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Home My WebLink About2004-25747 Reso RESOLUTION NO. 2004-25747 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NO.3 BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND THE CITY, AWARDING $50,000 IN FY 2004-05 TRANSIT DEVELOPMENT PROGRAM FUNDS FOR THE LOCAL SHUTTLE SERVICE; APPROPRIATING SUCH FUNDS AS PART OF THE FY 2004-05 SHUTTLE OPERATING BUDGET; AND FURTHER REDUCING BY $50,000 THE PARKING FUND CONTRIBUTION TO THE SAME BUDGET. WHEREAS, the Florida Department of Transportation (FDOT) is willing to allocate an additional $50,000 in Transit Development Program Funds for the purposes of an enhanced portion of the Washington Route of the Local Shuttle Service; and WHEREAS, the required equal local match to the additional FDOT funds is already amply provided by the $1 million-plus City contribution to the FY 2004-05 Local Shuttle Operating Budget, adopted at $2,058,935, by Resolution No. 2004-25705, dated September 28, 2004; and WHEREAS, the $50,000 in FDOT funds will become available to the City after the attached Supplemental Joint Participation Agreement (JPA) No.3 is fully executed by both the City and FDOT; WHEREAS, the additional FDOT contribution will be appropriated as part of the FY 2004-05 Shuttle Budget, while the Parking Fund contribution to same will be reduced by $50,000; and WHEREAS, in the event that the $2,058,935 adopted budget is insufficient to cover all shuttle operating expenditures, added funding will be requested from the City Commission later in the fiscal year. NOW; THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute the attached Supplemental Joint Participation Agreement No. 3 between the Florida Department of Transportation and the City, awarding $5C,000 in FY 2004-05 Transit Development Program Funds for the Local Shuttle service; appropriating such funds as part of the FY 2004-05 Shuttle operating budget; and further reducing by $50,000 the Parking Fund contribution to the same budget. PASSED AND ADOPTED this the 8th day of December ,2004. ATTEST: ~PcucL (~APPROVEDASTO CITY CLERK Simon Cruz FOKM&LAN~UAGE F:\WORK\$TRAIAMELlA\FDOT\$50,000 JPA Shuttle Ops Reso.doc Vice-Mayor & FOR EXECUTION ~ 1~lJbY City Alto ~ Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m - Condensed Title: A Resolution authorizing the execution of the attached Supplemental Joint Participation Agreement NO.3 with FOOT, awarding an additional $50,000 in State funds for the Local Shuttle operations; appropriating such funds as part of the adopted FY 2004-05 Shuttle Budget; and further reducing by $50,000 the Parkina Fund contribution to the same budoet. Issue: Shall the City execute a Supplemental JPA NO.3 with FOOT for Local Shuttle operations? Item Summary/Recommendation: Resolution No. 2004-25705, dated September 28, 2004, adopted the FY 2004-05 Operating Budget for the Local Shuttle Service, in the amount of $2,058,935. The Administration recommends the execution of Supplemental JPA NO.3 and appropriation of its $50,000 in additional FOOT funds as part of the current shuttle budget; amending the budget to reflect the funds and providing for a proportionate decrease in the Parking Fund contribution. No change in the total budget is requested at this time. The FY 2004-05 Budget was prepared with an assumption of converting part of the shuttle fleet to diesel buses. As implementation of the bus acquisition has been delayed by negotiations with the County, savings associated with the bus change may not be realized. As such, it may be necessary to request an additional appropriation for this purpose, later in the fiscal year. The Administration recommends aooroval of the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 $50,000 JPA City account # to be established after JPA is fullv executed. C 2 Equal City matching funds already provided by Adopted BudQet. 3 4 Finance Oept. Total $50,000 JPA City Clerk's Office Legislative TraCking: I Robert Halfhill Si City Manager ~ F:\WORK\$TRAIAMELlA\FDOTl$50,000 JPA Shuttle Ops-Summary.doc AGENDA ITEM DATE C7r I Z-~--o<{ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Date: December 8, 2004 Members of the City Commission Jorge M. Gonzalez ~,..r---~~ City Manager U 0 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (JPA) NO.3 BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION (FOOT) AND THE CITY, AWARDING $50,000 IN FY 2004-05 TRANSIT DEVELOPMENT PROGRAM FUNDS FOR THE LOCAL SHUTTLE SERVICE; APPROPRIATING SUCH FUNDS AS PART OF THE FY 2004-05 SHUTTLE OPERATING BUDGET; AND FURTHER REDUCING BY $50,000 THE PARKING FUND CONTRIBUTION TO THE SAME BUDGET. To: Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The Florida Department of Transportation (FDOT) has recently offered to transfer the remaining $50,000 in FY 2004-05 Transit Development Funds to the City, for the Local Shuttle service. In orderto receive these additional funds, the City is required to enter into a new Joint Participation Agreement (JPA) with FDOT. Resolution No. 2004-25705, dated September 28, 2004, adopted the FY 2004-05 Operating Budget for the Local Shuttle service, in the amount of $2,058,935. The budget funding and requested changes follow: Miami Beach Parking Fund Concurrency Mitigation Fund/South Beach FY 2004-05 Transit Surtax (PTP) funds Fund balance from 11/25/03 JPA with FDOT Projected 2004-05 fare collection revenues New FDOT contribution T ota I ............................................... Adopted 04-05 $1,000,000 438,935 500,000 40,000 80,000 o $2,058,935 Amended 04-05 $ 950,000 438,935 500,000 40,000 80,000 50,000 $2,058,935 Actual FY 2003-04 shuttle operating cost was $2,287,000. The FY 2004-05 Shuttle Budget was predicated on utilizing ten (10) electric buses in the first six months, and six (6) diesel buses plus four (4) electric buses - 2 in rotation services, in the remaining six months. This strategy resulted in a budget that is $228,047 (9%) smaller than FY2003/04 actual operating cost, due to reduced funding demands in the last six months of this fiscal year, such as: - Six-month utilization of new/under warranty diesel buses; - Reduced need for purchasing additional inventory, spare parts, and replacement battery sets for the electric vehicles; - Reduced need for electric vehicle/battery maintenance services; and - Reduced utilization of expensive propane fuel for the electric buses' AC systems, and electricity to charge batteries. The City and Miami-Dade Transit (MDT) have been in discussions to transfer full responsibility for operating the Local Shuttle to the County but have not yet reached an agreement. Because of this, the City has deferred awarding the contract to Daimler- Chrysler for the purchase of the six diesel buses. If an agreement is reached, MDT will take several months to begin operations. This could result in the adopted budget of $2,058,935 being insufficient to fund the anticipated maintenance services, inventory, spare parts, replacement batteries, and propane costs of electric bus operations beyond the planned 6 months. In the event that the adopted budget is insufficient, added funding will be requested from the City Commission later in the fiscal year. The Administration recommends approval of the Resolution. JG/RM/FB/RH/ AJ Attachment: Supplemental Joint Participation Agreement No.3 F:\WORK\$TRAIAMELlA\FDOT\$50,OOO JPA Shuttle Ops Memo.doc