99-23302 RESO
RESOLUTION NO.
99-23302
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, CALLING
FOR A SPECIAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 2, 1999, FOR THE PURPOSE OF SUBMITTING
TO THE ELECTORATE OF THE CITY OF MIAMI BEACH
AN AMENDMENT TO MIAMI BEACH CITY CODE
SECTION 102-251 REGARDING POWERS AND DUTIES OF
THE VISITOR AND CONVENTION AUTHORITY (VCA),
REDUCING THE PERCENTAGE OF RESORT TAX
COLLECTIONS ALLOCATED TO THE VCA.
BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH:
SECTION 1.
In accordance with provisions of the Charter of the City of Miami Beach, Florida and the
general laws of the State of Florida, a Special Election is hereby called and directed to be held in the
City of Miami Beach, Florida, from 7:00 a.m. to 7:00 p.m. on Tuesday, November 2, 1999, for the
purpose of submitting to the electorate the question as set forth hereinafter.
SECTION 2.
That the appropriate and proper Miami-Dade County election officials shall conduct the said
Special Election hereby called, with Miami-Dade County's certification of the results of said Special
Election being accepted by the City Commission. The official returns for each precinct shall be
furnished to the City Clerk of the City of Miami Beach as soon as the ballots from all precincts have
been tabulated and results duly accepted by said appropriate Miami-Dade County officials.
SECTION 3.
Said voting precincts in the City of said Special Election shall be as established by the proper
and appropriate Miami-Dade County Election Officials. All electors shall vote at the polling places
and the voting precincts in which the official registration books show that the said electors reside.
A list of the voting precincts and the polling places therein (subject to change by the Supervisor of
Elections of Miami-Dade County, in accordance with the laws of Florida) is attached hereto as
Exhibit A.
SECTION 4.
Registration of persons desiring to vote in the Special Election shall be in accordance with
the genera11aw of the State of Florida governing voter registration. Qualified persons may register
to vote at the City registration office located in the lobby of City Hall, 1700 Convention Center
Drive, Miami Beach, Florida 33139, each and every Wednesday until October ~, 1999, between
the hours of 9:00 a.m. and 4:30 p.m., and at such other voter registration centers and during such
times as may be provided by the Supervisor of Elections of Miami-Dade County. All questions
concerning voter registration should be directed to the Miami-Dade County Elections Office, 111
Northwest 1st Street, Floor 19, Miami, Florida 33130; Mailing Address: P.O. Box 012241, Miami
Florida 33101; Telephone: (305) 375-5553.
SECTION 5.
Copies of the ballot question shall be made available to the electors at the office of the City
Clerk from 9:00 a.m. to 5:00 p.m. each day, Saturdays, Sundays, and holidays excepted, not later
than thirty days prior to the date of said election.
SECTION 6.
Not less than thirty days' notice of said Special Election shall be given by publication in a
newspaper of general circulation in Miami Beach, Miami-Dade County, Florida. Such publication
shall be made in accordance with the provisions of Section 100.342, Florida Statutes, and Section
38-3 of the Code of the City of Miami Beach.
2
SECTION 7.
The notice of election shall be substantially in the following form:
THE CITY OF MIAMI BEACH, FLORIDA
NOTICE OF SPECIAL ELECTION
NOTICE IS HEREBY GIVEN THAT A SPECIAL ELECTION HAS BEEN
CALLED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AND WILL BE HELD IN SAID CITY FROM 7:00
A.M. UNTIL 7:00 P.M. ON THE 2ND DAY OF NOVEMBER, 1999, AT WHICH
TIME THERE SHALL BE SUBMITTED TO THE DULY REGISTERED AND
QUALIFIED VOTERS OF THE CITY OF MIAMI BEACH THE FOLLOWING
QUESTION:
CODE AMENDMENT REDUCING PERCENTAGE OF RESORT TAX COLLECTIONS
ALLOCATED TO VISITOR AND CONVENTION AUTHORITY
SHALL THE MIAMI BEACH CITY CODE BE AMENDED TO REDUCE THE
PERCENTAGE OF RESORT TAX MONIES ALLOCATED TO THE VISITOR
AND CONVENTION AUTHORITY FROM 50% OF THE RESORT TAX
COLLECTIONS IN THE CITY TO 5% OF SAID RESORT TAX COLLECTIONS,
WITH THE REMAINING RESORT TAX COLLECTIONS TO BE RETAINED BY
THE CITY TO BE USED FOR TOURISM-RELATED SERVICES, INCLUDING
POLICE, FIRE, SANITATION, BEACH PATROL AND OTHER SERVICES?
YES
NO
SECTION 8.
The official ballot to be used in the Special Election to be held on November 2, 1999, hereby
called, shall be in substantially the following form, to-wit:
3
OFFICIAL BALLOT
THE CITY OF MIAMI BEACH, FLORIDA
NOTICE OF SPECIAL ELECTION, NOVEMBER 2, 1999
NOTICE IS HEREBY GIVEN THAT A SPECIAL ELECTION HAS BEEN
CALLED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AND WILL BE HELD IN SAID CITY FROM 7:00
A.M. UNTIL 7:00 P.M. ON THE 2ND DAY OF NOVEMBER, 1999, AT WHICH
TIME THERE SHALL BE SUBMITTED TO THE DULY REGISTERED AND
QUALIFIED VOTERS OF THE CITY OF MIAMI BEACH THE FOLLOWING
QUESTION:
CODE AMENDMENT REDUCING PERCENTAGE OF RESORT TAX COLLECTIONS
ALLOCA TED TO VISITOR AND CONVENTION AUTHORITY
SHALL THE MIAMI BEACH CITY CODE BE AMENDED TO REDUCE THE
PERCENTAGE OF RESORT TAX MONIES ALLOCATED TO THE VISITOR
AND CONVENTION AUTHORITY FROM 50% OF THE RESORT TAX
COLLECTIONS IN THE CITY TO 5% OF SAID RESORT TAX COLLECTIONS,
WITH THE REMAINING RESORT TAX COLLECTIONS TO BE RETAINED BY
THE CITY TO BE USED FOR TOURISM-RELATED SERVICES, INCLUDING
POLICE, FIRE, SANITATION, BEACH PATROL AND OTHER SERVICES?
YES
NO
SECTION 9.
Absentee voters participating in said Special Election shall be entitled to cast their ballots
in accordance with the provisions of the laws of the State of Florida with respect to absentee voting.
SECTION 10.
That the City of Miami Beach shall pay all expenses for conducting this Special Election and
will pay to Miami-Dade County or directly to all persons or firms, upon receipt of invoice or
statement approved by the Supervisor of Elections of Miami-Dade County, Florida.
4
SECTION 11.
This resolution shall be effective immediately upon its passage.
,1999.
PASSED and ADOPTED this17thday of Se tembe
ATTEST:
afuu d' P vt1 L~
CITY CLERK
JKO\kw
F:\A TTO\OLIJ\ELECTION\ YCA %BQ
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
111 ~ VI'2/tlPI
City~ ~-,
5
PROPOSED CITY CODE AMENDMENT FOR
NOVEMBER 2. 1999 SPECIAL ELECTION
A. Proposed Ballot Question:
CODE AMENDMENT REDUCING PERCENTAGE OF RESORT TAX COLLECTIONS
ALLOCATED TO VISITOR AND CONVENTION AUTHORITY
SHALL THE MIAMI BEACH CITY CODE BE AMENDED TO REDUCE THE
PERCENTAGE OF RESORT TAX MONIES ALLOCATED TO THE VISITOR
AND CONVENTION AUTHORITY FROM 50% OF THE RESORT TAX
COLLECTIONS IN THE CITY TO 5% OF SAID RESORT TAX COLLECTIONS,
WITH THE REMAINING RESORT TAX COLLECTIONS TO BE RETAINED BY
THE CITY TO BE USED FOR TOURISM-RELATED SERVICES, INCLUDING
POLICE, FIRE, SANITATION, BEACH PATROL AND OTHER SERVICES?
YES
NO
B. Proposed Text:
Code Section 102-251, entitled "Powers and duties of authority as the city's local arts
agency. "
*
*
*
(a) The visitor and convention authority shall, as the city's local arts agency, have the
following powers and duties:
(1) To make all necessary rules and regulations for the efficient operations of the
authority in conformance with all applicable law.
(2) To take all necessary and proper action to promote the tourist industry for the city,
including but not restricted to causing expert studies to be made, promotional
programs, the recommendations and development oftourist attractions and facilities
within the city, and to carry out programs of information, special events, conventions
sales and marketing, advertising designed to attract tourists, visitors, and other
interested persons; provided, that no contract or agreement for advertising sales
awarded by the authority shall be valid or effective unless the same shall have been
made pursuant to competitive presentation, in conjunction with visual coordinating
and promoting cultural affairs and seeking and distributing additional public and
private funds for cultural arts purposes.
(3) To annually prepare and submit a budget for the expenditures ofthe portion of the
resort tax provided for in this article allocated to the authority. The budget prepared
and submitted by the authority to the city commission shall specify, with
particularity, the expenditures anticipated and proposed to be made by the authority;
and no budgetary provisions shall be made in broad or all-inclusive terms; and such
proposed budget shall be in conformity with the requirements for a line-by-line
budget. A sum not to exceed 20 percent of the total annual budget may be placed in
an event contingency fund, to be expended by the authority during the budget period
for events and projects authorized subsequent to passage and approval of the budget,
and which will occur within one year from date of authorization thereof.
a. Subject to the limitations contained in subsection (a)(3)d. of this section with
respect to the rights of bondholders, eommeneing Oetoher 1988, 50 percent
5 percent of the resort tax monies collected by the city in eaeh month on or
after Oetoher 1988. The resort tttX reeeil'ts shall be allocated to the authority
and shall be distributed and paid to the authority on or before the 20th day of
the month immediately following the month of collection thereof in the
following manner:
1. Twenty-five percent of the total collections for the months of
October, November and December, the remaining 25 percent to be
paid as hereinafter set forth.
2. Forty percent of the total collections for the months of January,
February and March, the remaining ten percent to be paid as
hereinafter set forth.
3. Fifty percent ofthe total collections in each ofthe remaining months
ofthe fiscal year.
4. On or before May 31 of each year the portion of collections withheld
and not paid during the prior months of October through March shall
be distributed and paid to the authority.
b. Subject to the limitations contained in subsection (a)(3)c. of this section with
respect to the rights of bondholders, the authority's percentage of past due
taxes shall be paid to the authority within 30 days after collection in the
manner provided for current collections.
c. Commencing October 1, 1995. Prior to any distribution, the city shall be
entitled to a collection fee of four percent of all sums collected on resort
taxes.
2
d. Notwithstanding the provisions ofthis section, all payments shall be junior
and subordinate in all respects to any and all obligations of the city under any
ordinances and resolutions pursuant to which the city issues bonds or other
indebtedness secured by the resort tax provided for in this article.
e. Notwithstandin~ the provisions of this section. any resort tax monies
collected by the city in excess of those allocated to the authority pursuant to
subsection (a)(3)a. of this section shall be retained by the city for tourism-
related purposes consistent with Laws of Florida. Chapter 67-930.
4. To take all action necessary and proper for carrying into execution to powers and all
other powers vested in the authority by law provided for in this section.
(b) The city commission shall have exclusive jurisdiction and power pertaining to the
construction and expansion of all capital improvements and the operation and maintenance of all
capital facilities and improvements.
(c) All purchasing contracts shall be in accordance with procedures required by the
ordinances of the city or by general law. All purchasing and purchasing contracts shall be made or
entered into only through the city and its purchasing division.
(d) Any applicable percentage allocation of special funds to the authority as detailed in this
section shall apply to the total net special fund receipts in any given period.
(e) The city finance director shall be responsible for making such debits and credits between
the city and the authority with reference to any disbursements or distributions made between October
1, 1969, and the effective date of this article as to achieve the percentages set forth in this section.
(f) The provisions of the conflict of interest ordinance of the city shall be considered a part
of this article.
JKOIkw(FIA TTOIOLIJ\ELECTION\ VCA%,A TT)
3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fI.us
COMMISSION MEMORANDUM NO. to ~O -CL~
TO:
Mayor Neisen O. Kasdin nd
Members of the City C ission
.,
DATE: September 14, 1999
FROM:
Sergio Rodriguez ·
City Manager
I,
SUBJECT:
TWO RES UTIONS OF THE MAYOR AND CITY COMMISSION FOR
THE CITY OF MIAMI BEACH, FLORIDA, CALLING FOR A SPECIAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 1999, FOR THE
PURPOSE OF SUBMITTING TO THE ELECTORATE OF THE CITY OF
MIAMI BEACH, AN AMENDMENT TO MIAMI BEACH CITY CODE
REGARDING VISITOR AND CONVENTION AUTHORITY.
ADMINISTRATION RECOMMENDATION:
The City Commission should approve Option 1.
BACKGROUND:
The City of Miami Beach created the Visitor and Convention Authority (YCA) pursuant to Chapter
67-930, Laws of Florida, 1967 (Attachment A), which allows municipalities to collect resort tax and
designate an agency to spend these funds. The VCA was created as an autonomous agency to fund
tourist oriented activities. In 1985, the VCA and the City Commission joined other cities and the
County to create the Greater Miami Convention and Visitors Bureau (Bureau) to more effectively
utilize the tourism portion of the funds generated. A relatively small portion of the tax collected
remained with the VCA to be disbursed for the promotion of purely tourism-related functions within
the City through marketing, special events and related activities.
In 1997, the City Commission created the Cultural Arts Council (CAC) with the mission of nurturing
the arts in the City of Miami Beach. The role of the Council is to assist art-related organizations and
individuals to enhance their area of expertise, promote awareness, engender public support and
participation and fund capital needs. The creation of the CAC was never intended to duplicate the
role of the VCA, but rather to serve as an arts agency to enhance funding levels already established
by the veA.
Analysis of annual expenditures of the VCA over the past nine years revealed that over 70% of the
allocations to local grantees had been to cultural-tourism related events, rather than purely tourism-
related projects and special events.
AGENDA ITEM RlL
DATE~
The Council and the VCA attempted to seek an equitable solution to the aforementioned issues. A
series of meetings were held with an Ad Hoc Committee established by the Mayor and different
scenarios were proposed (merger of the organizations, sunset of the YeA, etc.). No consensus with
the VCA was reached and, therefore, the Commission determined that it was in the City's best
interest that they find a legal means giving them the option of designating themselves as a new
board, the Miami Beach Tourism Development Board, as successor to the VCA, with essentially
the same powers and duties ofthe VCA, but specifically concentrating on the funding of tourism-
related activities.
On March 18, 1998, pursuant to the directive of the Mayor and City Commission, the City Attorney's
Office prepared an ordinance which essentially amended the current VCA ordinance, and created
a new board, to be known as the Miami Beach Tourism Development Board (as essentially a
successor to the VCA). As required by both the State and City legislation, the ordinance was
presented and approved by the Mayor and City Commission, and then presented to the VCA for
approval at its regular meeting on April 30, 1998, at which time the VCA voted unanimously to
reject the ordinance in its entirety.
This ordinance would have given the Mayor and City Commission the option to serve as members
of the Tourism Board or in turn designate new members. Additionally, the newly created Board
would memorialize the 65% annual funding appropriation to the CAC for funding to cultural related
purposes, while maintaining 35% of the Board's annual budget for funding tourism related purposes.
On July 14, 1999, the City Attorney's Office opined (Attachment A) that since a consensus was not
reached between the VCA and the City, the Laws of Florida allow for a change, amendment, or
supplement to the VCA by a referendum election ofthe voters of the City. Specifically Chapter 67-
930, Laws of Florida, 1967, Section 102-253 of the City Code, entitled "Amendment of Article",
states as follows with regard to any proposed change in the veA legislation:
This article may be amended, supplemented or changed only by an
affirmative vote of a majority of the members of the visitor and
convention authority, in addition to the affirmative vote of the
majority of the members of the city commission, or by a referendum
election by the voters of the city in accordance with the provisions of
the Laws of Florida, ch. 67-930.
The options listed below are presented for discussion and approval to place the preferred option
before the voters in the November 1999 referendum.
Option 1:
Change the share of resort tax designated to the VCA from 50% to
5 % of the total resort tax collected net of collection costs.
In 1998-1999, the VCA funded grants totalling $662,500. This amounted to
4.8 % of the total amount of resort tax collected of $14,060,000 in 1998-
1999. It is projected that in 1999-2000, the resort tax collections will be
$15,048,000 net of collection costs. Five percent of this collection will
represent $752,400 for funding to the VCA for allocation of grants to
promote tourism projects and events in the City. (Attachment B & C)
Option 2:
Provide for Mayor and City Commission of the City of Miami Beach to
serve as the members of the YeA.
Note: The City Attorney's Office has expressed concerns with regard to
Option 2. Having the Mayor and City Commission serve as the
members of the VCA, while sitting in their ex-officio capacity, might
be inconsistent with the intent of Chapter 67-930, Laws of Florida,
1967, and the VCA Ordinance; it could be presumed that both the
enabling State legislation and City ordinance anticipated that the
VCA would be an autonomous authority with members other than the
City Commission. A reading of both the State legislation and VCA
I, Ordinance shows the intent to delegate specific powers and duties to
VCA members and the City Commission, respectively.
CONCLUSION:
The City Administration and the Legal Department recommend Option 1 be adopted by the Mayor
and City Commission and presented to the voters for a referendum election in November 1999.
'"bV
SR:MJ)j$jlcd
Attac~nts
F:\CMGR\$ALL \COMMEMO.99\ VCAAMD.ORD
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CITY OF MIAMI BEACH ' I
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
FROM:
Mayra Diaz-Buttacavoli
Assistant,~ity Man:/,
Raul 1. Aguila ,\C\ ~-
First Assistant city 'Attorney
TO:
SUBJECT:
Visitor and Convention Center Authority (Section 102-246, et. seq. of the Miami
Beach City Code)
DATE:
July 14, 1999
Pursuant to our telephone conversation of July 12, 1999, you requested the legal authority,
pursuant to the above-referenced City Code provision, establishing the Visitor and Convention
Center Authority (VCA), by which the VCA's powers and duties can be either amended or repealed.
The authority to create the VCA was established by Chapter 67 -930, Laws of Florida, Section
8 therein, which states as follows:
The governing body of any city or town adapting any ordinance
imposing the [municipal resort] tax hereby authorized may also, by
ordinance create an authority or commission empowered to contract
and be contracted with in its own name as an agency of the city and
to administer and expend such portion of the proceeds of said tax as
the governing body as may determine. The membership,
qualifications for membership, tenure, and any other powers to be
. exercised by said authority or commission shall be prescribed by
ordinance. Provided, however, that no ordinance or measure
abolishing any authority or commission, as herein described, which
may be created pursuant to this act, or curtailing, limiting or changing
the powers of such authority or commission, or reducing or enlarging
the number of its members, or reducing the percentage of funds to be
administered or expanded by said authority or commission, shall be
valid unless such ordinance or measure so providing, shall first be
approved by the electorate in a referendum election, unless such
ordinance or measure is adopted by a four-fifths (4/5) vote of the
authority plus the five-sevenths (517) vote of the council. [Brackets
supplied].
.
-
ATTACHMENT -'A
Consistent with Chapter 67-930, Laws of Florida, 1967, Section 102-253 of the City Code,
entitled "Amendment of Article", states as follows with regard to any proposed change in the VCA
legislation:
This article may be amended, supplemented or changed only by an
affirmative vote of a majority of the members of the visitor and
convention authority, in addition to the affirmative vote of the
majority of the members of the city commission, or by a referendum
election by the voters of the city in accordance with the provisions of
the Laws of Florida, ch. 67-930.
I,
On March 18, 1998, pursuant to the directive of the Mayor and City Commission, the City
Attorney's Office prepared an ordinance which would have essentially amended the current VCA
ordinance, and created a new board, to be known as the Miami Beach Tourism Development Board
(as essentially a successor to the VCA). As required by both the State and City legislation, the
ordinance was presented and approved by the Mayor and City Commission, and then presented to
the VCA for approval at its regular meeting on April 30, 1998, at which time the VCA voted
unanimously to reject the ordinance in its entirety.
As neither the State or City legislation creating the VCA has changed to date, any
amendment of said legislation, including proposed legislation which would either curtail the existing
powers or, in the alternative, repeal and do away with the VCA, would still require either (i) the
approval of both the Mayor and City Commission (by Sl7ths vote) and the VCA (by 4/Sths voteY;
or (ii) by a referendum election by the voters of the City.
Notwithstanding the foregoing, for informational purposes, I am enclosing a copy of the
Commission Memorandum and proposed Ordinance, as initially presented to the City Commission
on March 18, 1998. Should you have any questions or comments regarding the above, please do not
hesitate to contact me.
RJA/kw
F:\A TTO\AGUR\MEMOS\VCAAMD MOB
Enclosure
cc: Murray H. Dubbin, City Attorney
Sergio Rodriguez, City Manager
Jean K. Olin, Deputy City Attorney
Patricia Walker, Finance Director
I As the City Attorney has opined in the past, since the VCA currently has seven (7)
members, in this case the 4/5ths vote would be adjusted proportionately to require a 6/7ths vote of
the VCA.
2
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http.\\eLmiami-beaeh.fl.us
COMMISSION MEMORANDUM NO.
TO:
Mayor Neisen O. Kasdin and
Members of the City C mmission
DATE: November 18, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A RESOLUT N F THE MAYOR AND CITY COMl\1ISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING THE RESORT TAX BUDGET FOR
FISCAL YEAR 1998-1999 TO PROVIDE $25,000 FOR THE MIAMI BEACH
VISITOR AND CONVENTION AUTHORITY (YCA) AS A MATCH TO A $25,000
INCREASE IN FUNDING PROVIDED BY THE GREATER MIAMI CONVENTION
AND VISITORS BUREAU (GMCVB).
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
At the September 22, 1998 VCA meeting, the VCA endorsed the proposed arrangements among the City, the
GMCVB and Miami- Dade County subject to the approval by the City of a dollar to dollar match of$25,000
of additional Resort Tax Funds to be retained by the VCA for the fiscal year 1998-1999. This amount is
proposed to increase by $25,000 each year ( i.e., $25,000 in FY 1998-1999, $50,000 in FY 1999-2000, etc.).
It was also proposed that the City match this amount which would result in a total increase to the VCA of
$50,000 in FY 1998-1999 ($25,000 in additional retained Resort Tax Revenues plus $25,000 in proposed
matching City funds). It is further proposed that the City's matching share would also increase by $25,000
in each year that retained Resort Tax funds increased by $25,000.
CONCLUSION: -:
Therefore it is recommended that the Mayor and City Commission amend the FY 1998-1999 Resort Tax
Budget by $25,000 to provide the cash match to the VCA.
-$YJC
-
..
ATTACHMENT B
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING THE RESORT TAX BUDGET FOR
FISCAL YEAR 1998-1999 TO PROVIDE $25,000 FOR THE MIAMI BEACH
VISITOR AND CONVENTION AUTHORITY (YCA) AS A MATCH TO A $25,000
INCREASE IN FUNDING PROVIDED BY THE GREATER MIAMI CONVENTION
AND VISITORS BUREAU (GMCVB).
1,'
WHEREAS, the YCA has submitted a revised FY 1998/99 budget to the City of Miami Beach
reflecting additional revenues of $50,000 to the YCA; and
WHEREAS, the City has agreed to a dollar for dollar match of additional funds to be retained by
the YCA; and that the City's match in FY 1998/99 will be $25,000; and that the City's matching share will
also increase by $25,000 in each year that Resort Tax funds retained by the YCA from the GMCYB increase
by $25,000; and
WHEREAS, fund balance within the Resort Tax Fund will provide the source for the increased
operating expenditures of $25,000; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Commission
herein approve an amendment to the Fiscal Year 1998/99 Resort Tax Fund, to fund the city match as
enumerated as follows:
FY 1998/99
Adopted Budget
Increase/
(Decrease)
FY 1998/99
Amended Budget
OTHER FUNDS
APPROPRIATIONS
Resort Tax Fund
$21.120.406
$21.120.406
$ 25.000
$ 25.000
$21.145.406
$21.145.406
PASSED and ADOPTED this 18th day of November. 1998.
MAYOR
Attest by:
City Clerk
Funding Approved:
APPROVED AS TO
FOR,Vt & LANGUAGE
& FOR EXECUTION
nd Budget
/lJv(~~AL
CIt'! Attorney
1/1:ie9 f
CITY OF MIAMI BEACH
MEMORANDUM
(':~C,""C'I'
~ '~.. __: '...~ tr ~ f "
j: c:.: li
; , :-
TO: SERGIO RODRIGUEZ
CITY MANAGER
I,
~~
FROM:
NEISEN KASDIN
MAYOR
DATE:
October 14, 1998
RE:
AGENDA ITEM FOR OCTOBER 21, 1998
COMMISSION MEETING
Please place on the next commission agenda an item proposing to match the increase in
VCA funding by the Bureau with a matching amount from the City to enhance funding
for local toursim and tourist related events.
NOK./st
.....
.,
lvIianli Beach Vzsitor and Con'IJention
Authority
Transmittal Memo
S 3 "', -- - -; .
~ - ,
r .
F,'om:
Scrgio Rodrigucz ~
City Mdllager, City of Miami Bcach
Lisa Colc
Chair, Miami Bcach Visitor and Convcntion Authority (YCA)
Tucsuay, Octobcr 6, 199:\
Rcvised FY I 99X-99 VCA Budget
2, including this p:.gc
To:
D:.tc:
Subject:
Tot:ll P:lgCS:
Please find attachcd the reviscd FY I 99l(-99 budget for the Miami Beach Visitor and Convcntion
Authority (VCA), based on VCA action at its September 22, 1998. This budgct supersedes thc previous
budgct submitted to you on August 3, 1998.
111C cnclosed, rcvised budgct reflccts a $25,000 addition in Resort Ta'l. revenues rctaincd by thc VCA for
its FY1998-99 budgct. This addition would build upon itself on a yearly basis (i.e., $25,000 in
FY 1998-99, $50,000 in FY 1999-2000, etc.). At the Septem ber 22, 1998 V CA meeting, the V CA
endorsed thc arrangcments among the City, thc Greater Miami Convention and Visitors Bureau and
Miami-Dadc County subject to the confirmation by the City of Mayor Neiscn Kasdin's .E.ropose.!
dollar-to-dollar match of thc additional money to be retained by the VCA. As reflected in thc attached
budget, this would rcsult in a toL'l1 of $50,000 in additional revenues to the VCA's FY 1998-99 budget
($25,000 in additional, retained Resort Ta'( revenues plus $25,000 in proposed, matching City funds). It
is the VCA's understanding that the City's matching share would also build upon itself on a yearly basis.
We would appreciate your confirming the City's matching $25,000 for FY1998-99 at your earliest
convenience.
On behalf of the yeA, we look forward to continue to work closely with the City of Miami Beach to
further our common goal of developing Miami Beach as one of the world's greatest communities and
tourism destination.
cc: VCA Board Members
/ Mayor Neisen Kasdin
Mayr.l Diaz-Buttlcavoli, Assistant City Managcr
Harold Rosen, Esq.
11 Street
'<lch, Florich :n 139
.,JJ) (,7J-7050
hlcsimile: (JO~) )32.2119
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY ryCA)
FY1998-99 REVISED BUDGET SUBMISSION
REVENUES:
Account Reserve Balance/Carry-over from FY98
Resort Tax Revenues 0/CA Share)
FY99 Increase in VCA Share of Resort Tax Revenues
City of Miami Beach Match to FY99 Resort Tax Increase
Transfer from General Fund
$167,344
$637,500
$25,000
$25JOOO
-($200,000) - Recommended to be appropriated
to Cultural Arts Council in FY99
TOTAL REVENUES
$854,844
EXPENDITURES:
Cash Flow reserve
VCA Administration
VCA Office / Overhead & misc. expenses
Grants Administration
Transfer to Miami Beach Cultural Arts Council for grants
Tourism Advancement Grants and Projects
General Fund Appropriation to Cultural Arts Council
$75,444
$46,400
$8,000
$25,000
$300,000
$400,000
-($200,000) - Prior VCA General Fund allocation
recommended to be approriated
to Cultural Arts Council in FY99
TOTAL EXPENDITURES
$854,844
* Based on and subject to a projected 5% growth in Miami Beach Resort Tax Collections in FY1998-99 over the prior year, it is
estimated that in FY1998-99 the VCA will remit to the Greater Miami Convention and Visitors Bureau up to $5,599,500 in monthly
increments.
. 10106/98
/~
..:/~
07/22/99 13:06 FAX
Miami Beach Visitor and Convention Autharity
Fax
Date:
To:
Fax:
From:
Subject:
Pages:
Thursday, July 22, 1999
Sergio Rodriguez, City Manager
(305)673-7782 * ~ /Jf
Lisa Cole, Chairpers r UJLI. ~
Approved FY 1999-2 CA Budge
2, including this
Pursuant to seCtion 41-68(e) of the Code of the City of Miami Beach, please find attached the ap~roved budget for
F'f 1999-2000 of the Miami Beach Visitor and Convention Authority 01CA). The VCA adopted this prelirr lnary budget at its
regularly scheduled board meeting held on Tuesday, July 13, 1999. In addition tel VCA Board member sand scolff, James
Quinlan attended the meeting as th~ City's repl"@sentative.
The atnched budget reflectS the goals and objectives set forth by the VCA for its work in the coming yeal. These priorities
have been formulated and adopted as a result of extensive planning and budget retreat meetings of the t oard, ilnd a series
of public meetings, including a town meeting held by the VCA on July 8, 1999 at which it presentE!d its ml~sion and
FY 1999-2000 workplan and budget to the community at-large for comment and input. Following all of rl ese public forums
and the a.ttested endorsement of the tourism industry and the Miami Beach citizenry, the veA finalized its budget as per the
attachment hereto.
As has been previously provided to the administration and the City Commission, the VCA's adopted gcals and objectives
for FY 1999.2000, include:
. io support the I"ecommendations City of Miami BeOlch's Blue Ribbon Committee on ConI/em ions and
Tourism for the City to contr:let with the GI"@<1ter Miami Convention and Visitors Bureau fOI tourism
promotion. marketing a.nd convention sales services
. To a.ddress the City of MIami Beach's presented needs for additional resources fol" budgeted,
tourism-related city servi!;@$ with $1.1 million in supplemental revenues out of the portion of the Resort
Taxes under the VCA's authority (the 2% Resort Taxes collected are distributed, per State stLtute and
city ordinance and City Code, on a net 50-50 basis between the VeA and the City of Miami Beach, after
the 4% colleCtion fee retained by the City is deducted from the gross collections)
. To del/elop and stimulate new opportunities for Miami Beach tourism through increased VeA :V'lnts to
tourism genera-cing imd/or supporting projects and events, incl"eased destination marketing targeted to
Miami Beach, and comprehensive market research and analysis specifically assessing Miami Beach tourism
trends and target markets
The attached budget, as reviewed by the public: and adopted by the VeA, is specifically designed to achieve these gO;lls.
On behalf of the VCA, we look forward to working closely with the City of Miami Beach to advanc@ 0 Jr mutual goal of
d@veloping Miami Beach as one of the world's greatest tourist destinations a.nd a. community of international distinction.
c: VCA Boal"d Members
The Honorable Mayor and Members, Miami Beach City Commission
Robert Parcher, City Clerk
Mayra Dia:t-Buttilcavoli, Assistant City Manager
Patricia Walker, Finance Director
Raul Aguila. Assistant City Anorney
jame.s Quinlan, Director, Office of Am, Culture and Entertainment
Harold Rosen, Esq., Counsel to the VCA
555 17th Street
Miami Beach, Florida 331~
..
Phone: (305)673-7050
Fax (305)5:;2-2119
ATTACHMENT C
07/22/99
13:07 FAX
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September 9, 1999
Miami Beach VIsitor 6-Convention Authority
555 Seventeenth Street. Miami Beach. Florida 33139. U.S A.
Mr. Sergio Rodriguez, City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Dear Sergio,
Please find attached a revised budget for the Miami Beach Visitor and Convention Authority (VCA) which incorporates
the actions taken by the VCA at our meeting this morning. I would appreciate your placing this budget, in substitution
for the previous version forwarded to your office, on the September 14, 1999 City Commission agenda for their
acceptance.
I believe that this budget and the VCA's actions this morning are sincere expressions of our Board's commitment to
serve as a partner to you and the City in our joint efforts to make this an even better tourism destination. The VCA's
action to commit $2 million to the City's budget for tourism-related city services is in recognition of the demands on
the City's resources to maintain a first-rate tourism infrastructure. The VCA's commitment to convey an additional $5
million pursuant to the Interlocal Agreement's provisions to the Greater Miami Convention and Visitors Bureau
re-confirms our confidence in the solutions forged through the Blue Ribbon Task Force on Tourism and Marketing.
The VCA fully supports the terms of the Interlocal Agreement which were approved by the City Commission and the
Greater Miami Convention Bureau and we will meet again on Monday, September 13th to re-affirm our support for the
entire Agreement.
Finally, we believe that together we have important work to begin in the coming year. The VCA's grants programs are
already underway and will develop and support great events for our City. We have taken the leadership to develop a
"gateway" web site for Miami Beach tourism with the support of a broad array of our City's tourism partners. We have
instituted a search for an executive director. We are working on strategies and an action plan to attract more shoulder
season tourism business to our destination.
We look forward to working with you in the coming year.
"
Lisa Cole
Chairperson
Attachment
c: All Members, Miami Beach Visitor and Convention Authority
Harold Rosen, Esq., Counsel to the VCA
Raul Aguila, Assistant City Attorney
William D. Talbert, President & CEO, Greater Miami Convention & Visitors Bureau
Michael Spring, Executive Director, and designated VCA staff, c/o Miami-Dade Cultural Affairs Council
Natalie Castellane, VCA Administrator
Executive Director: (305) 673.7080/Convention Bureau: 67:J-7060/Marketing Division: 673-7070/News and Puhlicity Bureau: 673.7083
Finance Division', 673-7050 Telex: 5l23l6/Cable: MBTOURIST
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