2004-25674 Reso
RESOLUTION NO. 2004-25674
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 517THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, AND AUTHORIZING THE
ADMINISTRATION TO ISSUE PURCHASE ORDERS TO ROYCE PARKING
CONTROL SYSTEMS, INC., THE SOLE SOURCE DISTRIBUTOR OF FEDERAL APD
PARKING EQUIPMENT, IN THE AMOUNT OF $37,163.17.
WHEREAS, the City of Miami Beach Parking Department purchased from
Royce Parking Control Systems, Inc., a Federal APD system-wide parking control and
access system for its garages and lots; and
WHEREAS, the card reader access card had a maximum capacity of 8,049 cards
that could be read system-wide; and
WHEREAS, the card reader access system has reached the maximum capacity,
creating the need to expand the ability to read well above the original 8,049 cards system-
wide; and
WHEREAS, the Federal APD access card reader logics currently in the City's
use are no longer in production; and
WHEREAS, in order to expand the access card reading capacity to 100,000
access cards the logics must be replaced; and
WHEREAS, Royce Parking Control Systems. Inc. is by contract the authorized
representative for the products of Federal APD in the South Florida Market.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
that the Mayor and City Commission waive, by Sl7ths vote, the formal competitive bidding
requirement, and authorize the administration to issue purchase orders to Royce Parking Control
Systems, Inc., the sole source distributor of Federal APD parking equipment, in the amount of
$37,163.17.
I
PASSED and ADOPTED this ~ day of S~te
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ATTEST:
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CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T: \AGENDA \2004\Sept08\ConsentlRoyce reso
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CllY OF MIAMI BEACH
COM\llISSION ITEM SUMMARY
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Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida,
Waiving by 5/7ths Vote, the Formal Competitive Bidding Requirements, and Authorizing
the Administration to Issue Purchase Orders to Royce Parking Control Systems, Inc., the
Sole Source Distributor of Federal APD Parking Equipment in the Amount of $37,163.17.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
The access card readers in the City garages have reached the maximum capacity and
there is a need to expand the ability to read well above this original 8,049 cards system
wide. The Federal APD card reader logics that are currently in the City's 37 readers are
obsolete and no longer in production. In order to expand the card reading capacity the
logics must be replaced. The new replacement logics have a capacity of reading 100,000
access cards.
Royce Parking Control Systems, Inc., is the only vendor that may furnish parking revenue
control equipment that is compatible with the existing parking revenue control system.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I N/A
Financial Information:
D
Finance Dept.
$25,110.25
$ 6,026.46
$ 6,026.46
$37,163.17
480.0463.000674
142.6976.000674
463.1990.000674
Source of
Funds:
AGENDA ITEM
DATE
(,7L
1-i-OC(
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WWN,miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: September 8, 2004
From:
Jorge M. Gonzalez ~ c ______
City Manager .' ~ 0
A RESOLUTION 0 ,/ HE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE
ADMINISTRATION TO ISSUE PURCHASE ORDERS TO ROYCE PARKING
CONTROL SYSTEMS, INC., THE SOLE SOURCE DISTRIBUTOR OF FEDERAL
A.P.D. PARKING EQUIPMENT IN THE AMOUNT OF $37,163.17.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$37,163.17
Funding is available from the Parking Department Account Numbers
463.1990.000674, 142.6976.000674, and 480.0463.000674.
ANALYSIS
In 1996, the City of Miami Beach purchased from Royce Parking Controls, a Federal APD system
wide parking control and access system for its garages and lots, as approved under Resolution No.
96-22050. The card access system had a maximum capacity of 8,049 numbered cards that could
be read system wide.
The card readers in the City garages have reached the maximum capacity and there is a need to
expand the ability to read well above this original 8,049 cards system wide. The Federal APD card
reader logics that are currently in the City's 37 readers are obsolete and no longer in production. In
order to expand the card reading capacity the logics must be replaced. The new replacement logics
have a capacity of reading 100,000 access cards.
Royce Parking Control Systems, Inc. is by contract, the authorized representative for the products of
Federal APD in the South Florida Market, as outlined in the attadled letter.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, adopt the attached resolution, herein waiving by 5/7ths vote the formal competitive bidding
requirement, and approving the issuance of Purchase Orders to Royce Parking Control Systems,
Inc., the sole source distributor of Federal APD parking equipment in the amount of $37,163.17.
T: agenda/2004/Sept08/consentlRoyceCard Readers