2004-25717 Reso
RESOLUTION NO.
2004-25717
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI BEACH POLICE
DEPARTMENT TO ISSUE A REQUEST FOR QUALIFICATIONS TO HIRE A
CONSULTANT TO CONDUCT AN ANALYSIS TO DETERMINE THE MOST
EFFECTIVE PERSONNEL STAFFING LEVELS AND DEPLOYMENT, AND
TO EVALUATE EXISTING POLICIES GOVERNING OVERTIME, OFF-DUTY
AND SECONDARY EMPLOYMENT FOR THE MIAMI BEACH POLICE
DEPARTMENT.
WHEREAS, it is the primary mission of the Miami Beach Police Department (MBPD) to
provide professional and effective police service to the residents and visitors of the City of Miami
Beach, and address any labor and management concerns; and
WHEREAS, because of the increasing workload placed upon the MBPD, there is a
consensus that police officers and sergeants perceive they are overburdened and understaffed
relative to the number of police officers in uniform patrol; and
WHEREAS, this situation, coupled with the MBPD's proactive management approach to
effective community oriented policing, has identified an excellent and timely opportunity for an
outside consultant to review our Department's staffing levels, scheduling, deployment and
policies governing overtime, off-duty work, secondary employment; and
WHEREAS, in order to facilitate this process, it is recommended that a professional
consultant, with the appropriate experience and background, conduct an analysis to determine
the most effective personnel staffing levels and deployment, and to evaluate existing policies
governing overtime, off-duty and secondary employment for the Miami Beach Police
Department; and
WHEREAS, the procedure for the selection of the consultant or vendor, response,
implementation and evaluation are fully described in the Request For Qualifications; and
WHEREAS, the Administration recommends the issuance of RFQ No. 40-03/04.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF MIAMI BEACH, FLORIDA, that the Mayor and the City Commission of
Miami Beach, Florida, authorize the issuance of Request For ualifications No. 40-03/04 to
conduct an analysis to determine the most effective personnel t ffing levels and deployment,
and to evaluate existing policies governing overtime, off-duty d s co ary employment for the
Miami Beach Police Department.
PASSED and ADOPTED this
13th day of Octobe
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
F:\attoIDA TRIPolice Departmentlpolice-reso re RFQ 40-0304.doc
1JJ /.JI:i:.. I 1/ . /0- 7 -()~
~ Date
CITY OF MIAMf BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Authorizing the Issuance of Request for Qualifications (RFQ) No. 40-03/04 to Conduct an
Analysis to Determine the Most Effective Personnel Staffing Level; Deployment, Evaluate Existing Policies
Governing Overtime, Off-duty, and Secondary Employment for the Miami Beach Police Department
(MBPD).
Issue:
Shall the City Commission Authorize the Issuance of an RFQ?
Item Summary/Recommendation:
Miami Beach is a vibrant area for entertainment in South Florida with the proliferation of night clubs, ethnic
restaurants, and recurring major events. The City has manifested itself in a steady greater workforce for
police officers and sergeants with significant increases in arrests, calls for service especially in the evening
hours and a growing number of requests for police personnel to work in an off-duty capacity. As a result of
this increase in workload, police officers and sergeants have expressed their discontent that they are
overburdened, and understaffed. This situation coupled with the MBPD's proactive management approach
to effective community oriented policing, has presented an excellent and timely opportunity for an outside
experienced consultant to review and make specific recommendations for practical solutions to our existing
policies and procedures governing: 1. scheduling shifts, days off, shift bid process; 2. personnel
deployment, to include effective staffing during peak periods of activity; and 3. overtime usage, off-duty and
secondary employment relative to the number of hours worked and length off assignments.
The Scope of Services to be provided by the consultant includes but it is not limited to the following:
. Conducting management and operational reviews of relevant Department policies and procedures;
. Review the current operating environment;
. Identify the best practices of other police departments around the country;
. Recommend policies regarding appropriate levels and conditions for use of patrol overtime, off-
duty, and secondary employment;
. Implement or calibrate a police optimization model for the City that incorporates recommended
policies, flexible enough for changing operating conditions;
. Design an effective and cost efficient comprehensive plan for deploying the required number of
patrol officers and supervisors;
. Assess the impact on proposed changes including police community relations, cost impact, and
other support requirements;
AUTHORIZE ISSUANCE OF RFQ.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dep!. Total
Assistant City Manager
DD
City Manager
JMG
AGENDA ITEM C 71(
DATE 1~-13-olf
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~. ^~
City Manager , If' - D
A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA AUTHORIZING THE ISSUANCE OF A
REQUEST FOR QUALIFICATIONS (RFQ) TO CONDUCT AN ANALYSIS
TO DETERMINE THE MOST EFFECTIVE PERSONNEL STAFFING
LEVELS, DEPLOYMENT, AND EVALUATE EXISTING POLICIES
GOVERNING OVERTIME, OFF.DUTY AND SECONDARY EMPLOYMENT
FOR THE MIAMI BEACH POLICE DEPARTMENT.
Date: October 13, 2004
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach (the City) seeks to hire a consultant to conduct an analysis to
determine the most effective Police Department personnel staffing levels, deployment and
evaluate existing policies governing overtime usage and off-duty hours. The study should
have distinct recommendations for interventions to alleviate areas of concern and optimize
the utilization of personnel resources.
The tremendous popularity of the City of Miami Beach as a premier tourist destination has
manifested itself in significant increases in arrests, calls for service, and a growing number
of requests for police personnel to work in an off-duty capacity. As a result of the
increasing demands for calls for service and the many opportunities for police officers to
perform police services in an off-duty capacity or overtime basis at various City sponsored
events; police officers have complained publicly of being unduly overburdened. Police
officers and sergeants have expressed their discontent that the Department is understaffed
relative to not having enough police officers on the street to respond to calls for service.
This situation coupled with Miami Beach Police Department's proactive management
approach to effective community oriented policing has presented an excellent and timely
opportunity for an outside consultant to review and make specific recommendations for
practical solutions to our existing policies and procedures.
All these parameters (Le. assessment of workload measures such as calls for service, case
investigation workload) in addition to deployment, scheduling, and policies governing the
number of hours worked either in overtime or off-duty must be scrutinized to obtain an
accurate and objective determination as to whether staffing levels are sufficient and
effectively deployed. As such, The City of Miami Beach intends to award a contract for
consulting services on staffing optimization the Miami Beach Police Department.
The goal for this contract is for the consultant to provide relevant and realistic
recommendations on how to most effectively utilize Miami Beach Police Department
resources, while maintaining and improving police services. The consultant will work
closely with a committee to be comprised of representatives from command staff, rank and
file, the Fraternal Order of Police, the Office of Budget and Performance Improvement, and
Labor Relations to explore concerns, develop and test solutions. The consultant should
develop practical and affordable solutions that are fair, impartial, humane and efficient and
ensure that priority is given to the service delivered by the City to its residents and
businesses. The terms of the contract are subject to negotiation, and City desires that
Respondents recommend best practices for incorporation into the program. The scope of
services will include the following:
. Conducting management and operational reviews of relevant Department policies and
procedures;
. Reyiew the current operating environment including:
arrests, calls for service, requests for police personnel to work in an off-duty capacity at
various commercial establishments, a significant number of major events and traffic
control at road construction sites;
. current schedules; and regular and overtime staffing levels;
the frequency of patrol overtime, and off-duty and secondary employment.
. Identify best practices of other police departments around the Country and discuss
methods used successfully as well as pitfalls that they have encountered in
implementing specific policies and practices relative to identified concerns.
. Recommend policies regarding appropriate levels and conditions for use of patrol
overtime, off-duty, and secondary employment.
. Implement or calibrate a police staffing optimization model forthe City that incorporates
recommended policies and is able to respond to changing operating conditions in the
future and utilize the model with existing conditions to:
. Develop schedules for assigning required staffing most productively and equitably;
. Determine the number of field patrol officers and supervisors required to enable the
Department to: respond to emergency and non-emergency demands of citizens in a
timely manner, conduct prevention and other proactive patrol tasks effectively including
community-oriented policing and problem solving; conduct all other patrol tasks
effectively, including traffic control and special missions work; allow officers to meet all
administrative requirements satisfactorily, including report writing, training, court
obligations; ensure the safety of the public and the police officers;
. Design a plan for deploying the required number of patrol officers and supervisors most
cost effectively, by shift and patrol area, in response to geographic incidence of crime,
demands for non-crime services, and policing approach selected by the Department;
and
. Assess the impact on proposed changes including police community relations, cost
impacts, other support requirements.
It is desirable that the results of the study be available within a timeframe sufficient to allow
incorporation into the Department's proposed budget submission for Fiscal Year 2005-
2006, anticipated for Spring 2005.
CONCLUSION
It is recommended that the Mayor and City Commission adopt this Resolution which
authorizes the issuance of an RFQ to conduct an analysis to determine the most effective
personnel staffing levels and deployment, and evaluate existing policies governing
overtime, off-duty, and secondary employment for the Miami Beach Police Department.
JMG/DD/PS/GL/MG
T:\AGENDA\2004\Oct1304\Consent\police-memo.doc