Jie8
pF$'!iEf8r,la~,er 68R8ll1taRt (l)fF9IJ1 maklFlg p.lie pAil!leM8tl9Fls8lElUly
n9\i8sEfpre liIideeRfereRG8sertlefore duly ReIIGedeva/yaHA.wlllhlittee
iMetiRge:(ii) fRjme.glFlglFl~flWael EfileueeiGMqedllARgSRYdQlY ReIe8d
puWIG mi_Ai: fli~fieM eAp" lAa&IAtastFlfigetiall9A8',vilh Gilyetaff
feU8\\'iAgtl:te61!$.N .f8FIRFP,RFQ, R.~l1. Elr bl~ ferflYdltlJr.tfflt lllty
..",fRillieR; fit l\!.1fAlfRe8Mm1lUtllatlAg fA ':_AS'~ _y sly_pl.. 8r
effi6laffer '''''1"8 of seeklRg s1aAfisliltieFleraddi1lsAsl W8lWliti9F1fieMiRe
eIt\.' erresfJeFldiAIt8 iRe~e....q"'eetferlillsFif!ll8tkIfle.r addifiGFlaI
iRfG~. ew~jeGtte D1epJe'JieleFie w ...applles"'. RFf\. R!=Q. Rr;t.J, Sf
1iIict. dew",.".. nle8kjQer 91' JR,e88r 81e.8I'taIIfile ae9py efaAV"Vfi&teA
ll8A'lR'lYRiNtleR':JitI:l". illilyelert<. 'R:Ieelly s1efk ehall Jfl8ke.pieie 8\'8lsllle
te1heg8Ae,. ",""Jill ",p!:)" relluelll
~*FlIJ ~Fl.dluJleiRM~1 piehiliit aAY f.liji...~i"eF"'pFOp911.r.
'l9FIEI~8eFVieeplU\'ideIi_"'ItaRt,ef~er peFS8Jl er eAfitY ~R4pYllllely
,Md....HiAG..eilityse~R4IesIQRi1'8 duFlAg BAy ElWlyFl8tl;ed. ...b1lemeeliAg
regaAjlnt aEills" 8A SAY 1Mt4It e8Fltf8$t. l"he~ lMR8Jer&AslllA!l/Udi fAeRY .
'\lbIle llGl_tieJllfer. awdltlAgseMllI88 8. etateMeAt . d1e8l8eiRg tie
....liAil"'eFl18 tif Ihie dMeieA.
.(e)&} VfoIatiol18lpenaltlesandprodeduret. Avlo1atklnof thlssec6ol'lby a particular
bidder.,proposer~ vendor. seMC8 provlder,lobbY\St.or conSUltant shaD subjectaald
b~der.. proposer,vendQr, service Pl'OYider, !obb'yi8t.or conaultal1t totheaame
prcceduresset forth frj DiviSion. 5,entlUed :o.barment ofcontractora:fromCity
Work;shd r&nder anyRFP.awal'd.RFQ~rd.R.C;r..latf1are,orbld8Wald to 88ld
b\dder, proposer, vendor, ~ provider,biclder.l~ or oonsultantvoldJlU;
and said bidder, proposer. vendor,servtc8 provlder,/obbylst. Qrconsultarit $haII.not
be consideredforanyRFP, RFQ, RRJ or bid f()ra.corrttact f()r the ProYlalonof
goods or services fOr a period of oneyear.Myper$On Who violates 8 proviafOn of
this division shalU be . prohibited from servlnsr on a city MUation and/or .8Bl8CtIon
. committee. Jnaddltion ~.anyClther penaltyprovl!:led bylaw, violation of any
provision of this dlvfslonby a city ~1oyee$han'L1bject. said 8MpI()y&e to
disciplinary acllonuptoand Including dismissal. Addltlonally,any penIOR whO has
pel80nill knowledgeoh VIolation of thIsdlVlslon$h"'reportauch violation to the
cItY attorney's office or state attorney's of1lce... andldrmay file a mmpJaintwlth the
OQUnty ethics commlssion;
(Ord.No;~164,5 .'.1-6-99: Old. No.2001..s~95.S1. 3-14-(1)
BID NO, 34-02103
DATE: March 7. 2003
IfiSthelntentionoftbeMayor and City Commtssion ofth&cltyof Miarnl Beach, and It's
hereby ordained that the provisions of this ordlnallC8.shaIJ~. andbEtmade partofthe
COde of the City of MiamiBeach.Florlda. . Thes..clloll8of thlsol"dlnance maybe
renumbered or rEilettered to aceompl/shsuchlntention, and the word "onIlnance. maybe
c:hanged to .section"; .artlcle",.or other appropriate wOrd.
SECTION 3.iU:PEALER.
All CirdinlinC8s.or parts of ()rdlnances in. cClnfllCthnwrthbEtand the same. are hereby
repealed..
SECTl0N4.$EVERABIUTY.
If IJnysectlon. $U~on,sentenC8, clause, phlllHorportiorl ofthlsQrdlnancels;totany
reason, held Invalid or unconstitUtional, suc:hportlQn shall b$deer11ed a $$Jj8i'ate, d/&tinct
and Independent provision and such holding shaD not affect the valllflty or CQnstltutlClnaJlty
of the remaining portionsofth/llOrdil'lanee.... .
SECTlON 5.EFFECTnIE bAre.
. 1)il8Ordinance llhalltake$ffect on the iOtTL
1810 days afterad()ptIon.
pASsED and ADOf>TEO this
.2002, whICh
,ATTEST:
CityClerk .... .. ..... ... ....... ..... ... ......... .......
Lettereor numbel'8thatarestricketithl'Ough are deflttiontJrOm 8)d.ung()rdlna~.
Letters or numbers that are underlined are additions to existing ordil'lance.
Fi\l\1TO\OLiMES-oRc\CoNEOFSlLENCE.fflL..OOC
OFFICSOFTHl! CITY AtTORNEY
~lJ'~1IMM
, l. OR 0 A
e
Mt1RRAYH. DUBBIN
. CIty Artomt)'
Telepholle: (3OS) "3-1410
TeIeeoPl: (305) ''7~1001
coMMISslONMEMORANDUM
DATE: Jl1LY31,1002
. TO.:
. MAYOR DAVID DElWER
MEMBDSOFTlD:OTY COMMJs
MmlRAyntlBBIN
~A1T()UEYI\Q
JORGE l\otOONZALEZ
ClTYMANAGER
SUBJECT: AMENDMENTTOcrry;S "CONE OFSIUNCE"ORDlNANCI
FllOM:
SECONDtaADtNG
. PU'BI.TCHEARfNG
()nlantJ8ry29,2002.theMWm,.D8deCoun.tY~~ liii..~tO the
eoumy'$ "COu of Silence" Qrdinance,with lID ~date of February 8, 2002.. lbeappnwed
. amendmentS to the County's ~wllii:hthe City .MaIlager..en4the City Aitort1eYs Office
hcttcin~be~as lIDammdmenttotheCity'Sown"Coiill otSilence" Ordinance.
an: as fOlloWS: .
(1)
Extmdinitheprohlbitiononotal ~ ttPfdin&..~RPP,RFQ.
and bid fortb.e somtatlOllof goods and SiiI'VlCe$ to those between a ~ vei1dot,
serviceptO\Iider. bidder, lobbyist orcousultant,ancI the Mayor, COlIlIDissionem,and
their rapedi..e staffs; . .
Extendiitg the prohibitiOrtOllOral ~ons~ .~RFP,JUlQ.
or bid ~ any adinlnistnl.t1veataff'membet, and any member ofanevalvation
and/or selection committee therefor; .
(2)
(3)
Notwitbstamtmgthepi'ob1'bition in subsection (2) above, providing lID exemption
alloWins.1he MlIIiager. and. the . clWIpenol1of the . eVihtationaadlor IOI~
committee to COJtUJlJ,Il1icate upon apartictdar evalUation andIor selection committee
. ../. .... . ... ...... . Agend,ttern lISC
l"100CollYeDtIon CeaterDri... - FollrtUI.iIr - MiOtI Bead .Date7-3/-(J~
CITY OF MIAMI BEACH
BID NO, 34-02/03
DATE: March 7,2003
Page 83 of 116
ORDINANCE NO 2000-3234
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2, ARTICLE VI,
ENTITLED "PROCUREMENT", BY CREATING DIVISION 5, ENTITLED
"DEBARMENT", SECTIONS 2-397 THROUGH 2.406 OF THE CODE OF
>THE CITY OF MIAMI BEACH, FLORIDA,PROVIDING FOR DEBARMENT
OF CONTRACTORS FROM CITY WORK; PROVIDING FOR
SEVERABILITY; CODIFICATION; REPEALER; AND AN EFFECTIVE
DATE.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. Miami Beach City Code, Chapter 2, entitled "Administration", Article VI,
entitled "Procurement", is hereby amended by adding the following Division 5,entitled -
"Debarment of Contractors from City Work" reading as follows:
Division 5. Debarment of contractors from City work.
Section 2.397.
Purpose of debarment.
(a) The City shall solicit offers from, award contracts to, and consent to subcontractors
with responsible contractors only: To effectuate this police, the debarment of
contractors from City work may be undertaken.
(b) The serious nature of debarment requires that this sanction be imposed onlywhen it
is in the public interest for the City's protection. and not for purposes of punishment.
Debarment shall be imposed in accordance with the procedures contained in this
ordinance.
Section 2.398.
Definitions.
(a) Affiliates. Business concerns. organizations, lobbyists or other individuals are
affiliates of each other if, directly or indirectly. (I) either one. controls or has the
power to control the other, or (ii) a third part controls or ha.s the power to control
both. Indicia of control include, but are not limited to, a fiduciary relation which
results from the manifestation of consent by one individual to another that the other
shall act on his behalf and subject to his control, and consent by the other so to act;
interlocking management or ownership; identity of interests among family members;
shared facilities and equipment; common use of employees; or a business entity
organized by a debarred entity, individual, or affiliate following debarment of a
contractor that has the same orsjmilar management, ownership, or principal
employees as the contractor that was debarred or suspended.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 84 of 116
(b) Civil judgment means a judgment or finding of a civil offense by any court of
competent jurisdiction.
(c) Contractor means any individual or other legal entity that:
(1) Directly or indirectly (e,g. through an affiliate). submits offers for is awarded"
or reasonably may be expected to submit offers or be awarded a City
contract, including, but not limited to vendors, suppliers, providers, Bidders.
Proposers, consultants, and/or design professionals, or
(2) Conducts business or reasonable man be expected to conduct business. with
the City as an agent, representative or subcontractor of another contractor.
(d) Conviction means a judgment br conviction of a criminal offenSe. be it a felony or
misdemeanor, by any court of competent jurisdiction, whether entered upon a
verdict or a plea. and includes a conviction entered upon a plea of nolo contendere.
(e) Debarment means action taken by the Debarment Committee to exclude a
contractor (and. in limited instances specified in this ordinance. a Bidder or Proposer
from City contracting and City approved subcontracting for a reasonable, specified
period as provided in subsection 0) below: a contractor so excluded is debarred.
(f) Debarment Committee meansagrbUpbf seven (7) individual members, each
appointed by the Mayor and individual City Commissioners, to evaluate and. if
warranted. to impose debarment,
(g) Preponderance Greater weight of the evidence means proof by information that,
compared with that opposing it, leads to the conclusion that the fact at issue is more
probably true than not.
(h) Indictment means indictment for a criminal offense. An information or other1iling by
competent authority charging a criminal offense shall be given the same effect as an
indictment.
(I) Legal proceeding means any civil judicial proceeding to which the City is a party or
any criminal proceeding. The term includes appeals from such proceedings.
0) List of debarred contractors means a list compiled, maintained and distributed by the
City's Procurement Office. containing the names of contractors debarred under the
procedures of this ordinance. .
Section 2.399.
List of debarred contractors.
(a) The City's Procurement Office. is the agency charged with the implementation of this
ordinance shall:
(1) Compile and maihtain a current. consolidatedlist(List) of all contractors
debarred by City departments, Such List shall be public record and shall be
available for public inspection and dissemination;
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
Page 85 of116
(2)
(3)
Periodically revise and distribute the List and issue supplements, if
necessary, to all departments. to the Office of the City Manager and to the
Mayor and City Commissioners: and
Included in the List shall be the name and telephone number of the City
official responsible for its maintenance and distribution.
(b) The List Shall indicate:
(1 )
(2)
(3)
(4)
(5)
(6)
(7)
(8)
The names and addresses of all contractors debarred. in alphabetical order;
The name of the department that recommends initiation of the debarment
action;
The cause for the debarment action, as is further described herein. or other
statutory or regulatory authority;
The effect of the debarment action;
The termination date for each listing;
The contractor's certificate of competence or license number, when
applicable; ..
The person through whom the contractor is qualified, when applicable;
The name and telephone number of the point of contact in the department
recommending the debarment action.
(c) The City's Procurement Office shall:
Section 2.400.
(1) In accordance with internal retention procedures maintain records relating to
each debarment;
(2) Establish procedures to provide for the effective use of the List, including
internal distribution thereof to ensure that departments do not solicit offers
from, award contracts to, or consent to subcontracts with contractors on the
List; and
(3) Respond to inquiries concerning listed, contractors and coordinate such
responses with the department that recommended the action,
Effect of debarment.
(a) Debarred contractors are excluded from receiving contracts, and departments shall
not solicit offers from award contracts to, or consent to subcontracts with these
contractors unless the City Manager determines that an emergency exists justifying
such action. and obtains approval from the Mayor and City Commission, which
approval shall be given by 5/7ths vote of the City Commission at a regularly
scheduled City Commission meeting. Debarred contractors are also excluded from
conducting business with the City as. agents, representatives, subcontractors or
partners of other contractors.
(b) Debarred contractors are excluded from acting as individual sureties.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 86 of 116
Section 2-401.
(a) Commencing on the effective date ofthis ordinance. all proposed City contracts. as
well as Request for Proposals (RFP). Request for Qualifications (RFO). Requests
for Letters of Interest (RFLI). or bids issued be the City. shall incorporate this
ordinance and specify that debarment may constitute grounds for termination of the
contract as well as disqualification from consideration on any RFP. RFO. RFL\. or
bid.
(b) The debarment shall take effect in accordance with the notice provided by the City
Manager pursuant to subsection 2-405(h) below. except that if a City department
has contracts or subcontracts in existence at the time the contractor was debarred,
the debarment period may commence upon the conclusion ofthe contract. subject
to approval of same be 517ths vote of the Mayor and City Commission at a regularly
scheduled meeting.
(c) City departments may not renew or otherwise extend the duration of current
contract or consent to subcontracts with debarred contractors, unless the City
Manager determines that an emergency exists justifying the renewal or extension
or for an approved extension due to delay or time extension for reasons beyond the
contractor's control and such action is approved by 511ths vote of the Mayor and
City Commission at a regularly scheduled meeting.
(d) No further work shall be awarded toa debarred contractor in . connection with a
continuing contract where the work is divided into separate discrete groups and the
City's refusal or denial of further work under the contract will not result in a breach
of such contract.
Section 2-402.
Restricti()ns on subcontracting.
(a) When a debarred contractor is proposed as a subcontractor for any subcontract
subject to City approval, the department shall not consent to subcontracts with such
contractors unless the City Manager determines that an emergency exists justifying
such consent and the Mayor and City Commission approves such decision by
517ths vote at a regularly scheduled meeting.
(b) The City shall not be responsible for any increases in project costs or other
expenses incurred bya contractor as a result of rejection of proposed
subcontractors pursuant to subsection 2-402(a) above, provided the subcontractor
was debarred prior to bid opening or opening of proposals, where the contract was
awarded be the City pursuant to an RFP, RFO, RFLI, or bid.
Section 2-403. I Debarment.
(a) The Debarment Committee may, in the public interest debar a contractor for any of
the causes listed in this ordinance using the procedures outlined below. The
existence of a cause for debarment however, does not necessarily require that the
contractor be debarred; the seriousness of the contractor's acts or omissions and
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 87 of 116
any mitigating factors should be considered in making any debarment decision,
(b) Debarment constitutes debarment of all officers, directors, shareholders owning or
controlling twenty-five (25) percent of the stock, partners, divisions or other
organizational elements of the debarred contractor, unless the debarred decision is
limited by its terms to specific divisions, organizational elements or commodities.
The Debarment Committee's decision Includes any existing affiliates of the
contractor if they are (I) specifically named and (ii) given written notice of the
proposed debarment and an opportunity to respond. Future affiliates of the
contractor are subject to the Debarment Committee's decision.
(c) A contractor's debarment shall be effective throughout City Government.
Section 2-404. Causes. for debarment.
(a) The Debarment Committee Shall debar a contractor fora conviction or civil
judgment,
(1 )
For commission of a fraud ora criminal offense in connection with obtaining
attempting to obtain, performing, or making a claim upon a public contract or
subcontract or a contract or subcontract funded in whole or in part with
public funds;
For violation of federal Or State antitrust statutes relating to the submission
of offers;
For commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
Which makes the City the prevailing party in a legal proceeding and a court
determines that the lawsuit between the contractor and the City was
frivolous or filed in bad faith.
(2)
(3)
(4)
(b) The Committee may debar a contractor,(and, limited instances set forth herein
below a Bidder or Proposer) based upon a preponderance the greater weight of the
evidence, for;
(1) Violation of the terms of a City contract or subcontract or a contract or
subcontract funded in whole or in part by City funds such as failure to
perform in accordance with the terms of one (1) or more contracts as
certified by the City department administering the contract; or the failure to
perform or unsatisfactorily perform in accordance with the terms of one (1)
or more contracts, as certified by an independent registered architect
engineer or general contractor;
(2) Violation of a City ordinance or administrative orderwhich lists debarment as
a potential penalty;
(3) Any other cause which affects the responsibility of a City contractor or
subcontractor in performing City work.
Section 2-405.
Debarment procedures.
CITY OF MIAMI BEACH
BID NO, 34-02/03
DATE: March 7. 2003
(a) Requests for the debarment of contractors may be initiated by a City Department or
by a citizen-at large and shall be made in writing to the Office of the City Manager.
Upon receipt of a request for debarment, the City Manager shall transmit the
request to the Mayor and City Commission at a regularly scheduled meeting. The
Mayor and City Commission shall transmit the request to a person or persons who
shall be charged by the City Commission with the duty of promptly investigating and
preparing a written report(s) concerning the proposed debarment, including the
cause and grounds for debarment as set forth in this ordinance.
(b) Upon completion of the afore stated written report, the City Manager shall forward
said report to the Debarment Committee. The City's Procurement Office shall act
as staff to the Debarment Committee and, with the assistance of the City
department person or persons which prepared the report present evidence and
argument to the Debarment Committee
(c) Notice of proposal to debar. Within ten working days oHhel Debarment Committee
having received the request for debarment and written report, the City's
. Procurement Office, on behalf of the Debarment Committee shall issue a notice of
. proposed debarment advising the contractor and any specifically named affiliates,
by certified mail. return receipt requested, or personal service containing the
following information:
(1) That debarment is being considered:
(2) The reasons and causes for the proposed debarment in terms sufficient to
put the contractor and any named affiliates on notice of the conduct or
transaction(s) upon which it is based;
(3) That a hearing shall be conducted before the Debarment Committee on a
date and time not less than thirty (30) days after service of the notice. The
notice shall also advise the contractor that it may be represented by an
attomey, may present documentary evidence and verbal testimony, and may
cross-examine evidence and testimony presented against it.
(4) The notice shall also describe the effect of the issuance of the notice of
proposed debarment, and of the potential effect of an actual debarment.
(d) No later than seven (7) working days, prior to the scheduled hearing date, the
contractor must furnish the City's Procurement Office a list of the defenses the
contractor intends to present at the hearing. If the contractor fails to submit the list,
in writing, at least seven (7) working days prior to the hearing or fails to seek an
extension of time within which to do so, the contractor shall have waived the
opportunity to be heard at the hearing. The Debarment Committee has the right to
grant or deny an extension of time, and for good cause, may set aside the waiver to
be heard at the hearing, and its decision may only be reviewed upon an abuse of
discretion standard.
Hearsay evidence shall be admissible at the hearing but shall not form the sole
basis for initiating a debarment procedure nor the sole basis of any determination of
debarment. The hearing shall be transcribed, taped or otherwise recorded by use of
a court reporter, at the election Committee and at the expense of the City. Copies
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
Page 89 of 116
of the hearing tape or transcript shall be furnished at the expense and request of
the requesting party.
(f) Debarment Committee'sdecision.ln actions based upon a conviction or judgment,
or in which there is no genuine dispute over material facts,the Debarment
Committee shall make a decision on the basis of all the undisputed material
information in the administrative record, including any undisputed, material
submissions made by the contractor. Where actions are based on disputed
evidence, the Debarment Committee shall decide what weight to attach to evidence
of record, judge the credibility of witnesses, and base its decision on the
preponderance greater weight of the evidence standard. The Debarment
Committee shall be the sole trier of fact. The Committee's decision shall be made
within ten (10) working days after conclusion of the hearing, unless the Debarme nt
Committee extends this period for good cause.
(g) The Committee's decision shall be in writing and shall include the Committee's
factual findings, the principal causes of debarment as enumerated in this ordinance,
identification of the contractor and a II named affiliate: affected by the decision, and
the specific term, including duration, of the debarment imposed. .
(h) Notice of Debarment Committee's decision.
(1) If the Debarment Committee decides to impose debarment, the City
Manager shall give the contractor and any named affiliates involved written
notice by certified mail, return receipt requested, or hand delivery, within ten
(10) working days of the decision, specifying the reasons for debarment and
including a copy of the Committee's written decision; stating the period of
debarment, including effective dates; and advising that the debarment is
. effective throughout the City departments.
(2) If debarment is not imposed, the City Manager shall notify the contractor and
any named affiliates involved, by certified mail, return receipt requested or
personal service, within ten (10) working days of the decision.
(i) All decisions of the Debarment Committee shall be final and shall be effective on
the date the notice is signed by the City Manager. Decisions of the Debarment
Committee are subject to review by the Appellate Division of the Circuit Court, A
debarred contractor may seek a stay of the debarment decision in accordance with
the Florida Rules of Appellate Procedure.
Section 2-406. Period of debarment.
(a) The period of debarment imposed shall be within the sole discretion of the
Debarment Committee. Debarment shall be for a period commensurate with the
seriousness of the cause(s), and where applicable, within the guidelines set forth
CITY OF MIAMI BEACH
BID NO, 34-02/03
DATE: March 7, 2003
Page 90 of 116
below, but in no event shall exceed five (5) years.
(b) The following guidelines in the period of debarment shall apply except where
mitigating or aggravating circumstances justify deviation:
(1) For commission of an offense as described in subsection 2404(a)(1): five (5)
years.
(2) For commission of an offense as described in subsection 2404(a)(2): five (5)
years. .
(3) For commission of an offense as described in subsection 2404(a)(3): five (5)
years.
(4) For commission of an offense as described in subsection 2404(a)(54): two
(2) to five (5) years.
.. (5) For commission of an offense as described in subsections 2404(b)(1) or (2):
two (2) to five (5) years.
(c) The Debarment Committee may,in its sole discretion, reduce the period of
debarment, upon the contractor's written request for reasons such as:
(1) Newly discovered material evidence;
(2) Reversal of the conviction or civil judgment upon which the debarment was
based;
(3) Bona fide change in ownership or management;
(4) Elimination of other causes for which the debarment was imposed; or
(5) Other reasons the Debarment Committee deems appropriate.
(d) The debarment debarred contractor's writtenrequestshall contain the reasons for
requesting a reduction in the debarment period, The City's Procurement Office, with
the assistance of the affected department shall have thirty (30) days from receipt of
such request to submit written response thereto. The decision of the Debarment
Committee regarding a request made under this subsection is final and non-
appealable.
SECTION 2. SEVERABILITY.
If any section, subsection, clause or proVision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 3. CODIFICATION.
IUs the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions ofthis ordinance shall become and be made a part of
the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered relettered to accomplish such intention, and the word "ordinance" may be
changed to "section", "article," or other appropriate word.
SECTION 4. REPEALER.
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7, 2003
.Page91of116
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
This Ordinance shall take effect on the 3rd day of March 2000.
PASSED.
CITY OF MIAMI BEACH
. BID NO. 34-02/03
DATE: March 7,2003
Page 92 of 116
RESOLUTION NO. 2000-23879
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT
A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A
CONTRACT WITH THE CITY OF MIAMI BEACH
WH:ER.EAS. the Greater Miami Chamber of Commerce ("GMCC') adopted a
Model Code of Business Ethics (the "Model Code"); and
WHEREAs, the City of Miami Beach is amemberoftheGMCCj and
WHEREAS, the Model Code, attaChed hereto as Exhibit A, is astatemel1t of
principles to help guide decisions and actions based on respect for the importance of
ethical business standards in the community; and
WHEREAS, the GMCC encourages its members to adopt the principles and
practices outlined in the Model Codc; and
WHEREAS, the Commission believes that each entity Which docs business with
the City of Miami Beach should be required. as a condition of doing business with the
County to adopt a Code of Business Ethics.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
Section 1. Each person or entity that seeks to do businesswiththc City shall
adopt a Code of Business Ethics ("Codc") and submit that Codc to the City Manager or
his or her designee prior to execution of any conttact between the contractor and the City.
The Code of Business shall, at a minimum, require the contractor to comply with all
appliCable governmental rulcs and regulations including, among others, the conflict of
interest, lobbying and ethics provisions of the City Code.
Section 2. Thc Commission urges the Greater Miami Chamber of Commerce
to require that all of its members adopt the Model Code of Business Ethics.
Section 3. This resolutionsl1all become effective immediately upon its
adoption.
BID NO. 34-02103
DATE: March 7, 2003 Page 93 of 116
PASSED and ADOPTED this 12th
day of April 2000
WlLYOR
A nEST:
~~
CITY CLERK
AI'PROVEDASfo
FeRMI LANGUAe,':
. FOR EXEC!.fflOr.
v{{lJi1$flI. r-?~'l2J
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 94 of 116
aREATER MlArMCHAMBEROFCOMNlERCE
MODEL COOEOF BUSINESSETH!CS
STATEMEN't'c:iFPURPOSE
Thear.at.,. Miami Challibflr of Commei'te ('GNIQC'ls-.kstQ er.aleandsuslaln.lIIletl'ilealbl,lSiti us
el1I'i'late fo,ltsmem:tlei'Sand III. eommunitybyadoping a COda otBuslneuElhics.The CMCC
eneOUl"llOeslls mel1'lb8rs 10 InC:Cffl(lrate llie princitilull1d ~elll1litlii'\elf. her-Ill their [ildividUlIl
eodes cfoithb whiCh wia Q\!IdellJolir ,"aticinsl'ilps withCllSlomtl"$;die!ltallricfs\lPP!iers, 'lltisl;4odlll
Code caIIlnd should be pfGl'l'llnentlydlsplayef,\ at:llr bUslrlOS$localjonundmay be Incorpomedinlo
marketing materials. The GMCC bollewlthal its Jt\t!!mbefS .shoulCl \lsethIsCode., . model for .the
devalOflmlllll d lhelt cirgltllizatkill$' buSlneu cod.,.of sUiIQ.<
~~,,~c:.~;~:,I:,,:':J::::~.:.r.ri~~;':o~~~.~~.G~'8~t~I:~'~~=:,~.:.t~=r~~
Q/iIIIlIic:1 il1ll8 r~$po"'ibi~ot~wylMtsi~ess !\n\'lI'~$Stoijal O'9$lilaIJ_
w. WIll prl:rperlymairltaln'- !lItotdntid postllr~eon$".ni.l eemfJ<:&l.s
in PfOIl'linent piKe. easily....n by our emplQyUslIricl cus~rs;
Indellllng withiloVemR'l.enl1igel1Cltls and employ'etls,we wlll coridllc.tbuslnossln
a.ccordanc:lIwithall applicabl.rU$es end regulatlollS aAd in the. ope,,;
. We. .Will llllloit eontract.ltraoUlarilitsand othtr fmpi'OliOJ' or.Unl.'Wflif busines&
pradicQ$ .1iO~IlEthIc& CqmmisslOl'1,theOlflce. of' tnspeetw Gen.litlll ..!II'
. apPf!)prtllltlaWenfol'l:emenlautlloritlo$,
w. w1UllVOld -eonll1cl1 lit Il1ta,.~hnd disd0$4tsvcb coilllli:itwhanld!lriiUlad;.
GiIIl'Whi"h~pronill.th'tnltgrftyoi.busln~l>t"'n$.~ionll"'~I~.pt.lltlI;
WII will not kic:k badt any pOllion 0( a comi;lctllllylllintto9nlpoyIll$oflhe othtr
.conlractlng p,"tyor _phuch a kickbaCk. . . . ...
Att Our financllillrlinslictlonS wiU.boi. ptolletlv andf~lrly~dorcl$clln'IlProprlato
boob of lK;C!l\lnt. and. there:vvilt be no 'off fIl. boOb' franncliOl1$ or "._1
~tl!$. . ... ... . ....
:promotlilri4nd$lilcs .lIfProdl.lC:1slil1~~crVii:.a
-Our procl~$ wflt <:<mJplv1M1I1 a~appllcabit$at.ty and quantY51a1lclards;
. w. will. llrol'l10llf..lId <\ldvertit1lolH humllwand Ita prodllctsorUrvlc:t. ina
manne, which is not mlslel!,jinll ond doe$nol falsllly di$plltageotr cornpe\ltoo;;
CITY OF MIAMI BEACH
BID NO. M-02/03
DATE: March 7. 2003
Page 95 of 116
PASSED and ADOPTED this 12th
ATIEST;
day of April 2000
1fLYOR
~lv-
CITY CLERK
N'PAOVEDMTO
FC;RM &I.ANGUA~.':
&FOREXEC'.JOOI\
-7~'1J
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 94 of 116
GAEATERMIAM'CHAMseROFCOM~ERCE
MODeL COOEOF E!USINESSETHICS
STATEMI$NTOFf!URflOsE
TllliOi'ealer. Miami. Chamber of Corrtmei'iie ("GM(!C') ..l!kstti erea!eilnd SIlstaln.llIIetlllcal. b~!Jilieu
cIlri1att forlts>membel'$and the e~itybv adoping _Code of auslnessEt~ics.Thll GMCC
encaurllgeslls members loineofporatallleprincipln Itld prac;tk:esoUtlinecl.her. I" thelt fndMdual
eocteeof ethlc:.sWllic:1l wiUpetMir ,elalionaNjl<\with cusIomet\S,dr.n...ii6'l!PPIlet\l.Thill\llodel
Code call.. lInd should be pl'G/Tllnentlydlsp\lyGd at lIl! bilslnoS$ lOCations and . may boa Inc:orpOfaled into
marbling malerlals. TheGMCC b8lleY\lslflat Its m_ben! shollli:l \lsetnisCode lIlI e model for tn.
deyelDJlmIll\t of llleir orglilllzil.ttons' bU$lnl!S$ oodesof .tIIlc~.
;ttt~"~e~C;&~JI:II~::::~!~t'~o~~~t.~~IiGt~~:~I:~'~:=~i:-~t,,::~~.t~~
~fillhi~s it 1118 re$pal\sibi~ alevi:'Y lwsiMlSS ollli plOf.,s[o~ 1l'9&iilalio!t'
6C1n'lliI~with O0l/8rl'111'l11nt Rules&. Reaul.lions
W. WIll properly . mainQin." reeotdnild postlll~cl/llses.1lll certif'~es:
in P'Cminent plac.. easily...n by our emplcye..elldCllstomeIS;
In . dealing wilhgo1lemlrtenl"geneieS and empIoY6ell.w.widcol1duet buslne5$ln
.ecardlUlC!I wlth allapplil:;abl' rll$lllI and f811lliatloM and irl the opet'l;
We. WIll fllJlllll .CofttI'Ht.lrreoulariliaslIlld CithlrfmpiOlivor.ut4llWfll! busftl8ll$
practices .11>. ~.e.Eltllcs Cqmmisslon, the Oftice. 0( It'lSp4etOf GftIIllt.-J ..Qt
apllf(lpri~e laWotnfolC'emclit l\l.Ithorilioa.
.
RlcrllitmeM. Sehctkjn & Ctirn~tr\siltlonlif VMdor".lld ,uD~IVJ
W. wlllllVCld~ntI1ctI"otlnteR.1hl\d disclOso such caillIletJ w~lIld~;.
~iI\$'Whicli.~rniH thliltiltgrftyoiatlU$ll1cssuwl!<t!m .~FJUIlIc;e.Pf'llllr,
WI! will notkidtbadt anyporlion of a ~ct P'vmli'1II(l~0y8!l$or.~ othtr
(ontllcllt'l9 party or lICJ:8pt such . IUckbaek. ..
A~ our IinanelallransactlonS wfll.lXpiopetly ;jlld{~rly ~cord.dl" ;pptoPria!li
bookaof KCllUnt. am:! iliara ~I be no "ofIll1e bow"fransaC:lioni or $acral
~WII~, . .
Priim.otional'loSllfci ofProdui;!'ltl5lScrilc85
.
,Our prod ve,. WlIIQQll1pfy .1IYilIl. a~appflcabi eilalet)' alld quaUtVstaridarcl$;
W.VIiflllIOl'lloi<taml.dvelllsaolHbulincuIll1G ltaprod~d:aars~s in .
manne, ~ich Is not ml$teadlr.g uno does.n otfah.elydlsparageo!r cO""'etitorn;
Ooitl<l 6usin_SlS with the GOVernment
.
.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAM BEACH
. we",,* eonductbll!ilollS$ WilhgO'tlllTlrllenlagenCieliilneJ.mplOY"9$!n II rT1lU\ner
wblc:h ll.1ICld$ even the ."p~rance .oflmprcpriety. . Efforlsto curry political
I'lIvoritismate lIllaeeeptablll;
. Outbids will be. ~omi>etilfvl.apptop!'l;jt.1O the bicldoeUl"Il8l'itsand ttlhttll at
irldep.!ndentJY: .
Ai\yCh~lIiln\'leistoi:(lnii'Z\hiYIllrdeil Wlilha1/ea$~b5tanU...tihalSi$and /lOt be
pursued ~ref)' "'ec.u"W~ ;J!9lhlnltlSUCC8$stul bidder;
. We will.Io(llIib~1 ofolll'abllily.llorform govenWnlrn(~oritr~$aWarcltdallhe
price and under tn6lerm.pr~dod for In theC:Cl/ltrllCL Wewill~ submllil1Raltd
ilWoiClI" forgQo.dsproviclitd OIservice$. performed under. suchCOlltfactll,and
clalmswlllbe mlIde on~fofworl<aclullly performed. We will ablde by all
cOnll'lctlnglnd subcontractir111 tegwalfons.
. WeWiUnot.dItectl)' wlndll'!iclIY. olterto llive abiibe orolheMfsO Channtl
kle~ekS. fr<lm. i;;mtra.ct$awarded. .10 gO\Hlrnmol'11. Q/lielafs,lhtirflllllily Mltm~rs
or business uSOc:ia:les,
w. wm nol'lttorexpeclprllf<<entlallreatmeAt 01\ b1cfsbasedon our
partieilWi<<I inpqlitic.al campaigns.
We .lIIlCoUrag.. DlemplOyeeliloPllrl!dpalelri ~munltY lif.. pllbtlC snc.and
tn..polltkal procesS:
. We encourage.1I employees!o ~it,$UIlPolt.~ liloel tlhlC1l1 ilndqUglifilld
p\lblil; . officials and engallelh"m ill diarogue Ind debi\\ e .bOut llu$ioellsilrtd
community issues;
.our ellnttibutll)li$ topotiUeal. partie;. wmmllte.sor1l'l~.1$ ~1Il ~lybe mode.
IrllIccordan<;e will, applieabJe law a/ldWtlleompfyv..i!h :lit t'q~irtmtnl$ foi public
disdosllle. All contributionstndde (jl'I behlllfOfu;e ~nesS ml/$lbereported to
'senior company m4Mgement . . ....
W.'!YiIl nOl co,;\ribtJttto lIlecampaillr,s.ofpetSCfM. whoa... c~.wiCted 'eJon!iClr
thos.e who d.onol sign the Fair Cam~rgn PractioeSOrdina!'lCe.
We.wm 1101li;nO?ingly. dISli.mlnale. tillse c~Jsnll'1l~rri.lton ,*. sUPPort'hose
wh.odo,
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7,2003
Page 96 of 116
ORDINANCE NO. 2002-3344
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH,:FLORIDA, ESTABLISHING
PROCEDURES FOR RESOLVING BIDS (BIDS), REQUEST FOR
PROPOSALS (RFP'S), REQUEST FOR QUALIFICATIONS (RFQ'S),
REQUEST FOR LETTERS OF INTEREST (RFLI'S), AND
PURCHASE ORDERS BASED ON WRITTEN OR ORAL
QUOTATIONS, BY AMENDING CHAPTER 2 OF THE CODE OF THE
CITY OF MIAMI BEACH ENTITLED "ADMINISTRATION"; BY
AMENDING ARTICLE VI THEREOF ENTITLED "PROCUREMENT';
BY CREATING SECTION 2-371 ENTITLED "AUTHORITY TO
RESOLVE PROTESTED BIDS AND PROPOSED AWARDS";
PROVIDING . FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS. from time to time the City procures goods and services through
Invitation for Bids, Requests for Proposals, Requests for Qualifications, Requests for
Letters of Interest, and purchase orders based on written or oral quotations, in
accordance with the public bidding procedures set forth in Florida law and the Code of
the City of Miami Beach (the "City Code"); and
WHEREAS, such process may lead to protested bids and proposed awards; and
WHEREAS, it is the intent ofthe Mayor and City Commission that procedural and
technical issues related to Invitations for Bids, Requests for Proposals, Requests for
Qualifications, Requests for Letters of Interest, and purchase orders based on written
. or oral quotations, be decided by the City Manager and the City Attorney, and that
their determinations with respect to said procedural and technical issues shall be
deemed final; and
WHEREAS, it is in the best interests of the City and all respondents to Invitations
for Bids, Requests for Proposals, Requests for Qualifications, Requestsfor Letters of
Interest, and purchase orders based on written or oral quotations, to have a clear and
unequivocal procedure for resolving such protests in a timely and expeditious manner.
NOW, THEREFORE, BE IT OROAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
Section 1. Them is hereby added to ArticleVI of Chapter 2 of the City Code a new
Section 2-371, which shall read as follows:
. Section 2-371. Authority to Resolve Protested Bids and ProposedAwards.
(a) Right to Protest. Any actual bidder,qualified proposer, or interested parties
(hereinafter collectively referred to as the "bidder") who has a substantial interest in,
and is aggrieved in connection with the solicitation or proposed award of, a request for
proposals CRFP"), request for qualifications ("RFQ'), request for letters of interest
CITY OF MIAMI BEACH
BID NO. 34-02103
DATE: March 7,2003
Page 97 of 116
("RFU') or invitation for bid for goods and/or services ("hereinafter, collectively referred
to as the bid") may protest to the City Manager or his or her designee. Protests arising
from the decisions and votes of any evaluation or selection committee shall be limited
to protests based upon alleged deviation(s) from established purchasing procedures
set forth in this Code, any written guidelines of the Procurement Department, and the
specifications, requirements and/or terms set forth in any bid.
(1) Any protest concerning the bid specifications, requirements, and/or
terms must be made within three (3) business days (for the purposes of
this ordinance, "business day" means a day other than Saturday,
Sunday or a national holiday), from the time the facts become known
and, in any case, at least two (2) business days prior to the opening of
the. Such protest must be made in writing to the City Manager or his or
her designee, and such protest shall state the particular grounds on
which it is based and shall include all pertinent documents and
evidence. No bid protest shall be accepted unless it complies with the
requirements ofthis section. Failure to timely protest bid specifications,
requirements and/or terms is a waiver of the ability to protest the
specifications, requirements and/or terms.
(2) Any protest after the bid opening, including challenges to actions of
any evaluation or selection committee as provided in subsection (a)
above, shall be submitted in writing to the City Manager, or his or her
designee. The City will allow such bid protest to be submitted anytime
until two (2) business days following the release of the City Manager's
written recommendation to the City Commission, as same is set forth
and released in the City Commission agenda packet, for award of the
bid in question. Such protest shall state the particular grounds on which
it is based and shall include all pertinent grounds on which it is based,
and shall include all pertinent documents and evidence. No bid protest
shall be accepted unless it complies with the requirements of this
section. All actual bidders shall be notified in writing (which may be
transmitted by electronic communication, such as facsimile transmission
and/or e-mail), following the release of the City Manager's written
recommendation to the City Commission.
(b) Any bidder who is aggrieved in connection with the solicitation or proposed
award of a purchase order based on an oral or written quotation may protest to
the City Manager or his or her designee anytime during the procurement
process, up to the time of the award of the purchase order, but not after such
time. Such protest shall be made in writing and state the particular grounds on
which it is based and shall include all pertinent documents and evidence. No
bid protest shall be accepted unless it complies with the requirements of this
section.
(c) The City may request reasonable reimbursement for expenses incurred in
processing any protest hereunder, which expenses shall include, but not be
limited to, staff time, legal fees and expenses (including expert witness fees),
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 98 of 116
reproduction of documents and other out-of-pocket expenses.
(d) Authority to Resolve Protests. The City Manager or his or herdesignee shall
have the authority to settle and resolve a protest concerning the solicitation or
award of a bid.
(e) Responsiveness. Prior to any decision being rendered under this Ordinance
with respect to a bid protest, the City Manager and the City Attorney, or their
respective designees, shall certify whether the submission of the bidder to the
bid in question is responsive. The parties to the protest shall be bound by the
determination of the City Manager and the City Attorney with regard to the
issue of responsiveness. The determination sf the City Manager aReI the City
Attorney with r-agars te all precedur.al aRg teet-lAical matters shalll:le final.
(f) Decision and Appeal Procedures. If the bid protest is not resolved by mutual
agreement, the City Manager and the. City Attorney, or their respective
designees, shall promptly issue a decision in writing. The decision shall
specifically state the reasons for the action taken and inform the protestor of his
or her right to challenge the decision. Any person aggrieved by any action or
decision of the City Manager, the City Attorney, or their respective designees,
with regard to any decision rendered under this section may appeal said
decision by filing an original action in the Circuit Court of the Eleventh Judicial
Circuit in and for Miami-Dade County, Florida, in accordance with the
applicable court rules. Any action not brought in good faith shall be subject to
sanctions including damages suffered by the City and attorney's fees incurred
by the City in defense of such wrongful action.
(g) Distribution. A copy of each decisionbythe City Managerand the City
Attorney shall be mailed or otherwise furnished immediately to the protestor.
(h) Stay of Procurements During Pr()tests. In the event of a timely protest under
this section, the City shall not proceed further with the solicitation or with the
award pursuant to such bid unless a written determination is made by the City
Manager, that the award pursuant to such bid must be made without delay in
order to protect a substantial interest of the City.
(i) The institution and filing of a protest under this Code is. an administrative
remedy that shall be employed prior to the institution and filing of any civil
action against the City concerning the subject matter of the protest.
G) Protests not timely made under this section shall be barred. Any basis or
ground for a protest not set forth in the letter of protest required under this
section shall be deemed waived.
(k) At the time the City Manager's written recommendation for award of a bid is
presented at a meeting of the Mayor and City Commission, the City Attorney,
or his or her designee, shall present a report to inform the Mayor and City
Commission of any legal issues relative to any bid protest filed in connection
with the bid in question.
CITY OF MIAMI BEACH
BID NO. 34~02l03
DATE: March 7, 2003
Page 99 of 116
(I) The determination of the City Manaaer and the City Attornev with regard to all
procedural and technical matters shall be final.
Section 2. All ordinances, resolutions or parts thereof in conflict herewith. be and
the
same are hereby repealed.
Section 3. If any section, sentence, clause or phrase of this Ordinance is held to be
invalid or unconstitutional by any court of competent jurisdiction, then
said holding shall in no way affect the validity of the remaining portions
of this Ordinance. It is the intention of the Mayor and City Commission
of the City of Miami Beach, and it is hereby ordained that the provisions
of this Ordinance shall become and be made part of the Code of the
City of Miami Beach, Florida, The sections of this Ordinance may be
renumbered or relettered to accomplish such intention, and the word
"ordinance" may be changed to "section," "article," or other appropriate
word.
Section 4. This Ordinance shall take effect ten (10) days after its adoption on the
19th day of Januarv. 2002.
PASSED on First Reading this 19th day of December, 2001.
PASSED and ADOPTED on Second Reading this 9th day of Januarv. 2002.
CITY OF MIAMIsEACH
BID NO. 34-02/03
DATE: March 7,2003
Page 100 of 116
ORDINANCE NO 2b02-3363
AN ORDINANCE OF THE MAyOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH
CITY CODE CHAPTER 2,DIVISION 3, SECTION 2-485
THEREFORE ENTITLED "LIST ,OF EXPENDITURES; FEE
DISCLOSURE; REPORTING REQUIREMENTS", BY REQUIRING
DISCLOSURE OF LOBBYIST' FEES; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND EFFECTIVE DATE.
.. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Miami Beach City Code Chapter 2 entitled "Administration", Division 3
entitled "Lobbyist", Section 2-485 thereof is hereby amended to read as follows:
. Sec. 2-485. List of expenditures; feedlsclosure;.reporting requirements.
a. On October 1 Of each year, lobbyist sUbject to lobbyist registration
requirements shall submit to the. city clerk a signed statement under oath as provided
herein listing all lobbying expenditures in the. city for the preceding calendar year..A
statement shall be filed even if there have bean no expenditures. during the reporting
period. The statement shall list in detail each expenditure by category, including fObd and
beverage, entertainment, research, communication, media advertising, publications,
travel, lodging and special events.
CITY OF MIAMI BEACH
Page 101 of 116
BID NO, 34-02/03
DATE: March 7,2003
fI>> @ The city clerk shall notify any 10bbyisHor orincioal)whofails to timelyfile an
the expenditure or fee disclosure reports referenced in sections (a) and (b) above. In
addition to any other penalties which may be imposed as provided is section 2-485.1, a
fine of $50.00 per day shall be assessed for reports filed after the due date.
(G) @ The city clerk shall notify the Miami-Dade County Commission on Ethics and
Public Trust ofthe failure of a lobbyist(or princioal)to file a eitherofthe reports referenced
above and or pay the assessed fines after notification.
(dt ill A lobbyist (or orincioal) may appeal a fine and may request a hearing before
the Miami-Dade Commission on Ethics and Public Trust. A request for a hearing on the
fine must be filed with the Miami-Dade Commission on Ethics and Public Trust within 15
calendar days of receiptof the notification of the failure to file the required disclosure form.
The Miami-Dade Commission on Ethics and Public Trust shall have the authority to waive
the fine, in whole or in part, based on good cause shown.
SECTION 2.
REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
CITY OF MIAMI BEACH
BID NO. 34-02/03
DATE: March 7, 2003
Page 102 of 116
SECTION 3.
SEVERABILITY
If section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way
affect the validity of the remaining portions of this ordinance.
SECTION 4.
It isthe intention of the Mayor and City Commission ofthe City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may be
changed to "section", "article", or other appropriate word.
SECTION 5.
EFFECTIVE DATE
This Ordinance shall take effect 18th day of Mav. 2002.
PASSED and ADOPTED on Second Reading this 8th day of May, 2002.
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BID NO. 34-02103
DATE: March 7,2003'
CITY OF MIAMI BEACH
Page 103 of 116
ORDINANCE NO.' 2001-3301
AN ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
CREATING DIVISION 6, TO BE ENTITLED "LIVING WAGE
REQUIREMENTS FOR CITY SERVICE CONTRACTS AND
CITY EMPLOYEES", OF ARTICLE VI, ENTITLED
"PROCUREMENT", OF CHAPTER 2 OF THE MIAMI
BEACH CITY CODE ENTITLED "ADMINISTRATION", BY
ESTABLISHING A LIVING WAGE REQUIREMENT FOR
CITY SERVICE CONTRACTS AND ESTABLISHING A
LIVING WAGE FOR CITY EMPLOYEES; PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN
EFFECTIVE DATE.
WHEREAS, the City of Miami Beach awards private firms contracts to provide services for
thepublic. The City also provides financial assistance to promote economic development and job
growth. Such expenditures of public money also serve the public purpose by creating jobs,
expanding the City's economic base, and promoting economic security for all citizens; and
WHEREAS, such public expenditures should be spent only with deliberate' purpose to
promote the creation of full-time, permanent jobs that allow citizens to support themselves and their
families with dignity. Sub-poverty level wages do not serve the public purpose. Such wages instead
place an undue burden on taxpayers and the community to subsidize employers paying inadequate
wages by providing their employees with social services such as health care, housing, nutrition, and
energy assistance. The City has a responsibility when spending public funds to set a community
standard that permits full-time workers to live above the poverty line. Therefore, contractors and
subcontractors of City service contracts should pay their employees nothing less than the living wage
herein described; and
WHEREAS, in addition to requiring living wages for City services provided by private
firms, the City wishes to serve as an example by providing a living wage to all City employees.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND TIlE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA AS FOLLOWS:
SECTION 1.
That Division 6, to be entitled "Living Wage Requirements for City Contracts", of Article
VI, entitled "Procurement", of Chapter 2 of the Miami Beach City Code entitled "Administration" is
hereby created to read as follow:
BID NO. 34~02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Chapter 2
ADMINISTRA nON
* **
Article VI. Procurement
* **
Division 6. Living Wage Requirements for Service Contracts and City
Employees
* * *
Section 2-407.Reserved
Defmitions
W .Citv" means the oovernment of Miami Beach or any authorized aoents. anv
board. agencv. commission. deoartment. or other entitv thereof. or any successor
thereto.
{!ll "Covered Emoloyee" means anyone emoloved bv the City or anv Service
Contractor. as further defined in this Division. either full or Dart time. as an emolovee
with or without benefits or as an independent contractor.
.(Q) "Covered Emolover" means the City and anv and all Service Contractors,
whether contractino directlv or indirectly with the City. and subcontractors of a
Service Contractor.
@ "Service Contractor"isanvindividual. business entity. corporation (whether
for orofit or not for orofit). oartnershio. limited liability comoanv.ioint venture. or
similar business who is conductino business in Miami Beach. or Miami Dade
County. and meets one (1) ofthe two (2) following criteria:
(1) The Service Contractor is:
(a) oaid in whole or oart from one ormore of the Citv'sgeneral
fund.
capital oroiect finds. special revenue funds. Or any other funds
either directly or indirectlv. whether bv comoetitive bid process.
informal bids. reouests for orooosals. some form of solicitation,
neootiation. or aoreement. or any other decision to enter into a
contract: or
(b) enoaged in the business of, or part of. a contract to provide.
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 105 of 116
a subcontract to proVide. 'or similarlv 'situated to provide,
services. either directlv or indirectly for the benefit of the City.
However, this does not apply to contracts related primarily to
the sale of products or ooods.
@l "Covered Services" are the tvoe of services purchased bv the City that are
subiect to the reouirements of this Division which include the following:
ill Citv Service Contracts
Contracts involvino the Citv's exoenditure of over $100.000 oer year and
which include the followino tvoes of services:
ill food preparation and/or distribution:
m securitv services:
@ routine maintenance services such as custodial. cleanino.
computers. refuse removal. repair. refinishing. and recvclino:
(4) clerical or other non-supervisory office work, whether
temporarv
oroermanent:
@ transoortationand oarking services:
!ID printino and reproduction services:
ill landscaping. Lawn. and or agricultural services: and
@ park and public olace maintenance
(2) Should anv services that are heinl! nerformed bvCitv Emnlovees at the time this
ordinance is enacted be solicited in the future bvthe City to be nerformed bv a
Service Contractor. such services shall be Covered Services subiect to this Division
SECTION 2-408. R.eserYed LIVING WAGE
(a) Livina Waae Paid.
(1 ) Service Contractors.
All Service Contractors. as defined bv this Division, entering into a contract
with the City of Miami Beach shall oay to all its employees who provide
services covered bv this Division, a Iivino waae of no less than $8.56 an hour
with health benefits. or a livina waqe of not less than $9.81 an hour without
health benefits. as described in this Section.
(2) CitvEmDlovees.
For City Emolovees under the City Day plan. the Citv will begin to pay a living
waae consistent with the ooals and terms of this Division on phase-in basis
beainnina in the 2001-2002 City budaet vear.increasino on an annual basis
incrementally so that the Living Waoe is fully implemented for Citv employees
in the 2003-2004 Citv' budaet year as may be adiusted oursuant to
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
subsection (c) below. Thereafter the LivinQ Wade to he naid bv the Citvto
its emolovees shall not be !';ubiect to the annual indexinQ usinQ the Consumer
Price Index for allLJrhan Consumers (CPI-U\ reQuired under subsection (c)
below and instead shall be subiect to neQotiations within the collective
barnainino stnlcture
(b) Health Benefits. For a Covered EmDloyer or the City to comply With the living
waae
Drovision by choosina to Day thelowerW3ge scale available when a Covered
EmDloveralso Drovides health benefits. such health benefits shall consist of
Davment of at least $1.25 Der hour towards the Drovision of health care benefits for
Covered EmDlovees and their deoendents.lf the health benefits olan of the
Covered Emolover or the City reQuires an initial Deriod of employment for a new
emDlovee to be eliaible for health benefits (eliaibilitv Deriod) such Covered EmDlover
or City may Qualify to pay the $8.56 Der hour wage scale durinQ the new emDlovee's
initial eliaibility period orovided the new emolovee will be oaid health benefits uoon
completion of the elioibility oeriod. Proof of the Drovision' of health benefits must be
submitted to the awardina authoritv to aualifv for the waae rate for emoloyees with
health benefits.
(c)lndexina. The livina waoe will be automatically indexed each vearusino the
Consumer Price 'Index for all Urban Consumers (CPI-U) unless the Citv
Commission determines it would not be fiscally sound to imDlement the CPI-U in
a Darticular vear.
(d) Certification ReQuired Before Payment. Anvand all contracts for Covered
Services shall be void. and no funds mav be released. unless Drior to enterina
anv aareement with the Citv for a Covered Services contract. the el11olover
certifies to the City that it will pay each of itsemDloveesnoless than the IivinQ
waae described in Section 2-408 (at A CODY of this certificate must be made
available to the Dublic UDon reauest. The certificate. at a minimum, must include
the following:
ill the name. Address. and DhOhe number of the el11Dlover.a 'local
contact Derson. and thesoecific Droiect for which the Covered
Services contract is souaht:
.0 the amount' of the Govered Services contract 'and the' City
Oeoartment the contract will serve:
m a brief descriDtion of the Drbiect or service Drovided:
@ a commitment to oaval! emoloyees alivina wage. as defined by
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 107 of 116
paraaraph Section 2-408 (a).
(e) Observation of Other Laws. EverY Covered Emplovee shall be paid not less
than biweekly, and without subsequent deduction or rebate on any account
(except as such payroll deductions as are directed or permitted bv law or bv a
collective bargainina aoreement). The Covered Emplover shall pay Covered
Emplovees waQe'rates in accordance with federal and all other applicable laws
such as overtime and similar waoe laws.
(f) Postlna. A cOPv of the Iivino wage rate shall be kept posted bv the Covered
Employer at the site of the work in a prom inent place where it can easilv be seen
and read by the Covered Emploveesand shall be supplied to the emplovee
within a reasonable time after a reauest to do so. Postino reqUirements will not
be required where the Covered Emoloverprints thefollowinQ statements on the
front of the Covered Emplovee's first paycheck and everv six months thereafter:
"You are required by Citv of Miami Beach law to be paid at least $8.56 dollars an
hour. If vou are not paid this hourlv rate, contact vour employer. an attomev, or
the Citv of Miami Beach." All notices will be printed in Enalish. Spanish, and
Creole.
(g) Collective Baraalnina. Nothinoin this Division shall be read to require or
authorize any Covered Emplover to reduce waoes set by a collective baraainin9
aQreement or are reauired under anv prevailing waae law.
SECTION 2-409. Reserved
IMPLEMENTATION
W Procurement Soecifications. The living wa~e shaIl be reauired in the procurement
specifications for all City service contracts for Covered Services on which bids or orooosals
shall be solicited on or after the effective date of this Division. The procurement
specifications for apolicable Covered ServiceS contracts shall include a requirement that
Service Contractors and their subcontractors alrree to produce all documents and records
relating to payroIl and comoliance with this Division upon reQuest from the City. AIl
Covered Service contracts awarded subseQuent to the date when this Division becomes
effective. shall be subiect to the reQuirements of this Division.
@ Information Distributed. AIl requests for bids or reQUests for proposals for Covered
Services contracts of $100.000 or more shaIl include a\)oropriate information about the
reQuirements of this Division.
@ Maintenance of Pavroll Records. ' Each Covered Emplover shall maintain pavroIls for
all Covered Emplovees and basic records relating thereto and shaIl oreserve them for a
period of three (3) years or the term of the Covered Services contract. whichever is
greater. The records shall contain:
(I) the name and address of each' Covered Emolovee:
SID NO. 34-02/03
DATE: March 7,2003
CITY OF MIAMI BEACH
(2) the lob title and classification:
(3) the number of hours worked each dav:
(4) the grOSS wages earned and deductions made:
(5) annual wages paid:
(6) a copv of the social security returns and evidence of pavment
thereof:
(7) a record of fringe benefit payments including contributions to
approved plans: and
(8) anv other data or information this Division should reauire from
time to time.
@ ReDortine: PavrolI.Everv six (6) months. the Covered Emnlovershall file with the
Procurement Director a comnlete oavroll showing the Covered Emnlover's navroll
record.~ for each Covered EmDlovee working on the contract(s) for Covered Services for
one navroll oeriod. Upon reauest from the City. the Covered Employer shall produce
for inspection and copving its payroll records for any or all of its Covered Emplovees for
anv period covered bv the Covered Service contract. The City mav examine oavroll
records as needed to ensure comnliance.
SECTION 2-410. Reserved
COMPLIANCE AND ENFORCEMENT.
(a) Service Contractor to Coo{)erate. . The Service Contractorshallpennit Citvemplovees.
agents. or representatives to observe work being performed at. in or on the proiect or matter
for which the Service Contractor has a contract. The City representatives mav examine the
books and records of the Service Contractor relating to the employment and payroll to
determine if the Service Contractor is in comoliance with the provisions of this Division.
(b) Como)aint Procedures and Sanctions.
(I) An employee who believes that this Division applies or applied to him or her and
that the Service Contractor, or the City, is or was not complying with the requirements of
this Division has a right to file a complaint with the Procurement Director of the
City. Complaints by employees of alleged violations may be made at any time and
shall be investigated within thirty (30) days by the City. Written and oral statements
by an employee shall be treated as confidential and shall not be disclosed without the
written consent of the employee to the extent allowed bv the Florida Statutes.
(2)' Anv individual or entity mav also file a complaint with the Procurement Director
of the City on behalf of an employee for investigation by the City.
(3) It shall be the responsibility of the City to investigate all allegations of violations
of this Division within thirty (30) davs. If. at any time. the City. upon investigation
determines that a violation oftms Division has occurred. it shall. within ten (10)
working days of a rmding of non-compliance. issue a notice of corrective action to
the employer snecifying all areas of non-compliance and deadlines for resolutions of
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 109 of 116
the identified violations. ,If a Service Contractor fails to complv with anv notice
issued. the City Manager or the City Manager's designee mav issue an order in
writing to the Service Contractor.bv certified mail or hand deliverv. notifying the
Service Contractor to aDDear at an administrative hearing before the City Manager or
the City Manager's designee to be held at a time to be fixed in such order. which date
shall be not less than five (5) davs after service thereof.
(4) The Droceedings shall be informal. but shall afford the Service Contractor the
right to testify in the Service Contractor's own defense. present witnesses. be
renresented by counsel. submit relevant evidence. cross examine witnesses and
obiect to evidence.
(5) The proceedings shall be recorded and minutes kept by the Citv. AnvService
Contractor requiring verbatim minutes for iudicial review mav arrange for the
services of a court reporter at the expense' of the Service Contractor.
(6) Within ten nO) days of the close of the hearing. the City Manager or the City
Manager's designee shall render a decision in writing determining whether or not
the Service Contractor is in comDliance. or whether other action should be taken.
or whether the matter should be continued. as the case mav be. and stating the
reasons and [IDdings of fact.
(7) The City Ma.na~er or the City Manager's designee shall file [IDdings with the
City Clerk. and shall send a true and correct CODY of his order by certified mail.
return receipt requested. or by hand deliverv. to the business address as the
Service Contractor shall designate in writing.
(8) The City Manalrer's or designee's fIDdin~S shall 'constitute the final
administrative action of the City for purooses of iudicial review under state law.
(9) If a Service Contractor fails to seek timely apJlellate review of an order of the
City Mana~er or the City Manager's designee. or to complv timely with such
order. the City mav pursue the enforcement of sanctions set forth in Section 2-
410 (c).
(c) Private Ril!bt of Action Al!ainst Service Contractor' Any Covered Emolovee of or
former Covered Emolovee of a Service Contractor mav instead of utilizimr the City
administrative nrocedure set forth in this Division but not in addition to such nrocedure
brinll an action bv filinll suit allainst the Covered Emolover in anv court of comoetent
'iurisdiction to enforce the nrovisions of this Division and mav be awarded back oav.
benefits. attomev's fees' and costs' The aoolicable statute of limitations for such a claim will
be two (2) years as oroyided in Florida Statutes Section 95 I I (4)(c) for an action foroavrnent
of walles The court mav also imnose sanctions on the Service Contractor inc1udimr those
oersons or entities aidinll or abettinll the Service Contractor to include walle restitution to
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
~e~ff;~~~d ~~::r~d Emnlovee and dalTlall:es navable to the Covered Emnlovee in the SulTl of
t c ;~~k ~ach Service Contractor is found to have violated this Division.
(d) Sanctions A2ainst Service Contractors. Forviolatiol1s of this Division. the City shall
sanction a Service Contractor bv requirinll: the Service Contractor to nav wage restitution
at the emplovers exnense for each affected emplovee and mav access the following:
(I) The City may impose damages in the sum of $500 for each week for
each emplovee found to have not been paid in accordance with this
Division: and/or
(2) The City mav suspend or terminate pavment under the Covered Services
contract or terminate the contract with the Service Contractor: and/or
(3) The City may declare the emplover ineligible for future service contracts
for three (3) years or until all penalties and restitution have been paid in full.
whichever is longer. In addition. all employers shall be ineligible under this
section where principal officersofthe employer were principal officers of an
employer who violated this Division.
(e) Public Record of Sanctions. All such sanctions recommended or imllosed shall be a
matter of public record.
(f) Sanctions for Aiding and Abetting. The sanctions in Section 2-410 (c) shaIlaIso apJllY
to any partv or parties aiding and abetting in any violation of this Division.
, (g) Retaliation and Discrimination Barred. A Covered Employer shall not discharge.
reduce the com;ensation. or olherwise discriminate against anv Covered Emplovee for
making a com laint to the City. or otherwise asserting his or her rights under this
Division. participating in anv of its proceedings or usin!! any civil remedies to enforce
his or her rights under this Division. Alle!!iltions of retaliation or discrimination. if found
true in a proceeding under paragraph (b) or by a court of competent iurisdiction under
paralITaph (c). shall result in an order of restitution and reinstatement of a discharged
Covered Emplovee with back pay to the' date of the violation or such other relief as
deemed apJlropriate.
(h) Enforcement Powers. If necessarv for the enforcement of this Division. the City
:\tteRlll'f Commission mav issue subpoenas. compel the attendance and testimonv of
witnesses and production of books. papers.' records. and documents relatin!!' to pavroll
records necessarv for hearin!!. investigations. and proceedings. In case of disobedience of
the subpoena. the Citv Attornev may applv to a court of competent iurisdiction for an order
reauiring the attendance and testimonv of witnesses and production of books. papers. '
records. and documents. Said court. in the case of the refusal to obey such subpoena. after
notice to the person subooenaed. and upon finding that the attendance or testimony of such
witnesses of the production of such books. papers. records. and documents. as the case mav
BID NO. 34-02/03
DATE: March 7, 2003
CITY OF MIAMI BEACH
Page 111 of 116
be, is relevant or necessarv for such hearings. investigations. or proceedings. mav issue an
order requiring the attendance or testimony of such witnesses or the production of such
documents and any violation of the court's order mav be punishable by the court as contempt
thereof.
(i) Remedies Herein Non-Exclusive. No remedv setforthin this Division is intended to
be exclusive or a prerequisite for asserting: a claim for relief to enforce the rights under this
Division in a court oflaw., This Division shall not be construed to limit an employee' s ri~t
to bring a common law cause of action for wrongful termination.
SECTION 2. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
SECTION 3. SEVERABILITY.
If any section, subsection, clause, or provision of this Ordinance is held invalid,the remainder
shall not be affected by such invalidity.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the
City of Miami Beach. Florida. The sections of this Ordinance may be returned.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the
,2001.
PASSED and ADOPTED this 18th day of April
J1lt1MAyOR
,2001.
.~~'ea\-~
an CLBRX
lttmdlna
2ndRlllClinaXX
OnI1Aue. ND, tOOl-3301
AFPROVED .\51'0
fORM" lANaUAQ2
&FOR~
41~v
Iti.~1
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH CITY CODE
CHAPTER 2, ARTICLE VII BY CREATING DIVISION 5 THEREOF ENTITLED
"CAMPAIGN FINANCE REFORM", AND FURTHER AMENDING CITY CODE
SECTION 38-6 ENTITLED "PROHIBITED CAMPAIGN CONTRIBUTIONS BY
VENDORS" AND CITY CODE CHAPTER 2 BY TRANSFERRING SAID
SECTION FROM CHAPTER 38 OF THE CODE TO CITY CODE CHAPTER 2,
ARTICLE VII, DIVISION 5, RENUMBERING CODE SECTION 38-6 TO CODE
SECTION 2-487; AMENDING SAME BY MANDATING THAT THE CITY
PUBLISH NOTICE REQUIREMENTS OFTmS ORDINANCE, ESTABLISHING
RESPONSmll..ITY OF CANDIDATES FORELECTED OFFICE TO DETERMINE
STATUS OF POTENTIAL DONOR AS VENDOR, CLARIFYING AND CREATING
DEFINITIONS, CREATING ADDITIONAL WAIVER PROVISION WHEN
TERMINATION OF EXISTING CONTRACT WOULD BE ECONOMICALLY
ADVERSE TO CITY'S BEST INTERESTS; PROVIDING FOR REPEALER,
SEVERABll..ITY, CODIFICATION AND AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Miami Beach City Code Chapter 2, Article VII, is hereby amended by the
creation of Division 5 thereof entitled "Campaign Finance Refotm" and is further amended by
transferring Section 38-6 entitled "Prohibited Campaign contributions by Vendors" from City Code
Chapter 38 to City Code Chapter 2, Article VII, Division 5 and renumbering said Section 38-6 to
Section 2-487, to read as follows:
DIVISION 5. CAMPAIGN FINANCE REFORM
Sec. J8-9 2-487. Prohibited Campaign Contributions by Vandors
WA. General.
(1) W NopersoB who is a vendor to the Elity shall give a campaign contribution
directly,or tftr.eegh a member ef the pameR's immediate family, or thr.eUgft a pelitieal
aetieR eemmittee, or thf'ell.gh any ether pameR, indirectlv to a candidate, or to the
campaign committee of a candidate, for the offices of mayor or commissioner.
Commencing on the effective date of this ordinance. all proposed city contracts. as
well as requests for proposals (RFP). reQuests for Qualifications (RFO). reQuests for
letters ofinterest ffiFLD. or bids issued by the City. shall incoJllorate this Ordinance
so as to notifY potential vendors of the proscription embodied herein.
BID NO. 34-02/03
DATE: March 7,2003
CITY OF MIAMI BEACH
Page 113 of 116
(Q) No candidate; or campaign committee of a candidate for the offices of mayor
or commissioner, shall salisit or raeaive deposit into such candidate's campaign
account any campaign contribution directlv or indirectly from a parSOR "Nhe is a
vendor to the sit)', ar thraugh a memBer efthe paFSaR's imlBeEliate family, ar tmeagh
a pelitieal astiaR eemmittee, or tmeagh alty ether perseR aRbehalf af the perseR.
This prahiBitiefl applies ta Ramml persaRS me ta peFSeflS ',yka kale a eeHtralliflg
fIBaneial iaterest iR basiness efltities.Candidates (or those acting on their behalf)
shall ensure compliance with this code section by confirming with the Procurement
Division's City records (including City of Miami Beach website) to verify the vendor
status of anv potential donor.
(2) Afme of up to $500.00 shall be imposed on every person who violates this
prehibitiafl section Each act of selieitaliafl, giving or Feeeiving depositing a
contribution in violation of this paFagFllflR section shall constitute a separate
violation. All contributions raaei'lad deposited by a candidate in violation of this
paragrapk section shall be forfeited to the city's general revenue fund.
(3) A person or entity who directly or thteagh a member af the pers6fl'S immesiate
fumily, er thral:lgk a politieal aetioFl sammittee, af tbraagh aay ather persefl
indirectly makes a contribution to a candidate who is elected to the office of mayor
or commissioner shall be disqualified for a period of 12 months following the
swearing in of the subject elected official from 1:raftsasting basiness serving as a
vendor with the city. This prohibitiafl OR tfansaetiag basiBess with the sit)' may be
wai'/ed aBly Hi the mar.n.erpreviaad hereinbelew Hi sahsestioR (8).
(4) As used in this section:
(a) .L. A "vendor" is a person and/or entity who tFan5aets bl:lsiReSS 'l:ith the sit)',
9f has been IlJlfJFeves by tke sity semmissiofl to tmHsast Basiaess with the
sit)', ar is listed afl the sit)' fIl.aRager's lifJpreveEi ':oREior list. selected bv the
City as the successful bidder on a present or pending bid for goods.
eauipment or services, or has been ap.proved bv the City on a present or
pending award for goods. equipment or services. prior to or upon execution
of a contract. purchase order or standing order.
2., "Vendor" shall include natural oersons and/or entities who hold a
controlling financial interest in a vendor entity. The term "controlling
fmancial interest" shall mean the ownership, directlv or indirectlv. of 10% or
more of the outstanding capital stock in anv corooration or a direct or indirect
interest oflO% or more in a finn. The term "firm" shall mean a corooration.
partnership, business trust or any le~al entity other than a natural person
1. For ~llll1>OSesof this' ordinance. '''vendor'' status shall terminate upon
completion of the agreement for the provision of goods. equipment or
services.
Page 114 of 116
BID NO. 34-02/03
DATE: March 7, 2003
ill For purposes ofthis section, the term "services" shall mean the rendering by
a vendor throuw comtletitivebiddin~ or otherwise. oflabor, professional
and/or consulting services to the City of Miami Beach.
w
-h I\. gift, miliseriptisll, eSR-yeyanee, deposit," IOali, p~eBt, or
diatribldisR sf mORey sr anythiRg af -,'IIlae, ineludiftg esfttribtitieRs iR
kiRe lUl"ARg aR attrilllHaBJe mSRelary 'lalue.
~ ,A. tFansf.er of funds' aetweeR pelitieal eommittees, aetweeR
eommittees ef eORtInaslis existeaee, er aet.\'eeB a pelitisal esmmittee
alie a esmmittee of eOJltiRueRs eJListeRee.
. J., The paymeRt, ay any' pefSSB other than Ii e8Hdidate' or politieaJ
eaHllBittee, sf eompensatioR fer the persaaaJ servises sf anather
j:lel'SSR -,thiGH ar.e relleeree te a eanehiale sr j:lolitieal eSHIlBittee
WithSRt eRarge to the eaaeieate er eemmittee fsr aliGH serviees.
4, The transfer sf funds by Ii sampaiga tr-easurerereepu~ sllmflaigR
tRla!ll:lrsr aet.veea a' pamary EltlJlesitery aaEl a seJlafate
interest aeariBg aeslltiftt sr eenifieate sf Elepssit, alie the tefffi
inellides ~. iJlter.est santee eR slieH asesllRt or eertifieate.
W The term contribution' shall have' the meaninl! ascribed to such term in
Chapter 106. Florida Statutes. as amended and supplemented (copies
available in City Clerks office).
W B. Conditions for waiver of prohibition. The requirements of this section may be waived by a
517th vote for a particular transaction by city commission vote after public hearing upon
finding that:
(1) Aa spea te all sealed eempetitiye bid erprepesal has aeeR sabmitted liRd the sity
effieiaJ/deBee has ia Re way part-ieipated iR tlIe eetellBiRatisR af the aid
speeifisatioRs sr Bid IF,yard;
f.21ill The pr.eperty goods. eauipment or services to be involved in the proposed transaction
are unique and the city cannot avail itself of such property goods. equipment or
services without entering into a transaction which would violate this section but for
waiver of its requirements; or
~ill The business entity involved in the proposed transaction is the sole source of supply
WithiB the sKy as determined bv the City's Procurement Director in accordance with
procedures established in section 2-367(c) of the Miami Beach City Code; or
,f41ill An emergency contract (as authorized bv the City Manager pursuantto section 2 -396
of the Miami Beach City Code) must be made in order to protect the health, safety or
welfare of the citizens of the city, as determined by a five-sevenths vote of the city
commissiolk.;.m:
,
ill A contract for the provision of goods. equioment or services <exists which. if
terminated bv the City. would be adverse to the best economic interests of the City.
Any grant of waiver by the city commission must be supported with a full disclosure of the subject
campaign contribution.
WC. Applicability. This section shall be applicable only to prospective transactions, and the city
commission may in no case ratify a transaction entered into in violation of this section.
SECTION 2. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY
If any section" sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the
validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of
the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", ':article," or other
appropriate word.
pct'ION 5. D'ftcnvE DATE
This Qrdinat\ee.baIl takeeffett the 18ttt..dayef
PASSED and.AJlOP'l'ED tlaIa ,8th 'cby Or
ATJUT;
~'~
(ReqUested byCommiaioner lose Smith.andappt<n'<<lbyConummity Affilin~ttCe)
(PaMCd~ IItR~g on ~ 11.2002)
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