HomeMy WebLinkAbout2004-25741 Reso Inc.
RESOLUTION NO.
2004-25741
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND TRAN CONSTRUCTION,
INC., TO CONSTRUCT THE BEACH FRONT RESTROOM
AND CONCESSION FACILITIES LOCATED EAST OF
COLLINS AVENUE AT 21st AND 46th STREET, AND 64th
STREET RESTROOM WITHOUT CONCESSION STAND,
RESPECTIVELY, PURSUANT TO BID AWARD NO. 03-
02/03, AS APPROVED BY RESOLUTION 2003-25196,
AND APPROPRIATING FUNDS, IN THE AMOUNT OF
$279,323, AVAILABLE FROM PARKING FUNDS FOR
INCREASED COSTS IN THE CONSTRUCTION OF THE
PROJECT.
WHEREAS, the City Manager was authorized to submit a request to the Miami-Dade
County Safe Neighborhood Parks Bond (SNPB) Oversight Board, via Resolution No. 2000-
24182, dated November 29, 2000, and appropriate the funds for the reallocation of
$750,000 in bond revenues from the Boardwalk Renovation Project into the Beachfront
Restroom/Concession Replacement Project; and
WHEREAS, the Administration identified at the time six beachfront
restroom/concession facilities located in the beachfront parks east of Collins Avenue at
215\ 29th, 46th, 53rd, 64th, and 72nd Streets, respectively, which were in crucial need of
replacement and renovation; and
WHEREAS, the restroom facilities at 21st, 29th, and 64th Streets have previously been
demolished; and
WHEREAS, as beach tourism is vital to the economic well being of our community, and
the availability of safe, clean and accessible restrooms and concession facilities is vital to
beach tourism, the Administration initiated the design of restroom and concession facilities
for the aforestated facilities; and
WHEREAS, Corzo, Castella, Carballo, Thompson and Salman (C3TS) was awarded a
contract, via Resolution No. 2001-24348, dated April 18, 2001, for architectural,
engineering and construction management services required to construct the five
oceanfront restroom/concession facilities located east of Collins Avenue at 21st, 29th, 46th,
53rd, and 64th Streets; and
WHEREAS, the design features included in the restroom facilities are of high-end,
attractive modular units integrated with the existing architecture of Miami Beach; and
WHEREAS, after the completion of sixty percent (60%) construction documents, C3TS
had its contract terminated for convenience by the City on January 14, 2002, and
subsequently sued the City, due to a dispute on the percentage of completion on the
documents and required payments; and
WHEREAS, all design work for the beachfront restrooms was suspended pending the
outcome of the litigation, and Invitation to Bid No. 03-02/03, for a design/build contractor to
complete the design and permitting, and to construct the remaining four restroom facilities,
was issued on December 4, 2002; and
WHEREAS, the 29th Street facility was eliminated due to community opposition; and
WHEREAS, the nnd Street facility was reallocated to be constructed during the Band
Shell Improvements in the North Beach Recreational Corridor Project; and
WHEREAS, Resolution No, 2003-25196, dated April 30, 2003, approved the award of a
contract to Tran Construction, Inc., (Tran), in the amount of $648,000, pursuant to Bid No.
03-02/03, for design/build services required for the design, permitting and construction of
four new restroom/concession facilities within the beachfront parks located at 21st; 46th;
53rd; and 64th Streets, respectively; and
WHEREAS, Resolution No. 2003-25196 recommended the reallocation of the
General Obligation (GO) Bond funding, in the amount of $175,000, previously allocated to
the 29th Street restroom, to be used for the construction of the 46th and 53rd Street facilities;
and
WHEREAS, the City Commission did not approve the aforestated Resolution as
recommended, and instead approved the Resolution directing the Administration to
preserve the funding for use in a potential future 35th Street restroom facility; the
Administration was then directed to seek other sources of funding for the project; and
WHEREAS, funding, in the amount of $250,000, for the 35th Street restroom facility will
be available from County GO Bond Funds, approved by voters on November 2,2004; and
WHEREAS, after resolution of the litigation between the City and C3TS, Tran
Construction was requested to submit a new proposal, because two years had passed
since the last proposal was presented to the City Commission; and
WHEREAS, because of the escalating prices on labor and materials, the cost of the
four restroom/concession facilities is now $1,512,778, including the additional fees to
complete the design; and
WHEREAS, in addition to the aforestated amount, a ten percent (10%) contingency;
4.8% CIP Fee; and 1,5% for Art in Public Places has been added, for a total of$1, 759,361;
and
WHEREAS, due to limited funding, the facility on 53rd Street, which was originally part
of the project, will not be constructed at this time, providing preference for the facilities on
46th and 64th Streets due to their heavy usage; and
WHEREAS, the Administration recommends construction of the 21st and 46th Street
restroom and concession facilities, and of the 64th Street restroom, without concession
facility, due to limited funding; and
WHEREAS, the cost of these facilities is now reduced to $1,090,574; and
WHEREAS, in addition to the aforestated reduced amount, a ten percent (10%)
contingency; 1,5% for Art in Public Places; and 4,8% CIP Fee is added, for a total of
$1,269,256,
WHEREAS, funds, in the amount of $531,858, have been previously appropriated from
the Miami-Dade County Safe Neighborhood Parks Bond (SNPB) for this project; and
WHEREAS, an appropriation of additional funds, in the amount of $458,075, from City
Center Redevelopment Agency funds is also being requested by separate action and
Resolution of the Miami Beach Redevelopment Agency; and
WHEREAS, the Administration would hereby recommend that the Mayor and City
Commission approve the contract with Tran, in the amount of $1,090,574; authorize the
Mayor and City Clerk to execute the contract; and appropriate $279,323 from Parking
Funds; and
WHEREAS, the Administration further requests a four (4) year time table to pay back
the Parking Fund,
NOW THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
execute an agreement between the City of Miami Beach and Tran Construction, Inc" to
construct the beachfront restroom and concession facilities located east of Collins Avenue
at 21st and 46th Street, and 64th Street restroom without concession facility, respectively,
pursuant to Bid Award No, 03-02/03, as approved by Resolution No, 2003-25196, and
appropriate funds, in the amount of $279,323, available from Parking Funds for increased
costs in the construction of the project.
PASSED AND ADOPTED this 10th
ATTEST:
~tf(M~
CITY CLERK
T:\AGENDA \20041Nov1 004\RegularlResolBeachfrontBathrooms,doc
APPROVED AS TO
FORM & LANGUAGE
"FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution appropriating Funds for increased costs to construct the restrooms located east of Collins Avenue at
21st. 46th and 64th Streets, in the amount of $227,776, from Parking Funds.
Issue:
Shall the Commission approve the appropriation of $227,776 available from Parking Funds?
Shall the Commission a rove the additional $51,547 to fund the concession stand at the 46th Street location?
Item Summary/Recommendation:
The City Manager was authorized to submit a request to the Miami-Dade County Safe Neighborhood Parks
Bond (SNPB) Oversight Board via Resolution No. 2000-24182, and appropriate the funds for the
reallocation of $750,000 in bond revenues from the Boardwalk Renovation Project into the Beachfront
Restroom/Concession Replacement Project. The Administration identified at the time six beachfront
restroom/concession facilities which were in crucial need of replacement. The subject facilities are located
in the beachfront parks east of Collins Avenue at 21St, 29th, 46th, 53<<1, 64th and n"d Streets. The existing
restroom and concession facilities at those locations are in extremely deteriorating condition, are not
compliant with American Disabilities Act, cannot be effectively secured, and are magnets for illicit activities.
The Restrooms Facilities at 21st, 29th and 64th Streets have previously been demolished. A Resolution
dated April 30, 2003 approved the award of a contract to Tran Construction, Inc., (TRAN) in the amount of
$648,000, pursuant to Bid No. 03-02/03, for the professional design/build of four new restroom/concession
facilities within the beachfront parks located at 21 st, 46th, 53<<1 and 64th Streets respectively. Due to litigation
with the original designer, there was delay on the project which was recently resolved. After resolution of
the litigation and with the design documents more than sixty percent ~60%) completed, TRAN has now
provided a new cost for the construction of the 21 st, 46th, 53ril and 64 h Street facilities. Because of the
escalating prices on labor and materials during the lengthy delay, the construction cost of the four
restroom/concession facilities is now $1,512,778 which includes the 21 st Street restroom cost of $393,460.
To this amount, 10% contingency, 4.8% CIP Fee and 1.5% Art in Public Places is added for a total or
$1,759,361. Due to limited funding the facility on 53<<1 Street will not be constructed at this time, The
Administration recommends the construction of the 21st Street restroom and concession facility, and ofthe
46th and 64th Street restrooms, without concession stands. The price of these facilities is now reduced to
$1,217,709 including contingency Art in Public Places and CIP Fees. Use of Parking funds is appropriate
as the 46th Street bathroom is directly adjacent to a large public parking lot and will support the users
thereof.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of
Funds:
T:\AGENDA\2004\Nov1004\Regular\Restroom cover .doc
C-BeachRRooms-02-11102004-CA
AGENDA ITEM R 1 F
DATE -.11-10- 0<;
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: November 10, 2004
Members of the City Commission
Jorge M. Gonzalez ~ o-r-~"--""
City Manager () U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND TRAN CONSTRUCTION, INC., TO CONSTRUCT THE
BEACHFRONT RESTROOM/CONCESSION FACILITIES LOCATED EAST
OF COLLINS AVENUE AT 21S\ 46th AND 64th STREETS, PURSUANT TO
THE BID AWARD GRANTED BY RESOLUTION 2003-25196, AND
APPROPRIATING FUNDS, IN THE AMOUNT OF $227,776, AVAILABLE
FROM PARKING FUNDS FOR INCREASED COSTS IN THE
CONSTRUCTION OF THE PROJECT.
To:
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution,
FUNDING
Funds in the amount of $531,858 are available and have been previously appropriated
from the Miami-Dade County Safe Neighborhood Parks Bond (SNPB) for this project. An
appropriation of additional funds in the amount of $458,075 from City Center RDA TIF
funds is being requested elsewhere on this agenda, This Memorandum is seeking
appropriation of $227,776 from Parking Funds,
ANALYSIS
The City Manager was authorized to submit a request to the Miami-Dade County Safe
Neighborhood Parks Bond (SNPB) Oversight Board in Resolution No, 2000-24182, dated
November 29, 2000, and appropriate the funds for the reallocation of $750,000 in bond
revenues from the Boardwalk Renovation Project into the Beachfront
Restroom/Concession Replacement Project. The Administration identified at the time six
beachfront restroom/concession facilities which were in crucial need of replacement. The
subject facilities are located in the beachfront parks east of Collins Avenue at 21S\ 29th,
46th, 53rd, 64th and nnd Streets. The existing restroom and concession facilities at those
locations are in an extremely deteriorated condition, are not compliant with the Americans
with Disabilities Act, cannot be effectively secured, and are magnets for illicit activities, The
restroom facilities at 21S\ 29th, and 64th Streets have previously been demolished,
Because beach tourism is vital to the economic well being of our community, and the
availability of safe, clean and accessible restrooms and concession facilities is vital to
beach tourism, the Administration initiated the design of restroom and concession facilities
City Commission Memorandum
November 10,2004
Beachfront Restrooms
Page 2 of 4
for the afore stated facilities, The goal of the design project was to develop a standardized
design for restroom facilities that would be user friendly, have low maintenance, was
resistant to vandalism and securable. The facilities would be designed in different styles or
with and without concession facilities, so that an appropriately scaled facility could be
selected for each individual location.
Corzo, Castella, Carballo, Thompson and Salman (C3TS) was awarded a contract, via
Resolution No, 2001-24348, dated April 18, 2001, for architectural, engineering and
construction management services required to construct the five oceanfront
restroom/concession facilities located east of Collins Avenue at 21S\ 29th, 46th, 53rd and
64th Streets,
The design features included in the restroom facilities are of high-end, attractive modular
units integrated with the existing architecture of Miami Beach, It captures the continuing
flow of nature, with contoured circular roof lines, tapered columns and round louvered
windows, Other components include aquatic related designs and uniquely landscaped
plazas which feature automatic lighting and irrigation systems at each facility for an
aesthetically pleasing environment. Attachments A through C reflect the proposed designs,
After the completion of sixty percent (60%) Construction Documents, C3TS had their
contract Terminated for Convenience by the City on January 14, 2002 and entered into
litigation with the City due to a dispute on the percentage of completion on the documents
and required payments, All design work for the Beachfront Restrooms was suspended
pending the outcome of the litigation, An Invitation to Bid No, 03-02/03, for a design/build
contractor to complete the design, permitting and to construct the remaining four
restroom/concession facilities was issued on December 4,2002, The 29th Street facility
was eliminated due to community opposition, The nnd Street facility was reallocated to be
constructed during the Band Shell Improvements in the North Beach Recreational Corridor
Project.
Resolution No, 2003-25196, dated April 30, 2003, approved the award of a contract to Tran
Construction, lnc" (TRAN) in the amount of $648,000, pursuant to Bid No, 03-02/03, for
the design/build services required for the design, permitting and construction of four new
restroom/concession facilities within the beachfront parks located at 215\ 46th, 53rd and 64th
Streets respectively, The bid requirements included providing all labor, materials and
equipment necessary to design, permit and construct the new facilities in accordance with
the sixty percent (60%) design plans prepared by C3TS and the City's Design Criteria
Specification Package.
Many of the residents and property owners in the vicinity of the 29th Street facility had
voiced their opposition to the replacement of that specific restroom facility, Based on the
majority opposition to the redevelopment of the restroom, plans to replace the 29th Street
facility were discontinued, Therefore, this Resolution recommended the reallocation ofthe
General Obligation (GO) Bond funding, of $175,000, previously allocated to the 29th Street
restroom to be used for the construction of the 46th and 53rd Street facilities, This
reallocation was necessary to complete the funding for the Beach Restroom Project
awarded to TRAN. The Commission did not approve this recommendation and instead
directed the administration to preserve this funding for use in a potential future 35th Street
City Commission Memorandum
November 10, 2004
Beach"ontResuooms
Page 3 0'4
Restroom Facility, The Administration was then directed to seek other sources of funding
for the project.
Funding in the amount of $250,000 for the 35th Street Restroom Facility will be available
from County GO Bond Funds approved by voters on November 2,2004, At a later time, the
Administration intends to request that the City Commission appropriate those funds along
with the aforementioned $175,000 in City G,O, Bond funds, for the design and construction
of the 35th Street facility,
Recently, Tran Construction was requested to submit a new proposal because two years
have passed since the last proposal was presented to the City Commission, This was
requested after resolution of the litigation between the City and C3TS, Because of the
escalating prices on labor and materials, the cost of the four restroom/concession facilities
is now $1,512,778 including the additional fees to complete the design, To this amount a
ten percent (10%) contingency, 4,8% CIP Fee and 1,5% Art in Public Places must be
added for a total of $1 ,759,361,
Due to limited funding, the facility on 53rd Street which was originally part of the package
will not be constructed at this time, providing preference for the facilities on 46th and 64th
Streets due to their heavy usage (see "Attachment D").
The Administration recommends the construction of the 21st Street restroom and
concession facility, and of the 46th and 64th Street restrooms, without concession stands,
due to the limited funding, The cost of these facilities is now reduced to $1,046,461
including design fees, To this amount a ten percent (10%) contingency, 4,8% CIP Fee and
1,5% Art in Public Places is added for a total of $1 ,217,709. Funding Cost Breakdown is
as follows:
46th 64th
21st STREET - No STREET -
BATHROOM FACILITY: STREET C. Stand No C, Stand
COST BREAKDOWN TOTAL
DESIGN $ 14,030 $ 15,800 $ 12,500 $ 42,330
CONSTRUCTION COST $ 379,430 $ 323,944 $ 300,757 $ 1,004,131
CONTINGENCY $ 37,943 $ 32,394 $ 30,076 $ 100,413
AIPP $ 5,691 $ 4,859 $ 4,511 $ 15,062
CIP FEE $ 20,981 $ 18,096 $ 16,697 $ 55,773
TOTAL: $ 458.075 $ 395.093 $ 364.541 $ 1.217.709
FUNDING SOURCE TOTAL
RDA $ 458,075 $ 458,075
PARKING FUND $ 223,265 $ 4,511 $ 227,776
SNPB (Currently Available) $ 171,828 $ 360,029 $ 531,858
TOTALS $ 458.075 $ 395.093 $ 364.541 $ 1.217.709
Funding from the Parking fund for the 46th Street bathroom facility is suggested as
appropriate given the proximity of a large City parking lot. The bathroom area is directly
adjacent to a well used City parking lot. As the bathroom is supportive of the parking
function as well as the beach use, not all of the funding for this facility is proposed to come
City Commission Memorandum
November 10,2004
Beach~ontResuooms
Page 4 of 4
from parking funds,
These costs are higher than the costs of the original TRAN bid due to the time span
between such award and the current agreement negotiations with TRAN, The new costs
include the consultant's services required to complete the documents, obtain the necessary
permits, and the construction administration services, The areas of higher costs include
steel, concrete and electrical installations where market increases have been significant in
recent times, Staff has reviewed and evaluated the proposed costs and find them within
acceptable parameters in the industry,
As an alternative, the City Commission may wish to consider funding the construction of a
concession stand at the 46th Street facility, That would equate to an additional cost of
$51,547, which would have to be funded from additional Parking Funds, A breakdown of
the revised costs is as follows:
BATHROOM FACILITY:
COST BREAKDOWN
DESIGN
CONSTRUCTION COST
CONTINGENCY
AIPP
CIP FEE
TOTAL:
FUNDING SOURCE
RDA
PARKING FUND
SNPB (Currently Available)
TOTALS
CONCLUSION:
46th
STREET - 64th
21st WithC. STREET -
STREET Stand No C. Stand
TOTAL
$ 14,030 $ 15,800 $ 12,500 $ 42,330
$ 379,430 $ 368,057 $ 300,757 $ 1,048,244
$ 37,943 $ 36,806 $ 30,076 $ 104,824
$ 5,691 $ 5,521 $ 4,511 $ 15,724
$ 20,981 $ 20,457 $ 16,697 $ 58,134
$ 458.075 $ 446.640 $ 364.541 $ 1.269.256
TOTAL
$ 458,075 $ 458,075
$ 274,812 $ 4,511 $ 279,323
$ 171,828 $ 360,029 $ 531,858
$ 458.075 $ 446.640 $ 364.541 $ 1.269.256
Based on the above information, the Administration has determined that there is a need to
increase the amount of funding for completion of the Beachfront Restrooms as currently
designed and proposed and recommends that the Mayor and City Commission approve
appropriation of additional funds in the amount of $227,776 from Parking Funds for the full
construction of the 21st concession and restroom facility, and of the 46th and 64th Street
restrooms, without concession stands,
Attachments
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