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2004-25653 Reso RESOLUTION NO. 2004-25653 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS NEEDED; FROM THE LAST COMMISSION MEETING ON JULY 28, 2004, UNTIL THE FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 8,2004, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 8, 2004. WHEREAS, between the last meeting on July 28, 2004, and the first regularly scheduled meeting on September 8, 2004, the City Commission will not be in session. During this period, there may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded or terminated; and WHEREAS, the City Commission has historically, during its August recess, assigned the City Manager with the authority to select, negotiate, award and/or renew contracts as needed, subject to ratification by the City Commission; and WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized to sign all contracts, agreements, purchase orders, change orders, and grant applications; renew any existing contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last Commission meeting on July 28, 2004, until the first regularly scheduled Commission meeting on September 8, 2004, subject to ratification by the City Commission at its first regularly scheduled meeting on September 8,2004; and WHEREAS, since this authorization is necessary to ensure that essential services and projects continue during the period between the last Commission meeting on July 28, 2004, until the first regularly scheduled Commission meeting on September 8, 2004, it is recommended that the City Commission adopt this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission '. authorize the City Manager, or his designee to select, negotiate, award and reject all bids, contracts, agreements, purchase orders, change orders, and grant applications; renew existing contracts which may expire, terminate existing contracts as needed; from the last City Commission meeting on July 28, 2004 u til the first regularly scheduled meeting on September 8, 2004, subject to ratificati b t City Commission at its first regularly scheduled meeting on September 8, 2004 PASSED and ADOPTED this 28th July 2004. Mayor AS TO FORM & LANGUAGE & FOR EXECUTION ATTEST: /UL-7c~~ . E. ,/l( CUt:td_:Y ~ City Clerk I - T:IAGENDA\2004\JuI2804\ConsentlAugustRecessReso.doc ~~ ~-t-v\l r-- Oatil CITY 'OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: City Manager authority during the period of July 28, 2004 through September 8, 2004, Issue: Shall the City Commission authorize the City Manager, or his designee, with authority to select, negotiate, renew, award and reject all bids, contracts, agreements, purchase orders, change orders and grant a Iications durin the eriod of Jul 28,2004 throu h Se tember 8, 2004? Item Summary/Recommendation: Between the last meeting on July 28, 2004, and the first regularly scheduled meeting on September 8,2004, the City Commission will not be in session. During this period there may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded or terminated. Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all contracts, agreements, purchase orders, change orders, and grant applications; renew any existing contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last Commission meeting on July 28, 2004, until the first regularly scheduled Commission meeting on September 8, 2004, subject to ratification by the City Commission at its first regularly scheduled meeting on September 8, 2004. ADOPT THE RESOLUTION. Advisory Board Recommendation: I N/A Financial Information: Finance Dept. Source of Funds: D Ci Clerk's Office Le islative Trackin Gus Lopez, ext. 6641 GL POW JMG T:\AGENDA \2004\JuI2804\Consent\SummaryAugustRecess.doc AGENDA ITEM _R7 C- OATE l-~g -at{ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www,miamibeachfl,gov Mayor David Dermer and Date: July 28, 2004 Members of the City Commission Jorge M. Gonzalez \. ~ City Manager Q t' ~ 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS NEEDED; FROM THE LAST COMMISSION MEETING ON JULY 28, 2004, UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION MEETING ON SEPTEMBER 8, 2004, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 8, 2004. ADMINISTRATION RECOMMENDATION To: From: Subject: COMMISSION MEMORANDUM Adopt the Resolution. BACKGROUND Between the last meeting on July 28, 2004, and the first regularly scheduled meeting on September 8, 2004, the City Commission will not be in session. During this period there may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded or terminated. Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all contracts, agreements, purchase orders, change orders, and grant applications; renew any existing contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last Commission meeting on July 28, 2004, until the first regularly scheduled Commission meeting on September 8, 2004, subject to ratification by the City Commission at its first regularly scheduled meeting on September 8, 2004. Attached is a list of projects that are currently out for bid and/or evaluation process that may be awarded or rejected. Since this authorization is necessary to ensure that essential services and projects continue during the period between the last Commission meeting on July 28, 2004, until the first regularly scheduled Commission meeting on September 8, 2004, it is recommended that the City Commission adopt this Resolution. AUGUST RECESS ANTICIPATED CITY MANAGER CONTRACT AWARDS . Issue an RFQ for Stormwater Master Plan Enoineerino Report - The City issued Stormwater Bonds in 2000 to address the top 25% of identified needs. These needs were prioritized pursuant to an Engineering Master Plan that was completed in 1997. This Engineering Report was updated to support the 2000 Series Stormwater Bonds valued at $52 million. As the City has progressed through the design phase for these improvements, it has been established that additional funds are necessary in order to fully address the intent of the 2000 Series. The purpose of the Request for Qualification (RFQ) is to hire a firm to prepare an update to the 2000 Engineering Report to support additional bonds. Also, the City plans to include an option to perform a new Master Plan to address the remaining Stormwater basins. . South Pointe Streetscape - Phases III-V Authorization to Negotiate AlE Agreement - The City has issued a Request for Qualifications (RFQ) for Planning, Design, Bid/Award and Construction Administration services from an Architect/Engineering firm for the South Pointe Streetscape Phases III - V project. A selection committee has met and short listed four (4) firms to obtain further information from. The presentations by those four (4) firms were held Friday, July 23, 2004, and the ranking by the committee is as follows. 1) Chen And Associates 2) Wolfberg Alvarez 3) Keith and Schnars 4) Edwards and Kelcey. If this does happen while the City Commission is on break, the Administration will proceed with negotiations with that top ranked firm without returning to the City Commission for authorization to do so, and if those negotiations are not successful, negotiations with the second ranked firm, and if not successful, negotiations with the third ranked firm will be attempted. The Administration will bring an item to the City Commission regarding the award of an agreement for said services once a fee agreement is reached. . Issue an RFQ for Desion, Bid/Award and Construction Administration Services for the Biscavne Pointe Neighborhood Right-of-Wav Infrastructure Improvement proiect - The City had an agreement with The Corradino Group for Planning services on the Biscayne Pointe Neighborhood Right-of-Way Infrastructure Improvement project. The Planning services were completed with the adoption of the Basis of Design Report (BODR) for the project on October 15, 2003. The Administration and The Corradino Group began negotiations for Design, Bid/Award and Construction Administration Services, but were unable to agree on a fee for those services. It is anticipated that the Administration will issue a Request for Qualifications (RFQ) while the City Commission is on break to solicit Qualification packages from Architect/Engineering (AlE) firms interested in completing this project. Agenda Item Date R7C. 7-2 & -olf . Issue an RFQ for Desiqn. Bid/Award and Construction Administration Services for the North Shore Neiqhborhood Riqht-of-Wav Infrastructure Imorovement oroiect - The City had an agreement with The Corradino Group for Planning services on the North Shore Neighborhood Right-of-Way Infrastructure Improvement project. The Planning services were completed with the adoption of the Basis of Design Report (BODR) for the project on July 30, 2003. The Administration and The Corradino Group began negotiations for Design, Bid/Award and Construction Administration Services, but were unable to agree on a fee for those services. It is anticipated that the Administration will issue a Request for Qualifications (RFQ) while the City Commission is on break to solicit Qualification packages from Architect/Engineering (AlE) firms interested in completing this project.