Florida Grand Opera $9800
to
City of Miami Beach and Miami Beach Cultural Arts Council
Fiscal Year 2004/2005 Cultureil Affairs Grant Agreement
This Grant Agreement is entered into this ~ fft.. day of 5f>p~11lrYl- ,2004, between the City of
Miami Beach, Florida, (the City), and Florida Grand Opera (Grantee).
Article 1/ Grant Description
1.
Grantee:
Address
City, State, Zip
Phone, fax, e-mail
Florida Grand Opera
1200 Coral Way
Miami, FL 33145
(305) 854-1643 x110, 954-728-9702, sbrown@fgo.org
2. Grant amount: $9800 50% paid upon execution of this Agreement.
Remaining 50% paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A and 2-B, attached hereto
5. Contract deadline: November 5, 2004
6. Expenditure deadline: September 30, 2005
7. Project completion date: 1'/\ ~ '::l ;3 t ZooS-
8. Fina Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date. It /
REOF, the parties hereto have executed this Agreement this ~ day Of~~hcL ,2004.
A est: ~of~
Robert Parcher, City Clerk
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
The foregoing instrument was acknowledged before me
this 2.. lP day of 0 c- r 0 S. ~ R... 2004, by
r<OR~R..." JV1. H&a..<.e"R of
FLORI bA &I~AN f::) 0 P€~~-for-profit
corporation. He/She is p~ to me or has
produced as
identification.
Notary Name: DAN A M 0 J2. 12 I..c.
GRANTEE: Florida Grand Ooera
F . LR 5'- 0 4- OJ l.,,.J- -, .,
ederallD #. Notary Public, State of Florida Dana K. Monla
BY: J2 0 B e ~ 1lV'\ . H E" I.-t e: R . ~~ MyCommiNlon QpI35I09
Printed N e of Organizatio 's Authorized R~~ AS TO 'If-',.i E!lqII!u July 20, 2t07
FORM & LANGUAGt!!Y Commission Expires:
EXECUTION
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant toJhe City's Cultural Affairs Program Manager or his designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Budget in Exhibit 2-B shall not be permitted without the prior written consent o(the Cultural Affairs Program
Manager or his designee. Said requests shall be made in advance, in writing, detailing and justifying the need
for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2005, must submit their final reports no later than November 15,
2005.
4. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award.
5. Proaram Monitorina and Evaluation: The Cultural Affairs Program Manager or his designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his designee or his designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicitv and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assiqnment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. DefaultlTermination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his designee may withhold or cancel all,
or any unpaid installments, of the Grant upon giving five (5) calendar days written notice to the Grantee, and the
City shall have no further obligation to the Grantee under this Agreement. Further, in the event of a breach of
any term or condition of this Agreement, upon five (5) calendar days written demand by the Cultural Affairs
Program Manager or his designee, the Grantee shall repay to the City all portions of the Grant which have been
received by the Grantee, but which have not actually been disbursed by the Grantee as of the date that the
written demand is received. In the event that this Grant is cancelled or the Grantee is requested to repay Grant
funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for another
Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the
expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant
funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
in writing from the Cultural Affairs Program Manager or his designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to
the Cultural Affairs Program Manager or his designee a certified check for the total amount due, payable to the
City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in
Article 1-1 of this Agreement, and to the City when addressed as follows: Grisette Roque Marcos,
Interim Director, Miami Beach Cultural Arts Council, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
Exhibit 1/ Revised Project Description
"Bringing Opera to the Beach"
Organization: Florida Grand Opera
Project title:
Completely describe Project approved by the Grants Panel and In a separate narrallve detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc.
Through the "Bringing Opera to the Beach" project, Florida Grand Opera (FGO) will make opera
accessible and enticing by presenting high-quality artistic and educational programming to the
diverse residents and visitors of the City of Miami Beach.
Florida Grand Opera's 3-tier program, "Bringing Opera to the Beach" is comprised of the
following:
Middle School Ooera "Informance" at Nautilus Middle School
Tuesday, October 26, 2004
Florida Grand Opera will present the highly successful Middle School Informance at Nautilus
Middle School in Miami Beach on October 26,2004. The Middle School Opera Informance
features two members ofthe Company's Young Artist Studio, Afton Battle (soprano) and Bryan
Griffin (tenor), and a pianist performing arias and duets - ranging from Baroque to Broadway-
in an educational program illustrating musical styles and themes. The classroom setting in which
these "informances" take place allows students to interact closely with the artists and participate
in questions and answer sessions.
Young Artist Concert at Wolfsonian. FIU*
"Once in a While the Moon Turns Blue"
Thursday, December 9, 2004
The'talented members of Florida Grand Opera's Young Artist Studio will present a program of
images, words and music as they explore the influences that led two Englishmen, W.H. Auden
and Benjamin Britten, to write an operetta about an American folk legend, Paul Bunyan. This
concert, entitled "Once in a While the Moon Turns Blue, " is being held in conjunction with
Florida Grand Opera's mainstage production of Benjamin Britten's Paul Bunyan and will include
music by composers ranging from Beethoven to Copland, Weill to Wagner, Frank Bridge to Jule
Styne, and, of cours~, Benjamin Britten.
*When Florida Grand Opera originally submitted its 2004-2005 grant application to the City of
Miami Beach, the Young Artist program tentatively scheduled was "Real War: Propaganda in
Song." The program has since been revised to coordinate with the Opera's mainstage production
of Benjamin Britten's Paul Bunyan.
Young Artist Showcase at Lincoln Theatre
Saturday, May 21,2005
Florida Grand Opera will present its annual Young Artist Showcase at Lincoln Theatre in Miami
Beach on May 21, 2005, an event that has gained considerable popularity with members of the
local community. This musical production will feature scenes from audiences' favorite operas
and star members of the Company's Young Artist Studio. The combination of Lincoln Theatre's
bustling and attractive location with a casually sophisticated marketing campaign will allow the
Opera to engage a new and diverse population of South Florida residents and visitors.
..
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Florida Grand Opera
Project Title: _
"Bringing Opera to the Beach"
October 1, 2004 - May 31, 2005
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES
PLEASE SEE ATTACHED
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
Total cash expenses
Total in-kind expenses
Total project expenses
Cash
In-Kind
(Itemize below)
,
(cash + in-kind)
REVENUES
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
Cash
In-Kind
Other Contributions (Itemize below)
Grant award
$9800
Total cash revenues
Total in-kind revenues
Total project revenues
(cash + in-kind)
FLORIDA GRAND OPERA
MIAMI BEACH GRANT - PROJECT EXPENSE BUDGET
FISCAL YEAR 2004 - 2005
EXPENSES
Grant Dollars
Cash Match
Cash Expenses In-Kind Contrb.
Personnel - Administrative 10,209 10,209
Personnel - Artistic 4,900 22,781 27,681
Personnel - Technical 4,900 23,979 28,879
Outside Other Fees/Services 4,500 4,500
Marketing/Publicity 2,678 2,678
Printing 1,530 1,530
Postage 795 795
In County Travel 3,950 3,950
Out of County Travel
Equipment Rental
Equipment Purchase
Space Rental 3,600 3,600
Insurance 2,500 2,500
Utilities
Supplies/Materials 850 850
Other Operating Expenses:
Costumes 2,300 2,300
Music 400 400
Props 2.400 2.400
TOTAL OTHER OPERATING EXPENSES 5,100 5,100
GRANT AMOUNT REQUESTED
9,800
TOTAL CASH EXPENSES
9,800
82,472
92,272
TOTAL IN-KIND CONTRIBUTIONS
TOTAL PROJECT EXPENSES
92,272
FLORIDA GRAND OPERA
MIAMI BEACH GRANT. PROJECT REVENUE BUDGET
FISCAL YEAR 2004 . 2005
REVENUES Cash Income In-Kind Value In-Kind Source
Admissions 9,000
Contracted Service Revenue
Tuitions
Corporate Support 25,000
Foundation Support 10,000
Privatellndividual Support 38,472
Government Grants - Federal
Government Grants - State
Government Grants - Local
Applicant Cash on Hand
Other Revenue
Program Book Ads
Miscellaneous
Rental
Store I Concessions Revenues
Investment Income (Endowment)
Interest and Dividends
TOTAL OTHER REVENUE
GRANT AMOUNT REQUESTED 9,800
Total Cash Income 92,272
Total In-Kind Contributions
Total Project Revenues 92,272
Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Florida Grand Opera
P . t T'tl "Bringing Opera to the Beach"
roJec I e:
October 1,2004 - May 31, 2005
Date(s) of Project:_
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below. Line item changes
to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures
do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic
$4,900
Marketing/Publicity
Personnel - administrative
Space rental
Personnel - technical
$4,900
Travel (local only)
Outside artistic fees
Outside other fees
(Itemize below)
Other costs
(Itemize below)
TOTAL: $9800
Grant requirements:
Grant funds must be spent within budget categories agreed upon in grant agreement.
~AII publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council,"
Grant funds may not be used for:
. Remuneration of City employees for any services rendered as part of a project receiving a grant from
the City of Miami Beach Cultural Arts Council
. "Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project
may be purchased if the price is less than what is would cost to rent the equipment)
. Debt reduction
. Out-of-county travel or transportation
. Fundraising events
. Hospitality events
. Events not open to the public