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HomeMy WebLinkAboutAmendment 2 Arthur Hills Assoc. AMENDMENT NO.2 TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND ARTHUR HILLS AND ASSOCIATES DATED OCTOBER 8,1997, IN AN AMOUNT NOT-TO-EXCEED $192,624.00, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE RENOVATION OF THE NORMANDY SHORE GOLF COURSE PROJECT. This Amendment No. 2 to the Agreement made and entered this ! ft. day of 56J'hb , 2004, by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and ARTHUR HILLS AND ASSOCIATES, an Ohio corporation, whose address is 7351 W. Bancroft Street, Ohio, 43615 (hereinafter referred to as Consultant). RECITALS WHEREAS, on October 8,1997, pursuant to Request For Qualifications No. 79- 96/97 (RFQ), the Mayor and City Commission adopted Resolution No. 97-22575, authorizing the Mayor and City Clerk to execute an Agreement with the Consultant, for professional services for the design, construction, bidding documents, construction observation, project administration, scheduling, and cost estimating necessary for the renovation and improvement of three City golf courses: Bayshore Golf Course, Bayshore/Par 3, and the Normandy Shores Golf Course (the Agreement); and WHEREAS, the Agreement was executed for a lump sum total of $75,000.00, and surveying and related reimbursable expenses in the amount of $92,500.00; all totaling the not-to-exceed amount of $167,500.00; and WHEREAS, the Agreement consisted of two Phases: Phase I - consultations, planning, and conceptual designs for each of the golf courses, and Phase II - development of the construction documents and specifications; and WHEREAS, the scope of the Agreement with regards to the Normandy Shore Golf Course Renovation and Improvement (the Normandy Golf Course Project) is comprised of the following: maintain the integrity of the original design while enhancing some of the holes, improve the drainage, expand the practice facilities providing for the driving range with two practice tees, and a potential for a golf school facility; and WHEREAS, the estimated construction cost, submitted by the Consultant on June 12, 1998, was $3,019,521.78, excluding the clubhouse construction/improvements costs, environmental clean-up costs, and relocation of City facilities; and WHEREAS, on March 15, 2000, the Mayor and City Commission adopted Resolution No. 2000-23837, revising the Consultant's overall fee for Phase I! of the Agreement to 6.875% ofthe construction cost, forthe three City golf course projects; and where the revised estimated construction cost of the Normandy Shores Golf Course Project was $3,023,053; and WHEREAS, due to existing conditions and budget limitations, the Consultant's scope of work has to be revised; and WHEREAS, the new scope of work for the Consultant includes: additional golf course design and coordination efforts required due to revisions in Normandy Shores Golf Course Project scope, additional drainage and grading design to conform to the revised Project scope; and additional design services associated with the pump house required for the revised project scope; and WHEREAS, the Consultant's fee for the Additional Services includes the re-design and re-calculation of the Normandy Shores Golf Course's drainage system through a new pump station / underground piping combination system; and the design of a new irrigation system with pump house, not included in the original scope; and WHEREAS, under the original scope of work the Consultant had completed approximately sixty percent of the construction documents; and WHEREAS, the revised scope of work not only negates the work completed, but adds additional design elements and requirements to the program, including the revised drainage system, which will utilize injection wells will require additional coordination efforts and additional permit drawings; and WHEREAS, the Consultant's additional fee for the new scope of work for the Normandy Shores Golf Course Project is in an amount not-to-exceed $142,624.00, plus reimbursable expenses, in an amount not-to-exceed $50,000.00; totaling a not-to-exceed amount of $192,624.00; and WHEREAS, funding to complete the Scope of Work, for a total of $192,624.00, is available as from the Series 2000 Stormwater Bond Interest Fund. NOW. THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: , . 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment NO.1. 2. MODIFICATIONS The Agreement is amended as defined in Schedule "A-2", attached herein. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment NO.2. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to be executed in their names by their duly authorized officials as of the date first set forth above. CITY CLERK OF MIAMI BEACH ATTEST: KAw d ? tucI- ATTEST: ARTHUR HILLS AND ASSOCIATES .~~G1i:? S RETARY ~~ -f=o~ Print Name By ~ A~""'H""'1Cl" Print Name H,L.L.'!::> APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~~ ~--;l,()~ ity Attomey~ Date . . SCHEDULE "A-2" TO AMENDMENT NO.2 TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND ARTHUR HILLS/STEVE FORREST AND ASSOCIATES DATED OCTOBER 8,1997, IN AN AMOUNT NOT-TO-EXCEED $192,624.00, FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE RENOVATION OF THE NORMANDY SHORE GOLF COURSE PROJECT. Scope of Services: Pursuant to regulatory requirements to accept the Normandy Shores Golf Course Project, the golf course drainage system must be modified to contain and manage all onsite storm water runoff. The level-of-service and design parameters that will be required were determined at a meeting with the Department of Environmental Protection (DERM) on July 17, 2003. Refer to the meeting minutes, attached herein. The scope of Services to achieve the required level-of-service includes the following: · Re-design and re-calculation of the golf course's drainage system, including the design of a perimeter berm, interconnection of the golf course lakes, and the design of a pumping station to support two drainage wells. The goal of the design is to maintain or slightly improve the existing level-of-service. · Design of a new irrigation system with a new pump station, not included in the original scope. The existing pump was to be retrofit with a booster pump. The revised scope of work does include the installation of an entirely new pump station, which requires the construction of a pump house or shelter. The structure must be designed to protect the pumps, house the control system, and designed to accommodate annual maintenance of the pumps. The pump house must meet current hurricane codes. · Above ground design adjustments, including the design of incidental grading, swales, or collection systems as required to maintain the level-of-service. In conjunction with the injection well system, there are additional grading requirements set forth by DERM that must be met. Task 1 - Detailed Design Drainage System: · The proposed plan is to isolate the golf course outfall from the right-of-way drainage system, leave the lakes at current size/configuration, interconnection of lakes, construction of berm around the perimeter of the golf course with some swales, utilize the lakes for irrigation, and capture run off into pressurized drainage wells. Since the outfall from the golf course is isolated, dry detention areas will not be required. Paspalum grass will be utilized with the appropriate irrigation system. · Provide existing topographic survey, 30 percent design drawings, onsite drainage facility, and preliminary routing of holes and lake layout as the basis for the drainage system design. · Develop design drawings and technical specifications necessary for the permitting and construction of the storm drainage improvements, including the pump station, drainage wells, lake interconnections, and the details supporting their design. · Conduct one soil boring test at the proposed pump station location to support the design and construction efforts. · Dewatering permit application will be responsibility of the construction contractor and is not included in this scope of work. · Provide a typical cross-section, piping installation, and trench restoration details, as well as details for outfall abandonment and piping structures within the lakes. · Incorporate all the details and locations of the drainage system improvements into the Golf Course aboveground design. · Conduct final review of the design package against the City specifications, standards, and design requirements and provide comments and recommendations. Irrigation System: · Contract a licensed architect to design the pump station. · Develop a full set of drawings that will include, but not be limited to, the installation of an entirely new pump station, which requires the construction of a pump house or shelter. The structure must be designed to protect the pumps, house the control system, and designed to accommodate annual maintenance of the pumps. The structure is to bed esigned and built incompliance with current building codes, including hurricane regulations. Landscaping: · In conjunction with the injection well system, there are additional grading requirements set forth by DERM that must be met; consequently, some redesign of the Project, from the beginning, with additional design requirements is needed. As such, the preliminary grading and green design, that has already been completed in good faith needs to be re-calculated. Task 2 - Permit Application Drainage System: · Although the stormwater portion of the Environmental Resource Permit (ERP) was funded as part of the originals scope of work, additional services will be required to address the modifications to the lakes. The responsibilities and steps for the ERP and Consumptive Use permit application include, but are not limited to, the following: o Submit drainage design sheets and all other sheets necessary to support the permitting package, which will include and erosion control plan for permitting, bidding, and construction. o Submit four (4) copies of all sheets. All drainage sheets are to be signed and sealed by a Florida registered licensed Professional Engineer (PE) as required. o Compile and deliver to the City an ERP application package consisting on the application form, supporting information about the site, and engineering report providing the storm water calculations, and design sheets. The City will execute the application form and be responsible for the permitting fees associated with the drainage improvement. o Prepare a permit application for the anticipated expansion of the lakes, product of the renovation proposed. The application process is to include the filing of a Section 404 permit for cut and fill. No further wetland delineations are anticipated since the lakes are being enlarged and no sensitive habitat is assumed to be disturbed. o Participate in a maximum of two (2) additional meetings, as required underthe permit application process, for the coordination with the wetland scientists at DERM and U.S. Army Corps of Engineers. o Provide a maximum of two (2) responses to requests for additional information from DERM and up to a total of 1 O-hour person-hours of service to reply to minor requests. o Prepare a SFWMD Consumptive Use Permit (CUP) Application for the City to apply for the golf course irrigation utilizing the stromwater collection ponds. These ponds are the on-site golf course lakes. o Provide operation guidelines ofthe irrigation system e.g., levels on/off, pump size, schedules, etc. for the City to review and approve. o Because of the proximity of the lakes to Biscayne Bay and lack of a portable water aquifer nearby, it is assumed that no groundwater modeling will be required. o Water quality sampling and additional data collection is not included in the scope. o One meeting with the South Florida West Water Management District (SFWMD) representatives in West Palm Beach or Miami will be conducted, as necessary. , , Irrigation System and Landscaping: · Submit construction documents to the City's Building Department and County, State, and Federal agencies as required, for preliminary review and initiate permit processing. The permit will be pulled by the Contractor awarded with the Project. · Produce conforming set after review is completed to incorporate as part of the Bidding set of documents. Task 3 - Bid Phase Services · Assist the City during the contract bidding phase by issuing up to two (2) addenda and responding to all Requests for Information (RFI's) form the prospective bidders on issues related to the golf course improvements. · Issue addenda, as required, for the clarification purposes during the bidding process. Task 4 - Services During Construction · In addition to the Bid Services already identified in the Agreement: o The drainage design Engineer is to conduct up to a total often (10) site visits to review construction methods and to evaluate the Contractor's compliance with the contract documents, as related to stormwater and a one (1) final site visit to determine the completion of construction in compliance with the design of the Project. o The drainage design Engineer is to review and approve up to five (5) design submittals for materials and equipment associated with the proposed drainage system for acceptance and conformance with the construction documents. o Provide start-up services that include the preparation of an Operating and maintenance Manual for the pump station and wells, system start-up review, and mark-up for the record drawings. o Provide the final record drawings to the City. Additional Assumptions: · No permits are required from the South Florida West Water Management District (SFWMD) or Florida Department of Environmental Protection (DERM). DERM will have primacy in processing the required Environmental Resources Permit (ERP) for stormwater permitting. This is a stand-alone drainage project. Improvements proposed for the golf course are not intended to resolve any other drainage issues adjacent to, or near, the golf course property. · The creation of the proposed perimeter berm must take into consideration the probable drainage issues it might create on adjacent offsite properties, the design should be adjusted accordingly as to not affect the conditions of those properties surrounding the golf course. · Resubmit, in autoCAD format, fully corrected and/or modified drawings with substantive changes made during construction. These revised sheets will be part of the conforming set. In addition, these sheets will be incorporated into the final "record drawings" and submitted to the City and DERM as required. Schedule: · Task 1 - Design drawings and Technical Specifications will be submitted to the City within sixty (60) working days from the Notice to Proceed (NTP) day. · Task 2 - A permit application package will be submitted to DERM within thirty (30) working days from completion of the design package. It is anticipated that the permit will be issued by DERM within ninety (90) calendar days from submission. The meetings with the wetland scientists will be scheduled during this period. · Task 3 - It is anticipated that the Bidding and Award process will extend approximately fortyOfive (45) working days. · Task 4 - It is anticipated that the Construction Phase will commence two hundred and ten (210) days from the NTP, and will be completed within one hundred and twenty (120) days thereafter. Compensation: · Original Agreement amount $254.637.00 or 6.7855% of $3,703,810.00 estimated construction cost. · Amendment NO.1 (to include surveying services) amount $17.500.00. · Amendment NO.2 (to include Underground Utility Verification) amount J192.624.00. · Revised Agreement amount $464,761.00.