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97-22521 RESO RESOLUTION NO. 97-22521 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 1997/98 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED FOR SEPTEMBER 24, 1997. BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby adopts tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 1997/98 as summarized and listed below, subj ect to a second public hearing scheduled for September 24, 1997. REVENUES INTERNAL CATEGORY GENERAL ENTERPRISE SERVICE TOTALS GENERAL OPERATING REVENUES Ad Valorem Taxes $46,824,380 $ 46,824,380 Other Taxes 17,223,900 17,223,900 Licenses and Permits 7,039,700 7,039,700 Intergovernmental Revenues 8,823,000 8,823,000 Charges for Services 1,694,080 1,694,080 Fines and Forfeits 1,288,750 1,288,750 Interest 4,713,025 4,713,025 Rents and Leases 810,185 810,185 Miscellaneous 4,196,666 4,196,666 Other 10,434,517 10,434,517 Fund Balance 394.311 394.311 Subtotal $103.442.514 $103.442.514 OEBT SERVICE Ad Valorem Taxes $10.672.369 $10.672.369 Subtotal $10.672.369 $10.672.369 FUND TOTAL $114.114.883 $114.114.883 ENTERPRISE FUNDS Convention Center/TOPA $ 9,928,698 $ 9,928,698 Parking 14,219,492 14,219,492 Sanitation 4,812,742 4,812,742 Water Operations 16,253,565 16,253,565 Sewer Operations 26,200,495 26,200,495 Storm Water 3.321.758 3.321.758 FUND TOTAL $74.736.750 $74.736.750 INTERNAL SERVICE FUNDS Central Services $ 560,379 $ 560,379 Information Technology 6,969,770 6,969,770 Fleet Management 7,326,588 7,326,588 Property Management 4,351,876 4,351,876 Risk Management 11.604.966 11.604.966 FUND TOTAL $30.813.579 $30.813.579 TOTAL - ALL FUNDS $114.114.883 $74.736.750 $30.813.579 $219.665.212 APPROPRIATIONS INTERNAL DEPARTMENT DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS ADMI N I STRATlON MAYOR & COMMISSION $ 640,445 $ 640,445 CITY MANAGER 1,173,100 1,173,100 CITY ATTORNEY 2,575,320 2,575,320 CITY CLERK 1,213,291 1,213,291 CHILDREN'S AFFAIRS 81,110 81,110 CULT AFFAIRS/SPECIAL EVENTS 296,899 296,899 FINANCE 2,085,669 2,085,669 BUDGET 417,714 417,714 INTERNAL AUDIT 320,533 320,533 HUMAN RESOURCES 1,006,549 1,006,549 RISK MANAGEMENT $ 11,604,966 11,604,966 COMMUNITY SERVICES & DEVELOPMENT BUILDING 2,325,070 2,325,070 CODE COMPLIANCE 1,633,507 1,633,507 DEVELOPMENT, DESIGN & HISTORIC PRESERVATION 2,126,354 Economic Development 740,853 Log Cabin Training Center 138,653 Planning, Design & HP 1,246,848 CONVENTION CENTER/TOPA $9,928,698 9,928,698 PARKING 14,219,492 Administration 1,766,679 On-Street Parking 4,509,724 Off-Street Parking 4,960,344 Debt Service 2,982,745 BASS MUSEUM OF ART 675,380 675,380 RECREATION, CULTURE & PARKS 13,889,033 Administration 201,471 Beach Patrol 3,680,307 Landscape Maintenance 2,648,969 Parks Maintenance 2,285,133 Recreation 5,073,153 PUBLIC PROPERTY MANAGEMENT GENERAL SERVICES 19,765,811 Procurement 557,198 Central Services 560,379 Property Management 4,351,876 Information Technology 6,969,770 Fleet Management 7,326,588 PUBLI C WORKS 49,211,417 Administration 287,653 Construction Mgmt 802,470 Engineering 709,146 Environmental Resource Mgmt 144,753 Streets/Streetlights 1,491,577 Sewer Operations 26,200,495 Storm Water 3,321,758 Water Operations 16,253,565 SAN IT A TI ON 4,812,742 4,812,742 PUBLIC SAFETY FIRE 20,095,718 20,095,718 POLICE 37,812,560 37,812,560 CITYWIDE ACCOUNTS 10,781,465 10,781,465 CONTINGENCY 300.000 300.000 SUBTOTALS $103.442 514 $74.736.750 $30 813.579 $208.992.843 DEBT SERVICE Debt Service $10.672.369 $ 10.672.369 TOTAL ALL FUNDS $114.114.883 $74.736.750 $30.813.579 $219.665.212 Passed and adopted this 11th day of September, 1997. Attest by: c~~ p~ JGP:JC:KRW APPROVED AS TO FORM & lANGUAGE & FOR execunON J) J -" 1 '1-"e.-9'7 ~~~' DaM CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.f1.us COMMISSION MEMORANDUM NO. ~ co-'ll TO: Mayor Seymour Gelber and Members ofthe City Commi ion DATE: September 11, 1997 FROM: Jose Garcia-Pedrosa City Manager SUBJECT: A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 1997/98 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED FOR SEPTEMBER 24, 1997. RECOMMENDATION: The Administration recommends that the City Commission adopt the attached Resolution which establishes tentative operating budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 1997/98. PROCEDURE: As outlined in the companion Agenda Item R-7-A-1, Florida Statutes 200.065 specifies the manner in which budgets are adopted. First, the tentative millage rate for both general operating and debt service is adopted, then immediately thereafter, tentative operating budgets by fund are adopted. The attached Resolution is therefore presented to you at this time for adoption. ANALYSIS: On July 11, 1997, the Administration released a Proposed Budget totaling $102,506,514 for the General Fund balanced with 7.499 mills, exclusive of debt service. Subsequent to the release of the Proposed FY 1997/98 Budget, the Commission at its July 16, 1997 meeting, set the proposed operating millage at 7.499 mills, maintaining basic current service levels with an operating budget for the General Fund totaling $102,506,514. The Administration does not recommend a further reduction in the proposed operating millage rate of 7.499 mills, which is the third consecutive year in which our City has maintained the same general operating millage rate. AGENDA ITEM R'lA ~ q-U-o, 1- DATE Adopting Tentative Budgets - FY 1997/98 Page 2 September 11, 1997 This millage rate will fund not only the current basic service level, but service enhancements outlined in the July Proposed Budget document and two (2) additional enhancements noted herein. The Administration has incorporated these adjustments into the tentative budget for further consideration during the first public hearing. For clarity, we will enumerate each departmental adj ustment by fund. by revenue and expense category. and provide a brief explanation thereof. If a revenue category or expenditure allocation is not enumerated in the proceeding pages, it is because there are no proposed adjustments. To provide consistency, the categories identified correspond to those major classifications and groupings identified in the proposed operating budget. The revised operating budgets proposed at this time have been balanced by fund. SUMMARY OF ADJUSTMENTS The proposed operating budgets for General, Enterprise and Internal Service Funds, including General Obligation debt service was revised from its July 16, 1997 level of $218,444,212 to $219,519,212, for an overall increase of $1,075,000, which equates to less than one percent. The General Fund increased by $790,000 from $113,178,883 to $113,968,883. Comparing this to the current General Fund year-end projections reveals an increase of less than one percent. Enterprise Funds and Internal Service Funds remained constant with the exception of the Sanitation Fund, which increased by $285,000. (See Attachment "A" for the revised General, Enterprise, and Internal Service Funds tentative budgets) . A. GENERAL FUND Revenues Other - Revenues within this category were increased by $670,000 due to an increased transfer of Resort Tax revenues resulting from a change in the financing schedule for the proposed City Center Tax Increment Revenue Bond issue. Fund Balance - Revenues within this category were increased by $120,000 to reflect additional fund balance carryforward based on third quarter projections for FY 1996/97. Adopting Tentative Budgets - FY 1997/98 Page 3 September 11, 1997 Expenditures Fire - This allocation was increased by $453,000. The overtime allocation ($250,000) was increased to maintain daily staffing at 42 firefighters per shift. The Prevention Division staff will be increased by one (1) additional Fire Protection Analyst ($30,000) to augment plan review of new building construction and ongoing major renovations. Further, four (4) new inspectors ($120,000) will be added to enhance the capacity to provide annual building inspections, inspections for certificates of use and occupancy, night inspections, and sprinkler and fire alarm tests. Lastly, the Department will institute an automated field data entry system ($53,000) encompassing all inspection activities in order to reduce paperwork and streamline document production and information management. Police - This allocation was increased by $190,000 to provide the shortfall to the recent COPS Universal Hiring grant award for twenty (20) additional police officers ($155,000) and to provide funding for a civilian PIO position ($35,000) within the department. Citywide Accounts - Funding for this cost center was increased by a net of $147,000. Based on a recent change in federal law, this contribution to the 415A Excess Plan ($125,000) is no longer required. A transfer of $272,000 to the Sanitation Fund is included in this budget. These funds are provided in lieu of fee increases (for the first quarter of FY 1997/98) to assist in funding the operating deficit in the Sanitation Fund budget. (Please refer to section B for a further explanation) GENERAL FUND SUMMARY OF ADJUSTMENTS (REVENUES AND EXPENDITURES) : REVENUES Other Fund Balance TOTAL INCREASE Increases $ 670,000 120.000 $ 790,000 EXPENDITURES Fire Police Citywide TOTAL INCREASE Increases $ 453,000 190,000 147.000 $ 790,000 Adopting Tentative Budgets - FY 1997/98 Page 4 September 11, 1997 B. ENTERPRISE FUND SANITATION FUND The Florida Statutes require that the governing body of all municipalities annually adopt a balanced budget. Consistent with this requirement, the Sanitation fund included within its proposed FY 1997/98 budget a new impact fee. Subsequent to the preparation of the proposed budget for FY 1997/98, the proposed new impact fee and an increase in an existing fee were placed on the July 16, 1997 Commission agenda. These fees were proposed to fund the increased costs of providing sanitation services for FY 1997/98 of $802,000 and fund $285,000 of a projected cumulative operating deficit of $501,000 as of September 30,1997. Neither fee was approved and as a result the budget now reflects a deficit of $802,000 in the Sanitation Fund for FY 1997/98 and there is a projected cumulative deficit of $501,000 as of September 30,1997. In an effort to maintain the current service level we have included a proposed transfer from the General fund to replace the fees, that if approved, would have been earned during the first quarter of FY 1997/98 in an amount of $272,000. Further, we have adjusted the proposed budget to reflect the implementation of these fees effective January 1, 1998 which will produce projected revenues of $815,000. These revenues totaling $1,087,000 will be sufficient to balance the proposed FY 1997/98 budget and will reduce the projected cumulative operating deficit by $285,000. REVENUES TOTAL INCREASE Increases 285.000 $ 285,000 EXPENSES TOTAL INCREASE Increases 285.000 $ 285,000 CONCLUSION: The Administration recommends adoption of the attached Resolution which incorporates the revisions enumerated above and establishes tentative operating budgets for General, Enterprise, and Internal Service Funds for Fiscal Year 1997/98, subject to a second public hearing scheduled for September 24, 1997.