Grounds Maintenance Services
*****
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Miami Beach
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INVITATION FOR BIDS
BID # 31-03/04
THREE YEAR CONTRACT TO PROVIDE GROUNDS
MAINTENANCE SERVICE
JULIA TUTLE CAUSEWAY
MACARTHUR CAUSEWAY
FIFTH STREET
COLLINS AVENUE (FROM 40TH TO 60TH STREET)
PALM IHISBISCUS ISLAND
STAR ISLAND
MASEILLE DRIVE
BID OPENING: AUGUST 5, 2004 AT 3:00 P.M.
C NIGP;J
.. Outswnding. Agencv
4 < -
OA Accredi1.ation Achievemcnt Award
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
http:\\www.miamibeachfl.gov
F:\PURC\$ALL\MART A \Bids\03-04\ITB 31-03-04 grounds maintenance.doc
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
I
CITY CLERK
Cf/flo V
czc
c .
Bond No. 045075PP
Performance Bond
Public Construction
KNOW ALL MEN BY THESE PRESENTS: that
Superior Landscaping and Lawn Service, Inc.
2200 N.W. 23rd Ave.
Miami, FL 33142
as Principal, hereinafter called Contractor, and,
First Sealord Surety, Inc.
33 Rock Hill Road #230
Bala Cynwyd, P A 19004
as Surety, hereinafter called Surety, are held and firmly bound unto
City of Miami Beach, FL
1700 Convention Center Dr.
Miami Beach, FL 33139
as Obligee, hereinafter called Owner, in the amount of
Three Hundred Thousand and 00/100- Dollars ($300,000.00 ),
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these presents.
WHEREAS,
Contractor has by written agreement dated , entered into a contract with Owner for
Grounds Maintenance Services ,Julia Tuttle Causeway, Mac Arthur Causeway, Fifth Street, Palm Island, Hibiscus Island,
Star Island, Collins Ave Medians (From 40th to 60th St.), Marseille Drive - Miami Beach, FL
accordance with Drawings and Specifications prepared by
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
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PERFORMANCE BOND
Public Construction
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and
faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force
and effect.
The Surety hereby waives notice of any alteration or
extension oftime made by the Owner.
Whenever Contractor shall be, and declared by Owner
to be in default under the Contract, the Owner having
performed Owner's obligation thereunder, the Surety may
promptly remedy the default, or shaIl promptly
I. Complete the Contract in accordance with its terms and
conditions, or
2) Obtain a bid or bids for completing the Contract in
accordance with its term and conditions, and upon
determination by Surety of the lowest responsible
bidder, or if the Owner elects, upon determination by
the Owner and the Surety jointly of the lowest
responsible bidder, arrange for a contract between such
bidder and Owner, and make available as work
progresses (even though there should be a default or a
succession of defaults
daYOf~'
,2004
under the contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the
cost of completion less the balance of the contract price; but
not exceeding, including other costs and damages for which
the Surety may be liable hereunder, the amotmt set forth in
the frrst paragraph hereof. The term "balance of the
contract price," as used in this paragraph, shaIl mean the
total mount payable by Owner to Contractor under the
Contract and any amendments thereto, less the amount
properly paid by Owner to Contractor.
Any suit under this bond must be instituted before
the expiration of one (I) year from the date on which final
payment under the Contract falls due.
No right of action shall accrue on this bond to or
for the use of any person or corporation other than the
Owner named herein or the heirs, executors, administrators
or successors of the Owner.
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........"'..
Inc.
(Seal)
(Title)
First Sealord Surety. Inc.
(Surety)
~
(Witness)
(Seal)
~
(Title) Brett Rosenhaus
Attomey-in-fact and Florida Licensed Resident Agent
20f4
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FRONT PAGE OF
PUBLIC PAYMENT BOND
Florida Statute 255.05
BOND NO. 045075PP
CONTRACTOR: Superior Landscaping and Lawn Service, Inc.
2200 N.W. 23rd Ave.
Miami FL 33142
305-634-0717
SURETY: First Sealord Surety, Inc.
33 Rock Hill Road #230
Bala Cynwyd P A 19004
877-351-0333
AGENT: Nielson, Rosenhaus, & Associates, Inc.
5114 Okeechobee Blvd.
West Palm Beach, FL 33417
OBLIGEE: City of Miami Beach, FL
1700 Convention Center Dr.
Miami Beach FL 33139
305-673-7000
PROJECT: Grounds Maintenance Services, Julia Tuttle Causeway, Mac Arthur
Causeway., Fifth Street, Palm Island, Hibiscus Island, Star Island, Collins Ave Medians (From
40th to 60th St.), Marseille Drive - Miami Beach, FL
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036E93 DD AFB3/693 09924 .doc?attach= 1
Bond No. 045075PP
Labor and Material Payment Bond
Public Construction
THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND IN FAVOR OF THE
OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT
KNOW ALL MEN BY THESE PRESENTS: that
Superior Landscaping and Lawn Service, Inc.
2200 N.W. 23rd Ave.
Miami, FL 33142
305-634-0717
as Principal, hereinafter called Contractor, and,
First Sealord Surety, Inc.
33 Rock Hill Road #230
Bala Cynwyd, P A 19004
877-351-0333
as Surety, hereinafter called Surety, are held and firmly bound unto
City of Miami Beach, FL
1700 Convention Center Dr.
Miami Beach, FL 33139
305-673-7000
as Obligee, hereinafter called Owner, in the amount of
One Hundred Fifty Thousand and 00/1 OO-Dollars ($150,000.00)
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these presents.
WHEREAS,
Contractor has by written agreement dated , entered into a contract with Owner for
Grounds Maintenance Services Julia Tuttle Causeway, Mac Arthur Causeway, Fifth Street, Palm Island, Hibiscus Island,
Star Island, Collins Ave Medians (From 40th to 60th St.), Marseille Drive - Miami Beach, FL
in accordance with Drawings and Specifications prepared by
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
30f4
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LABOR AND MATERIAL PAYMENT BOND
Public Construction
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all
claimants as hereinafter defined, for all labor and material used or reasonably required for use in the perfonnance of the Contract, then this
obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions:
1. Claimant is defined as one having a direct contract with the
Principal or with a Subcontractor of the Principal for labor,
material, or both, used or reasonably required for use in the
perfonnance of the Contract, labor and material being construed to
include that part of water, gas, power, light, heat, oil, gasoline,
telephone service or rental of equipment directly applicable to the
Contract.
2. The above named Principal and Surety hereby jointly and
severally agree with the Owner that every claimant as herein
defined, who has not been paid in full before the expiration of a
period of ninety (90) days after the date on which the last of such
claimant's work or labor was done or perfonned, or materials were
furnished by such claimant, may sue on this bond for the use of
such claimant, prosecute the suit to final judgment for such sum or
sums as may be justly due claimant, and have execution thereon.
The Owner shall not be liable for the payment of any costs or
expenses of any such suit.
3. No suit or action shall be commenced hereunder by any
claimant:
a) Unless claimant, other than one having a direct contract with the
Principal, shall have given written notice to any two of the
following: the Principal, the Owner, or the Surety above named,
within ninety (90) days after such claimant did or perfonned the
last of the work or labor, or furnished the last of the materials for
which said claim is made, stating with substantial
This bond is amended so that the provisions and limitations of
Section 255.05, Florida Statutes, is incorporated herein by
reference.
s cr5 day of ~-t
,2004.
~iJ-'
(Witness)
accuracy the amount claimed and the name of the party to whom
the materials were furnished, or for whom the work or labor was
done or perfonned. Such notice shall be served by mailing the
same by registered mail or certified mail, postage prepaid, in an
envelope addressed to the Principal, Owner or Surety, at any place
where an office is regularly maintained for the transaction of
business, or served in any manner in which legal process may be
served in the state in which the aforesaid project is located, save
that such service need not be made by a public officer.
b) After the expiration of one (I) year following the date on which
Principal ceased work on said Contract, it being understood,
however, that if any limitation embodied in this bond is prohibited
by any law controlling the construction hereof such limitation shall
be deemed to be amended so as to be equal to the minimum period
of limitation pennitted by such law.
c) Other than in a state court of competent jurisdiction in and for
the county or other political subdivision of the state in which the
project, or any part thereof, is situated, and not elsewhere.
4. The amount of this bond shall be reduced by and to the extent
of any payment or payments made in good faith hereunder,
inclusive of the payment by Surety of mechanic's liens which may
be filed of record against said improvement, whether or not claim
for the amount of such lien be presented under and against this
bond.
(Seal)
(Title)
First Sealord Surety. Inc.
(Surety)
~
(Title) Brett ROS~
Attorney-in-fact and Florida Licensed Resident Agent
40f4
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FIRST SEALORD SURETY, INC.
Principal Office
33 Rock Hill Road
Bala Cynwyd, PA 19004
(610) 664-2324
RIDER TO BOND
BONDED PRINCIPAL DISCLOSURE NOTICE
OF TERRORISM INSURANCE COVERAGE
You are hereby notified that under the Terrorism Risk Insurance Act of 2002, effective November 26, 2002, that you now
have a right to purchase insurance coverage for losses arising out of acts of terrorism, as defined in Section 102(1) of the
Act: The term "act of terrorism" means any act that is certified by the Secretary of the Treasury, in concurrence with the
Secretary of State, and the Attorney General of the United States-to be an act of terrorism; to be a violent act or an act
that is dangerous to human life, property; or infrastructure; to have resulted in damage within the United States, or outside
the United States in the case of an air carrier or vessel or the premises of a United States mission; and to have been
committed by an individual or individuals acting on behalf of any foreign person or foreign interest, as part of an effort to
coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States
Government by coercion. Coverage under your existing policy may be affected as follows:
YOU SHOULD KNOW THAT COVERAGE PROVIDED BY YOUR BOND FOR LOSSES CAUSED BY CERTIFIED ACTS
OF TERRORISM, IF ANY, IS PARTIALLY REIMBURSED BY THE UNITED STATES UNDER A FORMULA
ESTABLISHED BY FEDERAL LAW. UNDER THIS FORMULA, THE UNITED STATES PAYS 90% OF COVERED
TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE
COMPANY PROVIDING THE COVERAGE. THERE IS A CAP ON OUR LIABILITY TO PAY FOR SUCH LOSSES IF
THE AGGREGATE AMOUNT OF INSURED LOSSES UNDER THE ACT EXCEEDS $100,000,000,000 DURING THE
APPLICABLE PERIOD FOR ALL INSURED AND ALL INSURERS COMBINED. IN THAT CASE, WE WILL NOT BE
LIABLE FOR THE PAYMENT OF ANY AMOUNT WHICH EXCEEDS THAT AGGREGATE AMOUNT OF
$100,000,000,000. YOUR BOND SETS FORTH THE EXTENT AND SCOPE OF APPLICABLE COVERAGE. THERE IS
CURRENTLY NO PREMIUM CHARGE FOR THIS COVERAGE, BUT FIRST SEALORD SURETY RESERVES THE
RIGHT TO CHARGE PREMIUM FOR SUCH COVERAGE IN THE FUTURE.
Bond Rider - Terrorism Risk (Ed. 519103)
09/28/2004 10:56
3054478527
1M1
ACORD. CERTIFICATE OF LIABILITY INSURANCE
PRODUCER THIS CERnFICATE IS ISSUED AS ,i
ONLY AND CONFERS NO RIGHTS I
~nsurane~ Marketers, ~ne, HOLDER. THIS CERTIFICATE DOEl
141 Almer~a Avenue ALTER THE COVI5RAGE AFFORDli
Coral Gables rL i3134
~hone:30S-442-9507 Fax:30S-447-B527 INSURERS AFFORDING COVERAGE
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INtURED INSUl'IER A: 'l'he Hartford ;I:J
INSUR.R 8: Elridqe:f1eld 1!'.IIl';
sugerior LandsCa~1ng & Lawn INSURER c-
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P. . BoX 35-009 INSURER 0:
M1am.i !'L 33135 ...
INSUReR 8:
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PAGE 01/01
OP 10 G DATe (IotMlDDM'YYl
SUPBR-8 09 28/04
MATtER OF INFORMATION
IPON THECERnFICATE
; NOT AMEND, EXTEND oR
: I BY THE POUCIES BEl-OW.
NAICII
. ! . Companies,
LOi'ers ~ns.C
COVEIlAGES
T'riI! POLICIES CF INSUlANCE LI6lCO BELOW HAVE BEliN IsstED TO Ille INSURe:> NJlMEf.) ABOVE FOR 1\-1: POLICY pERIOD II\QICATCC. NOTWIT'" '/lNDING
. my REaJIREMEN1', TEllM OR CONDITION OF /\NY CONTAACT OR OTrIER DOCUMeNT WITH RESPECT TO WHICH IllIS CERTlFICA'IE MAV BE Isue: I I ~
MAY pERTAIN, 1HE INSlAANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SI.l3,IECT TO I'll lHI: lERMS. ExCLlJSIONS I'N) CQ(\{)ITIONS : 'sUCH
PeLICIES. AGGREC-AlE LIMITS SHOWN MAY HAVE SEEN REOuCED BY pAID CLAIMS.
POLICY NUI>IIlER
A COMMERCIAl. GENet4L LIAeILITV 21UENUV5474 07/10/04
ClAIMS MAllE ~ OCCUR
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DESCRIPTION OF OPERATlONS I LOCATIONS I VEHICLES 1 EXCLUSIONS ADDEO IlY ENOORSEMEKT I SPECUlL PROVISIONS
Certificate Holder named as additional :Insu,red with respect to the 'l'h,:ee
year contract to provide q~ounds ~intenance se~vice- Bid'31-03/04-10 days
notice of cancelation for non-payment of preadum
CANCELLATION
C~'l!l!MI4 SHOULD ANY OF 1>Ie AIl0V" cesclIIII&tI F":'LtclES BE CANCELLED BIUORE n-lEE1<PIRllll
DATE1'HI!RI!OF, THEltlSLJIoIGINSUIIERWF.. ENDEAVOIHOMAL 30 DAV!lWRITTE
NOTICE TO THE CElt11Fl<:A'IE IlOLDER NA~' : 0 TO 1>IE LEFT, BUT FAI~E TO DO so SHALl
IMPOSE NO OaLlGATIO'" OR LIABILITY OF .' ~ ,'Y KINIJ UPON THE INSURER. ITS ACEjIITS OR
IlEPRESENTA'T1VES.
AUTHO P~SE AtlVl!
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CERTIACATE HOLDER
C1 ty of Micuni l3each
Risk Management
1700 co~vent1on Center Driver
~~ Beach r.u 33139
GROUNDS MAINTENANCE SERVICE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND SUPERIOR LANDSCAPING AND LAWN SERVICE, INC.
PURSUANT TO BID NO. 31-03/04
THIS AGREEMENT made and entered into this gt~ day of ~~ Lu~, 2004,
by and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139,
and SUPERIOR LANDSCAPING AND LAWN SERVICE, INC. (hereinafter referred to as
Contractor), whose address is 2200 NW. 23 Avenue, Miami, Florida 33142.
SECTION 1
DEFINITIONS
Agreement:
This Agreement between the City and Contractor.
Bid:
Bid No. 31-03/04 for Citywide Janitorial Services and Contractor's bid
in response thereto.
City Manager:
The Chief Administrative Officer of the City.
Contractor:
For the pu rposes of this Agreement, Contractor shall be deemed to be
an independent contractor, and not an agent or employee of the City.
Services:
All services, work and actions by the Contractor performed pursuant
to or undertaken under this Agreement, as described in Section 2 and
Exhibit "A" of this Agreement.
Compensation:
Amount paid to the Contractor to cover the costs of the Services.
Risk Manager:
The Risk Manager ofthe City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139, telephone number
(305) 673-7000, Ext. 6435, and fax number (305) 673-7023.
1
SECTION 2
SCOPE OF WORK
The scope of work and the locations that grounds maintenance services are to be
performed by Contractor is set forth in Exhibit "A," entitled "Scope of Services". (also
referred to as Services or Grounds Maintenance Services)
SECTION 3
COMPENSATION
3.1 FEE
Contractor shall be compensated for the Services to be provided herein, pursuant
to the "per service" bid amount per location upon acceptance by the City for Grounds
Maintenance Services set forth in Exhibit "A". The bid price is stated as "per service"
amount. Each complete service cycle must be invoiced separately on a monthly basis
for services rendered during said month and City will pay to Contractor each month the
"per service" payment amount. Additional or decreased compensation may be
authorized at the discretion of the Project Manager, subject to City budgetary conditions,
for Deletion of Sites, Addition of Sites, or Additional Work performed by the Contractor.
3.2 INVOICING
Contractor shall submit two copies of all invoices, which includes the purchase
order number and a detailed description of the Services or portion there of provided, to
the Parks/Landscape Maintenance Division, 2100 Meridian Avenue, Miami Beach,
Florida 33139.
3.3 METHOD OF PAYMENT
Payments shall be made for Services satisfactorily performed, as reasonably
determined by the City, within thirty (30) days of the date of invoice, in a manner
satisfactory to and as approved and received by, the City. Contractor shall mail all
invoices to:
City of Miami Beach
Accounts Payable
1700 Convention Center Drive
3rd Floor
Miami, Florida 33139
with two copies to:
City of Miami Beach
Parks/Landscape Maintenance Division
2100 Meridian Avenue,
Miami Beach, Florida 33139
2
4.5 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and
its officers, employees and agents, from and against any and all actions, claims,
liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, at
law or in equity, which may arise or be alleged to have arisen from the negligent acts,
errors, omissions or other wrongful conduct of the Contractor, its employees, agents,
sub-Contractors, or any other person or entity acting under Contractor's control, in
connection with the Contractor's performance of the Services pursuant to this
Agreement; and to that extent, the Contractor shall pay all such claims and losses and
shall pay all such costs and judgments which may issue from any lawsuit arising from
such claims and losses, and shall pay all costs and attorneys' fees expended by the City
in the defense of such claims and losses, including appeals. The parties agree that one
percent (1 %) of the total compensation to the Contractor for performance of the
Services under this Agreement is the specific consideration from the City to the
Contractorforthe Contractor's Indemnity Agreement. This subsection 4.5 shall survive
the expiration and/or termination of this Agreement.
The Contractor's obligation under this Subsection shall not include the obligation
to indemnify the City of Miami Beach and its officers, employees and agents, from and
against any actions or claims which arise or are alleged to have arisen from negligent
acts or omissions or other wrongful conduct of the City and its officers, employees and
agents. The parties each agree to give the other party prompt notice of any claim
coming to its knowledge that in any way directly or indirectly affects the other party.
4.6 TERMINATION. SUSPENSION AND SANCTIONS
4.6.1 Termination for Default
If the Contractor shall fail to fulfill in a timely manner, or otherwise violate
any of the covenants, agreements, or stipulations material to this Agreement, the City
shall thereupon have the right to terminate the Services then remaining to be
performed. Prior to exercising its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of this Agreement and shall grant
Contractor seven (7) days to cure such default. If such default remains uncured after
seven (7) days, the City, upon three (3) days' notice to Contractor, may terminate this
Agreement and the City shall be fully discharged from any and all liabilities, duties and
terms arising out of/or by virtue of this Agreement. Refer to Sections 4.7.4 and 4.7.5 of
the Bid Documents for detailed information on Deficiency/Cure Notices and
Corrective/Termination process and City of Miami Beach right to correct Deficiencies,
Notwithstanding the above, the Contractor shall not be relieved of liability
to the City for damages sustained by the City by any breach of the Agreement by the
Contractor. The City, at its sole option and discretion, shall additionally be entitled to
bring any and all legal/equitable actions that it deems to be in its best interest in order
to enforce the City's right and remedies against the defaulting party.
4
The City shall be entitled to recover all costs of such actions, including
reasonable attorneys' fees. To the extent allowed by law, the defaulting party waives
its right to jury trial and its right to bring permissive counter claims against the City in
any such action.
4.6.2 Termination for Convenience of City
The City may, for its convenience, terminate the services then remaining to
be performed at any time without cause by giving written notice to Contractor of such
termination, which shall become effective thirty (30) days following receipt by bidder of
such notice. In that event, all finished or unfinished documents and other materials shall
be properly delivered to the City. Ifthe Agreement is terminated by the City as provided
in this section, the City shall compensate the Contractor in accordance with the
Agreement for all services actually performed by the Contractor and reasonable direct
costs of Contractor for assembling and delivering to City all documents. No
compensation shall be due to the Contractor for any profits that the Contractor expected
to earn on the balanced of the Agreement. Such payments shall be the total extent of
the City's liability to the Contractor upon a termination as provided for in this section.
4.6.3 Termination for Insolvencv
The City also reserves the right to terminate the remaining Services to be
performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes an assignment for the benefit of creditors. In such event, the
right and obligations for the parties shall be the same as provided for in Section 4.6.2.
4.6.4 Sanctions for NoncomDliance with Nondiscrimination Provisions
In the event of the Contractor's noncompliance with the nondiscrimination
provisions of this Agreement, the City shall impose such sanctions as the City or the
State of Florida may determine to be appropriate, including but not limited to,
withholding of payments to the Contractor under the Agreement until the Contractor
complies and/or cancellation, termination or suspension ofthe Services. In the event
the City cancels or terminates the Services pursuant to this Subsection the rights and
obligations of the parties shall be the same as provided in Section 4.6.2.
4.7 CHANGES AND ADDITIONS
Changes and additions to the Agreement shall be directed by a written
amendment signed by the duly authorized representatives of the City and Contractor. No
alteration, change, or modification of the terms of this Agreement shall be valid unless
amended in writing, signed by both parties hereto, and approved by the City.
5
4.8 AUDIT AND INSPECTIONS
At any time during normal business hours and as often as the City may
deem necessary, Contractor shall make available to the City and/or such
representatives as the City may deem to act on its behalf, to audit, examine and
make audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement. Contractor shall maintain any and all records necessary to document
compliance with the provisions of this Agreement.
4.9 ACCESS TO RECORDS
Contractor agrees to allow access during normal business hours to all
financial records to the City and/or such authorized representatives as it may deem to
act on its behalf, and agrees to provide such assistance as may be necessary to
, facilitate financial audit by the City or its representatives when deemed necessary to
insure compliance with applicable accounting and financial standards. Contractor
shall allow access during normal business hours to all other records, forms, files, and
documents which have been generated in performance of this Agreement, to those
personnel as may be designated by the City.
4.10 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Contractor shall not subcontract, assign, or transfer any work under
this Agreement without the prior written consent of the City.
4.11 SUB.CONTRACTORS
The Contractor shall be liable for the Contractor's services,
responsibilities and liabilities under this Agreement and the services, responsibilities
and liabilities of sub-contractors, employees, agents, or any other person or entity
acting under the direction or control of the Contractor. When the term "Contractor" is
otherwise used in this Agreement, it shall be deemed to include any sub-contractors
and any other person or entity acting under the direction or control of Contractor. All
sub-contractors must be approved of in writing prior to their engagement by
Contractor.
4.12 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Contractor
shall not discriminate against any employee or applicant for employment because of
race, color, religion, ancestry, sex, age, and national origin, place of birth, marital
status, physical handicap, or sexual orientation. The Contractor shall take affirmative
action to ensure that applicants are employed and that employees are treated during
their employment without regard to their race, color, religion, ancestry, sex, age,
national origin, place of birth, marital status, disability, or sexual orientation.
6
Such action shall include, but not be limited to the following: employment,
upgrading, demotion, ortermination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training,
including apprenticeship.
4.13 CONFLICT OF INTEREST
The Contractor agrees to adhere to and be governed by the Metropolitan
Miami-Dade County Conflict of Interest Ordinance, as amended; and by the City of
Miami Beach Charter and Code, which are incorporated by reference herein as iffully
set forth herein, in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not
acquire any interest, direct or indirectly which should conflict in any manner or degree
with the performance of the Services. The Contractor further covenants that in the
performance of this Agreement, no person having any such interest shall knowingly
be employed by the Contractor. No member of or delegate to the Congress of the
United States shall be admitted to any share or part of this Agreement or to any
benefits arising therefrom.
4.14 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all
information, design specifications, processes, data and findings, shall be made
available to the City for public use.
No reports, other documents, articles or devices produced in whole or in
part under this Agreement shall be the subject of any application for copyright or
patent by or on behalf of the Contractor or its employees or subcontractors.
4.15 NOTICES
All notices and communications in writing required or permitted
hereunder may be delivered personally to the representatives of the Contractor and
the City listed below or may be mailed by registered mail, postage prepaid (or
airmailed if addressed to an address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications
shall be addressed as follows:
TO CONTRACTOR:
Superior Landscaping and Lawn Service, Inc.
Attn: Maria Valdes
2200 NW 23 Avenue
Miami, Florida 33142
7
TO CITY:
City of Miami Beach
Attn: Robert Parcher/City Clerk
1700 Convention Center Drive
Miami Beach, Florida 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch,
on the day following the date mailed; and if mailed to an address outside the city of
dispatch on the seventh day following the date mailed.
4.16 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any or all of
the terms or conditions herein, exclusive venue for the enforcement of same shall lie in
Miami-Dade County, Florida.
4.17 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and
understanding between the parties hereto, and there are no other agreements and
understandings, oral or written with reference to the subject matter hereof that are not
merged herein and superceded hereby. The Services and the Bid are hereby
incorporated by reference into this Agreement.
4.18 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on the City's liability for any cause of action for money damages due to an
alleged breach by the City of this Agreement, so that its liability for any such breach
never exceeds the sum of $1,000. Contractor hereby expresses its willingness to enter
into this Agreement with Contractor's recovery from the City for any damage action for
breach of contract to be limited to a maximum amount of $1 ,000.
Accordingly, and notwithstanding any other term or condition ofthis Agreement,
Contractor hereby agrees that the City shall not be liable to the Contractor for damages
in an amount in excess of $1,000 for any action or claim for breach of contract arising
out of the performance or non-performance of any obligations imposed upon the City
by this Agreement. Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to be a waiver of the limitation placed upon the City's
liability as set forth in Section 768.28, Florida Statutes.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
8
SECTION 4
GENERAL PROVISIONS
4.1 (INTENTIONALLY OMITTED)
4.2 PUBLIC ENTITY CRIMES
A State of Florida Form PUR 7068, Sworn Statement under Section
287.133(3)(a) Florida Statute on Public Entity Crimes shall be filed with the City's
Procurement Division, prior to commencement of the Services herein.
4.3 DURATION AND EXTENT OF AGREEMENT
The initial term of this Agreement shall commence after the last date execution of
this Agreement by the parties here to, and upon subsequent issuance date of the Notice
to Proceed, and shall run for a three-year period. This Agreement may be renewed for
two (2) additional one year terms, at the City's sole discretion upon written notice to
Contractor. The Bid prices will remain in effect for a three (3) year period following the
issuance of the City's Notice to Proceed.
In the event the City of Miami Beach exercises its option to renew beyond the
initial three (3) year contract, the contract prices and any other terms the city may
choose to negotiate, will be reconsidered for adjustment 90 days prior to the renewal
date due to increases or decreases in labor costs; but in no event will the prices be
increased or decreased by a percentage greater than the percentage change reflected
in the C.P.I as published by the U.S. Department of Labor. The City of Miami Beach
reserves the right to accept the renewal adjustment or to allow the contract to terminate
and re-advertise for bids, whichever is in the best interest of the City.
4.4 TIME OF COMPLETION
The Services to be rendered by the Contractor shall be commenced upon receipt
of a written Notice to Proceed from the City subsequent to the execution of the
Agreement, and Contractor shall adhere to the schedule as referenced by Exhibit "A"
hereto.
A reasonable extension of time may be granted, in the City's sole discretion, in
the event the work of the Contractor is delayed or prevented by the City of by any
circumstances beyond the reasonable control of the Contractor, including weather
conditions or acts of God render performance of the Contractor's duties impracticable.
3
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By: ~Uwc/Mr
City Clerk
FOR CONTRACTOR:
ATTEST:
MaJUa Vaide;.,
Print Name
Corporate Seal
BEACH, FLORIDA
Date
Ol11.ando O.teJto
Print Name
9-16-04
Date
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
, IO-(~-d)i
nay ~ Date
9
EXHIBIT "An
SCOPE OF SERVICES:
The Grounds Maintenance Services Contractor ("Superior Landscaping and Lawn
Service, Inc.") shall provide all labor, machinery, tools, means of transportation,
supplies, equipment, materials, services and incidentals necessary to perform the
required work as specified by Invitation to Bid 31-03/04(contractlproposal documents),
for the locations listed below.
The work shall include but not be limited to, litter retrieval and waste disposal, mowing,
edging, landscape maintenance, herbicide /insecticide application, turf management,
irrigation system operation maintenance / repair and replacement of plants as required.
All work shall be completed in a continuous manner, that is, the mowing, edging,
trimming, etc., shall be completed before leaving the job site.
The Contractor will adhere to a work schedule provided by the City. Any variations to
that schedule, requested by either party, must be approved either verbally or in writing
by an authorized representative of the other party.
The work shall include Traffic Control as described herein,
The locations of the work referenced in the above document are located throughout the
City of Miami Beach, they include the following areas:
~ Julia Tuttle Causeway: From Alton Road west to the City of Miami, city limits and
from high tide water line on the north side to high tide water line on the south side,
including: the "Welcome to Miami Beach" sign, all medians, both right of ways, all
bridge abutments, highway exit and entry ramps and interchange green spaces.
Approximately 90 acres. Thirty (30) full service visits and One Hundred fifty six
(156) litter services annually.
~ Mac Arthur Causeway: From Alton Road west to the City of Miami city limits and
from high tide water line on the north side to the high tide water line on the south side and
including: all medians, right of ways and the bridge abutments at Alton road.
Approximately 50 acres. Thirty (30) full service visits and One Hundred Fifty-six
(156) litter services annually.
~ Fifth Street: From Alton Road east to Ocean Drive including all medians and right of
ways. Approximately 5.12 acres. Thirty (30) full service visits and One Hundred
Fifty-six (156) litter services annually.
~ Palm Island: Includes landscaping on medians and along right of ways south and north
ofthe entrance/ gate house area and the medians running west to east from east end of the
island to the west end. Approximately 2.76 acres. Thirty-four (34) full service visits
annually. No additional litter services.
~ Hibiscus Island: All landscaping and turf at the neighborhood identification sign,
median north of the sign and on median running west and east between North HibiscuS
Road and South Hibiscus Road. Unknown acres. Thirty-four (34) full service visits
annually. No additional litter services.
10
EXHIBIT "A" (CONTO.)
~ Star Island: All landscaping in the median and on the right of ways north and south of
the entrance/gate house areas and all landscaping and turf in the large median between
East Star Island Drive and West Star Island Drive, Thirty-four (34) full service visits
annually. No additional litter services.
~ Collins Ave Medians (From 40th to 60th St.): All medians along Collins Ave. from 40th
Street north to 60th Street. Approximately 1.53 acres. Thirty (30) full service visits and
One Hundred Fifty-six (156) litter services annually.
~ Marseille Drive: Streetscape maintenance to include all chops and swales along
Marseille Drive from Bay Drive west to Rue Notre Dame to include all streetscape on
medians and swales to the north and south of Marseille Drive along Rue Notre Dame and
Rue Versailles. Approximate acreage not available. Thirty (30) full service visits and
One Hundred Fifty-six litter services annually.
11
EXHIBIT "A" (CONTO.)
PER SERVICE CONTRACT AMOUNT PER LOCATION
#
Item Location Services Cost Der Service Cost Per Year
1 Julia Tutle 30 $4,366.84 $131,005.20
2 Mac Arthur 30 $2,148.29 $64,448.55
3 Fifth Street 30 $1,302.17 $39,065.10
4 Palm/Hibiscus 34 $1,072.35 $36,459.89
5 Star Island 34 $1,399.28 $47,575.56
6 Collins Ave 30 $1,297.34 $38,920.20
7 Marseille Drive 30 $422.84 $12,685.20
$370,159.70
NOT TO EXCEED HOURLY LABOR RATES (for additional work at the discretion of
the City)
8 HLR Contractor Representative Regular $35.00
Overtime $50.00
9 HLR laborer/Groundskeeper Regular $25.00
Overtime $37.00
10 HLR Irrigation Technician Rel!ular $35.00
Overtime $52.00
11 HLR Large Equipment Operator Regular $35.00
Overtime $52.50
12 HLR SupervisorlForeman Regular $30.00
Overtime $45.00
13 HLR Climber Regular $45.00
Overtime $67.00
14 HLR Certified Arborist Rel!Ular $50.00
Overtime $75.00
15 HLR Pest Control Technician Regular $35.00
Overtime $52.50
MATERIALS (to be installed at the discretion of the City)
16 St. Al!ustine Sod Pallet $190.00
17 Bahia Sod Pallet $165.00
18 Cvoress Mulch Cubic Yd. $45.00
19 Seasonal Color $1.55 Each
20 Other Materials 50% Over Vendor's Cost
21 NTE Cost nlantltree inst. - Each $225.00
12
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.miamibeachfl. ov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: September 8, 2004
Members of the City Commission
Jorge M. Gonzalez \. ~ . - /'
City Manager U Y'-'J
REQUEST FOR APPROVAL TO AWARD CONTRACTS TO SUPERIOR
LANDSCAPING & LAWN SERVICE AS PRIMARY VENDOR FOR ALL
LOCATIONS, AND TO COUNTRY BILLS LAWN MAINTENANCE, LUKES'
LANDSCAPING, AND EVERGLADES ENVIRONMENTAL CARE AS
SECONDARY VENDORS BASED ON THE LOWEST AND BEST BID
RECEIVED FOR EACH LOCATION, PU~SUANT TO INVITATION TO BID
NO. 31-G3/0't, FORA THREE YEAR CONTRACT TO PROVIDE GROUNDS
MAINTENANCE SERVICES, IN THE ESTIMATED ANNUAL AMOUNT OF
$433,159.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Approve the Award.
BID AMOUNT AND FUNDING
$433,159 Funds are available from Professional Services Account Number
011.0940.000312
ANALYSIS
The purpose of Invitation to Bid No. 31-03/04 (the "Bid") is to establish a contract with a
qualified vendor for the provision of grounds maintenance service for Julia Tu.
Causeway, Mac Arthur Causeway, Fifth Street, Palm Island, Hibiscus Island, Star Island,
Collins Avenue medians (from 40th to 60th Street) and Marseille Drive, as specified in the
specifications.
The Bid was issued on June 29, 2004, with an opening date of August 11, 2004. BidNet
issued bid notices to four prospective bidders. Additionally, the Procurement Division sent
the bid announcement to the Blue Book online bidding system, the Florida Bid Reporting
Service and the Small Business Administration SubNet database to further increase vendor
outreach. The notices resulted in the receipt offour (4) bids.
The maintenance period shall begin 10 days after receipt of a notice to proceed. and
continue for a period of three (3) years, pending available funding. The City of Miami
Beach has the option to'renew the contract at its sole discretion for an additional two (2)
year periods on a year-te-year basis. Prior to the renewal due date, the prices may be
reconsidered for adjustment due to increases or decreases in labor costs; but in no event
will the prices be increased or decreased by a percentage greater than the percentage
change reflected in the Consumer Price Index (C.P.I.) as published by the U.S. Department
of Labor.
T:\AGENDA\2004\Sep0804\Consent\Grounds Maintenance MEMO.doc
14
ITB No. 31-03104
Commission Memo
September 8, 2004
Page 2
The bid results show a savings of $631.12 per year if two primary vendors were awarded
contracts as follows: award of contract to Superior Landscaping and Lawn Service for all
locations except Collins Avenue; award of contract to Lukes' Landscaping for Collins
Avenue location. It has been determined by the Parks Division that the cost associated
with the administration of two contracts would exceed the annual savings realized from the
award of contracts as stated above.
Based on the analysis of the four (4) responsive bids received, it is recommended that the
City Commission approve the award of a contract to Superior Landscaping & Lawn
Service as primary vendor for all locations, and to Country Bills Lawn Maintenance, Lukes'
Landscaping and Everglades Environmental Care as secondary vendors based on the
lowest and best bid received for each location.
The Bid total ($370,159.70) includes 30 full service visits annually for all locations except
Palm, Hibiscus and Star Islands which require 34 full service visits annually. The project
manager may, at his discretion authorize the Contractor to perform additional work,
including, but not limited to, mowing, trimming, weeding, edging, litter pickup, repairs and
replacements ("ground. maintenance ..rvic. type work und.r normal
circum.tanc....) when the need for such work arises. The Project Manager will request
quote(s) from the contractor which may be negotiated as required to obtain a fair and
reasonable price. Should negotiations be unsuccessful, the Project Manager may request
quotes from other contractors for the additional work. Contingency funds in the amount of
$63,000 (17% of contract amount) are available for additional work.
The primary vendor, Superior Landscaping, has been in business for 25 years as a
grounds maintenance provider. Contractor will procure Performance Bond in the amount of
$300,000, and a Payment Bond in the amount of $150.000 per year for the duration of the
contract. The Procurement Division obtained favorable references from the following
agencies:
. City of Sunrise' William Gint.r: "They have provided services since 2002. I would
recommend this company."
. U.S. South.rn Command H.adquarters , Rolando Me.a: "Overall satisfaction is
excellent. We recommend them highly."
. Miami Beach Convention Center' Joe Herrera: "Excellent Company to work with."
CONCLUSION
Based on the analysis of the bids received, it is recommended that the City award the
contract to SUPERIOR LANDSCAPING & LAWN SERVICE as primary vendor for all
locations, and TO COUNTRY BILLS LAWN MAINTENANCE, LUKES' LANDSCAPING and
,
EVERGLADES ENVIRONMENTAL CARE as secondary vendors based on the lowest and
best bid received for each location.
BID TABULATION
See attached Bid Tabulation.
15
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17
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 1 of 4
COMPANY NAME: Su.re.fL-lOlt LaYld.6 c.aYl-lYlCj Ii LawYl. S e.fLV-lC.e., T Yl.c..
We propose to furnish all labor, tools, equipment, transportation, permits, licenses, services and
incidentals necessary in order to provide Grounds Maintenance for the City of Miami Beach, in
accordance with Bid Specifications, as follows:
Item # Project Description Cost per # Services Cost Per Year
Service
1 Julia Tuttle Causeway $4,433.34 30 $133.000.00
2 Mac Arthur Causeway/ $2,181.00 30 $ 65,430.00
3 Fifth Street $1,322.00 30 $ 39,660.00
4 Palm/Hibiscus Island $1,088.68 34 $ 37,01 5 . 0 fJ
5 Star Island $1,420.59 34 $ 48,301).00
6 Collins Ave (40th to 59th St.) $1,297.34 30 $ 38,920.00
7 Marseille Drive $ 422.84 30 $ 1 2 .68 5 . 0 0
ANNUAL GRAND TOTAL: $ 375,010.00
Each location specified in this bid could be awarded on an individual basis, so each price quoted on the bid form must
be capable of standing alone and not be dependant on award of entire contract. Please state on the space provided below
a percentage discount to be allowed per location should you be awarded the entire contract:
1. Julia Tuttle Causeway: 1.5 % Discount
2. Mac Arthur Causeway: 1.5 % Discount
3. Fifth Street: 1.5 ~ Discount
4. Palm/Hibiscus Island: 1.5 q, Discount
.?
5. Star Island: 1.5 % Discount
6. Collins Ave (40th to 59lh St.): 0 Discount
7. Marseille Drive: 0 Discount
BID NO: 31-03/04
DATE: 7/20104 (AMENDED)
CITY OF MIAMI BEACH
55
I
..
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 2 of 4
COMPANY NAME:
supenlon LandaeaplnQ & Lawn Senulee, Ine.
Not to Exceed (NTE) Hourly Labor Rates ( for Work other than specified herein, at the direction of the City)
SEE SECTION 4.9 - ADDITIONAL WORK
Item # Job Classification NTE Hourly Rate
8 Hourly rate per Contractor Regular time: $ 35.00
Representative 50.00
Overtime: $
9 Hourly rate per Regular time: $ 25.00
Laborer/Groundskeeper
Overtime: $ 37.00
10 Hourly rate per Irrigation Regular time: $ 35. 00
Technician
Overtime: $ 52.50
11 Hourly rate per Large Equipment Regular time: $ 35.00
Operator
Overtime: $ 52.50
12 Hourly rate per Regular time: $ 30.00
Supervisor/Foreman
Overtime: $ 45.00
13 Hourly rate per Climber Regular time: $ 45.00
Overtime: $ 67.50
14 Hourly rate per Certified Arborist Regular time: , $ 50.00
Overtime: $ 75.00
15 Hourly rate per Pest Control Regular time: $ 35.00
Technician 52.50
Overtime: $
NOTE: THE CITY RESERVES THE RIGHT TO NEGOTIATE THESE NOT TO EXCEED (NTE) HOURLY
LABOR RATES FROM THE SUCCESSFUL BIDDER(S). SHOULD NEGOTIATIONS BE
IINSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND NEGOTIATE HOURLY
LABOR RATES FOR ANY/ALL ADDITIONAL WORK.FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
56
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 3 of 4
COMPANY NAME: Suprf1.iof1. lal'1dJ.rapJ'1q fi Inw"
"011,,](10
,
7""
Materials ( for Materials not specified herein, to be installed at the direction of the City)
Item # Description Unit Price Installed
16 St. Augustine Sod $ 190.00 /pallet
17 Bahia Sod $ 165.00 /pallet
18 Cypress Mulch $ 45.00 /cubic yard
19 Seasonal Color $ 1. 55 leach
20 For all other materials not specified, Contractor shall furnish at 0/. 50
the specified percentage above vendor cost.
ABOVE VENDOR COST
21 A Not to Exceed costs to install plant materials and trees up to 45 $ 225.00 each
gallon containers.
NOTE: AS IT RELATES TO ITEM #21 ABOVE, THE CITY RESERVES THE RIGHT TO
NEGOTIATE THESE NOT TO EXCEED (NTE) COSTS TO INSTALL PLANT MATERIAL AND
TREES UP TO 45 GALLON CONTAINERS FROM THE SUCCESSFUL BIDDER(S). SHOULD
NEGOTlA nONS BE UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND
NEGOTIATE THIS COSTS/FEE FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 7/19/04 (AMENDED)
CITY OF MIAMI BEACH
58
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 4 of 4
PAYMENT TERMS: NET 30. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY: Mallia V(1J'def..
....\ ,,'-',
COMPANYNAlV\.E: .$uDe![.).o![.(lanciH.apin~ & lawn Sel1.v).c.e., Inc..
SIGNED:
"-i)l\-,--<~ -'(,~ Q(!~
(I certify that I am a~tiiorized to execute this proposal and
commit the bidding firm)
Bidders must acknowledge receipt of addendum (if applicable).
Amendment No. I: 7 - 2 I) - 04
Insert Date
Amendment No.2: 7 - ~ n - n 4
Insert Date
Amendment No.3: 8 - 3 -11 4
Insert Date
Amendment No 5: 8-10-04
Amendment No.4: 8 - 0 9 - 0 4
Insert Date
NAMErrITLE(Print): Ma![.ia Vaidef.. - Vic.e Pl1.ef..ident
ADDRESS: 2200"JW 23 Avenue
ZIP:
33142
CITY/STATE:
Miami, Ho![.J.da.
TELEPHONE NO:
305-634-0717
FACSIMILE NO:
305-634-0744
FEDERAL I.D.#:
65-(J8381011
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
58
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Pro\'ide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!! ne!!otiations, should additional/deleted services be required.
Item # 1 Julia Tuttle Causeway
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
1,806.66 1,806.66 54,199.80
Grass Trimming and $ 30 $ $
Edging 300.00 300.00 9,000.00
Shrub Pruning $ 12 $ $
1,400.00 1,400.00 16,800.00
Groundcover Pruning $ 12 $ $
600.00 600.00 7,'2.00.00
Tree and Palm $ 1 $ $
Pruning 12,800.00 1'2.,800.00 lL800.00
Weed Control $ 30 $ $
150.00 150.00 4,500.00
Litter Control $ 156 $ $
150.00 150.00 '2.3,400.00
Turf Fertilization $ 4 $ $
600.00 600.00 '2.,400.00
Shrub and $ 3 $ $
Groundcover 600.00 600.JJO 1,800.00
Fertilization
Tree and Palm $ 2 $ $
Fertilization 600.00 600.00 1,'2.00.00
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
59
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durine neeotiations. should additional/deleted services be required.
Item # 2 MacAuthur Causeway
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
'Inn nn ~nn nn q nnn nn
Grass Trimming and $ 30 $ $ ~
Edging 150.00 150 . 0 0 4,500.00
Shrub Pruning $ 12 $ $
1,350.00 1,350.00 16, 200 . 0 0
Groundcover Pruning $ 12 $ $
150 . 0 0 150.00 1,800.00
Tree and Palm $ 1 $ $
Pruning 10,480.00 10,480.00 10,480.00
Weed Control $ 30 $ $
75.00 75.00 2,250.00
Litter Control $ 156 $ $
100.00 100 . 0 0 15,600.00
Turf Fertilization $ 4 $ $
7.00.00 200.00 800.00
Shrub and $ 3 $ $
Groundcover 400.00 400.00 1 ,200.0 ()
Fertilization
Tree and Palm $ 2 $ . $
Fertilization 1,800.00 1,800.00 3,600.00
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
60
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!!. ne!!.otiations, should additionaVdeleted services be reouired.
Item # 3 Fifth Street
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
483.00 483.00 14,490.00
GrasS Trimming and $ 30 $ $
Edging 75.00 75.00 2,250.00
Shrub Pruning $ 12 $ $
100. 00 100 . 0 0 1,200.00
Groundcover Pruning $ 12 $ $
5 a . 00 50.00 600.00
Tree and Palm $ 1 $ $
Pruning 7,800.00 7 , 800 . a 0 7,800.00
Weed Control $ 30 $ $
45.00 45.00 1,350.00
Litter Control $ 156 $ $
53.34 53.34 8,320.00
Turf Fertilization $ 4 $ $
300.00 300.00 1,200.00
Shrub and $ 3 $ $
Groundcover 283.34 283.34 850.00
Fertilization
Tree and Palm $ 2 $ , $
Fertilization BOI).OO 800.00 1,600.00
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
61
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!! ne!!otiations, should additional/deleted services be relluired.
Item # 4 Collins Avenue Medians
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
0.00 o .00 0.00
Grass Trimming and $ 30 $ $
Edging 0.00 0.00 0.00
Shrub Pruning $ 12 $ $
1,200:00 1,200.00 14,400.00
Groundcover Pruning $ 12 $ $
305.00 305.00 3,660.00
Tree and Palm $ 1 $ $
Pruning 5,250.00 5,250.00 5,250.00
Weed Control $ 30 $ $
75.00 75.00 2,250.00
Litter Control $ 156 $ $
60.00 60.00 9,360.00
Turf Fertilization $ 4 $ $
0.00 0.00 0.00
Shrub and $ 3 $ $
Groundcover 800.00 800.00 2,400.00
Fertilization
Tree and Palm $ 2 $ $
Fertilization 800.00 800.00 1,600.00
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
62
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF V ALVES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
City durin!! ne!!otiations, should additional/deleted services be reouired.
Item # 5 Palm Island
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 34 $ $
375.00 375.00 12,750.00
Grass Trimming and $ 34 $ $
Edging 75.00 75.00 2,550.00
Shrub Pruning $ 12 $ $
75.00 75.00 900.00
Groundcover Pruning $ 12 $ $
. 75.0fJ 75.00 900.00
Tree and Palm $ I $ $
Pruning 5,200.00 5,200.00 5,200.00
Weed Control $ 30 $ $
75.00 75.00 2,250.00
Litter Control $ 34 $ $
150.00 150.00 5,100.00
Turf Fertilization $ 4 $ $
350.00 350.00 1,400.00
Shrub and $ 3 $ $
Groundcover 125.00 125.00 375.00
Fertilization
Tree and Palm $ 450.00 2 $ 450.00 $
Fertilization 900.00
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BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
63
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
City durine: nee:otiations, should additional/deleted services be reouired.
Item # 6 Hibiscus Island
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 34 $ $
35.00 35.00 1,190.00
Grass Trimming and $ 34 $ $
Edging 5.0/) 5.00 170.00
Shrub Pruning $ 12 $ $
25.00 25.00 300.00
Groundcover Pruning $ 12 $ $
20.00 20.00 240.00
Tree and Palm $ I $ $
Pruning 750.00 750.00 750.00
Weed Control $ 30 $ $
15.00 15.00 450.00
Litter Control $ 34 $ $
20.00 20.00 680.00
Turf Fertilization $ 4 $ $
60.00 60.00 240.00
Shrub and $ 3 $ $
G roundcover 40.00 40.00 120.00
Fertilization
Tree and Palm $ 2 $ , $
Fertilization 275.00 275.00 550.00
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
64
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
.
SCHEDULE OF V ALliES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!!, ne!!,otiations, should additional/deleted services be required.
Item # 7 Star Island
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE VEAR
Turf Mowing $ 34 $ $
375.00 375.00 12, 750 . (I 0
Grass Trimming and $ 34 $ $
Edging 200.00 200.00 6,800.00
Shrub Pruning $ 700.00 12 $ $
700.00 8,400.00
Groundcover Pruning $ 12 $ $
150.00 150.00 1,800.00
Tree and Palm $ I $ $
Pruning 7,300.00 7,300.00 7,300.00
Weed Control $ 30 $ $
125.00 125 . 0 0 3,750.00
Litter Control $ 34 $ $
100 . 0 0 100 . 0 0 3,400.00
Turf Fertilization $ 4 $ $
375.00 375.00 1,500.00
Shrub and $ 3 $ $
Groundcover 400.00 400.00
Fertilization 1,200.00
Tree and Palm $ 2 $ $
Fertilization 900.00 900.00 1,800.00
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BID NO: 31-03/04
DATE: 06/29/04
CITV OF MIAMI BEACH
65
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
I
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SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
City durin!! ne!!otiations, should additional/deleted services be reQuired.
Item # 8 Marseille Drive Streetscape
SERVICE UNIT PRICE ANNllAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
125.00 725 . 0 0 3,750.00
Grass Trimming and $ 30 $ $
Edging 50.00 50.00 1,500.00
Shrub Pruning $ 60.00 12 $ $
60.00 7'2.0.00
Groundcover Pruning $ 12 $ $
40.00 40.00 480.00
Tree and Palm $ I $ $
Pruning 500.00 500.00 500.00
Weed Control $ 30 $ $
30.00 30.00 900.00
Litter Control $ 156 $ $
25.00 '2.5.00 3,900.00
Turf Fertilization $ 4 $ $
75 f) .00 150.00 600.00
Shrub and $ 3 $ $
Groundcover 45.00 45.00 135.00
Fertilization
Tree and Palm $ 2 $ . $
Fertilization 700.00 100.00 '2.00.00
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BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
66
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
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CUSTOMER REFERENCE LISTING
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Bidder's shall furnish the names, addresses, and telephone numbers ofa minimum of six (6) firms or
government organizations for which the Contractor is currently furnishing or has furnished, similar
services. (See "2.18 References", page 24, and "Minimum Requirements, page 2)
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Company Name
US Southenn Command Headquanten~
3511 NW 91 Avenue, Miami, H. 33172
Address
.
Contact Person/Contract Amount Rotando Me~ a
$ 800,000.00
.
T 1 h N 305-436-5570
e ep one o. .
Fax No. 305 -4 36 - 5572
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2)
Company Name
Mt. Sinai Medicat centenl Miami Heant
Address
4300 Atton Road, Miami Beach, Ft. 33140
.
Contact Person/Contract Amount Phitip ~r..i.tten
$ 175,000.00
.
Telephone No. 305 - 674 - 2 5 2 5
Fax No. 305 - 674 - 2 526
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3)
Company Name
Miami Beach Convention CentenlJackie Gtea60n
1901 Convention Centen Vnive, Miami Beach, Fl.
Address
Contact Person/Contract Amount Joe H enn ena
$ 140,000.00
Telephone No. 786 - 2 76 - 2 614
Fax No. 78 6 - 2 76 - 434 4
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
68
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
CUSTOMER REFERENCE LISTING (CONTD.)
The Citlf oft Su>>~i~e
4)
Company Name
6466 NW 20 St~eet, Su>>~i~e, Flo~ida 33313
Address
Contact Person/Contract Amount (llitliam Gi>>te~
$ 345,000.00
Telephone No. 954 - 512 - 2 388
Fax No. c:::-
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5)
Company Name
Fede~al Re~e~ve Ba>>k, Miami B~an~h
9100 ~IW 36 St~eet, Miami, Flo~ida 33118
Address
F~ed SuR-to>>
$ 50,000.00
Contact Person/Contract Amount
Fax No. 305-471-6418
T I h N 305-471-6414
e ep one o.
6)
Company Name
Miami-Vade Countlf, Miami Inte~>>atio>>at Ai~po)
PO Box 592015, Miami, Flo~ida 33159
Address
Contact Person/Contract Amount Va v idS h a>> non
$ 850,000.00
T I h N 305-816-0656
e ep one o.
305-869-1648
Fax No.
BID NO: 31-03/04
DATE: 06129/04
CITY OF MIAMI BEACH
69
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THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
CONTRACTOR'S OUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By sure~io~ Landaeaping & Lawn Se~viee Ine.
Principal Office
2200 ~W 23 Avenue, Miami, flo~ida 33142
How 0"';': y"" h.. yo", "g,nu.tion h"n in h"in,,' und" youe p"""" b,,;no"
name? 5
Does your organization have current occupational licenses entitling it to do the work contemplated
. h" C 'I Yea
\11 t IS ontract.
s fF;"d "I r db" TheH <, no .uoh Hoen" ~'^
tate 0 on a occupatlOna Icense - state type an num er. tillHfA eilpe mil [I-.tel~anee
Dade County certificate of competency - state type and number: T h p 11 P ; ^ VI n ^ II (' Il
lieenae f.o~ landaeare maintenanee.
Expiration Date:
Include copies of above licenses and certificates with proposal.
"": yo~ <Y" h'l1 a ,ontr'ct tonn;03tod du, to f,ilu.. to <omply with oon",,,,",1
specIficatIons? ' 0
If so, where and why?
In what other lines of business are you financially interested or engaged? None
G" c . b'I' d fi " I d' See Addendum
Jive relerences as to expenence, a I ItX, an mancJa stan 109
" Re~e~eneea", Finane.i.at stand.i.nfl", "Abi-:tI:t!('.
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BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
70
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CONTRACTOR'S QUESTIONNAIRE (CONTD.)
Wh,' eGoipm,n' do yO' own ,h.' i, ",i1.bl, foc the propo"d wo,k nnd wh'''' In""d?
See Addendum "EqulDment"
Please list the names and addresses of subcontractors to be used, if any.
~J 0 n e.
Vendor Campaign Contribution(s):
.. Y 00 mo" pwide ,he ""m" nf ,11 in",id""" o"n'iti" (induding yoUt ,ub-<on,ul",n")
with, eontrolling fi""ndn' in"""" The "no "",n,rolling fin,"".1 in'et"C ,h,1I me," the
ownet,hip, dire"ly Ut indi"""ly, of 10% 0' mo'" of 'he oo",,,,,,"ng "pi",1 "oek in ,ny
eO'1"",'ion 0< , di"," 0< indi,'" inte"'" of 10% 0' mo'" ;n a fino. The teno "fi,m" ,hall
mean ,"y eotpo",ion, p,rtnmh;p, bu,in'" ,n'" oc .ny kg,1 en'i'y o,het ,h," a n'tot,1
person.
~Ione
b.
Indi,idual, 0' en'iti" (indoding ou' ,ub-<on,ul",n") wi,h a ",n'tolling fioon"" in""'"
have y( have not contributed to the campaign either directly or indirectly, of a
"ndidate who Ii" been e1e"cd to ,he om<< ofM.yo' 0< City Commi,,;on<< fo' ,he City of
Mi.mi BeatOh. PI_ pto,ide ,he nameN ,nd d,te(') of "id oontribu'ion, ,nd '0 whom
said contribution was made.
None.
BID NO: 31-03/04
DATE: 06/29/04
cITY OF MIAMI BEACH
71
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CONTRACTOR'S OUESTIONNAIRE (CONTD.)
I HEREBY CERTIFY,that the above answers are true and correct.
(SEAL)
c-:'~,-':'~..... ..."...-:,..;::,:~~ \
,/ - ,>, /",'4' /
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(SEAL)
BID NO: 31-03/04
DATE: 06/29/04
CiTY OF MIAMI BEACH
72
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SUPERIOR LANDSCAPING & LAWN SERVICE. INC,
Tuesda\', August 10,2004
City of Miami Beach
Bid No. 31-03/04
Contractor Questionnaire
1. co~m\NY PROFILE
SU1"'rio, "'n"'ruping & Lawn S,,,icc. Inc, h.. ""n doing bu""c" in ,h, S"'" of
Horida since 1982. Mr. Orlando Otero and Ms. Maria Valdes founded the company.
Th'y fuundcd m' cmnpany wim a ,,",pi' ""'~on ,,,,,-,. '" p,",idc ~"i,,' '0
ou' clicn" ,b" w"c ,up,rio, '" any 0"'" in m' m,,'d, Thu' m' origin of ou'
name. Both founders are actively engaged in the daily operations of the company.
1. Thc eomp,ny', main of6" i, loru'od " 2200 NW. 23 Avenu'. Mi.mi. Flori'"
33142. w., have ,,,,,,I of6,,' ,nd nu,""'" ,h,"ughou' Flurida. Sou,h Flo,id,
has been our base of operations for over twenty years. Our customer service
eon'"~ "n b, n.acbod " 305 634.0717 during "gul" bu~n'" hou," (Mnn. Fd.
9.1lO AM '" 6.00 PM). Wc off" a ~"c, li" uf cli,nn 24.hou' ,,~ihbili<y
,hcough d;"e' dial.uP codB 'p'eifie '0 "eh "eoun' We ,,"0 uff" ~I<<' elieon
24-hour immediate response through manager- direct telephone numbers.
The Company off,," a wid, ",op' of I",d",'ping ~"i", '" F,d,,,,I. S"", Ci<y.
Coon<y. Comm"",,1 and ""id,nrial ~e'O,", The~ ~"'''' ioclude Land",'pin,
de,i", in,....rion ,nd "",""n,n,,' ;,rig,rion 'y,,,m d"ign. in,,,llarion ,nd
"""n,,,,,nee; T'" Trimming ,nd Mbo, C"', F~nili,.riun ",d I'", Con,,"1
p,"",,"" Un" Conttol ,nd Weed Contto\. W, off" ,h, ,bm' '" ,om' la,,,, dien,"
through in-house service.
Wc '" qui" p,"od of u"' eomp"" ,,,ff uf ""ploy'" " ",,,I, m" 200, Thi>
indud" ,n ,dmiin""""" ",ff uf 14. , ~ino' ope"rion, ""nag,men' ,,,ff of 4. ,
,,,rr of 5 p'"i'" m,n'g"'. ,nd m" 175 "chine;,n, of whom we '" "p<<i,lly
p,oud, Tb<y "" fully unifonn,d, eou'''ou, ,nd knowledgrub" in ,hc;, "" of
"pe,ri" They'" fully rimfo,m,d. and mey have me b'" ,,!oipm"" ,h" momy
"n buy, 0", cmploy'''' '" in ""," emmouin"riorn wim ,he company ,nd ,hell
,up'''''"'' _ugh ou' ne<wo" of Ne"d Radio/Telephon", W, ,",ve b..i"lly
,wn <YP" of rimfo,moo 'mployee' Th,y c'" b, rimfo,m,d in =, eli",e, uinfmm
app'''1, '" in ou' own, Ou< Oinfo,m' con,i" of bbek "fdy ,boc, d"k ","0
h"'O' weigh' eounn unu'"'' long "c~,d bcigc ,him wim ,hd, n,,"C ""bo"cd on
,hc pock", bbek "fc~ ,boc, and' "p ,h" ill'pby' <h' comp.ny', n,m' ,nd Ing~
All ""ploye" ," '",u,d , eomp,ny id",rift",rion ",cd. which i, aHix,d "' <h,' k"
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"\ugust 10, 2004
breast pocket. Please refer to addendum "References" for specifics on comparable
properties which we service.
There will be one Project 1\lanager present at all times. He/She will evaluate the
quality of the services being rendered and ensure that these are consistent with
company standards. The Project Manager will submit a daily written report to the
department head for review and approval.
All employees are expected to follow internal policies and guidelines, along with all
applicable rules and regulations with respect to licensing and certifications.
Employees receive a written performance appraisal from their supervisor quarterly.
This appraisal addresses the employees' strengths and weaknesses. I t outlines
corrective actions for deficiencies and substandard practices. The overall emphasis
here is to improve performance and standards. If corrective acUon is necessary;
follow-up reviews may be scheduled to monitor compliance.
Safety is always emphasized in the workplace. All company employees are required to
attend monthly safety meetings held at the local offices. The meetings are monitored
by Julio Valdez, the Company's General Manager. They have varying topics of
discussion such as understanding MSDS sheets, protecting you from accidents,
correct lifting techniques, protective clothing and gear, safe workplace standards and
practices, etc. Weekly safety meetings are held with managers, crew supervisors and
all technicians to inform on internal and industry safety-related standards. Topics will
\"ary and include truck safety, equipment safety, uniforms, protective clothing and
gear, proper use of outside safety equipment, traffic and pedestrian control, chemical
safety, MSDS sheets, and others. At each meeting, employees are encouraged to ask
questions in order to obtain a complete understanding of the material(s) being
presented. Written and other visual aids are also used to enhance the learning
expenence.
2. EQUIPMENT
Please refer to ADDENDUM: INVENTORY LISTING for complete listing of our
inventory of equipment.
Sl'l'!':Rlt lR L\NDSC\l'IN(; & J.A\XrN SI'J\\'lCl':, INC. CITY 01' Ml.\MI HE,\C11 HID NO. 31"03/04
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ADDENDUM: REFERENCES
U.S. Southern Command
3511 N.W 91 ,to Ayenue, tvliami, Florida 33172
Contact: Rolando Mesa
Tel: 305 436-5570
,'\creage: m
Client since: 1997
J\lt. Sinai tlIedical Center
4300 Alton Road, Miami Beach, Florida 33140
Contact: Phillip Miller
Tel: 305 674-2525
Acreage: 55
Client since: 1997
I\Iiami Heart Institute
4701 N. Meridian Avenue, Miami Beach, Florida 33140
Contact: Julio Chang
Tel: 305 674-3130
Acreage: 25
Client since: 1997
The City of Sunrise
6466 N.W. 20th. Street, Sunrise, Florida 33313
Contact: William Ginter
Tel: 954 572-2388
Acreage: 700
Client since: 2000
Federal Reserve Bank, Miami Branch
9100 N.W 36th. Street, Miami, Florida 33178
Contact: Fred Sutton
Tel: 305471-6414
Acreage: 40
Client since: 2000
Miami-Dade County, Miami International Airport
Po. Box 592075, Miami, Florida 33159
Contact: Dayid Shannon
Tel: 305 876-0656
Acreage: SOO
Client since: 2001
SLTUU( lit J ,,\NDSC\PINt; & L\\VN SJ.;jtVln:, INC CITY OJ' ML\MI HE.\C1 I HID NO. 31-03/04
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.\ugust 10, 2004
ADDENDUM: REFERENCES- ABILITY
1. Walid Wahab
Wahab Construction
818 S.W 4th Avenue
Miami, Florida 33130
Tel: 305 854-8480, Fax: 305 854-8490
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2. Walter Daggett
Daggett Construction
9355 S.W 117 Terrace
Miami, Florida 33176
Tel: 305 252-1944, Fax: 305 252-0252
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3. David Shannon
Miami-Dade County, Miami International Airport
r.o. Box 592075
Miami, Florida 33159
Tel: 305 876-0656, Fax: 305869-1648
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Sl '1'1-:iU( m I..\NDSC\PIN(; & L\\X:N SERVIC!':. INC. CITY 01' MI.\~\1 BE.\C!1 BID NO. 31-03/04
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August 10, 2004
ADDENDUM: FINANCIAL
1. Jorge Del Hierro
Bank of America
2195 S.W 8th Street
Miami, Florida 33135
Tel: 305643-5500, Fax: 305 642-6173
') Arthur Palermo, C.P.A.
5400 South University Drive, Suite 119
Davie, Florida 33328
Tel: 954252-9622, Fax: 954252-5554
SUPLRIOJ{ J ..\NDSC\I'INc; & L.\\\'N SLRVICE, INC. CITY OJ' ML\~lI HE,\CII HID NO. 31-03/04
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ADDNEDUM: EQUIPMENT LISTING
T\L\INTENANCE EQUIPMENT INVENTORY
1. Shindaiwa 1'-27 Weedeaters: Quantity: 62
2. Stihl STEBR420 Blowers: Quantity: 48
3. Stihl Edgers STEFC75: Quantity: 43
4. Stihl Hedge Trimmer STEHL75: Quantity: 39
5. Stihl Fixed Hedge Trimmer STIHLlOO: Quantity: 37
6. Stihl HT75 Polesaw: Quantity: 22
7. Stihl HT101 Polesaw: Quantity: 26
8. Shindaiwa 1'272 Trimmer: Quantity: 36
9. Shindaiwa T270A Trimmer: Quantity: 24
10. Echo Chain Saw 340-14: Quantity: 22
11. Echo Chain Saw 340-16: Quantity: 29
12. Dixie Chopper 60" Flat Lander Ridding Mower: Quantity: 8
13. SCAG 48" 19 HP Riding Mower STC48A-19KA: Quantity: 22
14. SCAG 61" 27 HP Riding Mower SIT61A-27KA: Quantity: 27
15. Snapper 21" Mower 5.0 I<AW Engine: Quantity: 16
16. Toro 32" Walk Behind Model 30157: Quantity: 4
17. Taro 36" 15 HP Mid Size w/Velke S/W: Quantity: 18
18. Taro 36" 17 HP Mid Size w /Velke S/W: Quantity: 22
19. 1ara 44" Riding Mower, Model Z Master: Quantity: 11
20. Vermeer Stump Grinder Model 206: Quantity: 3
21. Ditch Witch 1820H Walk Behind Trencher: Quantity: 2
22. Hydro Pump Sprayer w/control kit: Quantity: 11
23. Jacobson Golf Carts: Quantity: 4
24. Arrowmaster Golf Carts: Quantity 6
25. Vermeer V1150 Trencher: Quantity: 1
26. Vermeer V2050 Trencher: Quantity: 1
27. Vermeer SC502 Stump Cutter: Quantity: 1
28. Mobark Model 13 Chipper: Quantity: 2
29. Vermeer BC935 Chipper: Quantity: 1
VEHICLE INVENTORY
1. Bucket and Chipper Trucks 55': Quantity 4
2. Izuzu Bucket Trucks 35': Quantity: 5
3. Pole Cat Lifts 28': Quantity: 6
4. Chipper Box Trucks: Quantity: 3
5. Grapper Trucks- Peterson Lightning Loader (30 CY Cap): Quantity: 2
6. Pesticide Trucks: Quantity: 2
7. Medium Izuzu Trucks: Quantity: 46
8. Box l'rucks- GMC: Quantity: 5
9. Ford Vans: Quantity: 8
Sl 'I'I':RIOR J..\NDSC.\I'IN(; & L\\XN SER\'ICE, INC. CITY OJ' MIAMI BEACfJ BID NO. 31-03/04
.\ugUSI 10,2004
~
:\ugust 10, 2004
Hi. j:ord F150 Pick-up: Quantity: 23
11. Ford F25U Pick-up: Quantity: 9
12. J'Ord f350 Pick-up w/Utility Body: Quantity: 6
13. Ford 1'750 Flatbeds: Quantity: 5
14. Ford f750 Box Trucks: Quantity 1
15. New Holland Skid Steer Load: Quantity: 3
16. l\Iisc Trailers (10' - 20'): Quantity: 41
17. :\rrowboards: Quantity: 5
POBOX 35-0095 . MIAMI. FLORIDA. 33135-0095
PHONE (305) 634-0717 . FAX' (305) 634-0744
~l 'J>I:RJOR L.\N[)~C\J)JNC; & LA\X-N Sl':R\'ICE, lNC. CITY OF MIAMI HEACII BID NO. 31-03/04
SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
Tuesday, August 10, 2004
LICENSES AND CERTIFICATIONS
Broward and Dade County Minority Owned Business Certification
Florida Minority Owned Business Certification
Society of Commercial Arborists Certification
Florida Pest Control Certification
Broward County Tree Trimming Certification
Dade County Occupational License
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P.O BOX 35-0095 . MAIMI, FLORIDA' 33135-0095
PHONE. (305) 634-0717 . FAX: (305) 634-0744
EMAIL: SUPERLANDSCAPE@BELLSOUTH.NET
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CITY OF MIAMI BEACH CERTIFICATE OF USE, ANNUAL FIRE FEE, AND
OCCUPA TIONALLlCENSE
II
1700 Convention Center Drive
Miami Beach, Florida 33139.1819
ACCOUNT #: RL96219454
Beginning: 10/01/2003
Expires: 09/30/2004
Parcel No:
I
SUPERIOR LANDSCAPING & LAWN SE
ORLANDO OTERO - PRES
SUPERIOR LANDSCAPING & LAWN
2400 NW 29TH ST SERViCE INC.
MIAMI, FL 33142
A penally is imposed for failure to keep this license exhibited
conspicuOusly at your place of business.
TRADE NAME:
IN CARE OF:
ADDRESS:
'I
I
A Certificate of Use Occupational License issued under this
articie does not waive or supersede other City Laws, does not
constitute City approval of a particuiar business activity and
does not excuse the licensee from all other iaws applicabie to
the licensee's business.
II
This license may be transferred:
A. Within 30 days of a bbrlafioe sale, otherwise a complete
annual payment is due.
B. To another location within the City if proper approvals and
the license are obtained prior to the opening of the new _
location.
III
III
Additionallnformatlon:
III
II
--
--
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II
.
FROM: CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FL. 33139.1819
II
II
II
.
ORLANDO OTERO
P.O. BOX 35-0095
MIAMI, FL
33135
I. .11.. .11... .11. .11. .1.1.1.1.. .1.1... .111
.
Code
8888
95011200
95011100
TRADE ADDRESS: 0 OTH ST
Unit Certificate of Use I Occupation
-I Certificate of Use Not R~qUi;;d- --- -
! Landscape Maintenance
! Landscape Architects, Nursery
/-
.--.._--
PRESORTED
FIRST CLASS -
U.S. POSTAGE
PAID
MIAMI BEACH, Fl
PERMIT No 1525
405020-9
BUSINESS NAME / LOCATION
SUPERIOR LANDSCAPING S LAWN
SERVICE INC
2172 NW 26 AVE
33142 MIAMI
OWNER
INC
Sec. Type of Business
213 LAWN/LANDSCAPE/TREE SERVICE
THIS 15 AN OCCUPATIONAL
TAX ONLY. IT DOES NOT
PERMIT THE UCENSIE TO
VIOLATE ANY EXISTING
REGULATORY OR .zONING
LAWS OF THE COUNTY OR
CITIES. NOR DOES IT
EXEMPT THE UCENSEE
FROM ANY OTHER LICENSE
OR PERMIT REQUIRED BY
LAW. THIS IS NOT A
CERTIFICATION OF THE
LICENSEE'S QUAUACA-
TION.
\""-, ,01';
MIAMI-DADe COU,Nl'l"
TAX COLLECTOR ,,~,
140'W. Fll'iGLER ST.
14th FLOOR;, .,,'
MIAMI,;F:lt;~3~~0:
;,:.",_.~.;t{~.:~_..:, ,. '/'.
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PAYMENT RECEIVED
MIAMI-DADE COUNTY TAX
COLLECTOR:
0812112003
003501100558
00004!~0
SEE OTHER SIDE
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" ,2003' ' , ' . . , Qq~UP,AT~ONAl.'"LlCEN!!E;t~: . ;2094" ,,'
, MIAMI;DAOE C,Olltfn':' STATE OF FLORIDA , "
" ' EltPIRES:SEPT.3P,,2004',', ,
, " MIJSTBE' ()ISF!L;AVEQ',AT:P.~ce.QF BI.lSiNE$.S, '; " '"
'PIJRSU:~N!;T~<<<~\!~rv C?~E'c::~"p;1i~ReA,:~~!'j.1I'4JO;j , ,
FIRST-CLASS
U.S. POSTAGE
PAID
MIAMI, FL
PERMIT NO. 231
THIS IS NOT A BILL-DO NOT PAY
RENEWAL
LICENSE NO.
159385-5
EMPLOYEES
1
DO NOT FORWARD
SUPERIOR LANDSCAPING
SERVICE INC
ORLANDO OTERO PRES
2172 NW 26 AVE
MIAMI FL 33142
& LAWN
1/1111111111111111111111,111/11,"111111111.1.11111. ,111/111.1
-,-,--'--'-'--'---'-~-- -- -,----'----.- - - - ---- -"--- - - - -'- - -'- -' -'--'-
FIRST-CLASS
U.S. POSTAGE
PAID
MIAMI, FL
PERMIT NO. 231
THIS IS NOT A BILL.DO NOT PAY
Bu~2~s~~M~/LOCATION ~~~NSENO
. 545499-6
SUPERIOR LANDSCAPING S LAWN STATE ILCl16183
SERVICE INC
2172 NW 26 AVE
ow~~a42 MIAMI
INC
S8e, Type of BU8lnes.
TH'S IS A.?J~PA~~~.:r CONTROL SERVICE
TAX ONLY. IT DOES NOT
PERMIT THE LICENSE! TO
VIOLATE ANY EXISTING
REGUL.ATORY OR ZONING
LAWS OF THE COUNTY OR
CITIES. NOR DOES IT
EXEMPT THE UCENSEE
FROM ANY OTHER LICENSE
OR PERMIT REQUIRED BY
LAW. THIS IS NOT A
CERTIFICATION OF THE
ueENSEE'S QUALlFlCA.
TION.
PAYMENT RECEIVED
MIAMI-DADE COUNTY TAX
eal-LECTOR:
01/1312004
022700~aD01
000045,:,0'0
SEE OTHER SIDE
EMPLOYE6S
1
DO NOT FORWARD
SUPERIOR LANDSCAPING S LAWN
SERVICE INC
ORLANDO OTERO PRES
2172 NW 26 AVE
MIAMI FL 33142
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SEC #
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FOR PERIOD OCTOBER 1, 2003 THRU SEPTEMBER 30, 2004
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THIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED (llC;::;O OI;:LI"NiH)
TO PUBLIC VIEW AT THE LOCATION ADDRESS ABOYE. "fit . t;:I ;;,i'}(>i::, :", '::,UU':' '., . :':( 'I'.:.',
B~,~ARD . TYPE OF LICENSE TAX PAID
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BROWARD COUNTY REVENUE 6hLLECTOR
115 S. Andrews Avenue, Governmental Center Annex
FORT LAUDERDALE, FL 33301
FORM NO.
401.280/AC 25-061
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DATE BUSINESS OPENED
STATE OR COUNTY CERT/REG .
Bu&iness Loc~tlon Address:
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PENAL TIES IF PAID
OCT. - 10% I NOY. -15%
* DEC. - 20% * After DEC. 31 - 25%
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Based on Cost 01 License if Paid
On or After November 30 2003
,
I ACCOUNT NUMBER ."
1.1
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TAX
BACK TAX
PENALTY
T. C. FEE
TRANSFER
TOTAL
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2003 · 2004
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PAYMENT RECEIVED AS VALIDATED ABOVE
'SEE INSTRUCTIONS ON BACK OF LAST COPY
Board of County Commissioners, Broward County Florida
BROWARD COUNTY OCCUPATIONAL LICENSE TAX
FOR PERIOD OCTOBER 1, 2003 THRU SEPTEMBER 30, 2004
FORM NO.
401.280/AC 25-061
o RENEWAL
o NEW
o TRANSFER
SEe #
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DATE BUSINESS OPENED
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STATE OR COUNTY CERT/REG
. Buslnes. Location Address:
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LU\I)C COUnT',
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THIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED
TO PUBLIC VIEW AT THE LOCATION ADDRESS ABOVE.
RENEW ON OR BEFORE
SEPTEMBER 30, 2003
PENAL TIES IF PAID
OCT..100/0 I NOY.-150/0
. DEC. - 20% . After DEC. 31 - 25"1.
. Plus Tax Collection Fee of up to $25,00
Based on Cost of License if Paid
On or After Novembar 30. 2003
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ACCOUNT NUMBER ro' ·
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1~ S, An rews Avenue, Governmental Center Annex · 4
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TOTAL
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Board of COUll!\! Commls~looers, Brow~rd County Florida
BROWARD COUNTY OCCUPATIONAL LICENSE TAX
j FOR PERIOD OCTOBER 1,2003 THRU SEPTEMBER 30, 2004
~--:NEW O~ OR BEFORE ...t
SEPTEMBER 30, 2003
FORM NO,
401-280/Ac25.061
32 !.. 32/..
o RENEWAL
o TRANSFER
SEC #
11/07/03
o NEW DATE BUSINESS OPENED
STATE OR COUNTY CERT/REG . I r 1 1 (, 1 8 ",
Business Location Address:
2172 NIl 26 AVE
DADE COUNTY 33142
BUSINESS PHONE: (305)634-0717
TAX
BACK TAX
PENALTY
T. C. FEE
TRANSFER
PENALTIES IF PAID .
OCT. -10% . I . , NOY. - 15%
. DEC. _ 20% I. After DEC. 31 . 25%
. Plus Tax Collection Fee of up to $25.00
Based on Cost of License if Paid
On or After November 30, 2003 '
ACCOUNT NUMBER '~ ~ ~
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SERVICF rNe
OTERO Of~LANI)O
THIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED 2 1 7;:' N \.I 2':, II Ii E
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115 S. And ws Avenue, Governmental Center Annex
FORT LAUDERDALE, FL 33301 PAYMENT RECEIVED AS VALIDATED ABOVE 'SEE INSTRUCTIONS ON BACK OF LAST COpy
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B~3a3 04-15479
VALDES, JU:LIO _QUALIFYING
SUPERIOR LANDSCAPING & LAWN
SERVICE mc
2172 NW 26 AVE
MI1'.MI !"L 3:3142
CERTIFICATE OF COMPETENCY
EXPIRES a/31/04 CTL# 29310
Det<."Ar:;l1 and SIGN the reverse sici(~ of this
cord IMMEDI.I\TElY I.IPOll receip1"! YO,1
should cony this celid 'W'lfh 'lOll at cd! tiITH::)S.
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Bi{OWARQ CqlJNTY, HORIDA
CERTlflCAT.i,OF.CQMPETENCY
TREE TRrMMER - CL~SS B
CGffB-363 rlef. 04-15479
VAI,DES, . JUI,IO - QUJI.LIFYING
SUPERIOR LANDSCAPING & LAWN
SERVICE INC
2112 NW 26 AVE
I>lIAMI F'L 33142
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Florida Department of Transportation
JEB BUSH
GOVERNOR
605 Suwannee Street
Tallahassee, Florida 32399-0450
THOMAS F. BARRY, JR.
SECRETARY
January 14,2002
Superior Landscaping & Lawn Service, Inc.
Mr. Orlando Otero, President
p.o. Box 35-0095
Miami, FL 33135-0095
RE: DlSADV ANTAGED BUSINESS ENTERPRISE CERTIFICATION
Dear Mr Otero:
The Department is pleased to announce that your company has been certified as a Disadvantaged
Business Enterprise(DBE) which is subject to continued eligibility and also subject to actions of any
other governmental agencies which may affect the minority status of your firm. This agency's
certification abIes the company to compete in the subcontract work of the Department as a minority
owned and operate company. It is not a guarantee that the company will receive work.
DBE certification by the Department shall be for a period of three (3) years. On each anniversary
date during the three (3) year certification period an Affidavit of Continuing Eligibility must be
submitted. If any time there is a change in the ownership and control of the company, a new
Schedule "A" is to be forwarded without delay to the Department. For recertification at the end of
the three (3) year period a new Schedule" A" must be submitted to the Department ninety (90) days
prior to expiration of your current certification.
Your firm can participate in FDOT contracts for DBE credit in specialty codes 162-Muck Blanket &
Topsoil, 570-Grassing, 57S-Sodding, S80-Landscaping, S90-Irrigation Systems, MAl-Tree
Trimming, and MA2-Mowing.
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John Goodeman
Certification Manager
JG:pb
CERTIFICATlON/ EXPIRATION DATE:
January 11, 2005
www.dot.stateJI.us
@ RECYCLED PAPER
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B~:<<NARD
..../ COUNTY
fi" LOR IDA
OFFICE OF EQUAL OPPORTUNITY. Division of Equal Employment and Small Business Opportunity
115 S. Andrews Avenue, Room A6BO . Fort Lauderdale, Florida 33301
EEO 954-357-6500 . SBO 954-357-7BOO . FAX 954-357-7B17 . TTY 954-357-61B1
March 12, 2003
Superior Landscaping & Lawn Service, Inc.
2172 NW 26 Avenue
Miami, FL 33142
Dear Mr. Otero:
The Division of Equal Employment and Small Business Opportunity is pleased to announce
that your company has been certified as a Minority Business Enterprise, (MBE}, Hispanic,
for a period of two (2) years. This certification is based on a review of your information
affidavit and other documents submitted. It is subject to a validation on a project by project
basis.
Certification by this office enables your company to participate in contracting opportunities
offered through Broward County Government as a small disadvantaged business
enterprise. It does not guarantee that your company will receive work. You are certified
to participate in the following category(s):
Landscaping - Maintenance, Tree Trimming and Irrigation
Any changes in the company ownership, control, operations, address, telephone number,
or other change that substantially alters ownership andlor control by the minority
principal(s) must be filed with this office not later than thirty (30) days after the change.
Questions concerning the certification process may be directed to this office at
954-357-7800.
Sincerely,
#~f'~
Sylvia Grinan
Certification Manager
CERTIFICATION APPROVAL DATE: 02/06/03
CERTIFICATION EXPIRATION DATE: 02/06/05
Broward County Board of county Commissioners
JosephUS Eggelletion, Jr. . Ben Graber. Sue Gunzburger . KristIn O.Jacobs . lIene Ueberman. lOrl Nance Parrish. John E. Rodstrom, Jr. . Jim Scott. DIana Wasserman-Rubin
www.brOward.org/eeo
'" eN' no< "~"~"_'oo ~_""~P'_,,?_,,_'_,o,_,,~",,-n,,,,-- _______ _ _____ T RI ~ RAt L "
95~:9.u~RAIL (7245) , Fax: 954-788-7878. www.tri-rail.com TRI-COUNTY COMMUTER RAIL AUTHORITY
customer Information (In Florida) 1-800-TRI-RAIL
October 2, 2002
Mr. Julio Vales
Superior Landscaping & Lawn Services, Inc.
P.O. Box 35-0095
Miami, FL 33135-0095
RE: Receipt ofDBE Certification Information
Dear Mr. Vales:
The Tri-County Commuter Rail Authority (Tri-Rail) accepts your certification from the
Florida Department of Transportation and is pleased to include your company in our
Directory as a certified DBE in accordance with 49 CFR Part 26. Please note that Tri-
Rail's DBE Directory is available on our website at www.tri-rail.com.This directory is
updated on a regular basis.
If you should have any questions or need additional information, please feel free to
contact me at (954) 788-7891.
;?pY' Z
L"~Y-C",gill
Transportation Planning Manager
.
I
.
.
Board 01 Directors
Executive Director
.
Bruno A. Barreiro
Rick Chesser
James A. Cummings
Allen C. Harper
Marie Horenburger
Michael D. Masanoff
Lori Nance Parrish
Carol A. Roberrs
David Rush
Joseph Giulietti
.
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2:6~2: O~~ ~9S V\I0tl:l
SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
Tuesday, August 17, 2004
Marta Fernandez, Procurement Co~)rdinafOr
City of Miami Beach
Tel: 305673-7496
VIA FACSIMILE TRANSMITTAL: 305 673-7851: Total Tranlmjllion: 2 Pagel
REF: Response to your fax dated 08/16/2004: Horticulturist
Marta,
We have on staff the following:
1. Bob Haehle
B,S. degree in Elwironmental Design from University of Massachusetts, 1971
M.S. degree in Horticulture from University of Delaware, 1973
Served as Educational Horticulturist and Director of Brookside Gardens in Wheaton
Served as County Agent for Howard Count)' Florida
Served as County Agent for Broward County Florida
Ha~ written numerous columns and artides for The Sun SentineL South Florida Home &
Garden, Florida NlIrseryman. and others
Radio talk show "Radio Garden Show" with WJNA (640 AM) on Sunday Mornings (9:30
AM to 11 :00 AM).
Has written scveral books, including "Native Florida Plants".
2. Eric Kleinbach, Florida Certified Landscape Contractor, Cerr# C34 12B
J f you need additional informlltion,l'lcase lct me know. Thank you.
Sal Rassi
Superior Landscaping & Lawn Service, Ine,
PO. eox 35.00U . MAIM I, FLORIDA' 331U.0096
PHONE; (305) 5~~.0717 . FAX: (305) e3..07~.
~.
'-
THIS IS TO C!:RTfFY THAT:
Eric Klfenbach
OERTIFlCATION II:
C34 IJ8 "
IS A DULY OUAUFIED
FLORIDA, CERTIPlED LAND$CAPE CONTRACTOR
Ellpites:
~/;. .104
AUG-26-2004 02:11 PM SUPERIOR LANDSCAPING
3056340744
SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
Thursday, August 26, 2004
Matta Fernandez, Procurement Coordinator
City of Miami Beach
Tel: 305 673-7496
VIA FACSIMILE TRANSMITTAL: 305 673.7851: Total Tr~nsmiHllion; 1 PaKc
REF: Response to your fax dated 08/26/2004: LIVING WAGE COMPLIANCE
Marta,
Please be advised that our crews for this job will be paid II. minimum of $10,90/Hnur, If this
is a problem, or should you need additional information, please feel frec' to call me, Thank
you.
C.-..... ",
~\L
Sal Rassi, c.F.o.
Superior Landscaping & bwn Service, Inc.
P,O. sox 3S.0095 . MAIMI, FLORIDA' 33130.00i.
PHONE: (30.) OH.0717 . FAX: (305) 634-0144
P.01
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 3]-03/04
ADDENDUM NO.5
August ]0, 2004
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE
SERVICE is amended as follows:
I. Bid Opening is changed from August] ]1\ 2004 to August 13th, 2004 at 3:00 p.m.
II. ADD language regarding Payment Bond and Performance Bond, pages 2 and ]0. This
language is to supplement information regarding Payment and Performance Bond
provided in Addendum #3:
Successful bidder will provide paymcnt and performance bonds pursuant to section 1.27 of
thc Invitation to Bid, and in accordance with any addenda amending aforementioned section.
Each payment and performance bond must be valid for the first year of the contract, and any
subsequent contract year(s) must be contingent upon the bidder providing the City with
properly executed payment and performance bonds.
Bidders are reminded to please acknowledge receipt of this addendum on page 58 of the Bid
Documents or the bid may be considered non-responsive.
ClTY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\miamibeachfl.gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 31-03/04
ADDENDUM NO.4
August 9, 2004
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE
SERVICE is amended as fol1ows:
I. The following are answers to questions submitted by prospective bidders:
Can you please provide the current per service prices the city is paying for the fol1owing
areas as they were not included in addendum # 2:
I. Col1ins Ave 40th to 59th Street. $34,280 annually or $2,856.67 monthly. Includes 4
day per week litter services.
2. Marseil1e Drive. $350 per service. Includes 3 litter services per week.
3. Fifth Street. MacArthur Causeway and 5th Street were bid as one location.
$113,426.00 annually, $9,452.17 monthly. Includes 4 day per week litter services.
Inasmuch as this change docs not material1y affect the bid document, bidders arc not required to
acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http\lmiamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 31-03/04
ADDENDUM NO.3
August 3, 2004
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE
SERVICE is amended as follows:
l. REVISE language regarding Payment Bond and Performance Bond, pages 2 and 10:
Successful Bidder(s) shall provide a Performance Bond in the amount of $50,000 per
awarded location per year, and a Payment Bond in the amount of $25,000 per awarded
location per year. The maximum bond requirement shall be a Performance Bond in the
amount of $300,000 per year, and a Payment Bond in the amount of $150,000 per year for
the duration of the contract(s).
Bidders are reminded to please acknowledge receipt of this addendum on page 58 of the Bid
Documents or the bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
htlp:\\miamibeachfl.gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 31-03/04
ADDENDUM NO.2
July 30, 2004
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE
SERVICE is amended as follows:
I. Bid opening is changed from August 51\ 2004 to August 11th, 2004 at 3:00 p.m.
II. The deadline for receipt of questions is extended until August 6th, 2004 by 5:00 p.m.
III. REPLACE page 57 of the Bid Documents with the attached amended page. Amended
page reflect revised line item 19. Please submit the amended page 57 with your bid, or your
bid may be considered non-responsive.
IV. A second site visit is scheduled for Wednesday, August 4t\ 2004 at 8:30 a.m, meeting at
the City of Miami Beach City Hall, located at 1700 Convention Center Drive, 1 st floor
outside by glass elevators. Parks will provide transportation for site visit. NO
ADDITIONAL SITE VISITS WILL BE SCHEDULED.
Bidders are reminded to please acknowledge receipt of this addendum on page 58 of the Bid
Documents or the bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 3 of 4
COMPANY NAME:
Materials (for Materials not specified hcrein, to be installed at the dircction ofthc City)
Itcm # Description Unit Price Installcd
16 St. Augustine Sod $ /pallet
17 Bahia Sod $ /pallet
18 Cypress Mulch $ / cu bic ya rd
19 Seasonal Color %
ABOVE VENDOR COST
20 For all other materials not specified, Contractor shall furnish at %
thc specified percentage above vendor cost.
ABOVE VENDOR COST
21
A Not to Excced eosts to install plant materials and trees up to 45
gallon containers.
$
each
NOTE: AS IT RELATES TO ITEM #21 ABOVE, THE CITY RESERVES THE RIGHT TO
NEGOTIATE THESE NOT TO EXCEED (NTE) COSTS TO INSTALL PLANT MATERIAL AND
TREES UP TO 45 GALLON CONTAINERS FROM THE SUCCESSFUL BIDDER(S). SHOULD
NEGOTIATIONS BE UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND
NEGOTIATE THIS COSTS/FEE FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 7/30/04 (AMENDED)
CITY OF MIAMI BEACH
57
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hllp: \\miamibeachfl.gov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 31-03/04
ADDENDUM NO.1
July 20,2004
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE
SERVICE is amended as follows:
I. REPLACE pages 55 and 57 of the Bid Documents with the attached amended pages.
Amended pages reflect additional information requested for items I through 7 and revised
line item 20. Please submit the amended pages 55 and 57 with your bid, or your bid may
be considered non-responsive.
II. ADD language to Section 2.3 Method of Award, page 20 of the Bid Documents:
Each location specified in this bid could be awarded on an individual basis, so each price
quoted on the bid form must be capable of standing alone and not be dependant on award of
entire contract. Bidders are requested to state on the bid fonn a percentage discount to be
allowed per location should they be awarded the entire contract. The City will calculate the
grand total of each/all bids minus the percentage discount and determine award based on the
lowest and best value bid.
III. REVISE language on Section 2.21 Bidder Qualifications, page 24 ofthe Bid Documents
(language in Italic denotes revised language):
".. .The evidence will consist oflisting of work that has been provided to public and private
sector clients, ei. nature of WORK within the last.four (4) three (3) years".
IV. The following information relative to issues raised or discussed at the pre-bid
conference is hereby incorporated and made part of Bid No. 31-03/04:
A. Site Visit. A site visit is scheduled for Friday, July 23rd, 2004 at 8:00' a.m, meeting
at the City of Miami Beach City Hall, located at 1700 Convention Center Drive, 1st
floor outside by glass elevators. Parks will provide transportation for site visits.
B. Deadline for receipt of questions is extended until July 28th, 2004 by 5:00 p.m.
C. Payment and Performance Bond. Successful Bidder is required to maintain
payment and performance bonds in the amount of$300,000 each for the duration of
the contract.
D. Schedule of V alues. Bidders should cross out column entitled "Unit Price" from the
Schedule of Values (pages 59-66 of the Bid Documents). This column is a
duplication of column "Price per Service" and should not be filled out.
E. Report on areas that are being renovated. Information to follow in a subsequent
addendum.
July 20, 2004
ITB 31-03/04
Addendum No.1
Page 2
F. Previous Bid Results are attached for bidder's reference.
Bidders are reminded to please acknowledge receipt of this addendum on page 58 of the Bid
Documents or the bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
THREE YEAR CO~TRACT TO PROVIDE
GROUNDS :\lAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 1 of 4
COMPANY NAME:
We propose to furnish all labor, tools, equipment, transportation, pernlits, licenses, services and
incidentals necessary in order to provide Grounds Maintenance for the City of Miami Beach, in
accordance with Bid Specifications, as follows:
Item # Project Description Cost per # Services Cost Per Year
Service
1 Julia Tuttle Causeway $ 30 $
2 Mac Arthur Causeway/ $ 30 $
3 Fifth Street $ 30 $
4 Palm/Hibiscus Island $ 34 $
5 Star Island $ 34 $
6 Collins Ave (40th to 59th St.) $ 30 $
7 Marseille Drive $ 30 $
ANNUALGRA~DTOTAL: $
Each location specified in this bid could be awarded on an individual basis, so each price quoted on the bid form must
be capable of standing alone and not be dependant on award of entire contract. Please state on the space provided below
a percentage discount to be allowed per location should YOll be awarded the entire contract:
Discount
Discount
Discount
Discount
Discount
Discount
Discount
1. Julia Tuttle Causeway:
2. Mac Arthur Causeway:
3. Fifth Street:
4. Palm/Hibiscus Island:
5. Star Island:
6. Collins Ave (40th to 59th St.):
7. Marseille Drive:
BID NO: 31-03/04
DATE: 7/20/04 (AMENDED)
CITY OF MIAMI BEACH
55
THREE YEAR CONTRACT TO PROVIDE
G.ROUNDS :\1AINTENA~CE SERVICE
BID # 31-03/04
. Bid Proposal Page 3 of 4
COMPANY NAME:
Materials ( for Materials not speeilil'd herein, to be installed at the direction of the City)
Item # Description Unit Price Installed
16 St. Augustine Sod $ /pallet
17 Bahia Sod $ /pallet
18 Cypress Mulch S /cubic yard
19 Seasonal Color $ /eaeh
20 For all other materials not specified, Contractor shall furnish at O!..l
the specified percentage abo\'C vendor cost.
ABOVE VENDOR COST
21
A Not to Exceed costs to install plant materials and trees up to 45
gallon containers.
s
each
NOTE; AS IT RELATES TO ITEM #21 ABOVE, THE CITY RESERVES THE RIGHT TO
NEGOTIATE THESE NOT TO EXCEED (NTE) COSTS TO J:'\STALL PLANT MATERIAL AND
TREES VP TO 45 GALLON CONTAINERS FROM THE SVCCESSFUL BIDDER(S). SHOULD
NEGOTIATIONS BE Ui'lSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND
NEGOTIATE THIS COSTS/FEE FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 7/19/04 (AMENDED)
CITY OF MIA:\lI BEACH
58
~(T~~ OF MIAMI BEAC'H ~tJj)
!TY'tW.L S100 CONYENT1ON CENTER DlWlIoIIAMl ~ ~ 33131 (l
~oIaIllllll ~_....
&'""
COMMJSSION MEMORANDUM NO. "?i'13:.<t
TO:
. Mayor N... O. Kudla ..d
Me.ben ol"e City Co _iNloa
DATE: Septe_ber 23, Ill,.
FROM:
Sertlo Rod....a
City Mauler
Request Ii Approval to Award a CODtract to Florida LaW1l Sen1c:a ill the .
Estimated AnDual Amout of$351,1%5.04, Punuaat to Bid No. 98-97JOt for a
Three-Year CODtnet for Grouads MamteDaDce Service (Causeways aDd
Is"".) for the City oCMiami Beath, with aD OptioD to Renew Cor Three Years
OD a Yealloto-Y ear Basis.
SUBJECT:
RECOMMENDATION
~(J-:
'GyP :
c; 1".;)/~Y'
"I1"v(T:>'(
Approve the award.
FUNDING
$351.125.04 (Esri",.tM annual amount)
Funds arc available within Recreation, Culture &: Parks. Landscape Maiatcnancc
Divisioa, ACCOWlt Number 011.0945.000312
BACKGROUND
This Invitatiod to Bid wu issued on August 2, 1998. with In opening date of August 28, 199..
Eighly-eiJht notices aod twenty-two specifications were mailed. A Mandatory Pre-Bid Conferen<:c
was coaducted on Aupst 13, 1998.1DCl three bids were received by the August 28. 1998 <.fe-A1ine.
The coDlractOr is to fbmish all expertise. supervision, labor. equipmeut, material, tnmsportation,
flCilities. and support services Dtx'eI'.'Y to perform complete pounds mainteoaoce aDd
miscellaneous serviCes for the MacArthur CausewaylFifth Street, Julia Tuttle CausewaY. him
Islaud, Hibiscus IsIaac1 mcI Star Island.
The wort sbalI include, mowina, Nfsi"8. litter pickup. w-fi"g. mulcbiag. pnmiag aod fertiliziDg,
pest aDd disease control. watering and irrigation system repair aad maiat..,.."cc, aad rep1acemeat
ofplaats as required.
Additionally. the bid cootains 8 provisioa for the contractor to provide .' disaster rapoase to assist
the City with eleen-up efforts prior to and following a disaster. The contractor will be compensated
based OD the labor rates by classification submitted with the t2
bid. "'"",NG APl'ROVE!> .dJ 1'fIIGE""ArrEM R '2 l.)
~ 210t/?M DATE~
.
.
: ."
Bid N.. 98-97101
SllLwaber 23, 1m
Pace Two
JACKGROUND(Continued)
All work shall be done in a thorough and workmanlike manner under competent ContraCtOr
supervision to the sarlsfaction of the City of Miami Beach Parks, Recreation and Culture Department
Director, and LandsGapc Maintenance Division. .
ANALYSIS
The City currently contracts under two (2) separate contracts for grounds maiatenaDce services for
MacArthur Causeway and Julia Tuttle Causeway at a yearly cost ofS234,714.90.
The yearly cost for these areas under this bid increased to $251.004.90 (approximate ,.'" increase).
This escalation of cost is due to the revised requirements of this bid which have increasecI the
freque:Dcy of service and level of supervision required. This win help to insUre that these gateway
areas are maintained to the level expected by the citizens aad visitors.
Grouncls m.aiJJteDanCe III Palm/Hibiscus Islaacls and Star IsWKI bas beeD performed by City
persoDDCl. A comparison of the costs as included in the low bidder's response indicates the expense
to be comparable to current City-provided services. While a cost savings is not aaticipated during
the first year oftbe contract, it is aaticipared that a savings wiD be }'lP!:IlH7ecJ in yan two aod three
of the agJ'CCIDe:nt due to reduced equipment replacement, use of fewer parts and use of less fuel.
Florida LawD Service is the overall lowest bidder and has performed in . very satisfactory mtm'-'
UDCk::r the expiring contract for the Julia Tuttle Causeway.
TARlTI..ATlON
AttIC"lvod.
CONCLUSION
This contract should be awarded to the lowest responsive bidder, Florida Lawn Service, IDc..
SR:JG:KS:JF:mr
I/J (j'J-
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CITY OF MIAMI BEACH
lQ
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hllp:\\www.miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673-7851
PUBLIC NOTICE
INVITATION TO BID NO. 31-03/04
Sealed bids will be received by the City of Miami Beaeh Proeurement Director, 3rd Floor, 1700
Convention Center Drive, Miami Beaeh, Florida 33139, until 3:00 p.m. on the 5th day of August,
2004 for:
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
Scope of Work: The work specified in this section consists of furnishing all labor, maehinery, tools,
means of transportation, supplies, equipment, materials, serviees and ineidentals neeessary to
provide complete landseape maintenance services as speeified herein.
The work shall include but not be limited to, litter rctrieval and waste disposal, mowing, edging,
landscape maintenance, herbicide /insecticide application, turf management, irrigation system
operation maintenance / repair and replacemcnt of plants as required.
Minimum Requirements: Prospective bidders must submit with their bids or within five (5)
working days six references, of which at least three separatc rcferenees must be of eontracts over
$50,000/year in landscaping serviees. Also, prospeetive bidders must meet qualifieations as set forth
by seetion 3.2 of the Bid Documents.
A non-mandatory Pre-Bid Conference will he held at 10:00 a.m. on July 16th, 2004 at the City
of Miami Beach City Hall, 1 sl Floor Conference Room located at 1700 Convention Center
Drive.
Bid Guaranty: All bids must be aceompanied by a bid bond in the amount of $10,000. Refer to
Seetion 1.27.
Payment and Performance Bond: Thc successful biddcr will be required to provide a Payment
Bond and Performanee Bond in the amount of$300,000 eaeh. Refer to General Conditions 1,27.
Estimated Annual Budget Amount: $560,000
At time, date, and place above, bids will be publicly opened. Any bids or proposals reeeived after
time and date specified will be returned to the bidder unopened. Thc responsibility for submitting a
bid/proposal bcfore the stated time and date is solely and strictly the responsibility of the
bidder/proposer. The City is not responsible for delays eaused by mail, eourier service, including
u.s. Mail, or any other oceurrenee.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
2
The City of Miami Beach has contraeted with BidNet and has begun utilizing a new central bid
notification system ereated exclusively for state and local agencies located in South Florida. Created
in conjunction with BidNet(r), this new South Florida Purehasing system has replaeed the
DemandStar system and allow vendors to register online and reeeive notification of new bids,
amendments and awards. Vendors with Internet access should review the registration options at the
following website: www.govbids.com/scriots/southtlorida/publie/homel .asp. If you do not have
Internet access, please call the BidNet(r) support group at 800-677- I 997 extension # 2 I 4.
Any questions or clarifieations eoncerning this Bid shall be submitted in writing by mail or faesimile
to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX:
(305) 673-785 I. The Bid title/number shall be referenced on all correspondence, All questions must
be received no later than ten (10) ealendar days prior to the scheduled Bid opening date. All
responses to questions/clarifications will be sent to all prospeetive bidders in the [ornl of an
addendum.
The City of Miami Beach reserves the right to aeeept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CONE OF SILENCE, " IN ACCORDANCE WITH ORDINANCE NO. 2002-3378. A COPY
OF ALL WRITTEN COMMUNICATION(S) REGARDING THIS BID MUST BE FILED WITH
THE CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CODE OF BUSINESS ETHICS" ("CODE"), IN ACCORDANCE WITH RESOLUTION NO.
2000-23879.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE BID
SOLICITATION PROTEST ORDINANCE NO, 2002-3344.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH LOBBYIST FEES DISCLOSURE ORDINANCE NO. 2002-3363.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389.
YOU ARE HEREBY ADVISED THAT THIS BID SOLICITATION IS SUBJECT TO THE
LOCAL PREFERENCE ORDINANCE NO. 2003-3413. RESPONSIVE AND RESPONSIBLE
MIAMI BEACH-BASED VENDORS THAT ARE WITHIN 5% OF THE LOWEST AND BEST
BIDDER, WILL BE GIVEN AN OPPORTUNITY OF PROVIDING SAID GOODS OR
GENERAL SERVICES CONTAINED HEREIN, FOR THE LOWEST RESPONSIVE BID
AMOUNT.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
3
YOU ARE HEREBY ADVISED THAT THIS BID SOLICITATION IS SUBJECT TO THE
LIVING WAGE ORDINANCE NO. 2001-3301. ALL EMPLOYEES WHO PROVIDE
SERVICES COVERED BY THE BID, SHALL BE PAID A LIVING WAGE OF NO LESS
THAN $8.56 AN HOUR WITH HEALTH BENEFITS, OR A LIVING WAGE OF NO LESS
THAN $9.81 AN HOUR WITHOUT HEALTH BENEFITS.
Detailed representation of all these ordinances can bc found on the City of Miami Bcach WebSitc at
http://www . miamibcaeh fl. gov Incwcity / depts/purchase/bid intro. asp
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Direetor
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
4
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
htlp:\ \miamibeachfl.gov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
I NOTICE TO PROSPECTIVE BIDDERS
NO BID
If not submitting a bid at this time, please detach this sheet from the bid doeuments,
complete the information requested, and return to the address listed above,
NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
_Our eompany does not han'dle this type of product/service.
_We cannot meet the speeifications nor provide an alternate equal product.
_Our company is simply not interested in bidding at this time.
_Due to prior commitments, I was unable to attend pre-proposal meeting.
_OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future bids for the type or
product and/or service.
Signature:
Title:
Company:
Note: Failure to respond, either by submitting a bid ill: this completed form, may result in your
company being removed from the City's bid list.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
5
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original eopy of Bid Form as well as any other pertinent doeuments must be returned in
order for the bid to be considered for award. All bids are subject to the conditions speeified
hereon and on the attaehed Speeial Conditions, Specifieations and Bid Form.
The eompleted bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Proeurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Faesimile bids will not be aeeepted.
1.2 EXECUTION OF BID:
Bid must eontain a manual signature of an authorized representative in the spaee provided on
the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be
eonsidered for award. All bids must be eompleted in pen and ink or typewritten. No
erasures are permitted. If a eorreetion is neeessary, draw a single line through the entered
figure and enter the eorreeted figure above it. Correetions must be initialed by the person
signing the bid. Any illegible entries, peneil bids or corrections not initialed will not be
tabulated, The original bid conditions and speeifieations CANNOT be changed or altered in
any way. Altered bids will not be eonsidered. Clarifieation of bid submitted shall be in
letter form, signed by bidders and attaehed to the bid.
1.3 NO BID:
If not submitting a bid, respond by returning the enclosed bid form questionnaire, and
explain the reason. Repeated failure to bid without suffieientjustifieation shall be eause for
removal of a supplier's name from the bid mailing list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Priees must be stated in units of quantity speeified in the bidding
specifieations. In case of diserepaney in eomputing the amount of the bid, the UNIT PRICE
quoted will govern. All priees must be F.G.B. destination, freight prepaid (unless othelwise
stated in speeial eonditions). Discounts for prompt payment. Award, if made, will be in
aeeordance with terms and eonditions stated herein. Eaeh item must be bid separately and
no attempt is to be made to tie any item or items in with any other item or items. Cash or
quantity diseounts offered will not be a eonsideration in determination of award ofbid(s).
1.5 TAXES:
The City of Miami Beaeh is exempt from all Federal Exeise and State taxes. State Sales Tax
and Use Certifieate Number is 04-00097-09-23.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
6
1.6 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions and all instructions pertaining to supplies and services. Failure to do so will be at
the bidder's risk.
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result ofthis bid shall be the
latest new and current model offered (most eurrent produetion model at the time of this bid).
All containers shall be suitable for storage or shipment, and all prices shall include standard
commercial packaging.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufaetured items and fabrieated assemblies shall
be D.L. listed or re-examination listing where sueh has been established by U.L. for the
item(s) offered and furnished.
1.9 BIDDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or techniealities in bids or to
rejeet all bids or any part of any bid they deem necessary for the best interest of the City of
Miami Beaeh, FL.
1.10 EQUIVALENTS:
Ifbidder offers makes of equipment or brands of supplies other than those speeified in the
following, he must so indieate on his bid. Speeific article(s) of equipment/supplies shall
eon form in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufaeturers' and brand names, when listed, are
informational guides as to a standard of aceeptable produet quality level only and should not
be eonstrued as an endorsement or a produet limitation of recognized and legitimate
manufacturers. Bidders shall fonnally substantiate and verify that produet(s) offered
conform with or cxceed quality as listed in the speeifieations.
Bidder shall indicate on the bid form the manufaeturer's name and number if bidding other
than the specified brands, and shall indieate ANY deviation from the spceifications as listed.
Other than speeified items offered requires complete descriptive techniealliterature marked
to indieate detail(s) eonfonnance with specifieations and MUST BE INCLUDED WITH
THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Laeking any written indication of intent to quote an alternate brand or model number, the bid
will be considered as a bid in eomplete compliance with the specifieations as listed on the
attached form.
1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for eomplianee with specifieations. Item delivered, not conforming to
specifications, may be rejected and rcturned at vendor's expense. These items and items not
delivcred as per delivery date in bid and/or purehase order may be purehased on the open
market. Any inerease in cost may be charged against the bidder.
Any violation of these stipulations may also result in:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
7
A) Vendor's name being removed from the vendor list.
B) All departments being advised not to do business with vendor.
1.12 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after bid opening. All samples will be
disposed of after thirty (30) days. Eaeh individual sample must be labeled with bidder's
name. Failure of bidder to either deliver required samples or to clearly identifY samples may
be reason for rejection ofthe bid. Unless otherwise indieated, samples should be delivered to
the Proeurement Division, 1700 Convention Center Drive, Miami Beaeh, FL 33139.
1.13 DELIVERY:
Unless aetual date of delivery is speeified (or if speeified delivery eannot be met), show
number of days (in calendar days) required to make delivery after reeeipt of purehase order,
in space provided. Delivery time may beeome a basis for making an award. Delivery shall
be within the normal working hours ofthe user, Monday through Friday, excluding holidays.
1.14 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions eonceming eonditions and speeifications
should be submitted in writing to the Proeurement Director, 1700 Convention Center Drive,
Miami Beaeh, FL 33139. Fax (305) 673-7851.
1.15 BID OPENING:
Bids shall be opened and publicly read on the date, time and place speeified on the Bid
Fornl. All bids received after the date, time, and place shall be returned, unopened.
1.16 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptanee will be at destination unless otherwise provided. Title t%r risk
of loss or damage to all items shall be the responsibility of the sueeessful bidder until
aeeeptance by the buyer unless loss or damage result from negligenee by the buyer.
If the materials or serviees supplied to the City are found to be defeetive or not eon form to
specifications, the City reserves the right to caneel the order upon written notiee to the seller
and return produet at bidder's expense.
1.17 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been reeeived,
inspeeted, and found to eomply with award speeifications, free of damage or defeet and
properly invoiced.
1.18 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
8
1.19 LEGAL REQUIREMENTS:
Federal, State, eounty and city laws, ordinanees, rules and regulations that in any manner
affeet the items eovered herein apply. Lack of knowledge by the bidder will in no way be a
eause for relief from responsibility.
1.20 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beaeh,
Florida and its employees from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, proeess, or article
manufaetured or used in the perfonnance of the eontraet, including its use by The City of
Miami Beach, Florida. If the bidder uses any design, deviee or materials eovered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that the bid
prices shall include all royalties or cost arising from the use of sueh design, deviee, or
materials in any way involved in the work.
1.21 OSHA:
The bidder warrants that the product supplied to the City of Miami Beaeh, Florida shall
eonfonn in all respeets to the standards set forth in the Oeeupational Safety and Health Aet
of 1970, as amended, and the failure to eomply with this condition will be considered as a
breach of contraet. Any fines levied because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
1.22 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
preeedence.
1.23 ANTI-DISCRIMINATION:
The bidder eertifies that he/she IS III compliance with the non-diserimination clause
eontained in Section 202, Executive Order 11246, as amended by Executive Order 11375,
relative to equal employment opportunity for all persons without regard to race, eo lor,
religion, sex or national origin.
1.24 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOICE to request material in aceessible fornlat; sign language
interpreters (five days in advance when possible), or information on aeeess for persons with
disabilities. For more information on ADA eomplianee please eall Heidi Johnson Wright,
Publie Works Department, at 305.673.7080.
1.25 QUALITY:
All materials used for the manufaeture or eonstruetion of any supplies, materials or
equipment covered by this bid shall be new. The items bid must be new, the latest model, of
the best quality, and highest grade workmanship.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
9
1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Whcre bidders are required to cnter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of a bid award, the succcssful bidder will
assume the full duty, obligation and expense of obtaining all neeessary lieenses, permits and
insurance and assure all work complics with all applieable Dade County and City of Miami
Beaeh building code requirements and the South Florida Building Code. The bidder shall be
liable for any damages or loss to the City oecasioned by negligence of the bidder (or agent)
or any person the bidder has designated in the eompletion of the eontraet as a result of his or
her bid.
1.27 BID GUARANTY/PAYMENT AND PERFORMANCE BONDS:
All bids shall be aceompanied by either an original bid bond exeeuted by a surety company
meeting the qualifications for surety eompanies, or by eash, money order, eertified check,
cashier's check, Bid Guaranty Fonn, Unconditional Letter of Credit (Form 00410),
treasurer's eheck or bank draft of any national or state bank (United States), in the amount
of $10,000, payable to City of Miami Beach, Florida, and eonditioned upon the sueeessful
Bidder exeeuting the Contract and providing the evidence of required insurance within ten
(10) ealendar days after notifieation of award of the Contract. A PERSONAL CHECK OR
A COMPANY CHECK OF A BIDDER SHALL NOT BE DEEMED A VALID BID
SECURITY. Security of the suceessful Bidder shall be forfeited to the City of Miami Beach
as liquidated damages, not as a penalty, for the eost and expense ineurred should said Bidder
fail to exeeute the Contract, provide the required Perfonnanee Bond, Payment Bond and
Certifieatc(s) ofInsurance within ten (1 0) calendar days afternotification ofthe award of the
Contract, or failure to comply with any other requirements set forth herein. The time for
execution of the Contraet and provision of the Performance Bond, Payment Bond and
Certifieate(s) ofInsurance may be extended by the City's Proeurement Director for good
cause shown. Bid Securities of the unsuceessful Bidders will be returned after award of
Contraet.
The suecessful Bidder cxeeuting the Contract will be required to provide the Performance
Bond and Payment Bond in the amount of $300,000 each, and evidence of required
insurance within fifteen (15) calendar days after notification of award of the Contract.
1.28 DEFAULT:
Failure or refusal of a bidder to exeeute a eontraet upon award, or withdrawal of a bid before
such award is made, may result in forfeiture of that portion of any bid surety rcquired equal
to liquidated damages incurred by the City thereby, or where surety is not required, failure to
exeeute a eontract as described above may be grounds for removing the bidder from the
bidder's list
1.29 CANCELLATION:
In the event any of the provisions ofthis bid are violatcd by the contraetor, the Proeurement
Direetor shall give written notice to the contractor stating the deficiencies and unless
defieiencies are correctcd within ten (10) days, recommendation will be made to the City
Commission for immediate cancellation.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
10
The City Commission of Miami Beach, Florida reserves the right to terminate any eontract
resulting from this invitation at any time and for any reason, upon giving thirty (30) days
prior written notice to the other party.
1.30 BILLING INSTRUCTIONS:
Invoiees, unless otherwise indieated, must show purchase order numbers and shall be
submitted in DUPLICATE to the City of Miami Beaeh, Accounts Payables Department,
1700 Convention Center Drive, Miami Beaeh, Florida 33139.
1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
1.32 SUBSTITUTIONS:
The City of Miami Beaeh, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expeeted to furnish the brand quoted in their bid onee awarded. Any substitute
shipments will be returned at the bidder's expense.
1.33 FACILITIES:
The City Commission reserves the right to inspect the bidder's faeilities at any time with
prior notice.
1.34 BID TABULATIONS:
Bidders desiring a eopy ofthe bid tabulation may request same by enclosing a self-addressed
stamped envelope with the bid.
1.35 BID PROTEST PROCEDURES:
Bidders that are not selected may protest any recommendation for Contract award in
accordance with City of Miami Beaeh Ordinance No. 2002-3344, whieh establishes
proeedures for resulting protested bids and proposed awards. Protest not timely pursuant
to the requirements of Ordinance No. 2002-3344 shall be barred.
1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person eontemplating submitting a Bid under this Solicitation is in doubt as to the true
meaning of the speeifications or other Bid doeuments or any part thereof, the Bidder must
submit to the City of Miami Beaeh Proeurement Director at least ten (10) ealendar days prior
to seheduled Bid opening, a request for clarifieation. All sueh requests for clarification must
be made in writing and the person submitting the request will be responsible for its timely
delivery.
Any interpretation of the Bid, ifmade, will be made only by Addendum duly issued by the
City of Miami Beaeh Proeurement Direetor. The City shall issue an Informational
Addendum if clarification or minimal changes are required.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
11
The City shall issue a Formal Addendum if substantial changes whieh impaet the teehnical
submission of Bids is required. A eopy of sueh Addendum shall be sent by mail or faesimile
to eaeh Bidder reeeiving the Solieitation. In the event of eonfliet with the original Contract
Documents, Addendum shall govern all other Contract Doeuments to the extent speeified.
Subsequent addendum shall govern over prior addendum only to the extent specified. The
Bidder shall be required to acknowledge reeeipt ofthe Formal Addendum by signing in the
space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem its
Bid non-responsive; provided, however, that the City may waive this requirement in its best
interest. The City will not be responsible for any other explanation or interpretation madc
verbally or in writing by any other eity representative.
1.37 DEMONSTRATION OF COMPETENCY:
I) Pre-award inspection ofthe Bidder's faeility may be madc prior to the award of eontraet.
Bids will only be eonsidcred from firms which are rcgularly engaged in the business of
providing the goods and/or serviees as deseribed in this Bid. Bidders must be able to
demonstrate a good record of pcrformanee for a reasonable period of time, and have
suffieient financial support, equipment and organization to insure that they ean satisfactorily
cxeeute the services if awarded a eontraet under the ternlS and conditions herein stated. The
terms "equipment and organization" as used herein shall be construed to mean a fully
equipped and wcll established eompany in line with the best business praetiees in the
industry and as determined by the City of Miami Beach.
2) The City may eonsider any evidenee available regarding the finaneial, technical and other
qualifieations and abilities ofa Bidder, including past perfonnance (experienee) with the
City in making the award in the best interest of the City,
3) The City may require Bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier which is the actual souree of supply. In these
instances, the City may also require material information from the source of supply
regarding the quality, packaging, and eharaeteristies of the produets to be supplies to the City
through the designatcd representative. Any confliets between this material information
provided by the souree of supply and the information eontained in the Bidder's Proposal may
render the Bid non-responsive.
4) The City may, during the period that the Contract between thc City and the sueeessful
Bidder is in force, review the sueeessful Bidder's reeord of perf om lance to insure that the
Bidder is eontinuing to provide sufficient finaneial support, equipment and organization as
prescribed in this Solieitation. Irrespeetive of the Bidder's performance on eontraets
awarded to it by the City, the City may plaee said eontraets on probationary status and
implement termination proeedures ifthe City determincs that the sueeessful Bidder no longcr
possesses the financial support, equipment and organization which would have been
necessary during the Bid evaluation period in order to eomply with this demonstration of
eompeteney section.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
12
1.38 DETERMINATION OF A WARD
The City Commission shall award the contraet to the lowcst and best bidder. In
dctcrmining the lowest and bcst bidder, in addition to pricc, there shall be considered thc
following:
a. The ability, capaeity and skill of the bidder to perform the Contraet.
b. Whether the bidder ean perform the Contraet within the time specified, without
dclay or interfercnce.
c. The charaeter, integrity, reputation, judgement, cxperienee and cffieieney of
the bidder.
d. The quality of perf om lance of previous eontracts.
e. The prcvious and existing eompliance by the bidder with laws and ordinances
relating to the Contraet.
1.39 ASSIGNMENT:
The eontraetor shall not assign, transfer, eonvey, sublet or otherwise dispose of this contraet,
including any or all of its right, title or interest therein, or his or its power to exeeute sueh
eontract to any person, eompany or eorporation without prior written eon sent of thc City of
Miami Beach.
1.40 LAWS, PERMITS AND REGULATIONS:
Thc bidder shall obtain and pay for alllieenses, permits and inspeetion fees required for this
projeet; and shall comply with all laws, ordinances, regulations and building code
rcquirements applieable to the work eontemplated hercin.
1.41 OPTIONAL CONTRACT USAGE:
As provided in Seetion 287.042 (17), Florida Statutes, other State agencies may purehase
from the resulting eontraet, provided the Department ofManagcmcnt Scrviees, Division of
Procurcment, has certified its use to be eost effective and in the bcst interest of the State.
Contractors have the option of selling thesc commodities or services eertified by the Division
to the other State ageneies at the ageneies option.
1.42 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items speeifically listed in this bid from the
awarded vendor. However, items that are to be Spot Market Purchased may be purehased by
other methods, i.e. Federal, State or loeal contracts.
1.43 ELIMINATION FROM CONSIDERATION
This bid solieitation shall not be awarded to any person or firm whieh is in arrears to the City
upon any debt, taxes or eontracts which are dcfaulted as surety or otherwise upon any
obligation to the City.
1.44 WAIVER OF INFORMALITIES
The City reserves the right to waive any informalitics or irregularities in this bid solicitation.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
13
1.45 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantitics or dollars that will be used during the
eon tract period. The City is not obligated to plaee any order for a given amount subsequent
to the award of this bid solicitation. Estimates are based upon the City's aetual needs and/or
usage during a previous eontract pcriod. The City for purposes of detcrmining the low bidder
meeting speeifications may use said estimates.
1.46 COLLUSION
Bids ji-om related parties. Where two (2) or more related parties each submit a bid or
proposal for any contract, such bids or proposals shall be presumed to be collusive. The
foregoing presumption may be rebutted by presentation of evidence as to the extent of
ownership, control and management of sueh related parties in the preparation and submittal
of sueh bids or proposals. Related parties mean bidders or proposers or the principals thereof
whieh have a direet or indireet ownership interest in another bidder or proposer for the same
eon tract or in which a parent eompany or the principals thereof of one (1) bidder or proposer
have a direct or indirect ownership interest in another bidder or proposer for the same
eontract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers
who have been found to have engaged in eollusion may be considered non-responsible, and
may be suspended or debarred, and any contract resulting from eollusive bidding may be
terminated for default.
1.47 DISPUTES
In the event of a confliet between the documents, the order of priority of the documents shall
be as follows:
. Any agreement resulting from the award of this Bid (if applieable); then
. Addenda released for this Bid, with the latest Addendum taking precedenee; then
. The Bid; then
. Awardee's Bid.
1.48 REASONABLE ACCOMMODATION
In aceordance with the Title II of the Amerieans with Disabilities Aet, any person requiring
an aecommodation at the RFP opening beeause of a disability must eontaet Heidi Johnson
Wright at the Pub lie Works Department at (305) 673-7080.
1.49 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the City, for the purpose ofinflueneing eonsideration ofthis proposal.
1.50 SIGNED BID CONSIDERED AN OFFER
The signed bid shall be eonsidered an offer on the part of the bidder or eontraetor, whieh
offer shall be deemed accepted upon approval by the City Commission ofthe City of Miami
Beach, Florida and in ease of default on the part of sueeessful bidder or contractor, after sueh
aceeptance, the City may procure the items or services from other sourees and hold the
bidder or contractor responsible for any exeess eost occasioned or incurred thereby.
Additionally, the City may take sueh aetion.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
14
1.51 BID CLARIFICATION:
Any questions or clarifications coneeming this Invitation to Bid shall bc submitted in writing
by mail or faesimile to the Procurement Departmcnt, 1700 Convcntion Center Drive, Miami
Beach, FL 33139 FAX: (305) 673-7851. Thc bid title/number shall be referenced on all
corrcspondence. All questions must be received no later than ten (10) calendar days
prior to the scheduled bid opening date.
All responses to questions/c1arifieations will be sent to all prospective bidders in the form of
an addendum. NO QUESTIONS WILL BE RECEIVED VERB ALL Y OR AFTER SAID
DEADLINE.
1.52 TIE BIDS:
Please be adviscd that in aeeordance with Florida Statues Section 287.087, regarding
identical tie bids, preference will be given to vendors eertifying that they have implemented
a drug free work plaee program. A eertifieation form will be required at that time.
1.53 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been plaeed on the eonvieted vendor list following a eonviction
for public entity crimes may not submit a bid on a eontraet to provide any goods or services
to a public entity, may not submit a bid on a contract with a pub lie entity for the construetion
or repair of a public building or publie work, may not submit bids on leases of real property
to publie entity, may not be awarded or perform work as a contraetor, supplier, sub-
contraetor, or eonsultant undcr a eontraet with a publie entity, and may not transaet business
with any publie entity in excess of the threshold amount providcd in Sec. 287.017, for
CA TEGORY TWO for a period of36months from the datc of being placed on the convieted
vendor list.
1.54 DETERMINATION OF RESPONSIVENESS:
Determination ofresponsiveness taken plaee at thc time of bid opening and evaluation. In
ordcr to be deemed a responsive bidder, your bid must eonform in all material respeets to the
requirements stated in their Bid.
1.55 DELIVERY TIME:
Vendors shall speeifY on the attaehed Bid Form, the guarantced delivery time (in ealendar
days) for eaeh item. It must be a firm delivery time, no rangcs will be aceepted, i.e.; 12-14
days.
1.56 CONE OF SILENCE
This invitation to bid is subject to the "Cone of Silence" in aecordanee with Ordinanee No.
2002-3378. A copy of all written communication( s) regarding this bid must be filed with the
eity clerk.
BID NO: 31-03/04
OA TE: 06/29/04
CITY OF MIAMI BEACH
15
1.57 TERMINATION FOR DEFAULT
If through any cause within the reasonable eontrol of the suecessful bidder, it shall fail to
fulfill in a timcly manner, or otherwisc violate any of thc covenants, agreements, or
stipulations material to the Agrecmcnt, the City shall thereupon havc the right to terminate
the services then remaining to be performed by giving written notice to the sueeessful bidder
of sueh termination which shall beeomc cffeetive upon rcceipt by the suceessful bidder of
thc written telmination notice.
In that event, the City shall compensate the sueccssful biddcr in accordance with thc
Agreement for all services performcd by the bidder prior to termination, net of any eosts
ineuITcd by the City as a consequence of the default.
Notwithstanding the above, the suceessful biddcr shall not bc relieved ofliability to the City
for damages sustained by the City by virtue of any breaeh of thc Agreement by the bidder,
and thc City may reasonably withhold payments to the successful bidder for the purposes of
set off until such time as the exact amount of damages due the City from the suecessful
biddcr is determined.
1.58 TERMINATION FOR CONVENIENCE OF CITY
The City may, for its eonvenicnce, terminatc the scrvices then remaining to be performed at
any time without cause by giving written notiee to sueeessful bidder of sueh termination,
which shall beeome effective thirty (30) days following reeeipt by bidder of sueh notice. In
that event, all finished or unfinished doeuments and other matcrials shall bc properly
delivered to the City. If the Agreement is telminated by the City as provided in this seetion,
the City shall compensate the sueeessful bidder in aceordanee with the Agrecment for all
serviees aetually performed by the sueeessful bidder and reasonable direct eosts of
suecessful bidder for assembling and delivering to City all documents. No eompensation
shall be due to the successful bidder for any profits that the suecessful bidder expeeted to
earn on the balaneed of the Agreement. Sueh payments shall be the total extent of the City's
liability to the suecessful bidder upon a termination as provided for in this section.
1.59 INSURANCE AND INDEMNIFICATION:
(See Check List for applieability to this eontraet)
The contractor shall be responsible for his work and evcry part thereof, and for all matcrials,
tools, applianees and property of every description, used in connection with this partieular
projeet. He shall specifically and distinetly assume, and does so assume, all risks of damage
or injury to property or persons used or employed on or in eonneetion with the work and of
all damage or injury to any person or property wherever located, resulting from any aetion or
operation under the contraet or in eonneetion with the work.
It is understood and agreed that at all times the contractor is acting as an independent
eontractor.
The contraetor, at all times during the full duration of work under this contract, including
extra work in eonnection with this projeet shall meet the following requirements:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
16
Maintain Worker's Compcnsation and Employcr's Liability Insurance to meet thc statutory
requirements of the Statc of Florida.
Maintain Comprehcnsive Gencral Liability Insurancc in amounts prescribcd by the City (see
cheeklist for limits) to protect the eon tractor in the interest of the City against all risks of
injury to persons (including death) or damage to property wherever located resulting from
any action or operation under the contract or in eonncetion with the work. This policy is to
provide coverage for prcmises/operations, independent contraetor, broad form property
damage, produets/eompleted operations and contraetualliability.
Maintain Automobile Liability Insuranee including Property Damage covering all owned,
non-owned or hircd automobiles and equipment used in connection with the work.
Maintain any additional eoverages required by thc Risk Manager as indicatcd on the
Insurance Check List. Name the City of Miami Beach as an additional insured on all liability
polieies required by this eontract. When naming the City of Miami Beach as an additional
insured onto your polieies, the insuranee companies hereby agree and will cndorse the
policies to state that the City will not be liable for the payment of any premiums or
assessments. A eopy of the endorsement(s) naming the City of Miami Beaeh as an
additional insured is required and must be submitted to the City's Risk Manager.
No change or caneellation in insuranec shall be made without thirty (30) days written notice
to the City of Miami Beaeh Risk Manager.
All insuranee polieies shall be issued by eompanies authorized to do business under the laws
of the State of Florida and these companies must have a rating of at least B+:VI or better per
Best's Key Rating Guide, latest edition.
Original signed Certifieates of Insuranec, evideneing such covcrages and endorsements as
required herein, shall be filed with and approved by the City of Miami Bcaeh Risk Manager
before work is started. The certifieate must state Bid Number and Title. Upon expiration of
the required insurance, the contractor must submit updated eertifieates of insurance for as
long a period as any work is still in progress.
It is understood and agreed that all polieies of insuranee provided by the contraetor are
primary coverage to any insuranee or self-insuranee the City of Miami Beaeh posscsses that
may apply to a loss resulting from the work performed in this contraet.
All policies issued to cover the insurance requirements herein shall provide full eoverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on
this contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance eoverage shall extend to and include the following eontraetual
indemnity and hold harmless agreement:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
17
"The contraetor hcreby agrces to indemnify and hold harmless the City of Miami Bcach, a
municipal eorporation, its officers, agcnts, and cmployees from all claims for bodily injuries
to the publie in and up to the amount of $1,000,000.00 for eaeh occurrenee and and for all
damages to the propcrty of others in and up to the amount of $1,000,000.00 for cach
oeeurrenee per the insuranee requirement under the specifieations including costs of
investigation, all expenscs of litigation, including reasonable attorney fees and the cost of
appeals arising out of any sueh claims or suits bccausc of any and all acts of omission or
commission of any by the eontractor, his agents, servants, or employees, or through the mere
existence of the projeet under eontraet".
The foregoing indemnity agreement shall apply to any and all claims and suits other than
claims and suits arising out of the sole and exclusive negligcnee ofthe City of Miami Beaeh,
its officers, agents, and employees, as determined by a eourt of competent jurisdietion.
The eontraetor will notify his insurance agent without delay of the existenee of the Hold
Harmlcss Agrecment eontained within this eontract, and furnish a eopy ofthe Hold Harmlcss
Agreement to the insuranc~ agent and earrier.
The eontraetor will obtain and maintain eontractualliability insuranee in adequate limits for
the solc purpose of protceting the City of Miami Beaeh under the Hold Harmless Agreemcnt
from any and all claims arising out of this contractual operation.
The contractor will seeure and maintain policies of subcontractors. All polieics shall be
madc available to the City upon demand. Compliancc by the eontractor and all
subcontractors with the foregoing requircmcnts as to carrying insurancc and furnishing
copies of the insurance polieies shall not relieve the contraetor and all subcontractors oftheir
liabilities and obligations under any Seetion or Provisions ofthis contraet. Contraetor shall
be as fully responsible to the City for the acts and omissions of the subeontractor and of
persons employed by them as he is for aets and omissions of persons direetly employed by
him.
Insuranee coverage required in these speeifieations shall be in foree throughout the eontract
term. Should any awardee fail to provide aceeptable evidenee of current insurance within
seven days of receipt of written notiee at any time during the contract term, the City shall
have the right to eonsider the eontraet breached and justifying the termination thereof.
Ifbidder does not meet the insurance requirements of the specifieations; alternate insuranee
coverage, satisfaetory to the Risk Manager, may be eonsidered.
It is understood and agreed that the inclusion of more than one insured under these
polieies shall not restriet the coverage provided by these policies for one insured
hereunder with respect to a liability claim or suit by another insured hercunder or an
employee of such other insured and that with respect to claims against any insured
hereunder, other insureds hereunder shall be eonsidered members of the public; but the
provisions of this Cross Liability clause shall apply only with respect to liability arising
out of the ownership, maintenance, use, oceupaney or repair of such portions of the
premises insured hereunder as are not reserved for the exclusive use of oceupancy of the
insured against whom claim is made or suit is filed.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
18
XXX I.
XXX 2.
XXX 3.
XXX 5.
XXX 7.
XXX 8.
XXX 9.
INSURANCE CHECK LIST
Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
Comprehensive Gcneral Liability (occurrenee form), limits of liability $ 1,000,000,00
per oceurrenee for bodily injury property damage to include Premises/ Operations;
Produets, Completed Operations and Contraetual Liability. Contractual Liability and
Contraetual Indemnity (Hold harmless cndorsement cxactly as writtcn in "insurance
requirements" of specifieations).
Automobile Liability - $1,000,000 eaeh oceurrence - owncd/non-owned/hired
automobiles included.
4.
Excess Liability - $
.00 per oeeurrence to follow the primary eovcrages.
The City must be named as and additional insured on the liability polieies; and it must
be stated on the eertifieate.
6.
Other Insuranee as indieated:
_ Buildcrs Risk eompleted value
_ Liquor Liability
_ Fire Legal Liability
_ Proteetion and Indemnity
_ Employee Dishonesty Bond
Other
$
$
$
$
$
$
,00
.00
,00
.00
.00
.00
Thirty (30) days written eaneellation notiee required.
Best's guide rating B+:VI or better, latest edition.
The certifieate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these speej~ and that evidence of this
i""nm,, m,y b, ",,,"ired within fi" (5) d'~
SUp~Oh Land&Qaping & Lawn SehviQe,Ine I
Bidder Signature of Bidder
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
19
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids, for grounds
maintenanee service as speeified herein, from a source( s) of supply that win give prompt and
effieient service.
2.2 TERM OF CONTRACT:
This contraet shall commenee the day after date of award by the Mayor and City
Commission. The maintenance period shan begin 10 days after reeeipt of a notiee to
proceed, and continue for a period of three (3) years, pending available funding.
The City of Miami Beaeh has the option to renew the contraet at its sole discretion for an
additional two (2) year period on a year to year basis. Renewal of the eontraet is a City of
Miami Beach prerogative, not a right of the contractor. Sueh option will be exercised, if at
an, only when it is in the best interest of the City of Miami Beach.
In the event that the contract is held over beyond the ternl herein provided it shan only be
from a month to month basis only and shan not eonstitute an implied renewal ofthe contraet.
Said month to month extension shan be upon the same terms of the eontract and at the
compensation and payment provided herein.
Option to Rcnew / Adiustment to Contraet Amount: In the event the City of Miami Beaeh
exereises its option to renew beyond the initial three (3) year eontraet, the contract prices and
any other terms the city may ehoose to negotiate, win be reconsidered for adjustment 90
days prior to the renewal date due to increases or deereases in labor costs; but in no event
win the prices be inereased or deereased by a percentage greater than the pereentage change
refleeted in the c.P.I as published by the U.S. Department of Labor. The City of Miami
Beaeh reserves the right to aeeept the renewal adjustment or to allow the contraet to
terminate and re-advertise for bids, whichever is in the best interest of the City.
2.3 METHOD OF AWARD
Award of this contract may be made to the primary and seeondary lowest and best bidders,
as defined in General Conditions 1.38, whose bid win be most advantageous to the City of
Miami Beach. Should the primary vendor fail to comply with the Terms and Conditions of
this Contract, the City reserves the right to award to the seeondary vendor, if it is deemed to
be in the best interest of the City.
2.4 CERTIFICATION, INVOICES AND PAYMENT:
2.4.1 Certification
Contraetors shall eomplete a "Certifieation Report Form", designated Exhibit "B",
and submit one signed eopy with the monthly invoiee to the Project Manager.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
20
2.4.2 Invoices:
Contractors shall submit two (2) eopies of all invoiees to the Recreation, Culture &
Parks Department, Parks/ Landseape Maintenance Division, 2100 Meridian A venue,
Miami Beaeh, Florida, 33139.
2.4.3 Pavment
The City agrees to pay to Contraetor for the maintenance services described herein
the following eompensation during the term of the Contract:
2.4.3.1 Payment - "Complete Service"
2.4.3.2
BID NO: 31-03/04
DATE: 06/29/04
(a)
Contraetor supplies all expertise, supervisIOn, labor, equipment,
material, transportation, faeilities, and support serviees neeessary to
eomplete the entire job as speeified in the landscape maintenanee
sehedule and as indieated in the specifieations.
The bid priee is stated as "per service" amount. Eaeh eomplcte
service eycle must be invoieed separately on a monthly basis for
services rendered during said month and City will pay to Contraetor
each month the "per serviee" payment amount.
The compensation to be paid by City shall be rendered in monthly
payments for work performed per bid item. Payment shall be made
within thirty (30) days upon reeeiving invoices, in duplieate,
providing that all work performed during the preceding month has
been inspected and accepted by the Project Manager and that all
applicable eertifieations and reports have been submitted in
accordance with the provisions of the Contraet. The Contractor shall
look for payment exclusively from the funds of the City for whieh
these services have been provided.
If the Projeet Manager determines that the labor for work resulting
from vandalism, aets of God, or third party negligenee can be
performed by Contraetor's present work foree, the Projeet Manager
may modify the Landseape Maintenance Sehedule and substitute the
emergency work for regularly seheduled work.
(b)
(c)
(d)
Payments Withheld:
If, in the sole judgment of the Project Manager, the level of
maintenanee is less than that specified herein, at his option, in
addition to or in lieu of other remedies provided herein, may withhold
payment from the Contraetor for work not performed, until serviees
are rendered in aeeordance with speeifications and providing no other
arrangements have been made between the Contractor and the Projeet
Manager. Notiee of withholding must be in writing to the attention of
the Proeurement Director.
CITY OF MIAMI BEACH
21
BID NO: 31-03/04
DATE: 06/29/04
2.4.3.3
2.4.3.4
Additional or Deereascd Compensation:
A. Additional or decreased eompcnsation may be authorizcd at
the discretion of the Projeet Manager, subjcet to City
budgetary eonditions, for Deletion of Sites, Addition of Sites,
or Additional Work performed by thc Contractor.
B. Priee Adiustment For The Deletion of Sitc( s ):
The City reserves the right to tcmporary or permanently
deletc existing sites, and/or scrvices at existing sites, Sitcs
and/or services whieh are removed shall be evaluated by both
the City and the eon tractor for the mutual determination of a
fair unit cost, to be based upon similar site receiving similar
scrviee and/or similar serviees rendered at a similar site.
Should it be neeessary for the Projeet Managcr to eliminate
any sites, it is understood that the corresponding per service
rate eharged by the Contraetor for maintenanee serviecs will
also be deleted from subsequent invoiees sent to the
Department.
The Projeet Manager shall initiate the above requestlaetion in
writing to the contractor, with a copy of the lettcr and any/all
subsequent writtcn correspondenee to the Proeurement
Director.
C. Priee Adiustments For The Addition of Sites:
The City reserves the right to add new sites to the respective
contract(s), and to add serviees to the existing sites. New
sites and/or service to be added shall be evaluated by both the
City and the eontractor for the mutual determination of a fair
unit cost, to be based upon similar site reeeiving similar
serviee and/or similar services rendered at a similar site. Sites
and/or serviees deleted and later re-added shall be re-added at
the original eontraet unit cost, plus any index adjustment.
The Projeet Manager shall initiate the above requestlaetion in
writing to the eontractor, with a eopy of the letter and any/all
subscquent written eorrespondence to the Procurement
Director.
Development of and/or Improvement to Existing Sites
Thc City reserves the right to develop and/or improve existing sites
speeified herein. Additional services required shall be evaluated by
both the City and the contractor for the mutual determination of a fair
unit cost, to be based upon similar serviee rendered at a similar site.
CITY OF MIAMI BEACH
22
2.5 ADDITIONS/DELETIONS OF FACILITIES:
SEE SECTION 2.4.3.3, PARA. BAND C, AND 2.4.3.4 ABOVE.
2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this bid solieitation, the priees quoted by the bidder
on the Bid Form shall rcmain fixed and firm during the initial three-ycar term of the eontraet;
provided, however, that the bidder may offer ineentive discounts from this fixed priee to the
City at any time during the contractual tcrm.
2.7 PRE-BID CONFERENCE/SITE INSPECTION:
A non-mandatorv prc-bid conference will be hcld at 10:00 A.M on July 16th, 2004 at the
City of Miami Beach City Hall, ] sl Floor Conference Room, loeated at 1700 Convention
Ccntcr Drive, Miami Beaeh Florida 33139.
2.8 VENDOR APPLICATION
The City of Miami Beaeh has eontracted with BidNet and has begun utilizing a ncw central
bid notifieation system crcated cxclusively for state and local agencics loeated in South
Florida. Crcated in conjunetion with BidNct@, this ncw South Florida Purehasing systcm
has replaeed the DemandStar system and allow vcndors to rcgistcr onlinc and reeeive
notification of new bids, amendments and awards. Vendors with Internet aeecss should
review the registration options at thc following website:
www.govbids.com/seripts/southflorida/public/homel.asp. If you do not have Internet
access, please call the BidNet(r) support group at 800-677-1997 extension # 214.
2.9 CONTACT PERSON:
The eontact person for this Invitation to Bid is Marta Fernandez. Thc contaet person may
be reaehed by phone: 305.673.7490; fax: 305.673.7851; or e-mail:
martafcrnandczrubio(W,miamibeaehtlgov . Communications between a proposer, bidder,
lobbyist or eonsultant and Proeurcmcnt Staff is limited to mattcrs of proecss or proccdure.
Requests for additional information or clarifications must be made in writing to the eontaet
pcrson, with a copy to the City Clerk, no later than tcn (10) calendar days prior to the
scheduled Bid opening date.
The City will issue replies to inquirics and any other correetions or amendments it deems
neeessary in written addenda issued prior to the deadline for rcsponding to the Bid. Bidders
should not rely on representations, statements, or explanations other than those made in this
Bid or in any written addendum to this Bid. Bidders should verify with the Proeurement
Division prior to submitting a proposal that all addenda have been reeeived.
YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.66,
ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND
PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS.
2.10 SAMPLES: N/A
2.11 RESPONSE TIME: N/A
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
23
2.12 LIQUIDATED DAMAGES: N/A
See Scetion 4.7.4. - Deficiency/Cure Notices and Corrective/Termination Process
2.13 PERCENTAGE ABOVE VENDOR COST:
Bids for materials required for additional work not included in the scope of serviees herein
shall be submittcd at vendor eost. Evidenee of said eosts shall be submitted upon request,
and attached to the invoiee. Proof of eosts shall be printed, properly identified, and datcd as
to issuanee of effectiveness.
2.14 ESTIMATED QUANTITIES: N/A
2.15 HOURLY RATE:
The hourly rate quoted is for additional work not specified herein and shall include full
compensation for labor, equipment use, travel time, and any other direct cost assoeiated for
providing the additional work, to the bidder. Hourly labor rates are speeified as follows:
Hourly Labor Rate I - Hourly rate for straight time, i.e. from 8:00 a.m. to 5:00 p.m.
Monday - Friday (rate is to include labor and travel).
Hourly Labor Rate II - Hourly rate for overtime, i.e. before 8:00 a.m. or after 5:00 p.m., or
on weekcnds or holidays (rate to include labor and travel).
2.16 WARRANTY:
The successful bidder will be required to warranty all work performed.
2.17 PRODUCT/CATALOG INFORMATION: N/A
2.18 REFERENCES (PROVIDE REFERENCES IN THE CUSTOMER REFERENCE
FORM)
Eaeh bid must be aeeompanied by a minimum of six (6) referenees, of whieh three (3)
separate referenees must have bcen for eontraets in the annual amount of$50,000 or Higher.
Reference shall include the name of the eompany, a contaet person and the current/eorreet
telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST.
2.19 COMPLETE PROJECT REQUIRED:
These speeifications deseribe the various itcms or classes of work required, enumerating or
defining the extent of same necessary, but failure to list any items or classes under seope of
the several seetions shall not relieve the contraetor from performing such work where
required by any part ofthese specifieations, or necessary to the satisfaetory eompletion of the
work.
2.20 FACILITY LOCATION: N/A
2.21 BIDDER QUALIFICATIONS:
In order for bids to be considered, bidders must submit with their bid, evidenee that they are
qualified to satisfaetorily perform the specified work. Evidenee shall include all infornlation
neeessary to eertify that the bidder: maintains a permanent place of business; has experience
in the type of serviee included in this scope of work; and has provided similar type, size and
eomplexity ofsueh work. The evidence will consist oflisting of work that has been provided
to publie and private sector clients, ei. nature of WORK within the last three (3) years.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
24
2.22 LATE BIDS:
At time, datc, and place above, bids will be publicly opened. Any bids or proposals reecived
after timc and date specified will be returncd to the bidder unopened. The responsibility for
submitting a bid/proposal bcfore the stated time and date is solely and strietly the
responsibility of the bidder/proposer. The City is not responsible for delays eauscd by mail,
courier scrvice, including U.S, Mail, or any other occllrrcnce.
2.23 EXCEPTIONS TO SPECIFICATIONS:
Exccptions to the specifications shall be listed on the Bid FOl11l and shall reference the
section. Any exceptions to the General or Speeial Conditions shall be eause for the bid to be
considered non-responsive.
2.24 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids mllst be submitted on the attached Bid Form and all blanks filled in. To be
considcred a valid bid, the ORIGiNAL AND ONE COPY ofthc Bid Form pages and all
required submittal infollllation must be returned, properly completed, in a sealed envelope as
outlined in the first paragraph of General Conditions.
2.25 MAI:'IITENANCE AGREEMENT: N/A
2.26 EQUAL PRODUCT: N/A
2.27 LIVI:'IIG WAGE REQUIREMENT: SEE CITY OF MIAMI BEACH WEBSITE AS
REFERENCED ON PAGE 4.
BID :'\0: 31-03/04
DA TE: 06/29/04
CITY OF MIAMI BEACH
25
THREE YEAR CO~TRACT TO PROVIDE
GROUNDS l\1AI~TENA;\iCE SERVICE
BID # 31-03/04
3.0 GENERAL REQUIREME~TS
3.1 SCOPE OF WORK
3.1,1 The work speeified in this section consists of furnishing all labor, machinery, tools,
means of transportation, supplies, cquipment, materials, services and incidentals
necessary to provide complete landscape maintcnancc services as specified hcrcin.
3.1,2 Thc work shall includc but not be limited to, littcr rctrieval and waste disposal,
mowing, edging, landseapc maintenanee, herbicide linseeticidc application, turf
management, irrigation systcm operation maintenanee / repair and replacemcnt of
plants as requircd. ("Full Service Visits") Bid priees shall include all labor,
equipment and materials needed to perfoml thosc dutics set forth in this section.
3.1.3 All work shall be eompleted in a eontinuous manner, that is the mowing, edging,
trimming, ete" shall be completcd bcfore leaving the job site.
3.1.4 The Contraetor will adherc to a work schedule providcd by the City (see Section
4.7.2.). Any variations to that schcdule, requested by either party, must be approved
either verbally or in writing by an authorizcd representativc of the other party.
3. J.5 The work shall include Traffie Control as described hcrein.
3.1.6 The loeations of the work referenced in the above document are located throughout
the City of Miami Beach, they include thc following areas:
, Julia Tuttle Causeway: From Alton Road west to the City of Miami, city limits
and from high tidc water line on the north side to high tidc water line on the
south side, including: the "Wclcome to Miami Beach" sign, all medians, both
right of ways, all bridge abutments, highway exit and cntry ramps and
interehangc green spaces. Approximately 90 acres. Thirty (30) full service
visits and One Hundred fifty six (156) litter services annually.
, Mac Arthur Causeway: From Alton Road west to the City of Miami city limits
and from high tidc water linc on thc north side to the high tide water line on thc
south sidc and including: all medians, right of ways and the bridge abutments at
Alton road, Approximately 50 acres. Thirty (30) full service visits and One
Hundred Fifty-six (156) litter services annually.
,. Fifth Street: From Alton Road east to Oeean Drive including allmcdians and
right of ways. Approximately 5.12 acres. Thirty (30) full service visits and
One Hundred Fifty-six (156) litter services annually.
,. Palm Island: Includes landseaping on mcdians and along right of ways south
and north of the cntrance/ gate house area and thc mcdians running west to east
from cast cnd ofthc island to thc west end, Approximately 2.76 acres. Thirty-
four (34) full service visits annually. No additional litter services.
BID NO: 3t-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
26
, Hibiscus Island: All landscaping and turf at the neighborhood identification
sign, median north of the sign and on median running west and east between
North Hibiscus Road and South Hibiscus Road. Unknown acres. Thirty-four
(34) full service visits annually. No additional litter services.
, Star Island: All landscaping in the median and on the right of ways north and
south of the entranee/gate house areas and all landscaping and turf in the large
median between East Star Island Drive and West Star Island Drive. Thirty-four
(34) full service visits annually. No additional litter services.
, Collins Ave Medians (From 40th to 60th St.): All medians along Collins Ave.
from 40th Street north to 60th Street. Approximately 1.53 acres. Thirty (30) full
service visits and One Hundred Fifty-six (156) litter services annually.
,. ~larseille Drive: Streetscape maintenance to include all chops and swales along
Marseille Drive from Bay Drive west to Rue Notre Dame to include all
streetscape on medians and swales to the north and south of Marseille Drive
along Rue Notre Dame and Rue Versailles. Approximate acreage not
available. Thirty (30) full service visits and One Hundred Fifty-six litter
services annually.
3.2 QUALIFICATIONS (BIDDER SHALL SUBMIT SATISFACTORY EVIDENCE
WITH THEIR BID OR WITHIN 5 CALENDAR DA YS UPON WRITTEN REQUEST,
THAT THEY MEET THE FOLLOWING MINIMUM REQUIREMENTS)
Parties deemed to be qualified to service this contract shall be judged on their past
perfonllance and present ability to provide all labor, materials, and equipment to successfully
fulfill the provisions of this contract.
3.2.1 Company Qualification
3,2.1.1 Company shall have been in continuous service and incorporated in the State
of Florida for a minimum of four (4) years.
3,2.1.2 Company must be fully liccnsed with all required State and/or Local
government licenses, and permits (irrigation, pest eontrol. hortieultural
serviees, etc.).
3,2.1.3 Company must have a person with an advanced degree in horticulture,
agronomy, or a related field on staff or be recognized as a Florida Certified
Landscape Contraetor through the Florida Nurseryman and Growers
Association.
3.2.1.4 Company must have a I. S. A. Certified Arborist on staff, or under contract as
a consultant.
3.2.1,5 Company must have a State Certified Pest Control Operator on staff, or under
contract as a consultant.
3.2.1,6 Company must be a drug and alcohol free workplace.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
27
3.2.2 Personnel Requirements, Management
3.2.2.1 Provide a minimum of one (1) full time graduate horticulturist or Florida
Certi ficd Landscape Contractor to manage all faeets of the landscape and turf
management for the contraetor.
3,2,2.2 Managers must have excellent communieation skills and be capable of
directing all regular maintenance and additional landscape services and
coordinating thcse with thc designated City of Miami Beach staff.
3.2.2.3 Managers shall constantly usc their experience and training to prevent, deteet
and control advcrse eonditions by physically inspecting the landscape and
properly guiding the maintenance program.
3,2.3 Technieal Services
3.2.3.1.To provide an adcquate number of personnel specifically trained,
experienced and licensed in the following arcas: turf maintenance, irrigation
maintenanee, tree maintenance, and hortieultural pest control.
3.2.3,2 Provide a Certificd Pesticide Operator through the State of Florida,
Department of Health and Rehabilitative Services.
3.2.3,3 Provide an I.S.A. Certificd Arborist, with a minimum of fivc (5) years
expericnce with South Florida trees.
3.3 CONTRACTOR'S RESPONSIBILITIES
3.3,1 Supcrvisor
The Contractor shall maintain a Supervisor at the faeilities at all times during the
hours of operations, and such supcrvisor shall bc able to be communicated with by
pager, two way radio or cellular telephone.
The Supervisor shall havc a dcgrec in horticulturc, agronomy, or a related field, or be
a Florida Certified Landscape Contraetor with a minimum of two years field
supervisory experiencc and be able to managc all faccts of thc landscape
management for thc Contraetor. The Supervisor must have excellent communication
skills and be capablc of directing all rcgular maintenance and additional landscape
serviees and coordinate these with thc designated City staff. The Supervisor shall
eonstantly usc their expcrienec and training to prevent, deteet and control advcrse
conditions by physically inspeeting thc landscape and properly guiding the
maintenance program.
3.4 CONTRACTOR'S PERSONNEL
Contractor shall cmploy personnel competent to perform the work speeificd herein.
Contraetor's cmployccs shall be United States citizens or in posscssion of appropriatc
documcntation pennitting thc employees to work in Dade County.
The City rcserves thc right to request the rcmoval of thc Contractor's employee's from
perfornling maintenance on thc City's grounds whcre the employcc's pcrformance or actions
are obviously dctrimcntal to the program. Standard for Contractor's employee's inelude the
following:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
28
3.5 DISASTER RESPONSE
The Contraetor shall maintain, on a twenty-four (24) hour on-eall basis, by pager, two way
radio, or cellular telephone, a staff sufficient to address emergeney contingeneies (ie.
hurrieanes, tornados, floods, ete.) which may arise from time to time. The Contractor will
respond with immediate aetion to emergencies that adversely affeet the City of Miami
Beaeh, so that the situation is eorrceted at the earlicst possible moment. The Contraetor shall
be compensatcd for use of pcrsonnel equipment based upon thc indieated classifications in
the bid tabulation.
3.6 UNIFORMS
The Contractor will provide, at Contraetor's expense, eolor eoordinated uniforms for all
personnel. Such uniforms shall meet Owners' pub lie image requirements and be maintained
by Contraetor so that all personnel are neat, clean and professional in appearanee at all times.
Non-uniform clothing will not be permitted, including for new employees.
3.7 CONDUCT
Conduct standards for Contraetor's cmployees should mect or exceed thosc required for City
cmployees, The following are some guidelines:
. Drugs and alcohol, or their use, is not permitted on City property nor are
personnel allowed on property while under the influcncc of sueh substances.
. Fircanns or other weapons are strietly forbidden.
. Fighting or loud, disruptive behavior is not permittcd.
All personnel will be subjeet to applicable City safety and seeurity rules and proeedures
pertaining to conduct, vehicle use, property access, ete.
3.8 SAFETY
3.8.1 Contraetor agrees to perform all work outlined in the Contraet in such a manncr as to
mcet all aeeepted standards for safe praetices during the maintenanee operation, to
safely maintain equipment, maehines, and materials, and to remedy hazards
eonsequential or related to thc work. The Contractor further agrees to aeeept the sole
responsibility for complianee with allloeal, County, State or other legal requirements
including but not limited to: (1) full compliance with the terms of applieable
O.S.H.A. Safety Orders, (2) requirements of the Florida Department of
Transportation Manual of Traffie Controls and Safe Praetices For Street and
Highwav Construetion. Maintenance and Utility Operations, at all times so as to
proteet all pcrsons including Contractor's employees, agents ofthe City, vendors, and
members of the public or other firms from injury or damage to their property.
3.8.2 The City, through its Projeet Manager, reserves the right to issue immediate restraint
or cease and desist order to Contraetors when unsafe or harmful acts are observed or
reported relative to the performanee of the work under the Contraet.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
29
3.8.3 During normal working hours, Contractor shall obtain cmcrgency medieal care for
any member of the publie who is in need thercof, beeause of illness or injury
oceurring on the site, including a prompt report thercofto the Project Managcr.
3.8.4 Tn performing the seope of work, all safcty on or off the job site shall be the sole
rcsponsibility ofthc Contractor. The City shall not be responsible for safety on or
off the job site. The City's on-site observations or inspeetions shall be only for the
purposc of vcrifying that the maintenanec Specifieations are bcing implementcd
properly. The City's on-site observations or inspeetions arc not for safety on or off
thc job site.
3.8.5 Traffie Safety Control - The Contractor shall at his eost, obscrve all safety
regulation; including plaeing and display of safety devices, provisions of poliee to
eontrol traffic, etc. as may be necessary in ordcr to conduct the publie through the
project area in accordanee with F.D.O.T.'s "Manual on Traffie Controls and Safe
Practiees for Street Highway Construction, Maintenance and Utility Operations."
3.9 CONTRACTOR'S VEHICLES
Contraetor's vehicles shall be in good repair, free from leaking fluids, properly rcgistered, of
uniform color and shall bear the company name on eaeh side in not less than 1-112" Ictters.
3.10 CONTRACTOR'S EQUIPMENT
All equipment shall be maintained in an effieient and safe operating eondition while
performing work undcr the eontract. Equipment shall have proper safety deviees maintained
at all times while in use. If equipment does not eontain proper safety deviees and/or is being
operated in an unsafe manner, the City may direet the Contraetor to remove sueh equipment
and/or the operator until the defieiency is correeted to the satisfaetion of the City, The
Contractor shall be responsible and liable for injury to persons eaused by the operation of the
cquipment.
3.11 CONTRACTOR'S DAMAGES
Any damages to the road, facilities, sewers, utilities, irrigation systcm, plant material or
vegetation caused by the Contraetor shall be repaired at the expense of the Contractor to the
satisfaetion of the City. Failure to restore said damages within three (3) working days
following notification shall result in a deduction from the next invoice of the City's expenses
ineurred by the City for labor, material or equipment to restore the property to its original
condition.
3.12 INDEPENDENT CONTRACTOR
Contraetor shall aet under the Contraet as an independent Contractor vis-a-vis City of Miami
Beach and will not be an agent or employee of the City. Contractor shall not represent or
otherwise hold out itself or any of its subcontractors, direetors, officers, partners, employees,
or agents to be an agent or employee of the City.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
30
3.13 PERMITS, LICENSES, CERTIFICATES
Contraetors shall obtain, at their expense, valid permits, licenses and eertificates (City,
County, State, Federal) as required for work under the Contract.
3.13.1 Contraetors shall give all notices and pay fees and taxes required by law in
performanee of the Contraet.
3.13.2 Complianee with Miami Beach Parks. Reereation & Culture Department and
the State of Florida Department of Transportation Rules and Ref?:ulations:
Contraetors shall comply and abide by all rules and regulations of the above-
refereneed departments as they may be applicable to performance of the
Contract.
3.13.3 Advertising and Signs: Contractors shall not advertise or plaee signs on the
site, faeilities or equipment of the City of Miami Beach.
3.14 SUB CONTRACTORS
Nothing eontained in the speeifieations shall be eonstrued as ereating any contraetual
relationship between any subeontraetor and the City.
Contractors shall be as fully responsible to the City for the acts and omission of the
subcontractors as for the aets and omissions of person(s) directly employed.
3.15 PROTECTION OF PROPERTY AND REPAIR OF DAMAGE
3.15.1 All portions oflandseape structures, facilities, services, utilities, roads, and
irrigation systems shall be proteeted against damage or interrupted serviee at
all times by Contraetor during the term of the Contract. Any damage to the
property as a result of the performance of work by Contractor during the
tenns of the Contraet shall be repaired or replaeed in kind and in manner
approved by the Projeet Manager. All work of this kind shall be made
immediately after damage or alteration oecurs, unless otherwise directed.
3.15.2 Repairs to plant materials and soils shall speeifieally be made in aeeordance
with speeifieations in Section 4.3.
3.15.3 Repairs to irrigation systems, which are damaged by any means including
acts of God, vandalism, vehicular damage, theft, or undetenllined eauses,
shall be repaired by the Contractor at no eost to the City, exeept where the
speeifications provide otherwise.
3.15.4 Contractor shall notify the City Project Manager within twenty-four (24)
hours after diseovery of any damage caused by aeeident, vandalism, thefts,
acts of God, or undetemlined causes,
BID NO: 31-03/04 CITY OF MIAMI BEACH
DATE: 06/29/04 31
3.16 RECORDS
All doeumcnts, books and aeeounting rccords shall bc opcn for inspection at any reasonable
time during the term of the Contraet and for three (3) ycars audit of thc books and business
eonductcd by Contraetor and observe the operation of thc business so that aeeuraey of thc
above rceords ean be eonfinned,
All employment and payroll records shall be open for inspection and reinspection by the
City, at any reasonable time during the tcnn ofthc Contract.
3.17 TRANSPORTATION
Contraetors are to supply all transportation of employecs, supplies and equipment.
3.18 STORAGE
Contraetors are to provide for all storage at off-sitc locations delivering to site only sufficient
equipment and materials to complete daily tasks. Permission may bc given by Projeet
Manager for storage of materials or equipment on-site during special projcets or conditions.
3.19 WASTE DISPOSAL
Contraetors are responsible for removing and disposing from sites all waste handled in
perfonlmnce of the Contraet. The City is not required to supply area or facilities for storage
or rcmoval of waste on-site.
3.20 NON-INTERFERENCE
Contraetor shall not interfere with the public use of sites and shall eonduet his operation so
as to offer the least possible obstruction and ineonvenience to the publie or disruption to the
peace and quiet of the arca within whieh the services are performcd.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
32
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
4.0 TECHNICAL SPECIFICATIONS
4.1 PURPOSE
These speeifications designate the manner in which basie maintenance tasks will be
pcrformcd in order to achieve thc overall Quality Objective, which is to maintain the
landseaping on the listed sites in a healthy, growing, safe, clean, and attractive condition
throughout the year.
4.2 STANDARDS AND REFERENCES
The Contraetor's Representative shall be well versed in Florida maintenance operations and
procedures. All cmployees shall be competent and skilled in their partieular job in order to
insure that they properly perform the work assigned.
The following organizations provide standards and publications which may be used as a
guide for eonducting grounds maintenanee and services, under the Contraet:
A. Florida Cooperative Extension Serviees, 18710 SW 288th Street, Homestead,
Florida, 33030.
B. Florida Turf-Grass Assoeiation, Ine., 302 Graham A vcnue, Orlando, Florida,
32803-6399.
C. National Rccreation and Park Assoeiation, 1601 N. Kcnt Street, Arlington,
Virginia, 22209.
D. Florida Rcereation and Park Assoeiation, 1406 Hays Strect, Suitc I,
Tallahassee, Florida, 32301.
E. Florida Dcpartmcnt of Transportation, "Manual on Traffie Controls and Safc
Praetices for Street & Highway Construetion, Maintcnanee and Utility
Operations. "
4.3 MATERIALS
Allmatcrials supplicd and used by Contraetors shall be thc bcst kind available and uscd in
aceordancc with manufacturer's direetions. Commcrcial produets sueh as fcrtilizers and
pestieidcs shall bear the manufaeturcr's label and guaranteed analysis. City inspcctors may
require tests and rejeet materials not meeting thcse speeifieations or manufaeturer's
guarantee.
4.3.1 Replacement
Any plants which are damaged or die as a result of impropcr maintenanee or laek of
sufficient maintenance shall bc rcplaced by thc Contraetor, within 10 ealendar days
upon discovery by the Contractor or notifieation by the City. Thc following critcria
shall be uscd to determine ifreplacemcnt is neecssary.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
33
4.3.1,1 Plants are not in a healthy growing condition and this renders them below the
minimum quality standard (Fla.# I).
4.3.1.2 There is a question of any plants ability to thrive after the end of the thirty
four (34) month maintenance pcriod that would rcnder it below the minimum
quality standard (Fla,# 1).
4.3.1.3 Thc plant material is dead.
4.3.2 The ten (10) calendar days may be cxtended due to seasonal eonditions, availability,
preparation time such as root pruning, etc., only if approved by the City, in advanee.
The extended time shall be negotiated between all parties coneerned, but must
reecive final approval by the City. After the 10 day replacement period, the City
may perform the work and withhold monies due to thc Contraetor for materials and
labor costs.
4.3.3 Size, Quality and Grade of Replacement
4.3.3.1 Replacement material shall be of the same brand, species, quality and grade
as that of the material to be replaced, or it shall eonform to the Florida
Grades & Standards for nursery plants Florida #1 Quality, whiehever is
higher. The size of the replaeement plants shall not be neeessarily the same
size as the original speeified plant at its initial planting. The replaeement
shall be of equal size to the plant to be replaeed at the time it has been
determined that it must be replaced. However, if for some reason, the plant
to be replaeed is smaller than the size to be replaeed, the replaeement shall be
at least equal to the original size when the maintenanee period began.
4.3.3,2 Plants shall be sound, healthy, vigorous, free from plant disease, inseet pests
or their eggs, and shall have normal root systems and eomply with all State
and loeal regulations governing these matters, and shall be free from any
noxious weeds.
4.3.3.3 All trees shall be measured six (6) inches above ground surfaee.
4.3.3.4 Shape and Form: Plant materials shall be symmetrieal, and/or typieal for
variety and species.
4.3.3.5.AII plant materials must be provided from a lieensed nursery and shall be
subject to aeeeptanee as to quality by the Project Manager.
4.3.3.6 Replaeements shall be guaranteed for the length of the Contract, or six (6)
months, whiehever is greater.
4.3.3.7 The Contraetor shall be responsible for hand watering the replacement (if
required), for 42 ealendar days after planting.
4.3.4 Water
Should Contractor supply water, the water shall be fresh (non-salt), and containing
no harmful levels of pollutants or ehemieals,
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
34
4.3.5 Soil
4.3.5.1 Any soil supplied by Contraetors shall be good, clean, friable top soil (or soil
mix), free from any toxic, noxious or objectionable materials, including
rocks, plant parts or seeds.
4.3.5.2 "Planting Soil Mix" shall be equal parts of Sphagnum peat moss, coarse sand,
and eomposted organic matter, sterilized.
4.3.5.3 "Muck-sand-soil" shall be 70 perccnt muck and 30 pcrcent eourse sand.
4.3.6 Fertilizer
All fertilizer shall be the best commercial grade and exeept free flowing liquids, shall
be delivered to site and be dry when proeesscd for applieation. Fertilizers shall be in
appropriate eontainers and tagged. Speeial pernlission from the Projeet Manager is
required to use bulk fertilizers.
The Contraetor shall submit copies of the manufaeturer's specifieations for all
fertilizer including data substantiating that the proposed materials comply with
specified requirements.
4.3.7 Pesticides - (insecticides, fungicides, herbicides, etc.):
Inseeticides & Fungieides shall be only those which are approved or recommended
for usc near open watcr bodics and those speeified. Only the Federal Environmental
Proteetion Ageney (EPA) approved products shall be used.
All pesticides are to be registered and approved for use by the Florida Dcpartment of
Agrieulture.
Submit on an as needed basis, a schedule of spraying and dusting matcrials to be
used to control pests and disease infestation, the reason for their use and the method
to be used to apply the materials and the method of application before it is delivered
and used on the projeet. The nced for pest and discase control, will be determined by
the Contraetor's Hortieulturist and approved by the City, Also, if requested by the
City, the Contraetor will furnish documentation that the implementation of these
eontrol mcasures for pests and disease infestation is in striet complianee with all
Federal, State, and Local Regulations.
4.3.8 Miscellaneous Materials
Mulch shall be grade B shredded eypress mulch, free offoreign matter. Other mulch
types may be required upon request by the City. Alternative mulch types will be
readily available on the wholesale market, be of equal or lesser wholesale eost or
inereased eosts to be paid by City.
4.4 EQUIPMENT
Equipment supplied by Contraetor shall be designed for or suited to the grounds maintenance
task in whieh it is to be used. Equipment will not be used in areas or to perform tasks where
damage will result to the landscapes or sites.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
35
Contractor shall maintain supplied equipment in a good appearance and all equipment shall
be maintained in a safe, operational and clean eondition.
Upon specifie request by the City, the Contractor will supply a eurrent list of supplied
equipment used by the Contractor, including item, model, manufacturer, year manufactured,
and serial numbers. The Project Manager or his designee shall have the right to rejeet the
use of any specifie pieee of supplied equipment on the site, by notifieation to Contractor.
4.5 COMPLETION OF WORK
All work is to be eompleted in a continuous manner. That is all mowing, edging, weed
control, trimming ete. shall be completed before leaving the job site
4.6 GROUNDS MAINTENANCE FUNCTIONS AND TASKS:
4.6.1 Turf Care
Maintain turf areas in a healthy, growing green and trim eondition by perfonning the
following operation:
4.6.1.1 Site Preparation
The Contractor shall prior to mowing retrieve materials and dispose waste to
include, and not be limited to, papers, glass, bottles, cans, fallen tree limbs
and/or fronds, and all other deleterious materials found on the sites listed
herein. Should the Contraetor have knowledge of, the existenee of hazardous
wastes upon lands covered by the provisions of this agreement, Contraetor
shall not remove same fi'om the premises but shall have a duty to
immediately notify the City in writing.
4.6.1.2 Mowing General
4.6.1.2.1 Mowing shall be perfonned in a workmanlike maImer that insures a
smooth surfaee appearanee without sealping or leaving any
"missed" uncut grass.
4.6.1.2.2 Rotary mowers will be used on St. Augustine grass.
4.6.1.2.3 Reel mowers will be used on Bermuda grass.
4.6.1.2.4 All mowers are to be adjustable and adjusted to the proper eutting
height and level for the kind of grass and eurrent condition of the
turf. Mower blade height adjustment is to be measured from a level
floor surface to the parallel and level plane of the mower blade.
4.6.1.2.5 All mower blades are to be sharp enough to eut, rather than to tear
grass blades.
4.6.1.2.6 All litter and debris is to be removed from turf before mowing to
avoid shredding that will damage turf appearance, or items that may
be propelled by mower blades.
4.6.1.2.7 Mowing will be done earefully so as not to "bark" trees or shrubs,
or to introduee weeds into ground cover beds, or to damage
sprinkler heads, curbs, or other facilities,
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
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4.6.1.2.8 Grass clippings or dcbris caused by mowing or trimming will be
rcmoved from the turf or from adjaccnt walks, drives, guttcrs and
eurbs or surfaees on thc same day as mowed or trimmcd.
4.6.1.2.9 Mowing will not bc donc when weather or other eonditions will
result in damaged turf.
4.6.1.3 Mowing Specifies
4.6.1.3,1 St. Augustine Grass
Mow only with a rotary mowcr a minimum of once per week
during the growing season of May through the end of September
and at other full service visits, as needed, throughout the year.
4.6.1.3.2 Non-athletie field
Turf shall be mowed at 3 1/2 to 4" above soil level with a mowcr
designed for use in the speeifie eireumstanees. Remove clippings
from areas if exeessive clippings result from the mowing operation.
4.6.1.4 Trimming and Edging
Contraetor shall trim and properly edge all shrub and flower beds as well as
trecs, curbs, walks, lighting and all other obstacles in the landseape and
remove clippings. Paved areas (hard edges) shall be cdged every mowing
with respeet to the turf type adjacent to the edging. Edging of beds and the
tree rings (soft edging) shall be exeeuted not less than every other mowing
with respeet to the turf type adjaecnt to thc edging. Turf edging at shrub beds,
flowcr beds, ground eover beds, hcdges, or around trecs (where "edging"
rather than "trimming" is direeted), shall bc edged with a manual or
meehanieal edgcr to a neat vertieal uniform line. Rotary nylon "fish line"
eutters are not to be uscd for vertical edging. Edge grass at plant bed lines to
keep grass from growing toward shrubs, keep the width of sod as it was
originally plaeed. Care shall be taken to avoid damage of ground cover wecd
barrier. Grass will be trimmed at the same height as adjaeent turf is mowed,
and to remove all grass leaves from around all obstacles and vcrtieal surfaees
in the turf, sueh as posts, walls, fenees, cte. Partieular attcntion will be givcn
to trimming around sprinklcr heads and othcr irrigation systcm components
to assurc their proper water delivery function. The meehanieal wced eutters
are not to bc used within eightecn (18") inehcs oftrcc or palm trunks. Note:
Damage to property or cxisting vegetation by improper trimming or cdging
shall bc repaircd or rcpJaeed within 48 hours at Contraetor's expense. All
walks and othcr pavcd areas Jittcrcd in thc lawn maintcnancc proccss shall be
vacuumed, swept, or blown offwhilc thc mowing, cdging, or trimming is in
proeess so that thc appearance suffers for the least amount of timc.
Landscapc lighting shall bc wiped, blown off or vacuumcd as needed to
prcvcnt aeeumulation of clippings and dcad insects. Landseape areas shall bc
raked and c1caned of clippings, Icaves, sticks, twigs, and all litter during
each service visit.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
37
Materials c1cancd from grounds may not be disposed on-site, and must be
removed from locations at Contractor's cxpense.
A eopy for approval of a eompleted mowing sehedule will be providcd to the
City's reprcsentative in a timely manner as requcsted.
4.6.2 Pruning Shrubs and Ground Cover Plants Bed Area Maintenance
All shrubs and ground eover plants growing in the work areas shall be pruned, as
required, to maintain plants in a healthy, growing, flowering condition and to
maintain plant growth within reasonable bounds to prevent eneroachment of
passageways, walks, streets, view of signs or any manner dcemed objectionable by
the Projeet Manager.
4.6.2.1 Bed Area Maintenance
The Contraetor shall keep the bedded areas frce of dead plants, leaves, and
branches at all timcs. All beds shall be vertieally edged, and kept weed
free at all times. Edge grass at plant bed lines to keep grass from growing
toward shrubs, keep the width of sod as it was originally plaeed.
4.6.2.2 Shrubs
All shrub matcrial shall be pruned a minimum of once per month to
insure the best shapc, health, and eharaeter of the individual plant.
Meehanieal trimming may only be utilized when the health or appearance
of the plant will not be damaged by the mechanical trimmcrs.
4.6.2.3 Groundcover
All groundeover matcrial shall be pruned a minimum of once per month
to insure the best shape, health, and eharactcr of the individual plant.
Groundcover plants shall be scleetively eut baek to encourage lateral
growth and kept inbounds and out of other plantings, walkways, lighting,
etc. Meehanieal trimmings may only be utilized when the health or
appearanee ofthe plant will not be damaged by the mechanieal trimmers.
4.6.3 Trees and Palm Pruning
Trees and palms are to be maintained in a healthy, growing, safe, attractive eondition
and in their proper shape and size according to variety, species and function in the
landseape or as specifieally directed by the Projeet Manager.
4.6.3.1 Pruning
Natural Shaping and Thinning
Prune, thin, and trim all trees at least once a year to keep the trees healthy,
to maintain the natural charaeter of the variety, to control shape and to
prevent crowding. Pruning in general shall consist of the removal of dead,
broken, fungus infected, superfluous, and intertwining branehes, vines, and
the removal of dead or decaying stumps and other undesirable growth. Palms
shall be pruned as needed to remove dead fronds and weak stalks. Certain
Washingtonian Palms will be an exception to the pruning practiees of normal
palm maintenance when existing dead fronds are maintained.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
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Pruning will also be requircd from time to time to remove damaged branches
from storms, frost, pruning to prevent eneroachment ofbranehes ovcr streets,
into private property, obseuring view of signs or traffic,
particularly at a road interseetion, or interfcrence with lighting, etc.
Tree branches shall be pruned up to seven (7') feet over walkways and in
areas so designated by the Project Manager. All tree pruning shall be
aceomplished with standard praetiees including;
Cuts should be made with sharp and proper tools. When eutting parts of
branches, leave a living bud at the end of the stub. Make euts suffieiently
close to parent stem so that the healing can readily start under nornlal
eonditions. On trees known to be diseased, disinfeet tools after each cut and
between trees. Prune only at the time of season proper for the variety. Prune
or trim, at least once or twice each growing season to keep the natural shape
of the individual plant.
Pruning shall include the following items:
- Dead, dying or unsightly part of the trce
- Remove sueker growth from base ofthe trees in which an exposed
trunk character is desired
- Branches that grow toward the center of tree
- Crossed branches that may rub together
- "V" crotehes, ifit does not ruin the appearanee of the tree
- Multiple leader if the tree normally has only a single stem
- Nuisanee growth that interferes with view, traffic, sign age, walks,
or lighting. Nuisanee growth includes the removal of all dangerous
thorns, spikes or appendages whieh show potential eontlict with
people.
- Shape top of small trees as needed
All branches, dead wood, and euttings shall be removed from the job site at
time of pruning and disposed of in an aeceptable manner. All lawn and shrub
areas damaged by pruning equipment shall be restored.
4.6.3.2 Staking and Guying - and Tree Set-Up
Maintain existing and adjust tree stakes, guy wires and hoses or bloeks, until
trees are eapable of standing vertieal and/or resisting nonnal winds.
4.6.3.2.1 The Contractor shall be responsible for the complete removal and
replaeement of those trees lost due to the Contractor's faulty
maintenance or negligenee, as determined by the Projeet Manager.
4.6.3.2.2 Replacement shall be made by the Contraetor in the kind and size
of tree determined by the Projeet Manager.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
39
Whcre there is a diffcrence in value between the tree lost and the
replacement tree, this differenee will be dcdueted from the Contract
payment. In all eases, the value ofthe trce lost shall be determincd
by the Project Manager using the latest "Plant Finder" value
determination.
4.6.3.2.3 All trees that have died or have been blown or knocked over are to
be reported immediately upon diseovery to the Project Manager.
4.6.3.2.4 With prior approval from the Projeet Manager, it is the Contraetor's
responsibility to remove and properly dispose of all dead or injured
trees and/or weed trees such as but not limited to Florida Holly or
Melaleucana or Australian Pine. Contractor shall sct and support
trees that have been knocked or blown over.
4.6.3.2.5 The Contractor shall be responsible for removing all signs, posters,
boards, supports and any other material(s) attaehed or fastened to
trecs, or from elsewhere on the projeet site, as direeted by the
Project Manager.
4.6.4 Weed Control
4.6.4.1 All landseape areas within the specified area, including lawns, shrub and
ground cover beds, planters, and areas eovered with gravel, shall be kept free
of all weeds at all times. This means eomplete removal of all weed growth
shall be accomplished at each service visit. For the purpose of this
speeification, a weed will be eonsidered as any undesirable or misplaced
plant. Weeds shall be controlled either by hand, meehanieal, or chemieal
methods, The Project Manager may restrict the usc of chemical or
meehanieal weed eontrol in certain areas. Meehanieal weed control shall not
disturb the mulch layer So as to expose the underlying soil.
4.6.4.1.1 Weeds are to be mowed, trimmed, or edged from turf areas as a part
of turf eare operations.
4.6.4.1.2 Weeds are to be manually removed from shrub, hedge, ground
cover or flower beds, unless ehemieal or mechanical means are
specifically authorized by the Projeet Manager. Persistent weed
growth such as the growth of sedges shall be killed with "round up"
whenever possible.
4.6.4.1.3 Weeds are to be rcmoved from walkways, eurbs, expansion joints,
and along fence lines and guardrails at each service or as otherwise
direeted by the Project Manager.
4.6.4.2. If infestations cannot be eontrolled by hand-pulling, or herbicide use will
damage or kill the shrubs or ground-covers, the bed may be excavated, after
removing all plants. Then, weeds may be destroyed before replanting by any
of the following methods:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
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4.6.4.2.1 Stcrilizc the soil, or
4.6.4.2.2 Allow weeds to reestablish a vegetativc top and treat with a
systemie herbicide, at least two (2) applieations, about two (2)
weeks apart, or until there is a 90% kill.
4.6.4.2.3 After the kill, apply, immediately after replanting, a pre-emergent
herbieide, such as Treflan or prior to replanting a ground cover
fabrie.
4.6.4.3 Ifit is dctermined by the City that thc Contraetorresponsible for maintenance
allows wecd infestations to spread bcyond the ability to eontrol them, then
the removal, treatment, and replacement ofthe planting bed shall be done as
deseribed above by thc Contraetor at no cost to the City. Soil whieh exhibits
significant weed growth within one (I) month after planting, (20% ground
eoverage of the bed by weeds) shall be eonsidered as previously weed-
infested.
4.6.5 Litter Control
4.6.5. I Contraetor Generated Trash: The Contraetor shall promptly remove all
debris generated by his pruning, trimming, weeding, edging, and other work
required in the specifieations. Debris must be disposed of at an authorized
site for commercial use. Neighborhood trash transfer stations or road side
piles are not eonsidered authorized sites. The Contraetor shall clean
driveways and paved areas with suitable equipment immcdiately after
working in them. All euttings arc to be removed on same day as eut.
4.6.5.2 Littcr Removal: In addition to the litter removal on regularly seheduled full
service visits, the Contraetor shall be responsible for litter removal on
Mondays, Thursdays, and Saturdays for the following locations: Julia
Tuttle Causeway, MacAuthur Causeway, Fifth Street, Collins Avenue
Medians and Marseille Drive. These additional litter serviecs are to be
done in such a marmer and with suffieient personnel so that the entire site is
cleaned on or before 2:00 P.M. eaeh of those days.
4.6.6 Fertilization and Soil Testing
The fertilizer used shall be a commereial grade produet and recommended for use on
each plant type. Specific requirements should be determined by soil test results, soil
type, and time of year. Applieations shall proceed continuously onec begun until all
areas have been completed. In the event fertilizer is thrown on hard surfaees, it shall
be removed immediately to prevent staining.
Contraetor shall have the soil tested three (3) times yearly to determine required
additives, and more often if neeessary to diagnose problem areas. The Contractor
shall provide the City with annual fertilization sehedules at the beginning of eaeh
eontract year and shall inform the Project Manager at least three (3) days in advance
before beginning any fertilization.
4.6.6. I Turf
4.6.6.1.I
BID NO: 31-03/04
DATE: 06/29/04
St Augustine
St. Augustine turf shall be fertilized four (4) times per year at a
rate of I lb. Of Nil 000 Square feet.
CITY OF MIAMI BEACH
41
The N< P< K ratios shall vary with the time of year of the,
applieation and results ofthc soil analysis. The approximate N, P,
K ratios should be:
- One (I) application of a 5:2: I ratio with a post-emcrgent we cd
control;
- One (I) application of a 10: I :2 ratio with lnseetieide, and one
application being a blanket application of inseeticide;
- One (I) application ofa 3:1:3 ratio;
- One (I) application ofa 5:2:1 ratio
4.6.6.2 Groundcover, & Shrubs
The fertilizer for all planted shrubs and groundcovers shall meet appropriate
hortieultural standards with an N, P, K ratio of3: I :2, unless soil eonditions or
plant speeies dietate differently, with at least 60% of the nitrogen from a non-
water soluble organic souree.
All shrubs and groundcovers shall be fertilized by broadcasting by hand over
the beds three (3) times per year.
Fertilizer should be applied Spring, Summer and Fall at the following rates:
1-1/2 to 3 Ibs. Nil 00 Square Feet.
The Contraetor shall establish a program that will fertilize all shrubs and
groundcover, deseribing the type of fertilizer required for eaeh type of plant
and the timc of year this work will be undertaken. A eopy for approval ofthe
fertilization schedules shall be provided to the City no less than one (I)
month prior to application. Any plants damaged by over- fertilization shall be
replaeed at the Contraetor's expense. Changes in fertilization rates, methods
and eomposition must be approved by the City in writing.
4.6.6.3 Fertilization Trees, & Palms
The fertilizer for all the planted trees shall meet proper horticultural
standards with an N, P, K ratio of 4: I :4, unless soil conditions or plant
speeies dietate differently, with at least 60% of the nitrogen from a non-water
soluble organic source. Concentrated slow-release fertilizer tablets may be
used on trees if approved by the City's representative.
Trees shall be fertilized twice yearly: Spring and Fall in the following
amounts, per applieation, per tree:
Caliper Pounds of Fertilizer
2" 3
3" 6
4" 10
5" 15
6" 19
over 6" 16, plus four pounds added for every
ineh of diameter over 6".
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
42
All palms shall be fertilized during April and September. The fertilizer
shall be broadeast under foliage canopy at the rate of I lb. per ineh of palm
tree diameter.
The Contraetor shall establish a program that will fertilize all trees and
palms, deseribing the type of fertilizer required for eaeh type of plant and the
time of year this work will be undertaken. A eopy for approval of the
fertilization schedules shall be provided to the City no less than one (I)
month prior to application. Any trees damaged by over-fertilization or by the
use of wrong type offertilizer shall be replaced at the Contraetor's expense,
Changes in fertilization rates, methods, and eomposition must be approved
by the City in writing.
4.6.7 General Use of Chemicals
The Contractor shall submit a list of all ehemieal herbicides and pestieides proposed
for use under this Contract for approval by the Projeet Manager, including MSDS
sheets for each item. Materials included on this list shall be limited to ehemieals
approved by the State of Florida, the Department of Agrieulture, and the Florida
Department of Transportation, and shall include the exact brand name and generic
formulation. The use of any chemieal on the list shall be based on the
recommendations of and be performed under the direetion of a Certified Pest Control
Operator. No chemieal herbicide or pesticide shall be applied until use is approved,
in writing, by the Projeet Manager as appropriate for the purpose and area proposed.
4.6.8 Disease and Pest Control
To eontrol or eradicate infestations by ehewing or sueking insects, leaf miners, fire
ants, and other pests and diseases, spray affeeted plants with chemical sprays and
combinations of sprays suitable for that partieular pest when the infestation or
infection becomes evident and as often thereafter as necessary. Contraetor shall be
fully licensed to spray pesticide. Contraetor shall use sound eultural practiees that aid
in preventing the presence or proliferation of insect and diseases. Insects in Bermuda
grass shall be eontrolled by both curative and preventative measures. Timing will be
critieal on mole erieket applieations and frequencies of applieation will be as needed
to suecessfully eontrol their infestations. Nematode samples will be taken at least
two (2) times eaeh year and aetion shall be taken per the recommendation of the
IFAS lab results to control the populations This lab report shall be submitted to the
City for their review as soon as it is received.
4.6.9 Application of Herbicides
Contractor may apply various herbicides by means of spray type deviees to aid in the
eontrol of unwanted weeds and vegetation. All applications shall be performed by
persons holding a valid herbieide applieation license as issued by the State of Florida
and shall be done in aceordanee with the herbieide manufacturer's recommended
rates and all applieable Federal, State, County and Munieipal regulations. Herbicides
may be used only with prior approval by the City as to type location, and method of
application.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
43
4.6.9.1 The Contractor shall exereise extreme care so as not to over spray and effeet
areas not intended for trcatment.
Areas adversely affectcd by sueh over spray shall be restored by the
Contraetor at his expensc.
4.6.9.2 The Contraetor shall advisc the Projeet Manager within four (4) days after
disease or inseet infestation is found. He shall identify the disease or inseet
and recommcnd eontrol mcasures to be taken, and, upon approval of the
Project Managcr, the Contraetor shall supply and implement the approved
control measures, exereising extreme eaution in applieation of all spray
material, dusts or other materials utilized. Approved eontrol measures shall
be eontinued until the disease, or insect is controlled to the satisfaction of the
Project Manager.
4.6.9.3 When a chemieal is being applied, the pcrson using it shall have in thcir
possession all labeling assoeiatcd with thc ehemieal. Also, the ehemieal shall
be applied as indicated on the said labeling. A specimcn label and the
Material Safety Data Sheet for each product shall be supplicd to the City.
4.6.9.4 All inseetieides shall be applied by an operator licensed pursuant to Chapter
487 of the Florida Statutes. The opcrator shall have the Iicense/certifieation
in his or her posscssion when insectieidcs are being applied. The
implcmentation of eontrol measures for pests and disease infestations shall be
in striet complianee with all federal and loeal regulations. Upon request, the
Contraetor shall furnish documentation of sueh complianee.
4.6.9.5 Thc spraying of insceticidcs and other sueh ehcmicals are to bc confined to
the individual plant. Spraying tcchniques which may introduee thc material
being sprayed bcyond the immcdiate arca of the individual plant are strietly
prohibited.
4.6.9.6 Spray or dust material on foliagc only during calm days, Do not apply when
leavcs are wet, when rain is expeeted within 3-4 hours aftcr spraying, or
whcn tcmperatures exeeed 88 degrees Fahrenheit. Spray at times when
traffic is lightest (i.e., early mornings or weckends). Use a spreader-stieker
to aid in adherenee and absorption of the material. Wash material off of
pavements and buildings immediately after applying.
4.6.9.7 The Contraetor shall utilize all safeguards necessary during disease or insect
eontrol operations to ensure safety to the public and the employees of the
Contractor.
4.6.9.8 Copies of Current Material Safety Data Sheets (MSDS) for all ehemieals
used for pest control under this Contract shall be provided to the Project
Manager before the use of said chemieals.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
44
4.6.10 Verticutting, Aeration and Topdressing
Verticutting, aeration and topdressing to provide proper air and water exehange for
maximum growth potential and health of the Bermuda grass will be performed in the
Spring and Fall. Topdressing shall be a mixture similar to the profile of the soil
underlying the turf as determined by soil analysis.
Contraetor should employ preventative methods to avoid thateh buildup. Should, for
whatever reason, a sizable thatch layer develop, the Contractor shall be responsible
for its removal. Topdressing and burying thateh layer will not be aeeeptcd.
4.6.11 Turf Renovations
Turf renovations may be required if conditions warrant such a proccdure and will be
an extra charge. Conditions whieh warrant renov(ltion include, areas thinned out or
damaged turf resulting from natural burnout, traffle, and any area whieh has area
becomes unsightly.
Proper watering, fertilization and pest management will be critieal during and after
renovation. Any irrigation damaged because of turf renovation will be repaired at
Contraetor's expense,
4.6.12 Irrigation System Maintenance and Watering
Contraetor will be responsible for the operation and maintenanee of the automatie/
manual irrigation systems and for setting and adjusting the timcr to insure proper
watering of all plant material in the landscape.
Contraetor will be responsible under this agreement for the labor and supervision to
make irrigation repairs to the lateral line, risers and sprinkler heads up to one ineh
(1") in diameter as required to keep the system operating. Major repairs to main
lines, valves, pumps and in-take piping shall be reimbursed by the City.
Reimbursable repair work shall require authorization by the City prior to
commencement.
Prior to commencement of the maintenanee program, the Contraetor shall have
twenty- five (25) days from start of eontraet to inspect the irrigation system and report
present damage or ineorreet operation and coverage to the City. The Contractor will
be responsible for the integrity of the system after this initial inspeetion report and
subsequent repairs.
The timers shall be checked once a week and as may be required. The
Contractor will also, at least onee a month, fully operate all the irrigation zones and
replaee, repair or clean all irrigation heads, lines, valves, valve boxes, filters and
controllers as needed. Any equipment damaged by the Contraetor's operation shall
be replaeed with the same equipment and by the same manufaeturer.
The irrigation shall be eapable of providing 1-l/2"of water to all lawns and shrub
beds each week or as often as required to provide for a uniform lush green landseape
appearanee. System shall be adjusted during the various seasons.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
45
The Contraetor shall be required to make all repairs within a minimum 24 hour time
period or sooner as dirccted by the City's represcntative. Any form of damage to the
irrigation system must bc reportcd to the City's reprcsentative immediately upon
discovery.
Irrigate as neeessmy during of little or no rainfall using the automatie irrigation
system and any supplemental watering neeessary to apply proper amount of water to
keep the plant material in optimum health.
Supplemental watering may require a large portable water tank, impact sprinklers,
and additional hose to be supplicd by Contraetor.
A written irrigation sehedule will be provided by the Contraetor and any operation of
irrigation outside the prcviously approved seheduled time must have the advanec
approval of the City.
Contraetor shall be responsible for controlling the amount of water used for irrigation
and any damage or eosts that result from over-watering or insuffieient watcring shall
be the responsibility of the Contractor.
4.6.13 Watering
During periods when the irrigation system is not operational, either due to
breakdown of the system, or an extended eleetrie power failure, it shall be the
responsibility of the Contractor.
4.6.13.1 Supply of water suitable for irrigation shaH be the Client's responsibility.
Distribution of the water to the plants shall be the responsibility of the
Contractor. Contraetor shaH use hand watering, water trucks, portable
pumps, etc. as required to distribute the water.
4.6.13.2 Apply water in quantities and at intervals necessary to maintain the plants
in a healthy growing condition.
4.6.14 Irrigation System
Shall be constantly maintained and adjusted to insure that no water from the system
hits the road or other hard surfaee.
4.6.15 Mulching Beds
4.6.15.1 Replenish mulch in shrub beds as required to cover areas of bare soil,
especiaHy at the edge ofthe bed and in plaees where the shrub eanopy has
not grown together to shade the soil. Add mulch around tree trunks in sod
areas. Mulch shall be added to maintain a constant three (3) inches
thickness. Do not pile against tree trunks and shrub stems.
4.6.15.2 Use Grade "B" Cypress mulch, Melaleuea mulch or other mulches as
designated by the City.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
46
4.6.16 Sand Removal/Policing:
Cleaning of debris within the confines of the parks by blowing, sweeping, or
vacuuming or other means must be performed as required to keep paved, bricked or
conercte surfaees clean and neat at all times.
4.6.17 Skinned Areas (NOT USED)
4.6.18 Frequency of Services
Frequeneies for the sites and serviees deseribed herein are based upon normal
circumstanees. Individual, several and/or all serviees to a site or sites may be added
at an agreed upon priee, or deleted due to natural disaster, excessive rain, disease,
drought, fire, vandalism, aceident, insufficient funds and/or any other reason at the
sole diseretion of the Owner.
4.7 PERFORMANCE CONTROL AND INSPECTIONS
4.7,1 Maintenance Quality
The quality objective of all services and materials provided by Contraetors in
aecordance with eonditions and specifications herein, is to maintain and service
various listed sites, and to keep them in a healthy, growing, clean and attraetive
condition throughout the year.
4.7.2 Maintenance Standards, Frequencies, Work Method
All work shall be performed in aeeordance with the highest professionalmaintenanee
standards and hortieultural techniques. Frequeneies set for eertain repetitive
maintenance funetions and tasks in speeifications are minimum frequeneies, whieh
must be inereased, ifneeessary to achieve the Quality Objeetive.
30 Full Service Visits Annual Schedule: - Sehedule 30 serviee visits annually
aceording to the following: Schedule service for the second week of January and
February, the third week of March; the second and fourth weeks of April and May
(these biweekly visits should occur no closer than ten (10) and no further than
seventeen (17) ealendar days apart); weekly during the months of June, July August
and September (these weekly visits should oceurno closer than six (6) and no further
than ten (10) ealendar days apart); biweekly for the months of Oetober and
November and one visit the third week of Deeember.
34 Full Service Visits Annual Schedule: - Schedule 34 service visits annually
aceording to the following: Schedule serviee for the seeond week of January and
February, the second and fourth weeks of Mareh; (these biweekly visits should
oeeur no closer than ten (10) and no further than seventeen (17) calendar days apart);
the first, third and fifth weeks of April, the first, second, third and fourth weeks of
May and weekly during the months of June, July August and September (these
weekly visits should oeeur no closer than six (6) and no further than ten (10)
calendar days apart); biweekly for the months of Oetober and November and one
visit the third week of December.
See Calendars Pages 52 and 53.
BID NO: 31-03/04
DATE: 06/29/04
ClTY OF MIAMI BEACH
47
All work is to be completed in a continuous manner. That is all mowing, edging,
weed eontrol, trimming etc. shall be complcted beforc leaving thc job sitc
Standard and frcquencies may bc modified from time to time by the City of Miami
Beaeh Assistant Direetor of Parks as ncecssary to assure propcr maintenanec to
aehieve the Quality Objeetive.
All work shall be done in a thorough and workmanlike manner under competent
Contraetor supervision to the satisfaction of the City of Miami Beaeh Assistant
Direetor of Parks.
The Contraetor shall have the exclusive duty, right, and privilege to perfornl Grounds
Maintenanee and Serviees, as speeified herein.
4.7.3 Inspections
4.7.3.1 The Contraetor's Representative shall perform maintenanee inspeetions daily
during daylight hours of all sites assigned for the day. Inspections by City of
Miami Beaeh Parks Personnel shall provide eontinuing inspeetion of the sites
to insure adequaey ofmaintenanee and that methods of performing the work
are in complianee with thcsc specifieations. Discrepaneies and defieieneies
in the work shall be brought to the attention of the Contraetor's
Representatives in writing, directly by the City of Miami Bcach Projeet
Manager, and shall bc eorreeted by the Contractor immcdiately.
4.7.3.2 The City of Miami Beaeh Project Manager and the Contraetors
Represcntatives shall meet on the sites once a month, or more frequently at
the discretion of the Projeet Manager, for a walk-through inspeetion. The
meeting shall be at the convenience of the City of Miami Beaeh. All on-
going maintenanee functions shall be eompleted prior to this meeting,
4.7.4 Deficiency/Cure Notices and Corrective/Termination Process:
If the Projeet Manager determines that thcre is/are deficieney(s) by thc eontractor in
the performance of the eontraet, the Projcet Manager will notify the Contraetor and
the Proeuremcnt Direetor of the dcficiency(s) in writing. The Proeurcment Director
will send a Cure Notiee to the Contraetor requesting that they provide in writing
within seven (7) ealendar days of notifieation, any/all actions proposed to be taken in
order to correctleure the identified deficiency(s).
If all parties (Projeet Managcr, Contractor and Proeurement Direetor) agree that
actual damages/defieieneies would require more than seven (7) calendar days to
eorreet/eure, a reasonable timc frame, in writing, will be determined based on a
"meeting of the minds" between the Project Manager and the Proeurement Direetor
for the identified deficieney(s).
Should the Procurement Direetor issue two (2) Cure Notices for the same
defieiency(s), or a total ofthree (3) Cure Notices within a twelve (12) month period,
the City may exercise its right to proceed with the Termination of this contract.
SEE PAGE 16, SECTION 1.57 - TERMINATION FOR DEFAULT
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
48
4.7.5 City of Miami Beach Right to Correct Deficiencies
Additionally, and notwithstanding thc abovc provision, thc City has the right to movc
on sitc with City forccs or privatc Contractors to eorrcet deficicneics scvcn (7)
calendar days aftcr notification in writing, by thc City of Miami Beach Parks and
Reereation Departmcnt Direetor, or his designec.
If, in the sole discretion or judgment of the Projcet Managcr, thc Contractor and/or
his cmploycc(s) arc not propcrly performing the serviecs rcquired under thc Contract,
then the Contraetor and/or all cmployccs may bc tcmporarily replaccd by City
pcrsonnel and paymcnt to bc made by the City may be suspended whilc the matter is
bcing invcstigatcd. Total eosts incurred by complction of the work by thc City will
be deductcd and forfeited from the payments to the Contraetor from thc City.
This scction shall not bc construed as a penalty, but as an adjustment of payment to
Contractor for only the work actually performed, and acecpted by the City, and the
rceovcring of City costs from thc failurc of the Contractor to complctc or comply
with the provision of the Contract.
4.7.6 Quality Control- Performance Reports
Completion of Work: Within 48 hours of eompleting work thc Contraetor shall
notify the Parks and Rcereation Supervisor assigned to monitor the contraet eithcr in
pcrson or by phone of said eompletion. It is aceeptable to lcave a phone mcssage,
howevcr, to make eertain the message is received, it is advisable to eaIl bctwecn 7 :00
a.m. - 8:00 a.m, or 3:00 p.m. - 4:00 p.m.
Inspection and Approval - Upon reeeiving notifieation from the Contractor, the
City shall inspeet the serviced location the following business day. If, upon
inspection, the work speeified has not bcen eompleted, the City shall eontact the
Contractor to indieate the neeessary eorreetive measurcs. The Contraetor will be
given 48 hours from this notifieation to make appropriate eorreetions. If the work
has becn eompleted suceessfully thcn the City will pay for scrviees billed.
The Contraetor shall submit to the City Projeet Manager a report of his perfonnance
for the preeeding month, under tcrms of the Contract. These reports shall be
postmarkcd no latcr than the fifth (5th) day of eaeh month following the month in
whieh serviecs were performed. Failure to do so shall result in delay of payment until
this requircment is fulfilled. Forms for performance reporting shall be provided by
the City
4.8 SCHEDULING
4.8.1 Contractors shall aeeomplish nonnal landseape maintenance required under the
Contract during daylight hours. The City Projeet Manager may permit night
seheduling on an individual funetion or task basis.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
49
4.8.2 Contraetor shall sehedule and conduet the work at times and in a manner whieh shall
not interfere with normal pedestrian traffic on adjaeent sidewalks or vehicular traffic
on adjacent streets, and shall not cause annoyance to residents near the site or users
ofthe site. During periods of peak rush hour traffie, the Contractor will not bloek or
impede arterial or colleetor streets.
4.8.3 All work shall be seheduled and eompleted in a eontinuous manner, that is, other
than a holiday or non-work day in order to maintain the site in a uniform manner.
4.8.4 Contractor shall not work or perform any operations during inclement weather which
may destroy or damage landseaped areas.
4.8.5 Contractor shall recognize that during the course ofthe Contraet, other aetivities and
operations may be conducted by City work forees and other Contraetors. These
activities may include but not be limited to landscape refurbishment, irrigation
system modifieation or repair, construction and storm related operations. The
Contraetor may be required to modify or curtail eertain operations without deereased
compensation and shall promptly eomply with any request by the Projeet Manager.
In the event a Site or part of a Site beeomes unavailable for servieing by the
Contractor, the Projeet Manager may temporarily delete the Site or part of the Site
and compensation to the Contraetor will be deereased.
4.8.6 Contraetor shall, during the hours and days of operation, respond to all emergeneies
by taking the appropriate/required action within two (2) hours. See Section 3.5 -
Disaster Response
4.8.7 Contraetor shall have eompleted all Landseape Maintenance functions prior to the
seheduled maintenanee inspeetion.
4.9 ADDITIONAL WORK
The Projeet Manager may, at his diseretion authorize the Contraetor to perform additional
work, including, but not limited to, mowing, trimming, weeding, edging, litter piekup,
repairs and replacements ("grounds maintenance service type work under normal
circumstances") when the need for such work arises. The Projeet Manager will request
quote(s) from the eontraetor whieh may be negotiated as required to obtain a fair and
reasonable price. Should negotiations be unsueeessful, the Projeet Manager may request
quotes from other eontractors for the additional work.
Should additional work be required due to extraordinary incidents/circumstances sueh as
vandalism, acts of God, and/or third party negligenee, the City will pay the eontraetor based
on the hourly labor rate specified on the Bid Proposal. See Section 3.5 - Disaster Response.
Prior to performing any additional work, the eontraetor shall prepare and submit a written
deseription of the work with a eost estimate/priee quote to the Project Manager. No work
shall eommenee without the written authorization from the Projeet Manager.
Not withstanding the above authorization, when a eondition exists wherein there is imminent
danger of injury to the publie or damage to property, the Projeet Manager may verbally
authorize the work to be performed upon receiving a verbal estimate from the Contraetor.
However, within 24 hours after receiving a verbal authorization, the Contraetor shall submit
a written estimate/quote to the Projeet Manager for the required approval.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
50
4.10 BID SUBMITTAL
In addition to the documentation and information requcsted herein, the Bidders shall submit
the following information with their bid, or within five (5) ealendar days upon request:
4. I O. I Company Profile
A profile describing the organization represented by the bidder must be furnished
with the bid submittal. This will include:
* Company history and present organization;
* Namc of Principal or Owner(s);
* Name of Affiliates, Subsidiaries, ete.;
* Years of company experience under present ownership;
* The loeal office address and phone number from which aecount would be
administered;
* History of local office, including opening date;
* Normal hours of operation of loeal offiee;
* Name of person in eharge of loeal offiee;
* Number of maintenanee personnel in the south Florida area normally
available to emergeney ealls;
* List of all serviees company is capable of providing.
4. 10.2 Personnel
* Provide an organizational chaI1 of entire structure that is proposed to scrviee
aeeount;
* Provide resumes of key management personnel;
* List job deseriptions for all positions in the organization described in #1
above;
* Include deseription of proposed uniforms;
* Provide your overall employee poliey and training program;
* Provide outlinc of safety program.
4.10.3 Turf Maintenanec
* List proposed fertilizer type and rate for each turf type and other speeifie
nutrient additives;
* List proposed application schedule (annual basis);
* Describe proposed mowing sehedule and proeedures;
* Describe proposed preventative pest managcment program.
4.10.4 Tree and Palm Maintenance Program
* Provide type(s) of fertilizer and rates proposed for general use, and other
speeific nutrient additives;
* List proposed applieation sehedule (annual basis);
* Describe proposed pruning schedule and proeedures;
* Describe proposed preventative pest management program.
4.10.5 Shrub and Ground Cover Maintenanee Program
* Provide type(s) of fertilizer and rates proposed for gcneral use, and other
specifie nutrient additives;
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
51
* List proposed applieation schedule (annual basis)
* Deseribe proposcd pruning schcdu]e and proeedures;
* Deseribe proposcd preventative pest management program.
4.] 0.6 Irrigation Maintcnance Program
* Deseribe preventative maintcnanee program.
4.] 0.7 Equipment Specifications
* List all tools, equipment (including manufacturcr) and quantities of each type
that be proposed to perfom1 maintenanee.
4.]0.8 Biddcr's Supplement
* Copies of all applicable lieenses, permits, etc. requircd perfornl thc scrvices;
* List of clients with specialty lurftypes the bidder eurrently has, along with
contaet information;
* Miseellancous Information - this seetion of the proposal should include any
additional information about the services or biddcr that is not addressed
elsewhere in the proposal.
4.10.9 Schedule of Values (attached pages 59-66)
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
52
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Thirty (30) Full Service Visits. Work to be scheduled during periods highlighted
2004
JANUARY FEBRUARY MARCH
S M l' W l' F S S M T W l' F S S M l' W T F S
1 2 3 1 2 3 4 S 6 7 1 2 3 4 S 6
7 8 9 10 11 12 13
18 19 20 21 22 23 24 22 23 24 2S 26 27 28
2S 26 27 28 29 30 31 29 28 29 30 31
APRIL MAY JUNE
OCTOBER
NOVEMBER
DECEMBER
S M T W T
F
S
S
M T
W T
F
S
S
M T
W T F
S
2
2
3
4
5
6
2
3
4
5 6 7 8 9 10 II
12 13 14 15 16 17 18
30 31
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
53
THREE YEAR CONTRACT TO PROVIDE GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Thirty-four (34) Full Service Visits. Work to be performed during periods highlighted.
2004
JANUARY FEBRUARY MARCH
S M T W T F S S M T W T F S
2 3 2 3 4 5 6 7
11 12 13 14 IS 16 17
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 28 29 30 31
APRIL MAY JUNE
OCTOBER
NOVEMBER
DECEMBER
s
M
T
w
T
F
s
s
M
T
W T
F
s
s
M T
W T
F
s
2
2
3
4
5
6
2
3
4
5 6 7 8 9 10 II
12 13 14 IS 16 17 18
26 27 28 29 30 31
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
54
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 1 of 4
COMPANY NAME:
We propose to furnish all labor, tools, equipment, transportation, permits, licenses, serviees and
incidentals necessary in order to provide Grounds Maintenance for the City of Miami Beaeh, in
accordance with Bid Specifieations, as follows:
Item # Project Description Cost per # Services Cost Per Year
Service
1 Julia Tuttle Causeway $ 30 $
2 Mac Arthur Causeway/ $ 30 $
3 Fifth Street $ 30 $
4 Palm/Hibiscus Island $ 34 $
5 Star Island $ 34 $
6 Collins Ave (40th to 59th St.) $ 30 $
7 Marseille Drive $ 30 $
ANNUAL GRAND TOTAL: $
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
55
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 2 of 4
COMPANY NAME:
Not to Exceed (NTE) Hourly Labor Rates (for Work other than specified herein, at the direction of the City)
SEE SECTION 4.9 - ADDITIONAL WORK
Item # Job Classification NTE Hourly Rate
8 Hourly rate per Contractor Regular time: $
Representative
Overtime: $
9 Hourly rate per Regular time: $
La borer/G rou ndskeeper
Overtime: $
10 Hourly rate per Irrigation Regular time: $
Technician
Overtime: $
11 Hourly rate per Large Equipment Regular time: $
Operator
Overtime: $
12 Hourly rate per Regular time: $
Supervisor/Foreman
Overtime: $
13 Hourly rate per Climber Regular time: $
Overtime: $
14 Hourly rate per Certified Arborist Regular time: $
Overtime: $
15 Hourly rate per Pest Control Regular time: $
Technician
Overtime: $
NOTE: THE CITY RESERVES THE RIGHT TO NEGOTIATE THESE NOT TO EXCEED (NTE) HOURLY
LABOR RATES FROM THE SUCCESSFUL BIDDER(S). SHOULD NEGOTIATIONS BE
UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND NEGOTIATE HOURLY
LABOR RATES FOR ANY/ALL ADDITIONAL WORK.FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
56
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 3 of 4
COMPANY NAME:
Materials ( for Materials not specified herein, to be installed at the direction of' the City)
Item # Description Unit Price Installed
16 St. Augustine Sod $ /pallet
17 Bahia Sod $ /pallet
18 Cypress Mulch $ /cubie yard
19 Seasonal Color $ leach
20 For all other materials not specified, Contractor shall furnish at VENDOR COST
vendor cost.
21
A Not to Exceed costs to install plant materials and trees up to 45
gallon containers.
$
each
NOTE: AS IT RELATES TO ITEM #21 ABOVE, THE CITY RESERVES THE RIGHT TO
NEGOTIATE THESE NOT TO EXCEED (NTE) COSTS TO INSTALL PLANT MATERIAL AND
TREES UP TO 45 GALLON CONTAINERS FROM THE SUCCESSFUL BIDDER(S). SHOULD
NEGOTIA T10NS BE UNSUCCESSFUL, THE CITY RESERVES THE RIGHT TO REQUEST AND
NEGOTIATE THIS COSTS/FEE FROM OTHER CONTRACTORS.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
57
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
Bid Proposal Page 4 of 4
PAYMENT TERMS: NET 30. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this proposal and
commit the bidding firm)
Bidders must acknowledge receipt of addendum (if applicable).
Amendment No. ]:
Insert Date
Amendment No.2:
Insert Date
Amendment No.3:
Insert Date
Amendment No.4:
Insert Date
NAME/TITLE(Print):
ADDRESS:
CITY/STATE:
ZIP:
TELEPHONE NO:
FACSIMILE NO:
FEDERAL I.D.#:
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
58
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durinl( nel(otiations, should additional/deleted services be required.
Item # 1 Julia Tuttle Causeway
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
Grass Trimming and $ 30 $ $
Edging
Shrub Pruning $ 12 $ $
Groundcover Pruning $ 12 $ $
Tree and Palm $ I $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 156 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundeover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
59
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!! ne!!otiations, should additional/deleted services be required.
Item # 2 MaeAuthur Causeway
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
Grass Trimming and $ 30 $ $
Edging
Shrub Pruning $ 12 $ $
Groundcover Pruning $ 12 $ $
Tree and Palm $ I $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 156 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundcover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
60
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
City durin!! ne!!otiations, should additional/deleted services be required.
I tern # 3 Fifth Street
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
Grass Trimming and $ 30 $ $
Edging
Shrub Pruning $ 12 $ $
Groundcover Pruning $ 12 $ $
Tree and Palm $ 1 $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 156 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundcover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
61
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALVES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!! nel!otiations, should additional/deleted services be required.
Item # 4 Collins A venue Medians
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 30 $ $
Grass Trimming and $ 30 $ $
Edging
Shrub Pruning $ 12 $ $
Groundeover Pruning $ 12 $ $
Tree and Palm $ 1 $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 156 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundcover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
62
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDVLE OF VALVES
"""d, ',f< p",..,;" P" ~"'" 'm fu, ~""~ "",d ".,'W. TO,,, pri,,, "'y ". "/If",, by fu,
Citv durinll nellotiations, should additional/deleted services be required.
Item # 5 Palm Island
SERVICE UNIT PRICE ANNVAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 34 $ $
Grass Trimming and $ 34 $ $
Edging
Shrub Pruning $ 12 $ $
Groundeover Pruning $ 12 $ $
Tree and Palm $ I $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 34 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundeover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DA TE: 06/29/04
CITY OF MIAMI BEACH
63
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
Citv durin!! ne!!otiations. should additional/deleted services be required.
Item # 6 Hibiscus Island
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 34 $ $
Grass Trimming and $ 34 $ $
Edging
Shrub Pruning $ 12 $ $
Groundcover Pruning $ 12 $ $
Tree and Palm $ 1 $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 34 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundcover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
64
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
SCHEDULE OF VALUES
Provide unit price/price per service for the services listed below. These prices may be utilized by the
City durin!! ne!!otiations. should additional/deleted services be reQuired.
Item # 7 Star Island
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
Turf Mowing $ 34 $ $
Grass Trimming and $ 34 $ $
Edging
Shrub Pruning $ 12 $ $
Groundcover Pruning $ 12 $ $
Tree and Palm $ I $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 34 $ $
Turf Fertilization $ 4 $ $
Shrub and $ 3 $ $
Groundcover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
65
SCHEDULE OF VALUES
Pro.W, '." P""""'" P" ..",,, '" rh, """" If"", b"... '""" p".... ..... b, "I/I"d by rh,
er" d",.. .ro...."'.. .b'''d 'd"'If'"'"d." '" '".", b, .....""d.
Item # 8 Marseille Drive Streetseape
SERVICE UNIT PRICE ANNUAL PRICE PER PRICE PER
SERVICES SERVICE YEAR
TUrf Mowing $ 30 $ $
Grass Trimming and $ 30 $ $
Edging
ShrUb PrUning $ 12 $ $
Groundeover Pruning $ 12 $ $
Tree and Palm $ J $ $
Pruning
Weed Control $ 30 $ $
Litter Control $ 156 $ $
TU/'f Fertilization $ 4 $ $
Shrub and $ 3 $ $ --
Groundeover
Fertilization
Tree and Palm $ 2 $ $
Fertilization
TlIIlEE >>;AIl CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
BID NO: 31-03/04
DA TE: 06/29/04
CITy OF MIAMI BEACH
66
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
X O"gio., ,od 00, 'oPY of b'd (IOdUdlog .11 ,0bm'H.I 10fo'm",OO)
General Conditions Seetioll 1.1
Special Conditions Seetion 2.24
X Execution of Bid
General Conditions Seetion 1.2
N/A Equivalents/Equal Product
General Condition Seetion 1.10
lo,omo" 'od 10d'",Oi.",,00 (iododlog lo,omo" ChOOkll.,)
X General Condition Section 1.26
Special Conditions Section 1.59
Bid GuarantY/Payment & Performance Bond
X General Condition Seetion 1.27
X Warranty
Special Conditions Seetion 2.16
N/A Product/Catalog Information
Special Conditions Seetion 2.17
X References
Speeial Conditions Section 2.18 / Page 68
X Bidder QUalifications
Speeia1 Conditions Section 2.21
General Requirements Seetion 3.2
X Exceptions to Specifications
Special Conditions Seetion 2.23
X Contractor's Questionnaire
(Page 70)
To '"'"no 'bet you, b'd i, "'",i"", iu ooofonnau" wltb th, Con",,, Do,u",oo'" pI"" V"i(Y 'ho,
'h, following i',"" b,,, been ,omp"ted 'nd "'miffed" req.ired
BID CHECK LIST
BID No: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
67
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
CUSTOMER REFERENCE LISTING
Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of six (6) finns or
government organizations for whieh the Contraetor is eurrently furnishing or has fumished, similar
services. (See "2.18 Referenees", page 24, and "Minimum Requirements, page 2)
1)
2)
3)
BID NO: 31-03/04
DATE: 06/29/04
Company Name
Address
Contact Person/Contraet Amount
Telephone No.
Fax No.
Company Name
Address
Contaet Pcrson/Contraet Amount
Telephone No.
Fax No.
Company Name
Address
Contact Person/Contract Amount
Telephone No.
Fax No.
CITY OF MIAMI BEACH
68
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
CUSTOMER REFERENCE LISTING (CONTD.)
4) Company Name
Address
Contaet Person/Contraet Amount
Telephone No. Fax No.
5) Company Name
Address
Contaet Person/Contraet Amount
Telephone No. Fax No.
6) Company Name
Address
Contaet Person/Contract Amount
Telephone No. Fax No.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
69
THREE YEAR CONTRACT TO PROVIDE
GROUNDS MAINTENANCE SERVICE
BID # 31-03/04
CONTRACTOR'S QUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By
Principal Office
How many years has your organization been In business under your present business
name?
Does your organization have eurrent oecupationallieenses entitling it to do the work eontemplated
in this Contract?
State of Florida oeeupationallieense - state type and number:
Dade County eertificate of eompetency - state type and number:
Expiration Date:
Include copies of above lieenses and eertifieates with proposal.
Have you ever had a contraet terminated due to failure to comply with contraetual
speeifieations?
If so, where and why?
In what other lines of business are you financially interested or engaged?
Give references as to experience, ability, and finaneial standing
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
70
CONTRACTOR'S QUESTIONNAIRE (CONTD.)
What equipment do you own that is available for the proposed work and where located?
Please list the names and addresses of subeontraetors to be used, if any.
Vendor Campaign Contribution(s):
a. You must provide the names of all individuals or entities (including your sub-eonsultants)
with a controlling financial interest. The term "controlling financial interest" shall mean the
ownership, direetly or indireetly, of 10% or more of the outstanding capital stoek in any
eorporation or a direet or indirect interest of 10% or more in a finn. The term "finn" shall
mean any corporation, partnership, business trust or any legal entity other than a natural
person.
b. Individuals or entities (including our sub-eonsultants) with a eontrolling finaneial interest:
have have not eontributed to the eampaign either directly or indireetly, of a
eandidate who has been elected to the office of Mayor or City Commissioner for the City of
Miami Beaeh. Please provide the name(s) and date(s) of said eontributions and to whom
said eontribution was made.
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
71
CONTRACTOR'S QUESTIONNAIRE (CONTD.)
I HEREBY CERTIFY that the above answers are true and correet.
(SEAL)
(SEAL)
BID NO: 31-03/04
DATE: 06/29/04
CITY OF MIAMI BEACH
72