482-2004 RDA Reso
RESOLUTION NO. 482-2004
A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF
THE MIAMI BEACH REDEVELOPMENT AGENCY,
APPROPRIATING $232,000 IN AVAILABLE TAX INCREMENT
FUNDS IN ORDER TO COMPLETE THE LIGHTING AND
FOUNTAINS ENHANCEMENT PROJECT ON LINCOLN ROAD.
WHEREAS, on July 26,2000, the City Commission approved a contract with Corzo,
Castella, Carballo, Thompson, and Salman Architects (C3TS) to provide architectural services for
the enhancement of lighting and fountains on Lincoln Road (the "Project"); and
WHEREAS, on May 8, 2002, the RDA Board adopted a resolution appropriating
$608,636 towards the Project; and
WHEREAS, the balance of the Project was to be funded by $300,000 from G.O. Bond
funds and $135,000 from the National Parks Service "Save America's Treasures" Grant;
WHEREAS, since the beginning of the Project, numerous regulatory and code related
changes have been made to the plans that have adversely impacted the budget, resulting in a
estimated shortage of $231,508.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS
OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chai an d Members of the
Miami Beach Redevelopment Agency, herepy appropriate $232,508 In ava' ble Tax Increment
funds in order to complete the lighting and fountains enhanceme pr 1e n Lincoln Road.
PASSED and ADOPTED
CHAIRMAN
U;} r~~
SECRETARY
T:\AGENDA\2004\Sep08\RDA\lraprop _res.doc
APPROVED AS TO
FORM&LANGUAGI
& FOR EXECUTION
~~/
Redevelop ~
General Counlel ~~
MIAMI BEACH REDEVELOPMENT AGENCY
AGENDA ITEM SUMMARY
m
Condensed Title:
A Resolution appropriating $232,000 in available Tax Increment revenue funds in order to complete the
the enhancement of lighting and fountains on Lincoln Road.
Issue:
Shall the Chairman and Members of the Miami Beach Redevelopment Agency adopt the resolution
appropriating and additional $232,000 towards the lighting and fountain project on Lincoln Road?
Item Summary/Recommendation:
On July 26, 2000, the City Commission approved a contract with Corzo, Castella, Carballo, Thompson, and
Salman Architects (C3TS) to provide architectural services for the enhancement of lighting and fountains
on Lincoln Road. The budget was originally set at $1,043,636, which included architectural fees of
$112,000 and construction costs of $931,636. On May 8,2002, the RDA appropriated $608,636 towards
the Project. The balance of funding consisted of $300,000 in G.O. Bond Funds and $135,000 from the
National Parks Service's "Save America's Treasures" Grant.
Since this time, certain City and County regulatory changes have resulted in an estimated budget shortfall
of $231,508. The Administration recommends appropriating $232,000 from available City Center Tax
Increment funds in order to complete the lighting and fountain project on Lincoln Road.
Advisory Board Recommendation:
I
Financial Information:
Source of
Funds:
City
Center
RDA
Approved
Finance Dept.
$232,000
City Center RDA
Ci Clerk's Office Le islative Trackin
Brad Judd/Kent Bonde
Si n-Ofts:
Department Dir
Assistant City Manager
T :\AGENDA \20041Sept081RDA ILR. ,sum, DOC
AGENDA ITEM
DATE
36-
f-r-oy
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANDUM
To:
Chairman David Dermer and Date: September 8, 2004
Members of the Miami Beach Redevelopment Agency
Jorge M. Gonzalez \,;v~
Executive Director U 0
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY APPROPRIATING $232,000 IN
AVAILABLE TAX INCREMENT FUNDS IN ORDER TO COMPLETE THE
LIGHTING AND FOUNTAINS ENHANCEMENT PROJECT ON LINCOLN
ROAD.
ADMINISTRATION RECOMMENDATION:
From:
Subject:
Adopt the Resolution.
FUNDING:
$ 232,000 - City Center TIF revenues
ANALYSIS:
During the development phase of the Lincoln Road Lighting and Fountain Enhancement
Project, Corzo, Castella, Carballo, Thompson, and Salman Architects (C3TS), the
Architect-of-Record for the lighting and fountain renovation work on Lincoln Road,
estimated the cost of construction alone, (excluding architectural costs of$112,000), to be
$931,636, if completed in accordance with the developed construction documents. This
set the entire project budget at $1,043,636. On May 8,2002, the RDA Board adopted a
resolution appropriating $608,636 towards the Project. The balance of the original funding
request consisted of $300,000 from G.O. Bond funds and $135,000 from the National
Parks Service "Save America's Treasures" Grant. (It should be noted that this latter amount
($135,000) was switched with monies appropriated for the Colony Project, as the entire
National Park Service Grant was dedicated to the Colony.
Since this time, G.O. Bond funding was reduced by $100,000, which in turn reduced
available construction funding to $831 ,636. Additionally, since the beginning of the Project,
multiple changes have been made to the original plans that have further adversely
impacted the budget, resulting in an estimated shortage of $231,508. These changes
include the following:
. Historic Preservation Board - The original construction budget and the design for the
1100 block fountain on Lincoln included a $12,000 estimate for mosaic tile
restoration by the original artist (Carlos Alvez) on the exterior walls of the fountain.
Because the fountain features produce a white water aerated lighted display that
September 8, 2004
Redevelopment Agency Memorandum
Lincoln Road - Appropriation
Page 2 of 3
would reduce the visual need for an elaborate finish on the interior of the fountain,
the architects believed that the interior of the fountains should have a "Diamond
Brite" finish that would produce a state-of-the-art, reliable, and very easy to maintain
interior surface below the water line. The Historic Preservation Board ruled that this
would not be allowed and stated that the exterior, fountain wall cap, and all interior
surfaces of the fountain would be required to be covered with artistic mosaic tile by
Carlos Alvez. As no other option was allowed, Carlos Alvez was contacted to
provide an estimate for the additional work. The new costs were $50,893.53. This
decision alone raised the cost from the original project by a total of $38,893.
. LiQht Fixture ChanQe - The original architectural construction documents that were
approved by the HP Board and the Building Department for permitting ofthe Project
reflected small pole mounted up-lights for the trees on Lincoln Road, The poles held
duplex receptacles requested by the multiple planning meetings to provide power
for Christmas lighting and special events on the Road. At the direction of the
Administration, these up-lights were changed to an in-ground mounted up-light
fixture with no provisions for the required duplex receptacles. An out-of-scope
project was required to install 160 new fixtures of this type and to provide for a stand
alone duplex receptacle in 48 separate locations on Lincoln Road as required by the
construction documents. The costs for the materials and labor required for this
change is $40,396.
. Louis Poulson LiQhts (ballast and liQht chanQe) - The 60 decorative Louis Poulson
tall light pole fixtures specified by the architects to be used on Lincoln Road,
required a 175 watt metal halide light and ballast to produce the lighting levels
required by the lighting survey that was performed prior to the design of the project.
Due to complaints of excessive light raised by merchants on the Road, the
Administration directed that the lighting of these fixtures be reduced to 100 watts.
This required the purchase and installation of 60 new 100 watt metal halide lights
and electronic ballasts and the removal of the originally installed 175 watt lights and
electronic ballasts. The costs for this requested change was $15,468 for the
materials and labor.
. Buildinq Department Chanqe (electricalliQht iunction boxes) - Although designed by
the Architect-of-Record and approved by the City of Miami Beach Building
Department for permitting and after the installation of 285 electrical junction boxes
including 40 at pole light bases that were poured in concrete after electrical
inspections of the work, it was determined by Miami-Dade Code Enforcement that
the boxes used for the connection of electrical services were not to be allowed.
Although the remaining fixtures to be installed were changed to reflect this new
requirement, the 285 fixtures already installed will need to be re-done to meet this
requirement. This will involve saw cutting of the concrete, rewiring the circuits and
lights, the installation of new junction boxes, and the re-pouring of the concrete to
meet the new installation requirements. The cost of this additional work including
labor and materials is estimated to be $66,751.
September 8, 2004
Redevelopment Agency Memorandum
Lincoln Road - Appropriation
Page 3 of 3
. Buildinq Department (Existinq Conditions Stop Work Order) - The architectural
design, specifications, and scope of work for the Lincoln Road Lighting and
Fountain Enhancement Project required that all new electrical services and
connections used for the project had to be tied in to the existing 45 electrical
manhole vaults along the length of Lincoln Road. When opening the existing vaults
for the installation of the new electrical services, the Building Department issued a
"Stop Work Order" due to the conditions and Code violations they found with the
existing electrical vaults. The Building Department determined that the existing
conditions represented a potentially hazardous condition and has required
corrections in conjunction with the completion ofthe new project. These unforeseen
requirements are beyond the scope of work or funding for the Lincoln Road Lighting
and Fountain Enhancement Project. To meet the code correction requirements will
require the installation of weather proof junction boxes, fittings, box connectors,
bushings and couplings, wiring, and wiring connectors to all circuits on Lincoln
Road. The work will also require the identification and labeling of all wires and
circuits on Lincoln Road and the installation of proper grounding on each junction
box and junction box covers. To assure for the safety of the public, preliminary
safety measures must be taken to allow the project to continue until a determination
of method, need, and scope of work can be identified and prepared as construction
documents by an electrical engineer. The preliminary safety work is estimated at
between $50,000- $70,000 to complete. The balance of the requirements and
funding needs can only be determined after the completion of construction
documents by a certified electrical engineer.
In conclusion, the total funding needs to continue work on the project is estimated to be
$231,508.
RECOMMENDATION
The Administration recommends appropriating $232,000 from available City Center Tax
Increment in order to complete the enhancement of lighting and fountains on Lincoln Road.
JMG/RCM/PDW ICMC/BAJ/KOB
T:\AGENDA\2004ISep0804IRDA lLincolnRd Appropriation.MEM,doc
Buildino Department (Existina Conditions Stop Work Order) - The architectural. ~~ma~:_Justi~~_,_,___J
design, specifications, and scope of work for the Lincoln Road Lighting and
Fountain Enhancement Project required that all new electrical services and
connections used for the project had to be tied in to the existing 45 electrical
manhole vaults along the length of Lincoln Road. The existina manhole vaults
were installed in approximatelY 1998 with the Lincoln Road Renovation Proiect
by a contractor. who apparentlY failed to aet electrical inspections on the project.
When opening .these existing vallltl:) for the in_s!~lIation of the new l:llectric~I... .' . . -{ Deleted: the
services, the Building Department issued a "Stop Work Order" due to the
conditions and Code violations they found with the existing electrical vaults.
Some of the condition they found included iIIeaal iunction boxes. improper wirino.
no identification of circuits. the use of non weather-proof fittinos and wirina for
around mounted installations. water infiltration or standina water in the vaults.
improper oroundina. and very poor workmanship in the installation of the
electrical services. The Building Department has determined that the existing
conditions represent a h~~~rdous ~qnditi(>n 811d has required~orrection of the. . - - f Deleted: ';;presented a potenti;;iiY-l
existina conditions in conjunction with the completion of the new project. These Deleted: corrections
fl:lqllirernentl:)ar~~~l.u)eyqnd the scqp~ofY{orkor funding for the Lillc::oln R()C:lcl Deleted: unforeseen
Lighting and Fountain Enhancement Project. To meet,!:hese "new" codl:lviolation Deleted: the
correction requirements will require the disconnection of literally all electrical
circuits on Lincoln Road. removina old wirina that was not removed durina the
former project. the installation of weather proof junction boxes, fittings, box
connectors, bushings and couplings, wiring, and wiring connectors to all existina
circuits on Lincoln Road. The work will also require the identification and labeling
of all wires and circuits on Lincoln Road and the installation of proper grounding
on each junction box and junction box ~over on Lincoln Road. Because of the .- {Deleted: covers. Tc: ~
installation methods used by the former contractor. the specifications for the work
will reauire the services of an electrical enaineer to determine the vault box size
and the connection methods for the installation of the existina electrical conduits
to the junction boxes to assure proper waterproofina. aroundina. and safety of
the installation. In an aareement with the Buildina Department to assure for the
safety of the public, preliminary safety measures must be taken to allow the
project to continue until a determination of method, need, and scope of work can
be identified and prepared as construction documents by an electrical engineer.
The preliminary safety work is estimated at between $50,000- $70,000. to ,.' .-.[ Formatted: Font: Not Bold
complete. The balance of the requirements and funding needs can only be
determined after the completion of construction documents by a certified
electrical engineer. . ... .[ Deleted: ~