2004-25668 Reso
RESOLUTION NO.
2004-25668
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE ISSUANCE OF REQUEST FOR QUALIFICATIONS
(RFQ) NO. 41-03/04 FOR ENGINEERING, URBAN DESIGN,
AND LANDSCAPE ARCHITECTURE FOR DESIGN, BID AND
AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE NORTH SHORE RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROJECT
WHEREAS, the City of Miami Beach has developed various capital improvement
projects to improve the quality of life of its residents in each of the City's thirteen
neighborhoods; and
WHEREAS, North Shore is one of the City's thirteen neighborhoods, which
encompasses the area bounded on the east bJ' the Atlantic Ocean, bounded on the north
by 87th Street, bounded on the south by 63f Street, and bounded on the west by the
Tatum Waterway, as more particularly described in Exhibit "A", the North Shore Right of
Way (ROW) Geographic Area; and
WHEREAS, the North Shore ROW Infrastructure Project (Project) is a $9.2 million
infrastructure project which may include, but is not limited to, the enhancement of
roadways, landscaping, sidewalks and streetscapes, irrigation, water, electrical, street
lighting, street furniture, signage, as well as bicycle and pedestrian transportation routes;
and,
WHEREAS, the scope of services for the Project will take into consideration
previously authorized and currently endorsed City of Miami Beach planning level
documents including, but not limited to, studies or reports encompassing necessary
upgrades as noted in the North Shore Basis of Design Report approved by the City
Commission on July 30, 2003, and other qualified decisions of the City of Miami Beach
Public Works, Parks and Recreation, Planning, Parking, Building, Fire and Police
Departments, respectively; and
WHEREAS, the City negotiated extensively with the previous consultant, The
Corradino Group, but was unable to achieve agreement on a reasonable fee for the
expected scope of services; and
WHEREAS, because of the failure in reaching agreement after several unfruitful
attempts, and the amount of time spent in the negotiations, the City decided to abandon
the effort with Corradino and prepare to issue a new Request for Qualifications (RFQ) for
the remaining services on the Project; and
WHEREAS, the purpose of issuing the RFQ is to obtain qualifications from firms
with the capability and experience to provide professional engineering and landscape
architecture services for the design, bid and award, construction administration of the
Project; and
WHEREAS, the City has contracted the services of Hazen and Sawyer, P.E. to
function as Program Manager, and act as the City's agent with regard to all aspects of this
scope of services, including to serve as the focal point of contact with the selected firm;
and
WHEREAS, the successful firm will be tasked with the following duties and
responsibilities: Task 2-Design Services; Task 3-Bid and Award Services; Task 4-
Construction Management Services; Task 6 Reimbursables and
WHEREAS, the procedure for the response and evaluation and selection are fully
described in the RFQ; and
WHEREAS, the Administration recommends the issuance of RFQ No. 41-03/04.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of Miami Beach, Florida, authorize the issuance of Request For Qualifications
No. 41-03/04 for engineering, and landscape architecture for design, bid, award and
construction management services for the North Shore Right Of Way Infrastructure
Improvement Project.
ATTEST:
~J PiAN~
CITY CLERK
PASSED, ADOPTED AND APPROVED t
F:ICAPII$alllchartrandIStreetscapeINorth Shore RFQ reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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North Shore Right of Way Improvement Project
RFQ information
PURPOSE
To provide for the restoration and enhancement of an urban (residential and commercial)
neighborhood's hardscape, including roadway, sidewalk, curb and gutter, landscape,
streetscape irrigation, lighting, and potable water distribution system enhancements.
SECTION I-INTRODUCTION I BACKGROUND
The City of Miami Beach has implemented various programs to improve the quality of life of
residents in the City's 13 neighborhoods via 24 capital improvement projects. The Capital
Improvement Planned Progress Initiative is funded by Series 2000 Water and Sewer Revenue
Bonds, Series 2000 Stormwater Revenue Bonds, 1999 General Obligation Bonds and, where
geographically permissible, by Section 108 Funds. The North Shore Project will be implemented
using the Capital Improvement Projects Office standard Planned Progress Initiative model for
Right of Way projects and will be funded by General Obligation, Water and Section 108 Funds.
The purpose of Planned Progress Initiative model is to facilitate community involvement and
information as well as to coordinate construction citywide. The model is outlined in Section II:
Planned Progress Initiative Tasks 1 through Task 6.
SECTION II - SCOPE OF SERVICES:
A. Narrative
The purpose of the North Shore ROW Infrastructure Project is to provide for the restoration and
enhancement of streetscapes and infrastructure, consistent with existing available master plans,
qualified decisions of applicable City Departments and community preferences. The proposed
project will include potable water distribution system upgrades, streetscape work with
restoration and enhancement of the neighborhood's hardscape, landscape, streetscape
irrigation and lighting, as practicable within specified budget parameters. At this point, sanitary
sewer and stormwater upgrades are not anticipated as part of the Project.
Previously, another Consultant performed a variety of forensic and community planning tasks
culminating in the creation of the North Shore Basis of Design Report (BOOR), which was
approved by the City of Miami Beach Commission on July 30, 2003. This BOOR serves as the
definitive Master Plan for the proposed ROW improvements to be designed, bid, awarded and
constructed under the scope of this RFQ. A copy of this BOOR available on the ROW Program
website at: www.cmbproiects.com. Respondents are encouraged to review the contents of this
document when preparing their submittals to the City.
Improvements include restoration and enhancement to the function and aesthetics of the
following:
· Repair or replacement of existing water mains to meet City Water Master Plan
recommendations
. Street resurfacing and new pavement markings along certain corridors
. Swale restoration, and/or curb and gutter restoration or upgrades
. Repair, extension, or widening of sidewalks and crossing ramps to provide
continuous, ADA-Title III compatible separated pedestrian ways
Page 1 of 6
· Installation of new pedestrian-scale street lighting and/or upgrade of existing lighting
to correct deficiencies within specific corridors where funding is sufficient
. Providing enhanced landscaping, development of additional areas for planting
opportunities, and new / enhanced irrigation to support such plantings within the
street right-of-way, as consistent with the approved BODR
· Physical and/or operational improvements to local streets for the purposes of
beautification, traffic calming and increasing alternative transportation routes
including pedestrian and non-motorized vehicles.
The work effort will require that all aboveground improvements will be coordinated with existing
and proposed aboveground and below underground infrastructure improvements, which may
include the following tasks:
. Repair or replacement of water mains
. Limited coordination with other entities, including but not limited to, Florida Power
and Light Company, BellSouth, Charter Communications and their vendors.
· Coordination with Private Developments that are required to implement City
approved Right of Way improvements in accordance with Development Orders
Underground water, sewer and drainage infrastructure improvements for the ROW Program are
generally identified in: the City of Miami Beach Comprehensive Stormwater Management
Program Master Plan, (March 1997), the City of Miami Beach Water System Master Plan,
(November, 1994), and the Citywide Sanitary Sewer Infiltration and Inflow Mitigation Program,
and in subsequent amendments to the plans and decisions of the City's Public Works
Department. As the North Shore neighborhood was not deemed a priority drainage basin in the
Master Plan, only targeted improvements, necessitated by proposed above ground hardscape
enhancements will be generally required. In addition, the work shall includes surveying and
obtaining permits from all governmental agencies having jurisdiction in Miami Beach.
Note that the City has contracted the services of Hazen and Sawyer, P.C. to function as the
Program Manager and act as the City's agent with regard to all aspects of this scope of
services. Hence, the Program Manager shall serve as the focal point of contact with the
selected firm. The City will retain contractual agreement responsibilities with the selected firm.
B. Planned Progress Initiative Tasks 1.6
The successful firm will be tasked with the following duties and responsibilities:
· Task 1 - Planning Services (Not in Scope - Previously Completed)
. Task 2 - Design Services
. Task 3 - Bid and Award Services
· Task 4 - Construction Management Services
. Task 5 - Additional Services
. Task 6 - Reimbursable Services
The requirements for each of these Tasks are noted below:
Task 1 - Plannina Services: A final Basis of Design Report has been prepared summarizing
the accepted design concept, budget level cost estimate, schedule and other issues deemed
Page 2 of 6
important to the implementation of the project. The final Basis of Design Report was presented
to the City Commission and approved on July 30, 2003.
Task 2 - Desian Services: The purpose of this Task is to establish requirements for the
preparation of contract documents for the Project. Note that the selected firm will be required to
perform a variety of forensic tasks to verify, to the extent practicable, existing conditions and the
accuracy of base maps to be used for development of the contract drawings. These tasks
include, but may not be limited to, surveying, utility verification, and listing encroachments in the
Right of Way using formats established for the City's Right of Way Infrastructure Improvement
Program. In addition, the selected firm will follow City standards for the preparation of contract
documents, inclusive of drawings, specifications and front-end documents and cost estimates.
Presentation formats for Review Submittal will be prepared at the 30%, 60%, 90% and 100%
design completion stages. Contract documents will be subject to constructability and value
engineering reviews to be performed by others. The selected firm shall work with the City to
adjust I revise project scope as may be deemed necessary to meet established budgets as the
design evolves from earlier to latter stages of completion.
In addition, the selected firm will attend and participate in community design review meetings to
review the design progress and concept at different progress levels during the design. The
selected firm will also be responsible for reviewing and receiving approvals of its contract
documents from all jurisdictional permitting agencies and boards prior to finalization. To facilitate
the implementation of a Public Information Program, the selected firm will provide electronic files
of all project documents, as directed by the City. City in-house Departments shall be required to
respond, in writing, to all review comments. Presentation formats will be as directed by the City.
Note that the selected firm shall establish and maintain an in house Quality Assurance I Quality
Control (QA/QC) program designed to verify and ensure the quality, clarity, completeness,
constructability and bid potential of its contract documents.
Task 3 - Bid and Award Services: The selected firm shall assist City in bidding and award of
the contract. Such assistance shall include facilitating reviews of its contract documents with
applicable Procurement, Risk Management and Legal Department representatives. In addition,
the selected firm shall furnish camera ready contract documents for reproduction and
distribution by the City, attend pre-bid conferences, assist with the preparation of necessary
addenda, attend the bid opening and assist with the bid evaluation and recommendation of
award to the City. The selected firm shall provide "As-Bid" documents for use during
construction.
Task 4 - Construction Manaaement Services: The selected firm shall perform a variety of
tasks associated with the administration of the construction contract and construction
management of the project. These shall include attendance at the pre-construction conference,
attendance at weekly construction meetings, responding to Contractor requests for information I
clarification, responding and evaluating Contractor requests for change orders I contract
amendments, review of shop drawings, review of record drawings, review and processing of
contractor applications for payment, specialty site visits, project closeout reviews including
substantial and final punch list development and project certification. The City I Program
Manager will provide day-to-day construction administration and observation service duties.
Task 5 - Additional Services: No additional services are envisioned at this time. However, if
such services are required during the performance of the Work, they will be requested by the
City and negotiated in accordance with contract requirements.
Page 3 of 6
Task 6 - Reimbursable Services: The City may reimburse additional expenses such as
reproduction costs, survey, geotechnical work and underground utility verification costs.
Section III-QUALlFICATION STATEMENT
It is anticipated that a Firm whose specialty and primary business is in the practice of civil
engineering will head the selected Project Design Team, which should also include an urban
designer/planner and a landscape architect as subconsultants, all with extensive experience in
design, upgrade and urban retrofitting experience, including environments with new streetscape,
drainage and, water/sewer, and utility improvements. Interested teams must demonstrate
streetscape and utility design and construction administration expertise, based on the
successful completion of a number of projects of similar substantial size and complexity for
other governmental and/or private entities. Teams with extensive experience and capability are
invited to submit details of their qualifications and experience.
The Lead Firm for the Project Team shall address the following items:
Item 1. Team Experience:
· Indicate the team's number of years of experience in providing the requested
professional services;
. List all projects undertaken in the past five (5) years, describe the scope of each
project in physical terms and by cost, describe the respondent's responsibilities, and
provide the name and contact telephone number of an individual in a position of
responsibility who can attest to respondent's activities in relation to the project;
. Provide the name(s) of the person, or person within your organization who was most
actively concerned with managing each project.
. List and describe all legal claims against any member of the team alleging errors
and/or omissions, or any breach of professional ethics, including those settled out of
court, during in the past five (5) years.
Item 2. Proiect Manaaer's Experience: Provide a comprehensive summary of the experience
and qualifications of the individual(s) who are proposed will be selected to serve as the
Project Manager(s) for the Project Team. These individuals must have a minimum of (10) ten
years' experience in the design and construction of streetscape and utility facilities, and
should have served as planning / design / construction manager(s) on other urban
streetscape, drainage, and water/sewer improvement projects on a minimum of three
previous projects of similar complexity and magnitude.
Item 3. Previous Similar Proiects: Provide a listing of a minimum of ten (10) similar projects
including:
. Client name, address, phone number
. Consultant (Architect or Engineer) name, address, phone number
. Description of the scope of work
· Month and Year the project was started and completed
· Total cost and/or fees paid to your firm
· Total cost of construction, estimated and actual
. Role of the firm and the responsibilities
Page 4 of 6
Item 4. Qualification of Proiect Team: Provide a list of the personnel / subconsultants to be
used on this project and their qualifications. A resume of each individual, including education,
experience, and any other pertinent information shall be included for each team member
including any subcontractors, to be assigned to this project.
Item 5. Proiect Approach: Provide a detailed discussion on the Prpject Team appropach to
the required services. Information should include:
. Organizational structure of project team
· Project specific approach to this neighborhood.
. Narrative description of how project team's experience specifically relates to the
proposed neighborhood project.
. Narrative description of team's understanding of the design document approval
process for streetscape and watermain improvements as it relates to the City of
Miami Beach and Miami-Dade County
SECTION IV - EVALUATION /SELECTION PROCESS: CRITERIA FOR EVALUATION
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received,
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations
to the Evaluation Committee,
5. The Evaluation Committee will recommend to the City Manager the response(s) which the
Evaluation Committee deems to be in the best interest of the City.
6. The City may request, accept, and consider proposals for the compensation to be paid
under the contract only during competitive negotiations.
7. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of which
the City Manager deems to be in the best interest of the City.
8. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another response or responses. In any case, City
Commission shall select the response or responses of which the City Commission deems to
be in the best interest of the City. The City Commission may also reject all proposals.
9. Negotiations between the selected respondent and the City Manager will take place to
arrive at a contract. If the City Commission has so directed, the City Manager may proceed
to negotiate a contract with a respondent other than the top ranked respondent if the
negotiations with the top ranked respondent fail to produce a mutually acceptable contract
within a reasonable period of time.
10. A proposed contract or contracts shall be presented to the City Commission for approval,
Page 5 of 6
modification and approval, or rejection.
11. If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and City Clerk shall sign the contract(s) after the selected
respondent(s) has (or have) done so.
Selection Criteria Possible
Points
Firm's Qualifications and Experience with renovating existing, urban Right 20
of Ways (ROWs) including coordinating drainage, water, and streetscape
work;
Project Manager's Experience renovating existing urban Right of Ways, 20
community presentations, and urban planning;
References Provided by Prior Project Owners 15
Experience and Qualifications of the Project Team with renovating existing 20
urban Right of Ways (ROWs) coordinating drainage, water, and streetscape
work
Methodology, Approach and Understanding ofTasks 1-6 15
Volume of work previously awarded to each firm by the agency, with the 10
object; of effecting an equitable distribution of contracts among qualified
firms
Possible points 100
Imoortant Note:
By submitting a response, all respondents shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by both
parties.
Section V - BUDGET:
ENGINEERING / MANAGEMENT COSTS
CONSTRUCTION BUDGET
. Streetscape:
· Section 108 Funding
· Water Improvements:
· Estimated Construction Budget:
· Construction Contingency
. Subtotal
TOTAL PROJECT BUDGET:
$ 1,400,000
$ 3,060,000
$ 830,000
$ 3,160,000
$ 7,050,000
$ 780.000
$ 7,830,000
$9,230,000
Page 6 of 6
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE ISSUANCE OF REQUEST FOR QUALIFICATIONS (RFQ) NO. 41-03/04 FOR
PLANNING, DESIGN, BID AND AWARD,AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
NORTH SHORE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROJECT.
Issue:
Shall the Mayor and City Commission adopt the Resolution?
Item Summa IRecommendation:
The North Shore Right of Way (ROW) Infrastructure Improvement Project is a $9.23 million
project which includes the restoration and enhancement of an urban, mixed use, residential
(single and multi-family) neighborhood including roadway, sidewalk, curb and gutter, landscape,
streetscape irrigation, lighting, potable water, and storm drainage infrastructure as needed. This
project is funded through General Obligation, Water Bonds and Section 108 Funds. The purpose
of issuing an RFQ is to obtain qualifications from professional firms with the capability and
experience to provide engineering, urban design, and landscape architecture services for design,
bid and award, and construction administration of urban streetscape improvements in the North
Shore Neighborhood. Planning efforts were previously completed by another Consultant and is
documented in the City Commission approved North Shore Basis of Design Report dated July 30,
2003. The City negotiated extensively with the previous consultant, The Corradino Group, but
was unable to achieve agreement on a reasonable fee for the expected scope of services.
Because of the failure in reaching agreement, the City abandoned the effort with Corradino and
prepared to issue a new RFQ for the remaining services on the project. The estimated budget for
the project is $9,230,000. The estimated construction budget is $7,830,000, which includes a
contingency of $780,000. The budget also includes soft costs of $1 ,400,000, which consist of
Planning (previously completed), Design, Bid & Award, Construction Administration, Program
Management, and City Construction Management. The successful firm will be tasked with the
following duties and responsibilities: Design Services; Bid and Award Services; Construction
Management Services; Reimbursables. After considering the recommendation of an Evaluation
Committee, the City Manager will recommend to the City Commission the response which is
deemed to be in the best interest of the City. The Administration recommends that the Mayor and
the City Commission of Miami Beach, Florida approve and authorize the issuance of Request for
Qualifications (RFQ) No. 41-03/04 for design, bid and award, and construction administration of
streetsca e im rovements for the North Shore Ri ht ofWa Infrastructure 1m rovement Pro'ect.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of
Funds: N/A
Finance Dept.
Account
Approved
t City Manager
City Manager
TH
AGENDA ITEM C 7 F
DATE 9-8' ..fJ(/
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and Date: September 8, 2004
Members of the City Commission
Jorge M. Gonzalez \;;./'- ~
City Manager 0 [)
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF REQUEST
FOR QUALIFICATIONS (RFQ) NO. 41-03/04 FOR ENGINEERING, URBAN
DESIGN, AND LANDSCAPE ARCHITECTURE FOR PLANNING, DESIGN, BID
AND AWARD,AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
NORTH SHORE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT
PROJECT.
Subject:
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The North Shore Right of Way (ROW) Infrastructure Improvement Project is a $9.23 million
infrastructure project which includes the restoration and enhancement of an urban (residential
and commercial) neighborhood's hardscape, including roadway, sidewalk, curb and gutter,
landscape, streetscape irrigation, lighting, potable water, and storm drainage infrastructure as
needed. This project is funded through a combination of General Obligation and Water Bonds, as
well as Section 108 Funding.
The purpose of issuing a Request for Qualifications is to obtain qualifications from professional
firms with the capability and experience to provide profeSSional engineering, urban design, and
landscape architecture seNices for design, bid and award, and construction administration of
urban streetscape improvements in the North Shore Neighborhood in Miami Beach. Planning
efforts were previously completed by another Consultant and is documented in the City
Commission approved North Shore Basis of Design Report dated July 30, 2003.
The City negotiated extensively with the previous consultant, The Corradino Group, but was
unable to achieve agreement on a reasonable fee for the expected scope of seNices. Because of
the failure in reaching agreement after several unfruitful attempts and the amount of time spent in
the negotiations, the City decided to abandon the effort with Corradino and prepare to issue a
new RFQ for the remaining seNices on the project.
The estimated budget for the project is $9,230,000. The estimated construction budget for the
project is $7,830,000, which includes a construction change order contingency budget of
$780,000. This estimated construction total includes $3,890,000 for Streetscape I Section 108
improvements, and $3,160,000 for Water Improvements as detailed below:
N - NorthROW - 02- 09082004 - JECh - 01
Commission Memorandum
North Shore RFQ
Page 2 of 6
September 8, 2004
STREETSCAPE AND SECTION 108 IMPROVEMENTS $3,890,000 (construction)
· 72nd Street . Bumpouts, planters, lights, crosswalks, additional sidewalk by park. Median
wlparking & milling and resurfacing( wIno parking blw Harding and Collins)
· 73rd Street - New median, enhanced median, bumpouts, planters, lighting, mill & resurface
· Parkview Island - Planters, bumpouts, lighting, stripe parking, mill and resurface, sidewalk
· Dickens Avenue from 72nd to 79lh Streets - Bumpouts, crosswalks, sidewalk repair, stripe
parking, milling and resurfacing
· 85lh Street - Bumpouts, crosswalks, sidewalk repair, stripe parking, milling and resurfacing
· Byron Avenue 80' ROW - Bumpouts, crosswalks, sidewalk repair, median, milling and
resurfacing, stripe
· Tatum Waterway Drive. Traffic Study, Bumpouts, crosswalks, sidewalk repair, milling and
resurfacing
· Harding Entrance - 5-ft planting strip both sides of street, palm trees, uplighting
· Neighborhood wide improvements - Repair 20% of all sidewalks
· Bonita Drive - additional sidewalk
· Paving costs covered by GO Bond (1/2 milling & resurfacing) "Bonita Drive, Collins Ct.,
74th, 75th, 80th, 81st, Carlyle, Abbott, Tatum, Gary, Wayne, Byron, Carlyle, Dickens, Tatum,
Byron, 77, 78, 79,85
Additional Bumpouts, 74th, 75th, Carlyle (between 73rd &75lh)
WATER IMPROVEMENTS $3,160,000 (construction)
· Replacement of Discretionary Waterlines with 8-inch diameter pipes Per attached Exhibit A
The budget also includes a construction contingency ($780,000) as well as development and soft
costs ($1,400,000), which consists of Planning (previously completed), Design, Bid & Award,
Constnuction Administration, Program Management, and City Construction Management.
ESTIMATED TOTAL PROJECT BUDGET
ENGINEERING I MANAGEMENT COSTS
CONSTRUCTION BUDGET
. Streetscape:
. Section 108 Funding
. Water Improvements:
· Estimated Construction Budget:
· Construction Contingency
. Subtotal
TOTAL PROJECT BUDGET:
$ 1,400,000
$ 3,060,000
$ 830,000
$ 3,160,000
$ 7,050,000
$ 780,000
$ 7,830,000
$9,230,000
Commission Memorandum
North Shore RFQ
Page 3 of 6
September 8, 2004
RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ to be issued
Pre-Qualification Conference
Deadline for receipt of questions
Deadline for receipt of responses
Evaluation committee meeting
Commission approval/authorization of negotiations
Contract negotiations
September 13, 2004
September 24, 2004
October 8, 2004
October 15, 2004
Week of October 25, 2004
November 10,2004
through week of December 20,
2004
January 5, 2005
January 10, 2005
Projected award date
Projected contract start date
CONSULTANT TASKS
The successful firm will be tasked with the following duties and responsibilities:
Task 1 - Planning Services (Not in Scope - Previously Completed)
Task 2 - Design Services
Task 3 - Bid and Award Services
Task 4 - Construction Management Services
Task 5 - Additional Services
Task 6 - Reimbursable Services
Task 1 - Planninq Services: A final Basis of Design Report has been prepared summarizing the
accepted design concept, budget level cost estimate, schedule and other issues deemed
important to the implementation of the project. The final Basis of Design Report was presented to
the City Commission and approved on July 30, 2003.
Task 2 - Desiqn Services: The purpose of this Task is to establish requirements for the
preparation of contract documents for the Project. Note that the selected firm will be required to
perform a variety of forensic tasks to verify, to the extent practicable, existing conditions and the
accuracy of base maps to be used for development of the contract drawings. These tasks
include, but may not be limited to, surveying, utility verification, and listing encroachments in the
Right of Way using formats established for the City's Right of Way Infrastructure Improvement
Program. In addition, the selected firm will follow City standards for the preparation of contract
documents, inclusive of drawings, specifications and front-end documents and cost estimates.
Presentation formats for Review Submittal will be prepared at the 30%, 60%, 90% and 100%
design completion stages. Contract documents will be subject to constructability and value
engineering reviews to be performed by others. The selected firm shall work with the City to
adjust / revise project scope as may be deemed necessary to meet established budgets as the
design evolves from earlier to latter stages of completion.
Commission Memorandum
North Shore RFQ
Page 4 of 6
September 8, 2004
In addition, the selected firm will attend and participate in community design review meetings to
review the design progress and concept at different progress levels during the design. The
selected firm will also be responsible for reviewing and receiving approvals of its contract
documents from all jurisdictional permitting agencies and boards prior to finalization. To facilitate
the implementation of a Public Information Program, the selected firm will provide electronic files
of all project documents, as directed by the City. City in-house Departments shall be required to
respond, in writing, to all review comments. Presentation formats will be as directed by the City.
Note that the selected firm shall establish and maintain an in house Quality Assurance / Quality
Control (QAlQC) program designed to verify and ensure the quality, clarity, completeness,
constructability and bid potential of its contract documents.
Task 3 - Bid and Award Services: The selected firm shall assist City in bidding and award of the
contract. Such assistance shall include facilitating reviews of its contract documents with
applicable Procurement, Risk Management and Legal Department representatives. In addition,
the selected firm shall furnish camera ready contract documents for reproduction and distribution
by the City, attend pre-bid conferences, assist with the preparation of necessary addenda, attend
the bid opening and assist with the bid evaluation and recommendation of award to the City. The
selected firm shall provide "As-Bid" documents for use during construction.
The City is also considering awarding the project to one of the Job Order Contractors (JOC)
already in place. This may facilitate the construction procurement as well as reduce the period to
award considerably from the common four to six months the City experiences when a project is
advertised for competitive bidding. This decision will be made as the project design progresses.
Task 4 - Construction Manaoement Services: The selected firm shall perform a variety of tasks
associated with the administration of the construction contract and construction management of
the project. These shall include attendance at the pre-construction conference, attendance at
weekly construction meetings, responding to Contractor requests for information / clarification,
responding and evaluating Contractor requests for change orders / contract amendments, review
of shop drawings, review of record drawings, review and processing of contractor applications for
payment, specialty site visits, project closeout reviews including substantial and final punch list
development and project certification. The City / Program Manager will provide day-to-day
construction administration and observation service duties.
Task 5 - Additional Services: No additional services are envisioned at this time. However, if such
services are required during the performance of the Work, they will be requested by the City and
negotiated in accordance with contract requirements.
Task 6 - Reimbursable Services: The City may reimburse additional expenses such as
reproduction costs, survey, geotechnical work and underground utility verification costs.
It is anticipated that a Firm whose specialty and primary business is in the practice of civil
engineering will head the selected Project Design Team, which should also include an urban
designer/planner and a landscape architect as subconsultants, all with extensive experience in
design upgrade and urban retrofitting, including environments with new streetscape, drainage
and, water/sewer, and utility improvements. Interested teams must demonstrate streetscape and
utility design and construction administration expertise, based on the successful completion of a
number of projects of similar substantial size and complexity for other governmental and/or
private entities.
Commission Memorandum
North Shore RFQ
Page 5 of 6
September 8, 2004
EVALUATION PROCESS
The procedure for response evaluation and selection is as follows:
· Request for Qualifications issued.
. Receipt of responses.
. Opening and listing of all responses received.
· An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
desired, respondents may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
· The Evaluation Committee will recommend to the City Manager the response(s) which the
Evaluation Committee deems to be in the best interest of the City by using the following
criteria for selection:
a. Firm's Qualifications and Experience with renovating existing, urban Right of
Ways (ROWs) including coordinating drainage, water, and streetscape work;
b. Project Manager's Experience renovating existing urban Right of Ways,
community presentations, and urban planning;
c. References Provided by Prior Project Owners;
d. Experience and Qualifications of the Project Team with renovating existing, urban
Right of Ways (ROWs) coordinating drainage, water, and streetscape work
e. Methodology, Approach and Understanding of Tasks 1-6;
f. Volume of work previously awarded to each firm by the agency, with the object; of
effecting an equitable distribution of contracts among qualified firms;
. The City may request, accept, and consider proposals for the compensation to be paid
under the contract only during competitive negotiations.
. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of which
the City Manager deems to be in the best interest of the City.
· The City Commission shall consider the City Manager's recommendation(s) in light ofthe
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another response or responses. In any case,
City Commission shall select the response or responses acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
Commission Memorandum
North Shore RFQ
Page 6 of 6
September 8, 2004
. Negotiations between the selected respondent and the City Manager take place to arrive
at a contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a respondent other than the top ranked respondent if the
negotiations with the top ranked respondent fail to produce a mutually acceptable
contract within a reasonable period of time.
. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
. If and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
The Administration recommends that the Mayor and the City Commission of Miami Beach,
Florida approve and authorize the issuance of Request for Qualifications (RFQ) No. 41-03/04 for
engineering, planning, urban design and landscape architecture services for design, bid and
award, and construction administration of streetscape improvements for the North Shore Right of
Way Infrastructure Improvement Project.
F:ICAP"$alllchartrand\SlreetscapelNorth Shore RFQ Memo .doc