99-23070 RESO
RESOLUTION NO. 99-23070
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS RECEIVED,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 34-97/98 FOR A
MOBILE COMPUTING SOLUTION FOR THE MIAMI BEACH POLICE
DEP ARTMENT.
WHEREAS, the City is.sued Request for Proposals (RFP) No. 34-97/98 for a Mobile
Computing Solution for the Miami Beach Police Department; and
WHEREAS, specification packages for RFP No. 34-97/98 were issued on February 1, 1998,
resulting in the receipt of three (3) responsive proposals; and
WHEREAS, an Evaluation Committee was appointed to review the proposals received and
during the evaluation process, it was determined that the proposals should be rejected; and
WHEREAS, accordingly, the Administration would recommend that the Mayor and City
Commission reject all proposals received pursuant to the RFP and direct the administration to
prepare a new RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to reject all proposals received pursuant to RFP No.
34-97/98, for a Mobile Computing Solution for the Miami Beach Police Department, and direct the
Administration to prepare a new RFP.
ATTEST:
~J~ f~
CITY CLERK
PASSED and ADOPTED this 17th day of February, 1999.
m
MA YOR1
APPROVED p.s TO
FORM & LANGUAGE
& FOR EXECUTION
1t___
~
~ITY OF MIAMI BEACH
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
:tp1 :\\ci.miami-beach.f1.us
~
COMMISSION MEMORANDUM NO.
( 31-99
TO:
Mayor Neisen O. Kasdin and DATE: February 17,1999
Members of the Ci~y Commission
Sergio Rodriguez ~ 4
City Manager /~
A Resolution of the Mayor and City Commission of the City of Miami Beach,
Florida, Rejecting All Proposals Received, Pursuant to Request for Proposals
(RFP) No. 34-97/9~: for a Mobile Computing Solution for the Miami Beach
Police Department,
FROM:
SUBJECT:
ADMINISTRATION RECOMMlB:NDA TION
Adopt the Resolution.
BACKGROUND
A Request for Proposal was issued on February 1, 1998, with an opening date of March 27,1998.
Fourteen (14) specifications were issued, resulting in the receipt of Proposals from the following
four (4) firms:
Ceruleam Technology, Inc.
Motorola, Inc.
Stellar Technical Systems
Vision Software, Inc.
Ceruleam Technology, Inc. failed to submit their proposal in compliance with the RFP requirements,
therefore, was considered non-responsive.
The scope of services requested in this RFP is as follows:
Provide, install, and support an integrated solution for mobile data communications utilizing
state-of-the-art Cellular Digital Packet Data (CDPD) for access to Federal (NCIC/NLETS), State
(FCIC) and Police Department database information, real time messaging, report generation, with
the potential for Automatic Vehicle Location (A VL).
AGENDA ITEM Cl q-
DATE'2-\l-9~
RFP No. 3"'-97/98
Page Two
February 17, 1999
BACKGROUND(continued)
This Request for Proposal (RFP) requires:
A turnkey system
High reliability
Future product usability and upgrade ability
Operator/user friendliness
Hardware configuration, including expansion capabilities
Maintainability
· Long-term useful life
Timely implementation
Expectation that proposed schedule can be met
· The capability of the proposed system to meet further growth requirements and
software enhancements without replacement of hardware components.
Local support and project management services
Expectation that selected vendor(s) will be capable of providing local support
representatives within agreed upon time frames.
ANALYSIS
An Evaluation Committee, consisting of the following persons, met on July 8, 1998, to review and
discuss the Proposals:
Martin Zaworski, Technical Service Commander, City of Miami Beach, PD
Phyllis Koch, Information Technology Director, City of Miami Beach
Greg Butler, Accident Unit Sergeant, City of Miami Beach, PD
Joe Longueira, Deputy Commander Support Services, City of Miami, PD
Paul Lauria, Communications Division Captain, Broward Sheriff's Office
Ira S. Feuer, Systems Development Bureau Commander, Miami-Dade County PD
The Proposal's were evaluated based on System Functionality, Maintenance and Support, Price,
System Architecture and Performance, Implementation Plan, Proposer's Financial Strength, and
Track Record.
The Evaluation Committee short listed the following two (2) firms for presentations and product
demonstrations:
Motorola, Inc.
Vision Software, Inc.
Several members of the Evaluation Committee were unable to continue their role on the Committee,
therefore, presentations were not conducted until a revised Evaluation Committee was named.
RFP No. 34-97/98
Page Three
February 17, 1999
BACKGROUND( continued)
A revised Evaluation Committee consisting of the following persons met on January 26, 1999 to
discuss the Proposals.
Greg Butler, City of Miami Beach, Police Department
Henry Herranz, City of Miami Beach, Police Department
Joe Longueira, City of Miami, Police Department
Paul Lauria, Broward Sheriff s Office
Brian Miller, City of Miami Beach, Police Department
Pat Schneider, City of Miami Beach, Police Department
The committee unanimously recommends that all Proposals received be rejected and that the RFP
be reissued, with. modifications for the following reasons:
· Proposal pricing is $177,000 higher than the available budget.
· Hardware costs have declined since the submission of Proposals.
· At the time the RFP was issued the Police Department had not yet selected a vendor
for the Computer Aided Dispatch (CAD) and Records Management System (RMS),
therefore, the RFP did not describe the specific systems that the mobile system
would be required to interface with. A vendor for the CAD/RMS has now been
selected and installa.tion is underway. The issuance of a revised RFP with the
interface information may eliminate costs included by vendors due to unforeseen
technical requirements.
In accordance with the terms of the RFP, the City Manager has reviewed the Evaluation Committee's
recommendation and concurs with its recommendation.
CONCLUSION
The City Commission should adopt the Resolution to reject all Proposals received.
~
SR:RB:MR
CIL
RESOLUTION NO. 99-23070
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS RECEIVED,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 34-97/98 FOR A
MOBILE COMPUTING SOLUTION FOR THE MIAMI BEACH POLICE
DEP ARTMENT.
WHEREAS, the City issued Request for Proposals (RFP) No. 34-97/98 for a Mobile
Computing Solution for the Miami Beach Police Department; and
WHEREAS, specification packages for RFP No. 34-97/98 were issued on February I, 1998,
resulting in the receipt of three (3) responsive proposals; and
WHEREAS, an Evaluation Committee was appointed to review the proposals received and
during the evaluation process, it was determined that the proposals should be rejected; and
WHEREAS, accordingly, the Administration would recommend that the Mayor and City
Commission reject all proposals received pursuant to the RFP and direct the administration to
prepare a new RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to reject all proposals received pursuant to RFP No.
34-97/98, for a Mobile Computing Solution for the Miami Beach Police Department, and direct the
Administration to prepare a new RFP.
PASSED and ADOPTED this 17th day of February, 1999.
!/l : 1 ~
iil .::.
I/.-!
If
ATTEST:
_~/r Y 0VV~
CITY CLERK
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
/ft ~.iA
,yg. ~ L
ltY orney
~
:ITY OF MIAMI BEACH
iY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
)1 :\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO.
l 34 -99
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: February 17, 1999
FROM: Sergio Rodriguez
City ManaO"er
. 0
SUBJECT: A Resolution of the Mayor and City Commission of the City of Miami Beach,
Florida, Rejecting All Proposals Received, Pursuant to Request for Proposals
(RFP) No. 3~-97/98 for a Mobile Computing Solution for the Miami Beach
Policoe Department.
ADMINISTR~ TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
A Request for Proposal was issued on February 1, 1998, with an opening date of March 27, 1998.
Fourteen (14) specifications were issued, resulting in the receipt of Proposals from the following
four (4) firms:
Ceruleam Technology, Inc.
Motorola, Inc.
Stellar Technical Systems
Vision Software, Inc.
Ceruleam Technology, Inc. failed to submit their proposal in compliance with the RFP requirements,
therefore, was considered non-responsive.
The scope of services requested in this RFP is as follows:
Provide, install, and support an integrated solution for mobile data communications utilizing
state-of-the-art Cellular Digital Packet Data (CDPD) for access to Federal (NCICINLETS), State
(FCIC) and Police Department database information, real time messaging, report generation, with
the potential for Automatic Vehicle Location (A VL).
AGENDA ITEM Cl4-
DATEL-Il ~~
RFP No. 3~-97/98
Page Two
February 17, 1999
BACKGROUND(continued)
This Request for Proposal (RFP) requires:
A turnkey system
High reliability
Future product usability and upgrade ability
Operator/user friendliness
Hardware configuration, including expansion capabilities
Maintainabili ty
Long-term useful life
Timely implementation
Expectation that proposed schedule can be met
The capability of the proposed system to meet further growth requirements and
software enhancements without replacement of hardware components.
· Local support and project management services
Expectation that selected vendor(s) will be capable of providing local support
representatives within agreed upon time frames.
ANAL YSIS
An Evaluation Committee, consisting of the following persons, met on July 8, 1998, to review and
discuss the Proposals:
Martin Zaworski, Technical Service Commander, City of Miami Beach, PD
Phyllis Koch, Information Technology Director, City of Miami Beach
Greg Butler, Accident Unit Sergeant, City of Miami Beach, PD
Joe Longueira, Deputy Commander Support Services, City of Miami, PD
Paul Lauria, Communications Division Captain, Broward Sheriff's Office
Ira S. Feuer, Systems Development Bureau Commander, Miami-Dade County PD
The Proposal's were evaluated based on System Functionality, Maintenance and Support, Price,
System Architecture and Performance, Implementation Plan, Proposer's Financial Strength, and
Track Record.
The Evaluation Committee short listed the following two (2) firms for presentations and product
demonstrations:
Motorola, Inc.
Vision Software, Inc.
Several members of the Evaluation Committee were unable to continue their role on the Committee,
therefore, presentations were not conducted until a revised Evaluation Committee was named.
RFP No. 34-97/98
Page Three
February 17, 1999
BACKGROUND~o~n~~
...
A revised Evaluation Committee consisting of the following persons met on January 26 . 1999 to
discuss the Proposals.
Greg Butler, City of Miami Beach, Police Department
Henry Herranz, City of Miami Beach, Police Department
Joe Longueira, City of Miami, Police Department
Paul Lauria, Broward Sheriff s Office
Brian Miller, City of Miami Beach, Police Department
Pat Schneider, City of Miami Beach, Police Department
The committee unanimously recommends that all Proposals received be rejected and that the RFP
be reissued, with. modifications for the following reasons:
· Proposal pricing is $177,000 higher than the available budget.
· Hardware costs have declined since the submission of Proposals.
At the time the RFP was issued the Police Department had not yet selected a vendor
for the Computer Aided Dispatch (CAD) and Records Management System (RMS),
therefore, the RFP did not describe the specific systems that the mobile system
would be required to interface with. A vendor for the CADIRMS has now been
selected and installation is underway. The issuance of a revised RFP with the
interface information may eliminate costs included by vendors due to unforeseen
technical requirements.
In accordance with the terms of the RFP, the City Manager has reviewed the Evaluation Committee's
recommendation and concurs with its recommendation.
CONCLUSION
The City Commission should adopt the Resolution to reject all Proposals received.
~
SR:RB:MR
fIL