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HomeMy WebLinkAbout2004-25665 Reso ~ RESOLUTION NO. 2004-25665 ~ A RESOLUTION OF OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE AGREEMENT BETWEEN THE CITY AND ARTHUR HILLS AND ASSOCIATES DATED OCTOBER 8,1997, I N AN AMOUNT N OT-TO- EXCEED $192,624.00, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE RENOVATION OF THE NORMANDY SHORES GOLF COURSE PROJECT; AND FURTHER APPROPRIATING THE SAME AMOUNT FROM THE SERIES 2000 STORMWATER BOND INTEREST FUND. WHEREAS, on October 8, 1997, pursuant to Request For Qualifications No. 79- 96/97 (RFQ), the Mayor and City Commission adopted Resolution No. 97-22575, authorizing the Mayor and City Clerk to execute an Agreement with the Consultant, for professional services for the design, construction, bidding documents, construction observation, project administration, scheduling, and cost estimating necessary for the renovation and improvement of three City golf courses: Bayshore Golf Course, Bayshore/Par 3, and the Normandy Shores Golf Course (the Agreement); and WHEREAS, Agreement was executed for a lump sum total of $75,000.00, and surveying and related reimbursable expenses in the amount of $92,500.00; all totaling the not-to-exceed amount of $167,500.00; and WHEREAS, the Agreement consisted of two Phases: Phase I - consultations, planning, and conceptual designs for each of the golf courses, and Phase 11- development of the construction documents and specifications; and WHEREAS, the scope of the Agreement with regards to the Normandy Shore Golf Course Renovation and Improvement (the Normandy Golf Course Project) is comprised of the following: maintain the integrity of the original design while enhancing some of the holes, improve the drainage, expand the practice facilities providing for the driving range with two practice tees, and a potential for a golf school facility; and WHEREAS, the estimated construction cost, submitted by the Consultant on June 12, 1998, was $3,019,521.78, excluding the clubhouse construction/improvements costs, environmental clean-up costs, and relocation of City facilities; and WHEREAS, on March 15, 2000, the Mayor and City Commission adopted Resolution No. 2000-23837, revising the Consultant's overall fee for Phase II of the Agreement to 6.875% of the construction cost, for the three City golf course projects; and where the revised estimated construction cost of the Normandy Shores Golf Course Project was $3,023,053; and WHEREAS, due to existing conditions and budget limitations, the Consultant's scope of work has to be revised; and WHEREAS, the proposed plan is to isolate the golf course outfall from the right-of- way drainage system, leave the lakes at current size/configuration, interconnection of lakes, construction of berm around the perimeter of the golf course with some swales, utilize the lakes for irrigation, and capture run off into pressurized drainage wells; and WHEREAS, since the outfall from the golf course is isolated, dry detention areas will not be required. Paspalum grass will be utilized with the appropriate irrigation system; and WHEREAS, the new scope of work for the Consultant includes: additional golf course design and coordination efforts required due to revisions in Normandy Shores Golf Course Project scope, additional drainage and grading design to conform to the revised Project scope; and additional design services associated with the pump house required for the revised project scope; and WHEREAS, the Consultant's fee for the Additional Services includes the re-design and re-calculation of the Normandy Shores Golf Course's drainage system through a new pump station / underground piping combination system; and the design of a new irrigation system with pump house, not included in the original scope; and WHEREAS, the Consultant's additional fee for the new scope of work for the Normandy Shores Golf Course Project is in an amount not-to-exceed $142,264.00, plus reimbursable expenses, in an amount not-to-exceed $50,000.00; totaling a not-to-exceed amount of $192,264.00; and WHEREAS, funding to complete the Scope of Work, for a total of $192,264.00, is available as from the Series 2000 Stormwater Bond Interest Fund. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and the City Clerk to execute Amendment NO.2 to the Professional Landscape Architectural and Engineering Services Agreement between the City and Arthur Hills and Associates dated October 8, 2004, in the amount not-to-exceed $192,624.00 for the provision of additional professional services, necessary for the renovation of the Normandy Shore Golf Course Project; and further appropriate the same amount from the Series 2000 Stormwater Bond Interest Fund., to provide sufficient funding for the Additional Services. ATTEST: APPROVED M TO ~V 0 _I FORM & LANGUAGE , f tvt~FOREXECUTlON CITY CLERK . ~^D~:l.f PASSED and ADOPTED this 8thday of Septem CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution authorizing the Mayor and the City Clerk to execute Amendment NO.2 to the Professional Landscape Architectural and Engineering Services Agreement between the City and Arthur Hills and Associates dated October 8, 2004, in the amount not-to- exceed $192,624.00 for the provision of Additional Professional Services, necessary for the renovation of the Normandy Shore Golf Course Project; and further appropriating the same amount from the Series 2000 Stormwater Bond Interest Fund. Issue: Shall the City Commission authorize Amendment NO.2 and the appropriation of $192,624.00? Item Summa IRecommendation: The Amendment will allow for the City to receive Architectural Landscaping and Engineering Services to complete the Normandy Shore Golf Course Improvement Project. The Scope of Work includes re-design and re-calculation of the proposed drainage system, new pump house for the irrigation system and landscaping / grading design adjustments required to conform to the revised Project scope. The Consultant's Additional Professional Services fee for the new scope of work is in an amount not-to- exceed $142,624.00 plus reimbursable expenses, for an amount not-to-exceed $50,000.00, totaling $192,624.00. Due to increases in the Scope of Work in this Project, the Administration recommends the execution of Amendment No. 2 in an amount not-to-exceed $192,624.000 and the appropriation of the same amount to rovide sufficient fundin for the Additional Services. Advisory Board Recommendation: INA Financial Information: Source of Amount Account Approved Funds: 1 $192,624.00 Series 2000 Stormwater Bond Interest Fund D 2 3 4 Finance Dept. Total $192,624.00 Ci Clerk's Office Le islative Trackin M. Alexandra Rolandelli N-NSGC-02-09082004 Manager City Manager AGENDA ITEM DATE C7B 9-%-0'( CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM To: Mayor David Dermer and Members of the City Commission Date: September 8, 2004 From: Jorge M. GOnzalez) ~. City Manager \ . I A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE AGREEMENT BETWEEN THE CITY AND ARTHUR HILLS AND ASSOCIATES DATED OCTOBER 8,1997, I N AN AMOUNT N OT-TO- EXCEED $192,624.00, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE RENOVATION OF THE NORMANDY SHORES GOLF COURSE PROJECT; AND FURTHER APPROPRIATING THE SAME AMOUNT FROM THE SERIES 2000 STORMWATER BOND INTEREST FUND. Subject: ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FundinQ Funds in the amount of $192,624.00 are available from the Series 2000 Stormwater Bond Interest Fund. ANALYSIS: On October 8, 1997, pursuant to Request For Qualifications No. 79-96/97 (RFQ), the Mayor and City Commission adopted Resolution No. 97-22575, authorizing the Mayor and City Clerk to execute an Agreement with the Consultant, for professional services for the design, construction, bidding documents, construction observation, project administration, scheduling, and cost estimating necessary for the renovation and improvement of three City golf courses: Bayshore Golf Course, Bayshore/Par 3, and the Normandy Shores Golf Course (the Agreement). The Agreement was executed for a lump sum total of $75,000.00, and surveying and related reimbursable expenses in the amount of $92,500.00; all totaling the not-to-exceed amount of $167,500.00. The Agreement consisted of two Phases: Phase 1- consultations, planning, and conceptual designs for each of the golf courses, and Phase 11- development of the construction documents and specifications. Commission Memorandum Amendment 2 to Arthur Hills and Associates Agreement September 8, 2004 Page 2 of 3 The scope of the Agreement with regards to the Normandy Shore Golf Course Renovation and I mprovement (the Normandy Golf Course Project) is comprised of the following: maintain the integrity of the original design while enhancing some of the holes, improve the drainage, expand the practice facilities providing for the driving range with two practice tees, and a potential for a golf school facility. The estimated construction cost, submitted by the Consultant on June 12, 1998, was $3,019,521.78, excluding the clubhouse construction/improvements costs, environmental clean-up costs, and relocation of City facilities. On March 15, 2000, the Mayor and City Commission adopted Resolution No. 2000-23837, revising the Consultant's 0 verall fee for Phase II of the Agreement to 6.875% of the construction cost, for the three City golf course projects; and where the revised estimated construction cost of the Normandy Shores Golf Course Project was $3,023,053. Due to existing conditions, including reports of a history offlooding, the Consultant's scope of work had to be revised. The Consultant submitted a few alternative designs and, on November 20,2003, the Administration made a presentation to the Finance and Citywide Committee, suggesting a solution that contemplated elevating the entire golf course, with the purpose of increasing the playability conditions. A preliminary estimate showed an increase to the estimated construction cost of about $750,000 to raise the golf course elevations. This estimate was later proven to be severely under budgeted. The effort to elevate the entire golf course is estimated today by the Consultant to possibly double the current construction estimate of probable cost for the complete Project. After further analysis of the existing design and drainage conditions in the golf course and surrounding areas, the Consultant proposed a modification to this alternative, which considers the raising of the playing areas, replacement of the fairways, and re-grading of the tees and bunkers. This design alternative is geared to produce the most reasonable level of playability in the golf course, without creating additional conflicts in the surrounding areas, such as increasing the volume and speed ofthe drainage run-offs and reducing the percolating capacity of the soils. This design plan would also adapt to the aesthetic conditions and infrastructure of the area. The Consultant recommends this approach as the best suited to the Project. The proposed plan is to isolate the golf course outfall from the right-of-way drainage system, creating a closed, recycled irrigation-drainage system that will included the following elements: leave the lakes at current size/configuration, produce an interconnection of lakes, construct a berm around the perimeter of the golf course with some swales, utilize the lakes for irrigation, and capture run off into pressurized drainage wells. Since the outfall from the golf course is isolated, dry detention areas will not be required. Pas-palum grass will be utilized with the appropriate irrigation system. The new scope of work for the Consultant includes: additional golf course design and coordination efforts required due to revisions in Normandy Shores Golf Course Project scope, additional drainage and grading design to conform to the revised Project scope; and additional design services associated with the pump house required for the revised Project scope. The Consultant's fee for the Additional Services includes the re-design and re- Commission Memorandum Amendment 2 to Arthur Hills and Associates Agreement September 8, 2004 Page 3 of 3 calculation of the Normandy Shores Golf Course's drainage system through a new pump station / underground piping combination system; and the design of a new irrigation system with pump house, not included in the original scope. Under the original scope of work the Consultant had completed approximately sixty percent of the construction documents. The revised scope of work not only negates the work completed, but adds additional design elements and requirements to the program, including the revised drainage system, which will utilize injection wells, will require additional coordination efforts and additional permit drawings. The Consultant's additional fee for the new scope of work for the Normandy Shores Golf Course Project is in an amount not-to-exceed $142,624.00, plus reimbursable expenses, in an amount not-to-exceed $50,000.00; totaling a not-to-exceed amountof$192,624.00. A detailed scope of work is included in the attached Exhibit "A-2" of the Amendment NO.2 to the Agreement. With the approval ofthese Additional Professional Services fee, the Consultant's total fee amount represents 9.09% of the revised Project's estimated construction cost of $3,703,810. The increase in fees is due to the re-design and re-calculation of the drainage system and the new pump house for the irrigation system. Under the original scope of work The Consultant had completed approximately sixty percent of the construction documents. The revised scope of work not only negates the work completed, but adds additional design elements and requirements to the program. The calculations, preliminary grading, and green design, developed under percolating drainage a pproach, a Iready completed under a prior phase of the Project, have now become unusable. In conjunction with the injection well system, there are additional grading requirements set forth by DERM that must be met, and require additional time and effort. In addition, the original scope of work did not include a new pump station for the irrigation system. The existing pump was to be retrofit with a booster pump. The revised scope of work does include the installation of an entirely new pump station, which requires the construction of a pump house or shelter. The structure must be designed to protect the pumps, house the control system, and designed to accommodate annual maintenance of the pumps. The design requires the Consultant to contract with a licensed architect to prepare a construction document set that complies with the existing construction codes and regulations, including compliance with hurricane restrictions. CONCLUSION: The Administration recommends executing Amendment NO.2 to the Agreement between the City and Arthur Hills and Associates, in the amount not-to-exceed $192,624.00 for the renovation of the Normandy Shore Golf Course Project; and further appropriating the same amount from the Series 2000 Stormwater Bond Interest Fund. JMG/RCM/TH/JEC/ar