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RESOLUTION NO. 2004-25731
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE TWO AMENDMENTS TO THE
PROFESSIONAL LANDSCAPE ARCHITECTURAL AND ENGINEERING
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA AND WILLIAMS, HATFIELD & STONER, INC., D/B/A TETRA-
TECH WHS, DATED JULY 18, 2001: AMENDMENT NO.5, IN A NOT-TO-
EXCEED AMOUNT OF $50,000.00, FOR THE PROVISION OF
ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE
REPLACEMENT OF ADDITIONAL WATER LINES AND THE
RELOCATION OF WATER METERS WITHIN THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) RIGHTS-OF-WAY; AND
AMENDMENT NO.6, IN A NOT -TO-EXCEED AMOUNT OF $58,220.00,
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES,
NECESSARY FOR THE DESIGN OF THE RE-PLANNING STUDY
ORIGINATED BY THE COMMUNITY DESIGN REVIEW MEETING HELD
ON OCTOBER 21, 2003, FOR THE RIGHT-OF-WAY INFRASTRUCTURE
IMPROVEMENTS PROGRAM NEIGHBORHOOD NO. 4 - NORMANDY
ISLE AND NORMANDIE SUD PROJECT; FURTHER AUTHORIZING THE
REALLOCATION OF PREVIOUSLY APPROPRIATED FUNDS FOR
CONSTRUCTION, IN A NOT-TO-EXCEED AMOUNT OF $50,000.00,
FROM THE NEIGHBORHOOD'S WATER AND SEWER BOND FUNDS,
FOR THE SERVICES INCLUDED IN AMENDMENT NO.5 AND IN A NOT-
TO-EXCEED AMOUNT $58,220.00, FROM THE NEIGHBORHOOD'S
GENERAL OBLIGATION BOND FUNDS, FOR THE SERVICES
INCLUDED IN AMENDMENT NO.6.
WHEREAS, pursuant to Request for Qualification (RFQ) No. 07-00/01, the Mayor
and City Commission adopted Resolution No. 2001-24505, on July 18, 2001, approving
and authorizing the Mayor and City Clerk to execute an Agreement with Williams,
Hatfield and Stoner, Inc. d/b/a Tetra-Tech WHS, (TTWHS) for Professional Services for
the Normandy Isle and Normandie Sud Streetscape Right-of-Way Neighborhood
Project (the Project) at a not-to-exceed fee of $617,664.00; and
WHEREAS, the Agreement provides for the detailed planning, design,
permitting, bidding 1 award and construction administrative services for various
streetscape 1 landscape 1 utility improvements within the Normandy Isle and Normandie
Sud neighborhood; and
WHEREAS, on September 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25320, approving additional design services as Amendment No.1,
for rear easement waterline relocation efforts, for a not-to-exceed amount of
$50,529.00; and
WHEREAS, on February 25, 2004, the Mayor and City Commission adopted
Resolution No. 2004-25488, approving additional design services as Amendment No.2,
for re-design of I ighting system, pursuant the City's new standards, a planning study
related to hardscape and landscape revisions arising from the community design review
meeting held on October 21, 2003, and for administration, specifications, and
reimbursables associated with the additional Scope of Work, for an amount of
$30,500.00; and
WHEREAS, Amendment No.3 is in the process of being executed, to include
the additional p rofessionall andscaping a rchitectural a nd engineering services for the
detail design, permitting and bidding / award services for the extension of the proposed
right-of-way Improvements on Bay Drive between Marseille D rive and the Normandy
Shores Bridge are required to complement the design efforts for the entire
neighborhood, for a not-to-exceed amount of $17,047.00; and
WHEREAS, On July 24, 2004, Amendment NO.4 was executed, to include the
participation of the Consultant in eight additional design progress meetings, originated
by design revisions, for a not-to-exceed amount of $7,458.00; and
WHEREAS, the planning effort for the Normandy Isle and Normandie Sud
neighborhood has been completed and detail design activities are underway; and
WHEREAS, Amendment NO.5 has a Scope of Work which consists of additional
design services for the replacement 0 f additional existing 4-inch and 6-inch diameter
cast iron water lines with new 8-inch diameter water lines to be relocated under the
Florida Department of Transportation (FDOT) Rights-of-Way 71st Street and Normandy
Drive, for a not-to-exceed amount of $50,000.00; and
WHEREAS, the Scope of Work of Amendment No.5 consists of various tasks,
including field verification of existing conditions, detailed design, constructability review,
cost opinion, document revisions and coordination with the portions of the Project
already designed, community meetings, a nd permitting reviews, that will result in the
preparation of the Contract Documents for the replacement of additional existing 4-inch
and 6-inch diameter cast iron water lines with new 8-inch diameter water lines to be
relocated tot he front 0 f lots under t he Florida Department 0 f Transportation ( FDOT)
Rights-of-Way Normandy Drive and 71st Street; and
WHEREAS, the extent of the improvements was not anticipated during the
development/negotiation of the original Scope of Work, which was limited to the City's
Right-of-Way; and
WHEREAS, all other watermain replacements remain in the original contract and
Amendment NO.1 to the Project; and
WHEREAS, the original Scope of Work that was negotiated prior to the first
Notice to Proceed on the entire Project did not contemplate the relocation of rear
easements water mains to the front of property; and
WHEREAS, therefore, because Normandy Drive and 71st Street are FOOT
Rights-of-Way, they were both explicitly outside the current work scope; and
WHEREAS, during the Planning Phase, for practical and operational purposes,
the decision was made to relocate the existing rear easement water meters from the
rear easements to the front of property; and
WHEREAS, this decision necessitates the design and installation of water mains
and meters to the front of those residences that front on Normandy Drive and 71st
Street as they are currently receiving water from the rear of the property; and
WHEREAS, Amendment No. 6 Scope of Work consists of additional design
services for the design effort to implement the re-planning study originated from the
Community Design Review Meeting (CORM) held on October 21, 2003; and
WHEREAS, the need for the design change was primarily by the decision of the
neighborhood to not pursue a proposed guardhouse and street closures; and
WHEREAS, therefore, these improvements can be funded through redistribution
of the savings produced by the revised City lighting standards for single family
residential areas, requiring a reduced illumination level from 1.0 ft-candle to 0.6 ft-
candle, into landscaping and hardscaping modifications, for a not-to-exceed amount of
$58,220.00; and
WHEREAS, the General Obligation Bond Oversight Committee recommended
approval of Amendment NO.6 at its meeting of November 2, 2004; and
WHEREAS, it is the CIP Office intent that once the design is completed, the
results would be presented to the community again, including applicable construction
cost estimate and re-design costs; and
WHEREAS, these fee proposals have been evaluated by Hazen & Sawyer, the
City's Program Manager, and the CIP Office and latter negotiated with TTWHS for the
final amount of $108,220.00; and
WHEREAS, TTWHS will provide a 60% design development level for the
Construction Documents within 14 weeks of executing the Amendment; and
WHEREAS, the funding source is the reallocation of previously appropriated
funds for construction, in an amount not-to-exceed $50,000.00, from the
neighborhood's Water and Sewer Bond funds for the services included in Amendment
NO.5 and $58,220.00, from the neighborhood's General Obligation Bond funds for the
services included in Amendment NO.6.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and City Commission hereby approve the additional design services in two
amendments to the Agreement between the City of Miami Beach and Williams, Hatfield
and Stoner, Inc., d/b/a Tetra-Tech WHS, dated July 18, 2001: Amendment NO.5 for the
replacement of additional wator lines and relocation of meters within the Florida
Department of Transportation (FOOT) Rights-of-Way, in a not-to-exceed amount of
$50,000.00; and Amendment No. {) for the design of the re-planning study originated by
the Community Design ~eview meeting held on October 21, 2003, in a not-to-exceed
amount of $58,220.00; and authorize the reallocation of previously appropriated funds
for construction in a not-to-exceed amount of $50,000.00, from the neighborhood's
Water and Sewer Bond funds, for the services included in Amendment No.5 and in a
not-to-exceed a mount $ 58,220.00, from t he neighborhood's General Obligation Bond
funds, for the services included in Amendment NO.6.
PASSED and ADOPTED this 10th day of Nove
ATTEST:
~~~
CITY CLERK
T:\AGENDAI2004\Nov1004\RegularlNormandy Isle SUD Amend Nos. 5-6 Reso,doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
AJ/ /J1fJ'llI~ I~
/~ Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution of the City Commission approving two amendments to the Agreement between the City of
Miami Beach and Williams, Hatfield and Stoner, Inc" d/b/a Tetra-Tech WHS, dated July 18, 2001:
Amendment NO.5 for the replacement of additional water lines and relocation of meters within the Florida
Department of Transportation (FDOT) Rights-of-Way, in a not-to-exceed amount of $50,000.00; and
Amendment NO.6 for the design of the re-planning study originated by the Community Design Review
meeting held on October 21,2003, in a not-to-exceed amount of$58,220.00; and authorizing the reallocation
of previously appropriated funds for construction in a not-to-exceed amount of $50,000.00, from the
neighborhood's Water and Sewer Bond funds, for the services included in Amendment NO.5 and in a not-to-
exceed amount of $58,220.00, from the neighborhood's General Obligation Bond funds, for the services
included in Amendment NO.6.
Issue:
Shall the City Commission adopt the Resolution?
Item Summary/Recommendation:
The City Commission adopted Resolution No. 2001-24505, on July 18, 2001, approving and authorizing an
Agreement with Williams, Hatfield and Stoner, now known as Tetra-Tech WHS, (TTWHS) for Professional
Services for the Normandy Isle/Normandy Sud ROW project at a not-to-exceed fee of $617,664.
Amendment NO.5 Scope of Work consists of additional design services for the replacement of additional
existing 4-inch and 6-inch diameter cast iron water lines with new 8-inch diameter water lines to be relocated
under the Florida Department ofTransportation (FDOT) Rights-of-Way 7151 Street and Normandy Drive, for a
not-to-exceed amount of $50,000.00. The Project has an area defined as Normandy Isle, south of Normandy
Waterway along Normandy Drive and 7151 Street. The extent of the improvements was not anticipated during
the development/negotiation of the original Scope of Work, which was limited to the City's Right-of-Way. All
other watermain replacements remain in the original contract and Amendment No. 1 to the Project.
Amendment NO.6 Scope of Work consists of additional design services for the design effort to implement the
re-planning study originated from the Community Design Review Meeting (CDRM) held on October 21,2003.
These improvements include redistribution of the savings produced by the revised City lighting standards for
single family residential areas, requiring a reduced illumination level of 0.6 ft-candles, into landscaping and
hardscaping modifications, for a not-to-exceed amount of $58,220,00. The re-planning study Scope of Work
is the result of savings generated by the City's review of its lighting standards for the single family areas,
requiring a reduced illumination level from 1.0 ft-candle to 0.6 ft-candle and necessitated when the area
residents voted down the proposed guardhouse and related street closures.
These fee proposals have been evaluated by Hazen & Sawyer, the City's Program Manager, and the CIP
Office and latter neQotiated with TTWHS for the final amount of $108,220.00.
Adviso Board Recommendation:
The GO Bond Oversight Committee recommended approval of Amendment NO.6 at its meeting of
November 2, 2004.
Financial Information:
Source of
Funds:
Approved
Finance Dept.
AGENDA ITEM C. 7 C.
DATE II-IP-tJf
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: November 10, 2004
Members of the City Commission
Jorge M. Gonzalez \ ~ ~
City Manager d vr7)
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE TWO AMENDMENTS TO THE PROFESSIONAL
LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND WILLIAMS, HATFIELD
& STONER, INC., D/B/A TETRA-TECH WHS, DATED JULY 18, 2001:
AMENDMENT NO.5, IN A NOT-TO-EXCEED AMOUNT OF $50,000.00, FOR
THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES, NECESSARY
FOR THE REPLACEMENT OF ADDITIONAL WATER LINES AND THE
RELOCATION OF WATER METERS WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) RIGHTS-OF-WAY; AND AMENDMENT NO.6, IN A
NOT-TO-EXCEED AMOUNT OF $58,220.00, FOR THE PROVISION OF
ADDITIONAL PROFESSIONAL SERVICES, NECESSARY FOR THE DESIGN
OF THE RE-PLANNING STUDY ORIGINATED BY THE COMMUNITY DESIGN
REVIEW MEETING HELD ON OCTOBER 21,2003, FOR THE RIGHT -OF-WAY
INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD NO.4 -
NORMANDY ISLE AND NORMANDIE SUD PROJECT; FURTHER
AUTHORIZING THE REALLOCATION OF PREVIOUSLY APPROPRIATED
FUNDS FOR CONSTRUCTION, IN A NOT -TO-EXCEED AMOUNT OF
$50,000.00, FROM THE NEIGHBORHOOD'S WATER AND SEWER BOND
FUNDS, FOR THE SERVICES INCLUDED IN AMENDMENT NO.5 AND IN A
NOT -TO-EXCEED AMOUNT $58,220.00, FROM THE NEIGHBORHOOD'S
GENERAL OBLIGATION BOND FUNDS, FOR THE SERVICES INCLUDED IN
AMENDMENT NO.6.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING:
The funding source is the reallocation of previously appropriated funds for construction, in an
amount not-to-exceed $50,000.00 from the neighborhood's Water and Sewer Bond funds for
the services included in Amendment No. 5 and $58,220.00, from the neighborhood's
General Obligation Bond funds for the service included in Amendment NO.6.
Commission Memorandum
TTWHS Additional Services
November 10, 2004
Page 2
ANALYSIS:
Pursuant to Request for Qualification (RFQ) No. 07-00/01, the Mayor and City Commission
adopted Resolution No. 2001-24505, on July 18, 2001, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Williams, Hatfield and Stoner, Inc. d/b/a Tetra-
Tech WHS, (TTWHS) for Professional Services for the Normandy Isle and Normandie Sud
Streetscape Right-of-Way Neighborhood Project (the Project) at a not-to-exceed fee of
$617,664.00. The Agreement provides for the detailed planning, design, permitting, bidding 1
award and construction administrative services for various streetscape 1 landscape 1 utility
improvements within the Normandy Isle and Normandie Sud neighborhood.
On September 10, 2003, the Mayor and City Commission adopted Resolution No. 2003-
25320, approving additional design services as Amendment No.1, for rear easement
waterline relocation efforts, for a not-to-exceed amount of $50,529.00.
On February 25, 2004, the Mayor and City Commission adopted Resolution No. 2004-25488,
approving additional design services as Amendment No.2, for re-design of lighting system,
pursuant the City's new standards, a planning study related to hardscape and landscape
revisions arising from the community design review meeting held on October 21,2003, and
for administration, specifications, and reimbursables associated with the additional Scope of
Work, for an amount of $30,500.00.
Amendment No.3 is in the process of being executed, to include the additional professional
landscaping, architectural and engineering services for the detail design, permitting and
bidding 1 award services for the extension of the proposed right-of-way Improvements on Bay
Drive between Marseille Drive and the Normandy Shores Bridge are required to complement
the design efforts for the entire neighborhood, for a not-to-exceed amount of $17,047.00.
On July 24, 2004, Amendment No.4 was executed, to include the participation of the
Consultant in eight additional design progress meetings, originated by design revisions, for a
not-to-exceed amount of $7,458.00.
The planning effort for the Normandy Isle and Normandie Sud neighborhood has been
completed and detail design activities are underway.
Amendment No.5 - Water Lines:
Amendment NO.5 Scope of Work consists of additional design services for the replacement
of additional existing 4-inch and 6-inch diameter cast iron water lines with new 8 -inch
diameter water lines to be relocated under the Florida Department ofTransportation (FOOT)
Rights-of-Way 71st Street and Normandy Drive, for a not-to-exceed amount of $50,000.00.
The Project has an area defined as Normandy Isle, south of Normandy Waterway along
Normandy Drive and 71st Street. The Scope of Work consist of various tasks, including field
verification of existing conditions, detailed design, constructability review, cost opinion,
document revisions and coordination with the portions of the Project already designed,
Commission Memorandum
TTWHS Additional Services
November 10, 2004
Page 3
community meetings, and permitting reviews, that will result in the preparation of the
Contract Documents for the replacement of additional existing 4-inch and 6-inch diameter
cast iron water lines with new 8-inch diameter water lines to be relocated to the front of lots
under the Florida Department ofTransportation (FDOT) Rights-of-Way Normandy Drive and
71st Street. The extent of the improvements was not anticipated during the
development/negotiation of the original Scope of Work, which was limited to the City's Right-
of-Way. All other watermain replacements remain in the original contract and Amendment
NO.1 to the Project.
The original Scope of Work that was negotiated prior to the first Notice to Proceed on the
entire Project did not contemplate the relocation of rear easements water mains to the front
of property. Therefore, because Normandy Drive and 71 st Street are FDOT Rights-of-Way,
they were both explicitly outside the current work scope. During the Planning Phase, for
practical and operational purposes, the decision was made to relocate the existing rear
easement water meters from the rear easements to the front of property. This decision
necessitates the design and installation of water mains and meters to the front of those
residences that front on Normandy Drive and 71 st Street as they are currently receiving water
from the rear of the property.
The Administration and its Program Manager, Hazen and Sawyer, had held meetings with
TTWHS to review, in detail, the Scope of Work. TTWHS will provide a 60% design
development level for the Construction Documents and the sketches for approximately 473
lots, necessary for the relocation of water meters, within 14 weeks of executing the
Amendment.
Amendment No.6 - Re-planninQ Study:
Amendment NO.6 Scope of Work consists of additional design services for the design effort
to implement the re-planning study originated from the Community Design Review Meeting
(CDRM) held on October 21, 2003. The need for the design change was primarily by the
decision of the neighborhood to not pursue a proposed guardhouse and street closures.
Therefore, these improvements can be funded through redistribution of the savings produced
by the revised City lighting standards for single family residential areas, requiring a reduced
illumination level from 1.0 ft-candle to 0.6 ft-candle, into I andscaping and h ardscaping
modifications, for a not-to-exceed amount of $58,220.00.
The re-planning efforts will concentrate in landscaping and hardscaping scope, including:
. Relocation of Medjool Date Palms and Coconut Palms along Rue Bordeaux and Rue
Notre Dame from 71st Street to Bay Drive and replant new Royal Palms.
. Reconfiguration of the existing median along Trouville Esplanade, including tree
disposition and irrigation.
. Revised Paver Layouts at the intersections of Trouville Esplanade, Rue Bordeaux and
Rue Notre Dame with 71st Street, Biarritz Drive and Bay Drive.
Commission Memorandum
TTWHS Additional Services
November 10, 2004
Page 4
. Provide uplighting (2 fixtures per tree) for all the Royal Palms proposed within the
median along Trouville Esplanade, Rue Bordeaux and Rue Notre Dame.
. Modify the tree disposition plans to indicate trees to be removedlrelocated or to
remain, to maintain the existing vegetation throughout the neighborhood.
. Provide Contract administration and coordination and updated cost estimates.
. Coordinate Scope of Work with existing Contract Documents.
The Scope of Work would affect a total of 73 drawings in the areas of landscaping, irrigation,
hardscaping, site plans and sections, and constructive details, for a total of approximately
760 design hours. The absolute value of the Construction changes is $504,989;
consequently, the design fee requested represents about 11.5% of the construction cost.
The net construction cost dollar reallocation is $74,781. Please, refer to Exhibit "D". TTWHS
will provide a 60% design development level for the Construction Documents within 14
weeks of executing the Amendment.
The General Obligation Bond Oversight Committee recommended approval of Amendment
NO.6 at its meeting of November 2, 2004.
It is the CIP Office intent that once the design is completed, the results would be presented
to the community again, including applicable construction cost estimate and re-design costs.
These fee proposals have been evaluated by Hazen & Sawyer, the City's Program Manager,
and the CIP Office and latter negotiated with TTWHS for the final amount of $108,220.00.
The Administration recommends approving the additional design services in two
amendments to the Agreement between the City of Miami Beach and Williams, Hatfield and
Stoner, Inc., d/b/a Tetra-Tech WHS, dated July 18, 2001: Amendment NO.5 for the
replacement of additional water lines and relocation of meters within the Florida Department
of Transportation (FDOT) Rights-of-Way, in a not-to-exceed amount of $50,000.00; and
Amendment No. 6 for the design of the re-planning study originated by the Community
Design Review meeting held on October 21, 2003, in a not-to-exceed amount of $58,220.00;
and authorizing the reallocation of previously appropriated funds for construction in a not-to-
exceed amount of $50,000.00, from the neighborhood's Water and Sewer Bond funds, for
the services included in Amendment NO.5 and in a not-to-exceed amount of $58,220.00,
from the neighborhood's General Obligation Bond funds, for the services included in
Amendme NO.6.
JM ITH/ar
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