2004-25559 Reso
RESOLUTION NO.
2004-25559
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING
THE CONTRACT, IN THE TOTAL AMOUNT OF $41,455.60,
TO ARTISTRY IN GLASS, FOR THE INSTALLATION OF
CUSTOM MADE GLASS HANDRAILS, REGULAR
HANDRAILS AND CUSTOM MADE MIRRORS REQUIRED
FOR THE BYRON CARLYLE THEATER PROJECT.
WHEREAS, the design and existing conditions of the Byron Carlyle Theater (the
Project) require custom made glass handrails, regular handrails and custom made
mirrors to meet design criteria, South Florida Building Code, and ADA compliance; and
WHEREAS, the Mayor and City Commission, on November 28, 2001, adopted
Resolution No. 2001-24677, authorizing the Property Management Division Director to
serve as the Certified General Contractor for the renovations of the Byron Carlyle
Theater; and
WHEREAS, the Property Management Division Director prepared a base scope
of work that was necessary to obtain price quotes from contractors that specialized in
custom made hand rails and glass installations required for the Project; and
WHEREAS, five contractors that specialize in custom handrail systems were
contacted to provide bids for the Project, which resulted in two responsive bids; and
WHEREAS, the Property Management Division Director determined that Artistry
In Glass, was the lowest responsive responsible bidder for the Project installation of
custom made glass handrails, regular handrails and custom made mirrors; and
WHEREAS, a contract was awarded to Artistry In Glass, in the total amount of
$41,455.60, for the installation of the custom made glass handrails, regular handrails
and custom made mirrors in the Byron Carlyle Theater; and
WHEREAS, as required by Resolution No.2001-24677, the Administration herein
requests that the Mayor and City Commission ratify the contract with Artistry In Glass, in
the amount of $41 ,455.60.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify the contract, in the total amount of $41 ,455.60, with Artistry In
Glass, to provide for the installation of the of the custom made glass handrails, regular
handrails and custom made mirrors in the Byron Carlyle Theater Project.
PASSED and ADOPTED THIS 5th
ATTEST:
~r r()A~
CITY CLERK
Resolution No. 2004-25559
T:\AGENDA\2004IMay0504IConsentIByronRatifyGLASS RESO.doc
day of
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APPROVED AS TO
FORM & LANGUAGE
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Byron Carlyle Theatre Renovation Project
Budget and Project Status Report As of April 29, 2004
FundinQ
Date
04/18/2001
OS/29/2002
10/0112003
Fundina Source Appropriated Expended
General Fund Undesignated $ 500,000.00 $500,000.00
Reallocation of CDBG funds
FY 00/01 NBDC Com. Fac;:ade $ 150,000.00 $ 150,000.00
FY 01/02 NBDC Com. Fac;:ade $ 150,000.00 $ 150,000.00
MBCDC Pres. & Rehab Prog. $ 100,000.00 $ 92,456.14
Quality of Life (via NBDC) $ 150,000.00 $ 150,000.00
Quality of Life (via NBDC) $ 150,000.00 $ 148,278.84
Miami-Dade CDBG (via NBDC) $ 50,000.00 $ 49,937.28
Miami-Dade Cultural Affairs Grant $ 16,096.00 $ 15,748.00
State Cultural Facilities
Program Grant FY 01/02 $ 460,000.00 $ 459,999.81
Miami-Dade Cultural Affairs Capital
Development Grant $ 12,500.00
Total Funding: $ 1,738,596.00 $ 1,716,420.07 $
Balance
03/20/2002
05/16/2001
06/06/2002
06/13/2002
09/18/2002
22,175.93
Phase One: Lobby area converted into Office Space
Total Prolect Expenditures for Phase One.
Property Management charge, (construction of offices)
Laumar Roofing (Roof and HV AC system replacement)
Property Management (Maintenance, beginning of project)
Sub-total Phase I
Budaet
Expended Balance
118,072.21
401,501.00
40,000.00
559,573.21 $ 1,179,022.79
$
$
$
$ 1,738,596.00 $
Phase Two: Theater Lobbv and Performance space.
Restrooms. and Interior Finishes
$ 1,179,022.79
Demolition
Lango Equipment ( Demolition)
Lango Equipment ( Additional Demolition)
Total
$ 43,450.00 (ratified)
$ 5,800.00 (ratified)
$ 49,250.00
$ 785.00
$ 1,800.00
$ 3,500.00
$ 43.61
$ 3,200.00
$ 4,950.00
$ 14,278.61
$ 62,904.64 (ratified)
$ 106,418.00 (ratified)
$ 169,322.64
$ 34,836.00 (ratified)
$ 34,836.00
$ 21,370.00
$ 10,739.51
$ 8,245.00
$ 1,841.00
$ 5,700.00
Byron Carlyle Theater
Budget Expenditure
Public Works Oep!.
Property Mg!. Division
April 2004
Reports. Desiqn. Plans review
ATe (Asbestos/ Environmental Reports)
M.L.Cain & Assoc. (Appraisal report)
Accurate Fire Sprinkler (Fire sprinkler system design)
Federal Express
Tri-City Electric Co. (Fire Alarm System Design)
Olga V. Cordero, PE. (plans review, signed and seal)
Total
Fire Protection
Fire Controls Inc.(Fire Alarm Installation)
Falcon Fire Protection (Fire Sprinkler Installation)
Total
Concrete Work
Luis E. Roca, Inc (Concrete form and pour services)
Total
Interior Finishes
Lotspeich Company, Inc (acoustical ceilings and installation)
Daltile ( materials for restrooms tile)
Farrey's Wholesale Hardware (Lobby Light fixtures)
Casinos's Carpet (Projector room tile)
Mardale (toilets partitions and accessories)
Ricky's Doors ( doors and specialty hardware)
Artistry in Glass (railings stairs, mezzanine, ramp, mirrors, etc)
Lobby Floors (Carpet and art design installation)
CPL Const. Inc (spray knockdown wall texture)
ArchiTile, Inc.( decorative bathrooms counters)
Total
$ 18,126.00
$ 41,455.60 (pending)
$ 9,000.00
$ 1,260.00
$ 5,552.49
$ 123,289.60
$ 49,937.09
$ 135,430.00 (ratified)
$ 58,300.00 (ratified)
$ 42,875.00 (pending)
$ 24,340.00
$ 143,145.20
$ 24,603.29
$ 478,630.58
$ 235.56
$ 3,150.00
$ 4,972.52
$ 24,924.00
$ 1,000.00
$ 9,024.23
$ 43,306.31
Theater Equipment and Components
Theater Equipment ( stage lighting and microphones material supply
Sound Concepts (Stage installation)
Miami Stagecraft (Stage Lighting Equipment and Materials)
Miami Stagecraft (Stage Lighting, Sound System Installation)
Kelly Benson Electric ( Theater House Lights materials and installation)
NUTECH (seats, Curtains, Carpets, aisle lights..)
Sound Equipments (NUTECH)
Total
Miscellaneous
Waste Management (Portable Toilets)
IT (phones and computer hook-ups)
Plumbing Fixtures (Home Depot materials and fixtures)
Marnia Plumbing (Sanitary Sewer Lift Station Repairs)
DPC (duct insulation removal of asbestos)
Refri-Cool (HVAC materials)
Total
Internal Charqes
Property Management Charges (Internal labor and materials)
for HVAC, Electrical, Plumbing, Carpentry, Ceramic Tile Installation,
and Painting charged to the project budget
Total
$
$
243,933.22
243,933.22
Sub-total Phase II
Phase Two
Budget
$ 1,179,022.79
Total Project
Expenditures
$ 1,156,846.86 $
Project
Balance
22,175.93
Work remaininq to complete:
Site Clean up and
Punch List Items (Estimated Cost)
$
21,575.00
Projected Project Balance:
$
600.93
The scope of work on the Phase II project is substantially complete and the status of final inspections required
to receive a TCO is as follows:
Final Inspections Approved:
Electrical ADA Wheelchair Lift Sound and Low Voltage
Plumbing Fire Sprinkler System
HV AC Electrical Stage and House Lighting
Pendinq Final Inspections
Building Final
Fire Alarm
ADA
Fire Final
Although the scope of work on the Phase II project is substantially complete and pending final inspections,
existing building maintenance, waterproofing, fire issues, and building exterior repairs that are beyond the
scope of work of the Phase II project have and will require additional funding.
Byron Carlyle Theater
Budget Expenditure
Public Works Dept.
Property Mgt. Division
April 2004
CITY OF MIAMI BEACH
. .
COMMISSION ITEM SUMMARY
m
Condensed Title:
Ratification of contract with Artistry In Glass, in the total amount of $41,455.60, for the installation of
custom made glass handrails, regular handrails and custom made mirrors required for the Byron Carlyle
Theater.
Issue:
Shall the City Commission Ratify the contract with Artistry In Glass, in the total amount of $41 ,455.60.
Item Summary/Recommendation:
In accordance with Resolution No. 2001-24677 adopted by the City Commission on November 28"',2001
the Administration, through its Property Management Division Director, is providing General Contracting
services including bidding, the award of contracts for work, and change orders on the Byron Carlyle
Theater project. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must
be brought to the City Commission for Ratification. Due to the existing conditions with curved surfaces,
design criteria, and the requirements of ADA and Florida Building Codes, custom made glass handrails,
regular handrails, and custom made mirrors were required for the construction of the Byron Carlyle
Theater. Five vendors provided quotes for the work. It was determined that Artistry In Glass was the lowest
responsive responsible bidder for the scope of work required and awarded a contract for the execution of
the work.
The Administration recommends that the Mayor and City Commission ratify the contract with Artistry in
Glass, in the total amount of $41,455.60, for the installation of custom made glass handrails, regular
handrails and custom made mirrors for the Byron Carlyle Theater.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Source of . Amount . ..... Acc.ount Approved
Funds: 1 $41 ,455.60 # 301 .2316.000676
C 2 ( General Fund )
3
4
Finance Dept. total
$41 ,455.60
Cit Clerk's Office Le islative Trackin :
R.T. Halfhill, Public Works De artment 6833
Si
Manager
City Manager
<...-
AGENDA ITEM
C7H
y.s:-oy
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
http://ci.miami-beach.f1.us
COMMISSION MEMORANDUM
TO:
FROM:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~\ fI<."~
City Manager 0 0
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
RATIFYING A CONTRACT IN THE TOTAL AMOUNT OF $41,455.60
TO ARTISTRY IN GLASS, FOR THE INSTALLATION OF CUSTOM
MADE GLASS HANDRAILS, REGULAR HANDRAILS, AND
CUSTOM MADE MIRRORS REQUIRED FOR THE BYRON
CARLYLE THEATER.
DATE: May 5, 2004
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
During the programming and design of the Byron Carlyle Theater, it was determined
that due to the curve of the mezzanine level and the need to provide clear sightlines
to the stage, that a custom built glass panel handrail system be incorporated into the
design of the project. Also, an additional custom glass handrail was designed into the
project for the stairway that leads from the Lobby to the Mezzanine level. Other
handrails, that are required for ADA compliance, were also needed for the Project. To
meet the design criteria, these basic handrails were required to match the exact color
of the metals used to support the glass handrail systems.
In addition to the glass and regular handrail systems, other glazing items were
required for the design. These included custom made mirrors for the restrooms,
waiting rooms, lobby, and dressing rooms in the theater.
The Mayor and City Commission, November 28,2001, adopted Resolution No. 2001-
24677, authorizing the Property Management Division Director to serve as the
Certified General Contractor for the renovations of the Byron Carlyle Theater. The
1
. .
Property Management Division Director prepared a list of specifications that was
required to solicit bids for the work that reflected the existing conditions of the building
and the applicable code requirements.
After completing base specifications five firms that specialize in custom and glass
handrail construction were contacted to provide quotes for the specialized work. All
five firms submitted quotes for the project. After reviewing the quotes, three of the
quotes were determined to be non-responsive due to design approach and
inappropriate material submissions. After checking background references, plus
licensing and insurance requirements, the Property Management Division Director
determined that Artistry in Glass was the lowest responsive responsible bidder. A
contract was awarded to Artistry in Glass for the work.
As the project progressed, additional requirements were identified, such as custom
glass mirrors in the public restrooms, dressing rooms, and ADA handrails in the lobby,
seating areas, and egress routes in the main theater area. To maintain consistency in
the design and colors in the materials, an additional contract was awarded to Artistry in
Glass for these needs. These additional requirements brought the total amount of the
contracts awarded to Artistry in Glass to $41,455.60. The bid tabulation worksheet is
included as an attachment.
The Administration recommends that the Mayor and Members of the City Commission
of The City of Miami Beach ratify the contracts to Artistry in Glass in the total amount
of $41,455.60, for the purchase and installation of custom made glass handrails,
regular handrails, and custom made mirrors for the Byron Carlyle Theater.
A project budget report reflecting funding and expenditures is included as an
attachment.
ATTACHMENTS
JMG/RCM/FB/RTH
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