2004-25667 Reso
RESOLUTION NO. 2004-25667
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING
FUNDS, IN THE AMOUNT OF $240,000, FROM THE SERIES
2000 WATER AND SEWER BOND INTEREST FUNDS FOR USE
AS A CONTINGENCY FOR THE PREVIOUSLY APPROVED 25th
STREET WATER TANKS AND PUMPING STATION PROJECT.
WHEREAS, on March 19, 2003, the Mayor and City Commission approved
Resolution No. 2003-25158, accepting the Guaranteed Maximum Price proposed
by Jasco Construction Company, Inc. for the construction of Two Three Million
Gallon Water Storage Tanks, a Water Pumping Station, a Temporary Parking Lot
near the Public Works Yard, and a partial Site Drainage System (the Project),
and authorizing the Mayor and City clerk to execute an Agreement for this work;
and
WHEREAS, $240,000 was appropriated for use as a Project contingency in the
Public Works Facilities and Yard Account; and
WHEREAS, funding is available in this amount from the Series 2000 Water and
Sewer Bond Interest Funds; and
WHEREAS, the Administration recommends that in lieu of using the $240,000 in
funding from the Public Works Facilities and Yard Account, that funds in the
same amount be appropriated for this purpose from the Series 2000 Water and
Sewer Bond Interest Funds.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that funding, in the
amount of $240,000, be appropriated from the Series 2000 Water and Sewer
Bond Interest Funds for use as Project contingencY)F1 he 25th Street Water
Tanks and Pumping Station Project. /
PASSED and ADOPTED this 8th day f Sept
ATTEST:
_fAW PCU~
CITY CLERK
T:\AGENDA\2004\Sep0804\RegularlWater Tanks ContingencYJeso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
"'iiiiiiiiiF
Condensed Title:
A Resolution of the Mayor and City Commission appropriating $240,000 as a contingency for the previously
approved 25TH Street Water Tanks and Pumping Station Project.
Issue:
Shall the City ap~ropriate funds in the amount of $240,000 from the Series 2000 Water and Sewer Interest
Funds for the 25 h Street Water Tanks and Pumping Station project?
Item Summary/Recommendation:
Resolution No. 2003-25158, accepted the Guaranteed Maximum Price proposed by Jasco Construction
Company, Inc. for the construction of two Three Million Gallon Water Storage Tanks and Pumping Station,
as well as providing site drainage, temporary parking and a storage area for Public Works, a contingency
was provided within the Public Works Facility & Yard Account. The Administration recommends that the
contingency instead be provided from the Series 2000 Water and Sewer Bond Interest Funds, and is
requesting that $240,000 be appropriated from this account.
Advisory Board Recommendation:
I n/a
Financial Information:
Source of Amount Account Approved
Funds: 1 $240,000.00 Series 2000 Water and Sewer Bond
Interest Funds
C 2
3
4
Finance Dept. Total $240,000.00
Ci Clerk's Office Le islative Trackin :
Mauro Burgio [x 6447], Carl Hastings [x 6210]
ager
City Manager
AGENDA ITEM
DATE
c7D
9-3-cJY
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and Date: September 8, 2004
Members of the City Commission
Jorge M. Gonzalez y~
City Manager U bI
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH APPROPRIATING FUNDS IN THE AMOUNT OF
$240,000 FROM THE SERIES 2000 WATER AND SEWER BOND
INTEREST FUNDS AS A CONTINGENCY FOR THE PREVIOUSLY
APPROVED 25th STREET WATER TANKS AND PUMPING STATION
PROJECT.
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available from the Series 2000 Water and Sewer Bond Interest funds.
ANALYSIS:
On March 19, 2003, the Mayor and City Commissioners approved Resolution No. 2003-
25158, accepting a Guaranteed Maximum Price (GMP) from Jasco Construction Company,
Inc. in the amount of $4,840,933 for the provision of Construction Manager at Risk services
for the construction of two 3-million gallon water Storage Tanks, and a new pumping
station, a partial site drainage system and a temporary parking and storage area at the
Public Works Yard.
A contingency in the amount of $240,000 was previously appropriated forthis project within
the Public Works Facility & Yard Project, designated to upgrade and improve the Public
Works Yard. This project has been in the planning stages for several years. At this time,
the funding requirement for this project is uncertain, hence, it is more appropriate to use
available funds from the Series 2000 Water and Sewer Bond Interest Fund to appropriate
the required $240,000 contingency for the 25th Street Water Tanks and Pump Station
Project.
Early in the project, it was planned to use the $240,000 contingency allowance to cover the
cost of the increased temporary parking and storage area, a temporary driveway entrance
to the Public Works Yard, and the relocation of the Fiber Optic data cable connecting the
Public Works Control Center to the City's communications network. These elements were
City Commission Memorandum
September 8, 2004
Contingency Appropriation for 25th Street Water Tanks Project
Page 2 of 2
added to the scope of work shortly after the GMP was negotiated. Additional tasks have
been identified which must be paid from the contingency amount. The following table
summarizes the activities which are to be funded through the contingency allowance.
Amount
$121,794
$ 75,120
$ 5,253
$ 15,207
$ 217,374
This project has achieved substantial completion and is approaching final completion. The
change order work listed in the table was authorized by the City and performed by the
contractor to facilitate the project's progress, however, such work can only be funded from
the contingency amount.
As shown in the above table, $217,374 ofthe $240,000 contingency is currently planned to
be utilized for additional work on the Tanks project. In addition, it has been determined
recently that an additional storm drainage line needs to be installed to service the south
end of the Public Works Yard adjacent to the Fire Station. The current cost estimate for
this work is approximately $20,000, however the final price has not yet been negotiated,
therefore it is anticipated that nearly the entire $240,000 contingency will be utilized. If a
portion of the balance remains unused at close-out, it will be transferred to the contingency
allowance for Fire Station #2.
The Administration recommends adoption of the accompanying Resolution providing for
the appropriation of the contingency amount of $240,000, from the Series 2000 Water and
Sewer Interest Funds, so that the Public Works Facilities and Yard Account will not be
reduced.
004ISep0804lRegularlWaler Tanks Conlingency_mem.doc