Film Protection System
Miami Beach
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INVITATION FOR BID
Film Projection System
BID# 43-03/04
DUE DATE AND TIME:
September 24, 2004
3:00 P.M.
C NIGV
.. Outstanding Agency
OA4 Accreditation Achievement Award
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
http:\\www.miamibeachflgov
F:\PURCISALL \Natasha\FilmProjectionSystem,doc
CITY CLERK
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THIS AGREEMENT made this _ day of 2004, A.D. between the CITY OF
MIAMI BEACH, a Florida municipal corporation, hereinafter called the City, which
term shall include its successors and assigns, party of the one part, and
MAGNA-TECH ELECTRONIC COMPANY INC.
100 N.E. 39TH STREET
MIAMI. FLORIDA 33137
hereinafter called the Contractor, which term shall include its heirs, successors and assigns, party
of the other part.
WITNESSETH that the said Contractor for the consideration and compensation herein agreed to
be paid and the said City in consideration of the supply and installation to be done by said
Contractor and designated "FILM PROJECTION SYSTEM" by said City, do hereby mutually
agree as follows:
1. This Agreement shall extend to and be obligatory upon said City, its successors and
assigns, and upon said Contractor and its heirs, successors and assigns. Neither this
Agreement nor any part thereof nor any part of the Work herein contemplated, shall be
assigned or sublet, nor shall any sums of money provided to be paid to said Contractor be
assigned by said Contractor to anyone without the consent of the City Commission of
said City evidenced by its resolution.
2. The foregoing pages of this booklet, including the Notice to Contractors, the Proposal,
and the Contract Documents and such alterations as may be made in said Plans and
Specifications as therein provided for, are hereby referred to and made a part of this
Agreement and the terms and conditions set forth therein, except when in direct conflict
with this written Contract, are as much a part hereof as if copied herein. If conflicts exist
between them and this written instrument, only that part of the matter in direct conflict
herewith shall not be construed to be a part hereof.
3. The City will issue a first notice to proceed after award of contract notifying contractor to
commence scheduling activities, permit applications, delivery of the film projection
equipment and other pertinent work. Once contractor is in receipt of all permits and
materials, a second notice to Proceed will be issued to mobilize on the project site and
commence with work. The Contractor shall commence work within seven (7) days of the
Second Notice to Proceed and shall construct and complete in a good and workmanlike
manner the materials herein referred.
ITB 43-03/04
Agreement Page loB
4. In such construction said Contractor shall furnish all implements, machinery, equipment,
transportation, tools, materials, supplies labor, and other things necessary to the execution
and completion of the Work, nothing being required of the City except that it may, at its
expense, supervise such construction and enter upon and inspect the same at all
reasonable times.
5. If any dispute arises between the City and said Contractor with reference to the meaning
or requirements of any part of this Contract and they cannot agree, the more stringent
requirements shall govern as determined by the City.
6. If the Contractor shall complete the construction herein contemplated in a good and
workmanlike manner within the time herein specified and in accord herewith, the said
City shall pay to the Contractor the contract sum in accordance with the Conditions of the
Contract. The City, by allowing Contractor to continue with said construction after the
time for its completion hereinbefore stated shall not deprive City of the right to exercise
any option in this Agreement contained nor shall it operate to alter any other term of this
Agreement.
7, The Contractor shall provide a Cashier's Check in the amount of$19,752.50 (25% of the
contract amount), payable to City of Miami Beach, Florida, to guarantee Contractor's
performance and labor. Said guarantee will be returned to the Contractor upon
completion of the scope of work and acceptance of said work by the City as detailed in
the contract specifications. The City of Miami Beach agrees to submit full payment to
Contractor for contract amount within 30 days upon completion and acceptance of the
scope of work as detailed in the contract specifications,
8. The Contractor shall file Insurance Certificates, as required, and they must be signed by a
Registered Insurance Agent licensed in the State of Florida and approved by the City of
Miami Beach Risk Manager.
9. All documents shall be executed satisfactorily to said City and until Guarantees and
Insurance Certificates have been filed and approved, this Contract Agreement shall not be
effective.
10. Owner shall pay Contractor for performance of the Work in accordance with the Contract
Documents in current funds at the lump sum or unit prices presented in the Bid Proposal,
attached to this Agreement. The parties expressly agree that the Contract Price is a stipulated
sum except with regard to the items in the Bid which are subject to unit prices.
Contract Price:
$ 79.010
11, The Contract Documents which comprise the entire Agreement between City and Contractor
are attached to this Agreement and made a part hereof.
The Contract Documents may only be amended, modified or supplemented as provided in the
General Conditions,
ITB 43-03/04
Agreement Page 20f 3
IN WITNESS WHEREOF the said City has caused this Agreement to be signed by the Mayor of the
,City of Miami Beach, Florida and its corporate seal to be affixed, attested by the City Clerk of the City
of Miami Beach and the said Contractor has caused this Agreement to be signed it its name.
Magna-Tech Electronic Co. Inc.
(SEAL)
Steven Krams, President
ATTEST:
Title
~a rlU~
City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUnON
~
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Date
IlB 43-03/04
Agreement Page 30f 3
NonCE TO PURCHASER
THE PURCHASE OF AN INDEMNITY BOND
WILL BE REOUIRED BEFORE AN OFFICIAL
CHECK OF THIS BANK WILL BE REPLACED
OR REFUNDED IN THE EVENT IT IS LOST,
MISPLACED OR STOLEN,
.
CORAL GABLES, noRIDA 331:14
Cashiers Check
Date:12/28/04
037889
REMITTER
** STEVEN KRAMS **
Branch:
0003
PAY EXACTLY **19,752 AND 50/100 DOLLARS
TO THE
ORDER OF ** CITY OF MIAMI BEACH **
$19,752.50
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Cashiers Check
CORAL GABLES, n.oRlDA 331:14
037889
DATE: 12/28/04
REMITTER: ** STEVEN KRAMS **
BRANCH:
ORIGINATOR:
TIME:
CKAMT:
FEE AMT:
0003
S45LPEN
13:52:08
$19,752.50
TO:
** CITY OF MIAMI BEACH **
TOTAL:
$19,752.50
NON-NEGOTIABLE
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~CORD. CERTIFICATE OF LIABILITY INSURANCE CSR B2 I DATE (MMlDDIYYYY)
MAGNATE 12/10/04
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
MOlUUS , REYNOLDS INSURANCE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
14821 South Dixie Hiqhway ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
~ FL 33116-1928
Phone: 305-238-1000 rax:305-255-9643 INSURERS AFFORDING COVERAGE NAIC.
INSURED INSURER A rCCI Insurance Company 03499
INSURER B The Hartford
MagDa-Tech Electronic Co. Inc. INSURER C Ir1dDet1eld EnDloyers Ins, Co.
Mr. Steven !trams
100 North East 39 Street INSURER D
Miami FL 33137
INSURER E
COVERAGES
THE POLICIES OF INSURANCE L1STEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA TED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ~ CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VllHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
LTR NiRI TYPE OF INSURANCE POLICV NUMBER DATEiMMllfDMil- IP8k~ LIMITS
GENEIlAL LIABLITY EACH OCCURRENCE 11,000,000
I-- CPPOOO01094 10/21/04 10/21/05 I PR€MiSESIE~~~~~~.nc.)
A X COMMERCIAL GENERAL LIABILITY 1 100,000
I CLAIMS MADE [!] OCCUR MED EXP (Any one 00"011) 1 5,000
PERSONAL & ADV IN....., 11,000,000
GENERAl AGGREGATE 12,000,000
GENl. AGGREGATE LIMIT APPLIES PER PRODUCTS. COMP/OP AGG 12,000,000
-'l POLICY n '1& n LOC ,
AUTOMOBILE LlA8ILITY COMBINED SINGLE LIMIT
- 11,000,000
B /lNY AUTO 21U1!:CUU3358SA OS/21/04 OS/21/05 lEa aCCident)
-
- ALL OWNED AUTOS BOOIL'I INJURY
SCHEDULED AUTOS /1p&~ ,Per pt'rsonl I
-
.!. HIRED AUTOS BOOIL Y IN.'lJRY
1
~ N()N.O~D AUTOS U.., IPer accident)
1-- PROPERTY DAMAGE I
IPer accident;
GARAGE LIABILITY AUTO ON!. \' . EA ACCIDE"T f
R /lNY AUTO OTHER THAN EA.c..CC 1
AUTO ONL Y ,A,GG 1
EXCESSJUMIlREI.LA LIABILITY EACH OCC~RENCE 1
tJ OCCUR D CLAIMS MADE AGGREGATE 1
I
R DEDUCTIBLE 1
RETENTION 1 1
_EIII C_TIONAND ITORY LIMITS I X I 'ER
EMPLDVEltS' LIA8ILITY
C /lNY PROPRIETORIPARTNERlEXECUTIVE 830-32278 OS/21/04 OS/21/05 E,L EACH ACCIDENT 1500,000
OFFICERIIoEloIlER EXCLUDED? EL DISEASE. EA EMPlOYEE 1500,000
It~, describe uncIIr
S ECIAL PROVISIONS_ E L DISEASE - POLICY LIMIT 1 500 ,000
OTHER
A Property Section CPPOOO01094 10/21/04 10/21/05 Schedule Filed
DESCRPl10N OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
* 10 Days Written Notice for Non-Pa]lm8nt. Distributors Wholesale -
Certificat bolder ia liated aa Additional Znaured with reapect to tbe
General Liability in reference to Bid NO:43-03/04 City of Miami Beach 17.
Ci ty of Miami Beach
1700 Convention Center Drive
Miami Beacb rL 3313J
CANCELLATION
CZTYOHC SHOULD Nl'IllI' lllE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, lllE ISSUING INSUREIl WILL ENDEAVOR TO MAIL * 30 DAYS WRITTEN
NOllCE TO THE CElmFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
WOIE ND 08LJGA'IlO/oI DR LIAIlILITY OF Nl'I MIND UPON THE INSURER, ITS AGENn DR
REPRESENTA'IlVES,
A NTA'IlVE
CERTIFICATE HOLDER
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miarnibeachfl,
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: November 10, 2004
From:
Jorge M. Gonza,eZi _~
City Manager ~- D
REQUEST FOR . PROVAL TO AWARD A CONTRACT TO MAGNA-TECH
ELECTRONIC COMPANY, PURSUANT TO INVITATION TO BID NO. 43-
03/04, FOR THE PURCHASE AND INSTALLATION OF A FILM
PROJECTION SYSTEM FOR THE BYRON CARLYLE THEATER, IN THE
AMOUNT OF $ 79,010 OF WHICH $25,981 WILL BE REIMBURSED FROM
TWO (2) MIAMI-DADE COUNTY DEPARTMENT OF CULTURAL AFFAIRS
GRANTS.
Subject:
ADMINISTRATION RECOMMENDATION
Approve the Award of Contract.
BID AMOUNT AND FUNDING
$79,010 Account Number 161.6235.000343 FY 2002103 North Beach Quality of
Life Fund
ANALYSIS
The purpose of Invitation to Bid No. 43-03/04 (the "Bid") is to establish a contract, by
means of sealed bids, to a qualified contractor for the purchase and installation of a film
projection system for the Byron Carlyle Theater, to include a 35MM projector, electric roll-
up screen, Dolby digital sound system, and all labor, tools, means of transportation,
supplies, equipment, materials, and services necessary for the installation of the system.
The Bid was issued on September 10, 2004, with an opening date of October 1, 2004.
BidNet issued bid notices to 36 prospective bidders. The notices resulted in the receipt of
two (2) bids. Vendors who received notification and/or bid documents elected not to submit
a bid based on the following:
· "Items 1-4 to be allowed to be awarded to multiple vendors with quality control and
final cost an issue".
· "Electrical sub-contractor requirements which we feel should be the responsibility of
the City using drawings supplied by the equipmentlinstalling vendor".
· "Liability issue of the motorized screen as part of stage".
The lowest and best bid was received from Magna-Tech Electronic Company in the
amount of $79,01 O. This company has been in business for over 25 years as a supplier of
film equipment. The Procurement Division obtained favorable references from City of
Miami, E. Deveer Theathers and Diversiones Unidas.
5
November 10, 2004
ITB 43-03/04
"Page 2
CONCLUSION
Based on the analysis of the bids received, it is recommended that the City award a
contract to MAGNA-TECH ELECTRONIC COMPANY.
BID TABULATION
VENDOR Bid Amount
Magna-Tech Electronic Company $79,010.00
Cinema Equipment & Supplies $90,546.13
(\
Bid Proposal Form
BID # 43-03/04
Bid Proposal Page
We propose to furnish all labor, material, equipment, supervision and transportation necessary to
supply and deliver film projection system.
Company Name:
MAGNA-TECH ELECTRONIC COMPANY INC.
Item Descriotion
Manufacturerl Model #
SEE ATTACHED PROPOSAL FOR
Total
I.
Projector (Platter System)
nlt'",n TT c:
S
2.
Screen (Electric Roll Up)
SEE ATTACHED PROPOSAL FOR
DETAILS
S
3.
Sound System
SEE ATTACHED PROPOSAL
~o~ ]'}nAIL~
S
4.
Installation
SEE ATTACHED PROPOSAL FOR DETAILSS
Because of the nature of the equipment and the methods by which it
works together, we are submitting our bid proposal as "all or nothing"
A detailed pricing of the equipment being bid is attached.
Guaranteed delivery (in calendar days after receipt of order):
Grand Total: S 79,010.00
(not including Maintenance)
60 calendar days.
The city reserves the right to award a contract based on the grand total ofitem 1 through 4, award
multiple contracts based on the lowest and best bid per line item, or reject any bid line item.
BID NO: 43-03/04
CITY OF MIAMI BEACH
11
n........raRO/..../nA
(I INTERNATIONAL CINEMA EQUIPMJ:NT A DMSION OF
Magna-Tech Electronic Co, Inc.
, 100 NE 39th Street. Miami, FL 33137 V,S,A.
Ph, (3051573-7339 / Fax (305) 573-8101
E-mail: Iceco@iceco,com Web: www.iceco.com
I ICECO I
CI1Y OF MIAMI BEACH - PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE
MIAMI BEACH FL 33139
REF:; BID 43-03-04
t..Io]
QUOTATION
04Q269
9/29/04
BID NO. 43-03-04
MIAMI BEACH FL
60 DAYS
30 $ 38,289.00
GUD LOPEZ CPPO
3056737490
305 673 7851
DARA REUSCH
BID # 43-03104 $
DUE DATE SEPTEMBER 24,2004, 3:00PM $
REF: BYRON CARLYLE THEATER $
$
35MM PROJECTOR 8,745,00 $ 8,745.00
MODEL PK60D WITH DIGITAL READER IN SOUNDHEAD $
3 LENS MANUAL TURRET $
APERTURE PLATES FOR 1:85, 1:66,2:35 $
CUE DETECTOR $
CHANGEOVER $
$
ALTERNATE: MAGNA-TECH BL 2000 PROJECTOR WITH $
SAME SPECIFICATIONS AS ABOVE $8,100.00 $
$
STRONG HUIA.350 HIGHLIGHT 2000 WATT CONSOLE 6,950.00 $ 6,950.00
WITH 14,5' REFLECTOR $
$
2 2000 WATT XENON BULBS (ONE FOR SPARE) 395,00 $ 790.00
$
LENS FOR 1 :85 PROJECTION SCHNEIDER 47,5MM OR ISCO 48M 1,030.00 $ 1,030.00
$
LENS FOR 1 :66 PROJECTION SCNEIDER OR IS CO 55MM 950,00 $ 950.00
$
LENS FOR 2:35 PROJECTION 95MM INTEGRATED CINEMASCOP 2,550,00 $ 2,550.00
SCHNEIDER OR ISCO $
$
CHRISTIE AW3M52 PLATTER SYSTEM 3 DECK 4,850,00 $ 4,850.00
WITH MAKEUP TABLE AND ONE SET FILM CLAMPS $
$
WESTAR REWIND TABLE WITH MOTOR, MOTOR CONTROL, 850,00 $ 850.00
HAND CRANK FOR MANUAL USE, AND TABLE. $
COMPATIBLE WITH 2QOO' SPLIT AND STANDARD REELS, AND $
LARGE DIAMETER 6000' REELS $
$
B 6000 FOOT 26" DIA 35MM REELS, 5/16" CORE. 5" HUB SOLID 178,00 $ 1,424.00
B 2000' HOUSE REELS 35MM. 5116" CORE 69,00 ,$ 552.00
2 2000' SPLIT REELS, 35MM, 5116" CORE 85,00 $ 170.00
$
NEUMADE TAPE SPLICER MODEL 35SS2T 600,00 $ 600.00
ALTERNATE: WESTAR 35M TAPE SPLICER 2T $300.00 $
$
SCREEN. ELECTRIC ROLLUP ENCLOSED IN PROTECTIVE CASE 12,600,00 $ 12,liUU.UU
MODEL: MOl MOTORIZED $
SIZE OVERALL 30' LONG X 18' HIGH, HEIGHT INCLUDES 24" $
BLACK EXTRA DROP AT BOTTOM OF SCREEN, VIEWING $
AREA TO BE 16' HIGH X 30' WIDE, $
UnttN.t
INCLUDES (2) CONTROLS
SCREEN TO BE ATTCHED TO TRUSS PROVIDED BY OTHERS
SCREEN MATERIAL TO BE 1,5 GAIN
SCREEN MATERIAL TO BE PERFORATED
SOUND SYSTEM: $
1 DOLBY CP650D WITHOUT EX 8,145.00 $ 8,145.00
3 CROWN AMPLIFIERS, MODEL CTS 600 300 WATT 470.00 S 1,410.00
2 CROWN AMPLIFIERS, MODEL CTS1200 600 WATT 725.00 $ 1,450.00
1 ELECTRONIC CROSSOVER MODEL SMART TCX624 380.00 S 380.00
1 ULTRA STEREO CM680 BOOTH MONITOR, 8 CHANNEL 430.00 S 430.00
1 MIDDLE ATLANTIC RACK 40 SPACE WITH BACK DOOR, STAND 395.00 S 395.00
ALONE 25" DEEP, BLACK FINISH MODEL ERK4025 70. S
S
PREWIRE ALL COMPONENTS OF SOUNDRACK 550,00 $ 550.00
$
3 JBL 4622 BACKSTAGE THEATER SPEAKERS SUITABLE FOR 886.00 $ 2,658.00
BIAMP OPERATION $
(MEETS / EXCEEDS ORIGINAL SPECIFICATIONS) S
S
8 JBL 8340 SURROUND SPEAKER TWO WAY 296.00 $ 2,368.00
(MEETS/EXCEEDS ORIGINAL SPECIFICATIONS) S
S
8 JBL 2617 SURROUND SPEAKER MOUNTING BRACKETS 26,00 S 208.00
(MEETS / EXCEEDS ORIGINAL SPECIFICATIONS) S
$
JBL 4641 SUB WOOFER SPEAKER SYSTEM, 600 WATTS 480,00 $ 480.00
(MEETS / EXCEEDS ORIGINAL SPECIFICATIONS) $
S
4 ROLLING SPEAKER PLATFORMS FOR BACKSTAGE AND 400.00 $ 1,600.00
SUBWOOFER SPEAKERS WITH HEAVY DUTY CASTERS AND $
STEEL FRAME $
$
INSTALLATION FOR ABOVE ITEMS (DOES NOT INCLUDE 5,000.00 $ 5,000.00
ELECTRICAL CONTRACTING WHICH IS QUOTED BELOW) S
$
ELECTRICAL WORK BY LICENSED ELECTRICIAN, WORK AS 9,375,00 S 9,375.00
INDICATED IN PRE-BID MEETINGS, COPY OF SCOPE OF WORK S
IS ATTACHED TO THIS BID $
S
AS BUILT DRAWINGS INCLUDED IN BID PACKAGE $
$
S
INBOUND FREIGHT FOR ALL ITEMS FROM FACTORIES TO MIAMI 2,500,00 $ 2,500.00
S
TOTAL EQUIPMENT AS QUOTED ABOVE DELIVERED AND S 79,010.00
INSTALLED S
S
MAINTENANCE AGREEMENT YEAR PARTS AND LABOR 3,600.00 S 3,600.00
ALTERNATE: MAINTENANCE AGREEMENT WITHOUT PARTS $
$1,800.00 $
RESPONSE TIME FOR SERVICE 24 HOURS $
HOURLY LABOR RATE I: $65,00 S
HOURLY LABOR RATE II: $75.00 $
$
NOTE: WE HA VE NOT SEEN AN AUTOMA T/ON SYSTEM NOR S
A FA/LSAFE SYSTEM INCLUDED IN THE EQUIPMENT S
SPEC/FICA TlONS. WE HA VE NOT INCLUDED THESE IN S
THANK YOU FOR THE OPPORTUNITY TO PROVIDE THIS PROPOSAL
,
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Bvron Carlvle Theater. Miami Beach
The followinl! scope of electrical work is to be oerformed as part of our bid
Pull power from existing electrical panel at the projection booth to new gutter to be
located on the wall in front of the projection system.
Bring power to Audio Rack location
New conduit not to cross existing sound wires.
Provide conduits and wires to connect (8) surround speakers. (3) on the right side (3) on
left side and (2) on the rear wall of the auditorium. Conduits to be terminated with wall
boxes behind speakers and audio rack for connection to amplifiers.
Provide conduit and wires to backstage speakers behind the screen. Provide connection
box at stage right side wall with twist lock connectors, to connect left, center, right
backstage speakers and also provide same lJpe of connection for subwoofer unit.
Provide (I) wall control switch at the stage right side wa11, and (1) wall control switch at
the projection booth near viewing window DCXt to projection window, to control the
operation of the electrical ron down projection screen.
Provide conduit and electrical connection to screen control box. Power should be
available from existing electrical panel located backstage.
l"lagna-'1'et:u J:.Ll::=l.:I..LUULl.: ~u.
Bid Proposal Form
BID 1# 43-03/04
Bid Proposal Page 2
COMPANY NAME:
MAGNA-TECH ELECTRONIC COMPANY, INC.
MAINTENANCE AGREEMENT (Section UO)
To be selected at the sole discretion of the City.
MAINTENANCE AGREEMENT:
*
S 3 ,600 !Year
RESPONSE FROM TIME OF CALL:
24
/Hrs
* Alternate: Maintenance agreement WITHOUT PARTS (labor only)
$1,800 per year.
HOURLY LABOR RATES (Section 2.10)
In the event the City of Miami Beach elects not to choose the maintenance agreement, and/or
additional work is required, not identified in the Bid Specifications, we propose to provide the work
at the following rates.
HOURLY LABOR RATE 1: Standard hours
S fi"i. 00 /Hour
HOURL Y LABOR RATE II:,
Overtime hours S 75.00 /Hour
P ARTS AND SUPPLIES
Should parts and supplies be required in connection with work not specified in the bid documents,
we propose to furnish at the foIlowing rate:
PROVIDE PARTS AND SUPPLIES REQUIRED AT VENDORS: COST + 10%
BID !'!O: C..eJ.'9-t
DATE: 09120104 (ADDED)
CJTV OF MIAMI BEACH
11-1
ORIGINAL
PAYMENT TERMS: NET 30. If other, specify here
A.'1Y LETTERS, ATTACHMENTS, OR AD~l~ONAL INFORMATION
CONSIDERED PART OF THE BID MUST BE S~nnITTED IN DUPLICATE.
SUBMITTED BY: Steven Krams
TO BE
SIGNED:
Co.
COMPANY NAME:
(I certify that utborized to execute this proposal and
commit the-bid ang firm')
Bidden!!!!!!t acknowledge receipt of addendum (if applicable).
Addendum No.1: 9/20/04 Addendum No.2: 9/23/04
Addendum No. / Insjrt Date Insert Date
3 9 27 04 Addendum No. 4 9/30/04
NAMEfflTLE (Print): Steven H. Krams . President
ADDRESS: 100 NE 39th Street
CITY/STATE: Miami ZIP: FT. 33137
TELEPHONE NO: 305 573 7339
FACSIMILE NO: 305 573 8101
BID NO: 43-03/04
DATE: 08114/04
CITY OF MIAMI BEACH
23
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CINEMA
The compact, economical
35 mm projector bead with
its classic, high-precision
maltese cross drive is the
right choice whenever high
quality is demanded in a
console mount projector.
~~.~~~-
18't molllltS to lIII stlllderd consoles
end eccepts different cue
detectors end reel ellllS
"':ff.'
~M smooth runling end exClllent
picture steediness
~ c..ved film aete for op1inun
focus. even with the most ~
film stock
~ safe and precise film trensport
~ simple operation
easy cormection to eny eutorne1illl
or aneiDery equipment
eIec1roni: intllloclc eveil'"
operetes frlllll Amerian or
Europlln lIIectric suppIr
;r; IISY ICCISS to . ClJlIIIIOIIlII\$
~ robust end safe
~Ji IISY, quick instelltioll
Vf just like II KinOlon prIducts,
perfectly nIiebIe end 1i1ue1ly
meiltenence-fr..
MAGNA TECH
ELECTRONIC CO.IHe
100 NE 39TH ST.
M I AMI FL 33137
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IndustrilltrulI 20.
D.82110 Glrmlring
44.4 (1.75)
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MAGNA TECH
ELECTRON
100 NE 3df/O. INe
MIAMI FL 331Jr
.Strong
HiGHLIGHT II COi\JSOLE
~
'"Project a STRONG lmage"
FEATURES
. Sturdy 14 gauge cold rolled steel construction
. Adaptable to all major projector and sound-
head combinations; projects 35mm and 70mm
. Porthole centerline height is 48 inches (122cm)
at O' projection angle
. Prewired circuit breakers for xenon power
supply, projector motor, sound and auto-
mation. plw IS ampere grounded convenience
outlet
. Meets SMPTE standards for screen brightness
with minimum 80% uniformity
. Precision e1ectroformed deep ellipse nickel
reflector is .cold' coated; heat filters not
required for normal operation
. Easy access to bulb positioning controls
. Magnetic arc stabilization standard
. Built-in blowers with directed airflow provide
enhanced cooling of bulb and reflector
· Elapsed hour meter, DC ammeter and
voltmeter on control panel
. Automated or Manual bulb ignition
. Safety interlock switches at all operator access
doors
. Hinged lamphouse access door with arc
viewing port
. AVdijdUjl; ill 7000 walt ;01 S~ddj appli,;aLlons
MAGNA TECH
ElECTRONIC CD. IHC
100 NE 39 TH ST.
MIAMI Fl ~3137
Uke the original Highlight console
introduced in 1984, the Highlight II utilizes all
popular horizontal bulb sizes from I 000 CO 7000
watts. Ught output is maximized by means of
Strong's 15 inch deep ellipse 'cold' nickel ref/eaor.
first lISed in the legendary X-60D lamphouse, The
Highlight II includes I 0Y2 inches of standard rack
space below the lamphouse compartment for
optional sound or automation accessories, Key
locks limit access to authorized personnel only,
. _0180_ d10m1M, lno.
Slronglnlematioll8l 43SOMcKlnIeyStnleI Omaha NE68112
Tel<<l21453 1H1 Fax402/453-n38 _,strong-eineme,com
Strong
HiGHLIGHT II
r /'""'"'\ 1\ J r ""' I r
LU'\J~ULC
Traditionalists appreciate the proven, no-
nonsense dependability of the FXPS High
Reactance Xenon Power Supply, This unit 75-
features a rugged. wirewound banked
transformer and a silicon bridge rectifier.
Oversize heat sinks protect the rectifier diodes,
DC output is filtered by means of a choke and
filter capacitors, Coarse and fine taps are easily
set to regulate the DC current to the bulb.
The Highlight II offers a choice of xenon power
supplies, The Strong Switching Type Xenon
Power Supply reflects today's solid-state
technology. This compact unit pampers your
bulb with battery-smooth DC output and low
inrush current (not exceeding 180%), Ripple
does not exceed 3% peak-to-peak. and power
efficiency averages 8S%. A current a<!justment
potentiometer is located on the control panel
ac!iacent to the ammeter,
Highlight II Bulbs
Wattage SCf8fHl Width (Max.)
700 22' (6,7 m)
1000 25' (7,6 m)
1600 30' (9,1 m)
2000 35' (10,6 m)
2500 45'(13,7m)
3000 50' (15,2 m)
4500 60' (18,2 m)
7000 (as req'd,)
Chart based upon 1 ,5 gainll1ll1e whkescreen.
'2,0 lens, a CinemeScope aperture, and using
a new xenon bulb,
Prewire and Assembly Options
30----1
1..!:.t I
Projection Angle :1:10'
~
[2]
48-
I-
.1
1--27"'
"I
43.5-
Shipping Weight 730 Ib, (with High Reactance power supplyl
550 Ib, (with Switching power supply)
with Ballantyne 35mm PrQjector & Soundhead; ADD 170 Ib,
with Simplex 35mm Projector & Soundhead; ADD 110 Ib,
with Century 35mm Projector & Soundhead; ADD 110 lb.
with 35/70mm Projector & Soundheads; ADD 210 lb.
Your console can be shipped to the installation site complete with all desired support equipment mounted
and wired. Components include:
Projector & Soundhead
Picture Changeover
Reel or Guidance Arms
Autoturret Controller
Failsafe & Sensor Switches
Exciter or LE.D. Power Supply
Remote Frame/Focus
Auxiliary Exhaust
Automation Controller
Components purchased from suppliers other than Strong International must be shJpPf!!d to Strong's
Omaha manufacturing facility with sufficient lead time. M A 6 N A T I:. C H
ELECTRONiC CO. iNe
100 NE 39TH ST.
MIAMI FL ?3137
j:"
~~~..j.~
I _
l..!' I r~' ~.. "-;!-
- -"j,<, ; F' f- ~,,.~.
,~'"- '..:/~_." i'~'; / ' 1 tJl;;i .6::.,;
1\vo-Way ScreenArraf
" Cinema Loudspeaker System
F;.~.. .
~;:"..';:
Professional Series
75 mm <3 in) diaphragm
compression driver
- 90' x 50" Low Dislomon
ScreenArrdY horn
Two Models
4622N - Passive model with netWork
4622 - Bi-amp ready
Smooth response, controlled
coverage
The 4622 prmides smoolh and
accurate reproduction of cinema
soundtracks in a compact and very
cost effective system, The system is
compri.~ of two pans: the 4622-HF
high-frequency pack and the 4639
low-frequency system.
The 4622-HF high-frequent)' pack
features the JBL 2430H, 75 mm (3 in)
diaphragm compression driver, JBL
2384 ScreenArray horn and adjustable
bracket, The ScreenArray horn features
a palenl design thai compensates Net WeiJlht:
for high-frequency spreading caused Componenl BemeIlI5 Shippinll WeiAhl:
by perforaled screens for greatly 4639 Low frequency: l x 2035H-1 3llO mm 05 in) dia.,76 mm
improved audience coverage. (3 in) edgewound ribbon voice coil trans-
Together, these elements provide dear, dueers mounted in . 4509 LF enclosure
accurate reproduction of the mid/high Dimension (H x W x Dr. 1289 mm x 762 mm x 450 mm
frequency infomtllion, All of these (34,75 in x 30 in x 17,75 in)
bl d Net WeiJlhI: 63.6 kA 040 Ib)
components come pre-assem e to ShippinA WeiAht: 67,7 kA 049 Ib)
reduce field assembly time thus 4622-HF High Frequency: One 2430H compression driver,
reducing installation COSlS. Pack, one 2384 born, one adjuslable brocket
Th 46 d I ( - ) I Dimension (H x W x D): 381 mm x 762 mm x 381 mm
e 39 ua 380 nun b in 0'111'- 05 In x 30 in x 15 in)
frequency system uses J8L low Net Weillhl: 9 kA (20 lb)
~~~e.?2.:a.=~~~~.:!.~/~.. ShippinA WeiAhl: 145 kA (32 Ib)
~ii~~JBL 2035H-I 380 mm ~ -..- .......,- - noi.. ronlOnninJl rorht- I......._! .._lEe _1 (p;nIc.....
05 in) transducer employs a ribbon ~ lZdB,.._R_"'1ow40 Hz.nd.IxM-5000 HzwOh. pcok.............. Mio cf6 dB),
iI JBL.........., _ In .......h - to product UnpmvemcnL .....' ....-J." pmdw:tion - and cbiJIn
wire voice co' an~ma etlc circuit __iIDoducod__produtU-....ooc.,..,.....-~.,""'pIWoo<.phy,"'.......
.ftfto"auons ''--1 ~.u..A-.~;1.r C " n:aon. any ~JBLprodua may diftrr..!IOIIIr rnpKt from C5 puhli5hc:d ~ hul will always equal Of
;'u, .' UIiI "E~E'TI'R';D'N I C crrllt"-.......,...,........odwnrioe-
1nn H HTII ST.
Application:
Cost-effective film sound
reproduclion
Key Features:
" Frequency Range: 30 Hz 10 20 kHz
Sensitivity: 101 dB 1 W, 1 meter
(3,3 ft)
~ Power Capacity: 600 W continuous
IEC pink noise
SSC'M Screen Spreading
Compensalion (palenl pending)
Second-generation Oplimized
Apenure™ Waveguide lechnology
fur ullnt-luw dislumun and
extremely unifonn frequency
response,
Components:
Dual 380 mm (15 in) low frequency
tr.msducers
The 46Z!N passive system utilizes a sophisticaled crossover network.
Developed using compuler optimization lechnulogy, it provides seamless
tran.won miulting in excellent power response and controlled direttivity,
These bmefits coupled with the extended high frequency response provide
the dyrwDc range and conll'olled coverage required by loday's Cinema
patron.
Specifications:
System
F""Iuency Ranll":
frequency R...ponse (:1:3 dB):
System Sen';livity:
Nominal Impedance:
30 Hz - 20 kHz
10 Hz - 16 kHz
101 dB, 2V III 1 m (3.3 ft)
4622N: 4 ohms
4622: Hf K ohms
4622: LF 4 ohms
127 dB, III 1 m (3,3 ftJ 133 dB pe'dk
Kaled Maximum SPL:
p."",""" System
Inpul Power Ralillll: '
Oi-amp S)'lilem
InPUI Power Raling:'
600W
Lf: 600 W
HF: 100 W
90" horizontal, -30", +200 vertical
4622: 630 Hz
4622N: 750 Hz
:1:30" horizontal. :1:100 vertical
1289 mm " 762 mm x 450 mm
(50,75 in x 30 in x 17,75 in)
73,0 kA (160 Ib)
82,3 k.Il (181 lb)
Nominal Cover_AI':
CraIso\'er frequency:
Iff Brncker Tilt RanAl':
Dimensions (H x W x D):
Professional Series
Key Features:
45 Hz to 18 kHz Frequency Range
High Sensitivity, 96 dB SPL, 1 W,
1 m (3.3 ft)
High Power Handling Capahility:
250 watts continuous pink noise
Convenient mounting design uses
JBL QuickMount"', Omnimount' or
APC Multimount brackets
Special cabinet shape incorporates
20. angled fronl baffie
SMPTEIIS02969 Curve X high
frequency de-emphasis
Lightweight, rigid molded
enclosure
Input tenninals located on top of
cabinet for quick access
Uniform horizontal and wnical
coverdge
Approved by Lucaslilm, Ltd, for
111:X" installations
The 8340A Cinema Surround
Speaker offers very high power han-
dling, high sensitivity, and extended
bass response in a very compact
endosure. The two-way 8.340A's
proven reliability and performance
features have posilioned il as the
industry stmdard for the extended
dynamic rdnge required by digital
sound formalS.
The 8340A features a high power,
long-throw 250 mm (10 in) low fre-
quency driver for smooth, extended
bass response. The high frequency
section combines a 25 mm (1 in)
titanium diaphragm compression
driver with a constant coverdge horn
for very high output capability and
wide, even high frequency coverage,
The 250 wan continuous power
rdting (1000 wan peak) provides
extended dynamic rdnge required for
digital soundtracks with absolute
reliability.
Its modern, molded black textured
enclosure with black grille enhances
any decor,
]BL's QuickMount bracket allows
one person to quickly and simply
mount the very lightweight enclosure
on a previously installed bracket half,
Built to traditional]BL quality
standards, the 8340A will stand up to
long-term use under adverse
.... ,." to .... _.." .
l.UUUIUU1UJ Wtl1U: U":U\'t:.llltM CALCl1t:.l.il
perfonnance.
Omnimounl is a ~ D:Ilkomatk 0( Omnimounl
Sy.l<.......
High Power Cinema Surround
Speaker for Digital Applications
Specmcatioos:
S~'Stcm:
F"""er>cv RanRe (-10 d8),
FreqUCIICY Respon.o;e (,103 dB),
P(J\\'t'r RatinJ(l;
St-no;iti\i~.:!:
Nomin:lIlmpedance,
Hor, lloI""'dge AnRle (-6 dB}
Ven. CuI'erdge Angle (-6 IIJI),
Directi"il)' Factor (Q),
Direcli";1y Index mil:
Cm<.o;m'er Frequency,
/Iilh I'requency Conloor,
Pol:Jrity:
,i5 H7. - 18 kH7.
75 H7. - 1(, kHz
250 W'J.D..... <..untinuuu:\ pink noi.~. 1000 walL"\ pe"dk
% 011 SPL IW 0 1m (3,3 ft)
8oh"",
100" a\'erdged 400 H7. 10 12 kH7.
IlO" averdged 'iOO Hz 10 12 kHz
7 a'=ged 'iOO Hz 1(1 12 kHz
8.1 dB a"erdged 400 Hz 10 12 kHz
2,2 kHz
lS02969 Curve X surround conlour
ElA (Positi"" vo1lall" 10 RED terminal gi\'t$
fon\'ard cone motion)
Lm\' frequency TI:Ialllurer:
Nominal Oiamcler,
HiRh Frequency T.....wc.:r:
Nominal Diameter:
250 rom (10 in)
Physical,
2S nun (1 in)
I\Iownward Firinll Anjlle, Nominal 20" when mount..d flush on back panel
Enclosure Material: Telllured Black H.I,P,S. Plastic
Grille Cok", mack
Input Con~"", 5-W'dY hinding poolS
IliDonsions (H x W x 0), 457 rom x 457 mm x 260 rom
(18 in x 18 in x 10,25 in)
Net Weight, ll.6 kg (19 Ib)
'Raing t..!K'd on 1e5t sw-I cllEC filtered r2ndom noL'it." v.iIh a peak-to-a~ ~tio ci 6 cDJ. rwo houn duration.
"Sen.Uivay i5l>>.'IC'd on ..~ 500 Hz lD Z. ~ kHz tl::t. siAnal for an input of 2.83V . 8 ohms.
JBl conIinudy~. ttr.lrch rebtl."d 10 prodUl.1 imJ'l"O'~. Some maleral~. pnxIlJClion mc.1hoclo; and drliiw'
rcfincnK.'l1l'ilJf: ~ an cxisling pmdUCl'l ..-.hoot nolia: a... a routine cxpregion oIl1w phiiawlphi". For !hi<; rea-
:vvI. any curm'll }BL pMIua IRIl' difftor in "IOfTle ~ from it~ publi.'ihed dl.-scri.ption. 001 ...'iII aht.-ay" t'QUal or exceed
<<.he mgina.I desian .1_........... unteu od~;SC' ~
fltltR TEclI
1 n n II _ 11M I r r n '.
MIX,.,", t 39 THwsf I NC
F, .,.. 1 .
- .,',37
8~40A Hi'ah pnmer C'.inpm'l ~urrnnnrt ~np~kpr t'nr Dioi.~1 A.nnHr~tinm:
J. "''''..... 0.... - ,. ... - -.......... - ......--.....- -r-.......'lllof'... l~... .o-W"'.ayy.........,......v......u
Frequency Response in half-space (2'1\', solid line) and
full-space (4'1\', dotted line). and Input Impedence
i ..
.
~
t
..
-I
~ I
""
,.
'""
f..-.c.y (HI)
I I I
~ ~ ( 10,
/ ....
18,00"
n
18,00"
r-I
2.750
'"
...
--
2S'
5,
".,.". T!:rll
PIAU"'" "W"
ElECTRONIC CO. INt
100 NE 39TH ST.
'\IAMI FL 33137
Beamwidth vs, Frequency
..
I ,.
I
,
..
-
_"'I
,--
to
..
Horizontal Off-Axis Frequency Response
..
--- - ,
i J
1-
- .
!
J:
...
..
..
-
_lHrl
.--
Venical Off-Axis Frequency Response (down)
..
-- I I
,
I
---L _
,
- .
!
t:
...
..
...
-
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.--
jBL Professional
8;00 Balboa Houlevard. P,O, Box 2200
Nonhridge, California 91329 U.S.A.
HA........_~
. Cop,rtght 211M J8L F\_f '.4
- ....
- 10dllg
.....
>II'"
.. ...
50",
- ....
10 dig....
.. ...-
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40 del ....
ss 8340A
CAP 10M
0Ml4
Professional Series
Key Features:
600 Watts Continuous Pink Noise,
1200 Watts Continuous ProgrJm
Power Handling
Usable response to 2; Hz (-10 dB,
no EQ), flat to 2; Hz (-3 dB) wi!h
External EQ
2241H VGC'" Vented Gap Cooled
Driver
- High Sensitivity
- Low Power Compression
- High Maximum-SPL Capability
- Low 2nd and 3rd Harmonic
Distortion
- Symmetrical Field Geometry SFG'"
Magnet Structure
- Long Excursion Capability
Approved by Lucasfilm, Ltd for
TUX" insIallations
The]8L Model 4641 is a high
quality subwoofer system, featuring an
advanced technology 460 mm Oil in).
low frequency tJansducer mounted in
a direct radiator, bass-reflex enclosure
for smooth response to !he lowest
audible frequencies, The 4641 is ideal
for low-frequency augmentation of
cithl.... analog or digital soundtracks in
motion picture theaters and for generJI
sound reinforcement applications,
Transducer:
The 2241H transducer utilizes the
patented Vented Gap Cooling (VGC)
process., which pumps air !hrough !he
magnetic gap and directly o\'er and
around the voice coil, providing
immediate heat rransfer and a
reduction in operating temperature.
This increases power handling while
reducing power compression,
Through the use of computer-aided
magnet optimization and analysis
techniques, ]8L engineers were able to
optimize magnet weight, flux density
and field saturation, resulting in a 2,6
kg (65 Ib) reduction in overall driver
weight and a significant reduction in
harmonic distortion. This magnet
structure offers much of the weight
advantage of rare earth magnet
structures wi!hout !he prohibitive cost,
enabling !he system to cany a 600 watt
continuous AES pink noise power
rating,
"1:.5, "'lent 05,042.072, Foreign Po...... P<!Ildin...
Single 460 mm (18 in)
Subwoofer System
Specifications:
lllANSDUCEK:
JUL Model 22-1lH 160 mm (18 In) Low FrequenL'Y
Tmnsducer
SYSTEM:
Rated Irnpe<bnre:
Minimum Irnpe<bnre:
POWER HAI\"DUNG CAPABlU1Y:
Continuous l'ink Noise':
Continuou... PmJ;cramJ;
Peak 1'00<'1:1":
0tTf1'\Jf CAPABI1lIY:
Axiallic:nsitAity':
8 ohm.
6,3 ohms
6OOW.1tlS
1200 Wan..
2400 Watts
50 Hz to 500 Hz; 9Il dB, 1W .. 1m
<to Hz to 100 Hz: 97 dB, lW . 1m
Po.."'t Gompn:5.'iIOl1':
At -10 dB power (60 W):
At -3 dJl Jll"""I' (300 W):
At rated power (600 W):
Half-Space Reference Efficiency':
Max, Continuous AL'OUSlical
Power OUlput:
Maximum Continuous SPL . 1 mc:tcr-:
M3ximum I'e3k SPL. 1 meter-:
FREQUENCY RESPONSE":
Recommended Crossover Frequencies:
Distortion.;
2nd hannonic:
3rd hannonic:
System Polarity:
Input Connectors:
Net ~iJtht:
Shippinll Weiltht:
ENCLOSURE:
M1terials and Finish:
Enclosure TunIDlc Frequency:
Nc:t Internal Volume:
Dimensions:
MAGNA HCH HxWxD
ELECTRON I C Co5Fet~onhack'"
100 NE 39TH ST.
MIAMI H ?3137
0.8 dB
2,6 dB
4.3 dB
Single
Module
2,9%
Two Four Eight
Modules Modules Modules
5,8% 8.7% 11,6%
17W 70W 209W 557W
125 dB 131 dB 136 dB 1 <to dB
131 dB 137 dB 142 dB 146 dB
IDwer Frequency UmiIS (no EQ):
.10 dB: 25 Hz
.3 dB: 35 Hz
IDwer Frequency lirniL. (with EQ):
-10 dB: 22 Hz
-3 dB: 25 Hz
High-pass: 20 Hz, 24 dB/octave or grealer
Low-pass: 80 Hz 10 150 Hz. 12 dB/octave or weater
<2%
<2%
EIA Standard, Posith", voltage to RED tenninal
produces forward cone motion.
Color-roded push lenninals
60 kll 031 lb)
66 kll 042 lb)
19 mm (~ in) panicle board with 25 mm (1 in) baffle
and back panel. Extensive br4cil1ll on all panels
25 Hz
225 liter.; (I) L'U, It)
991 mm x 648 mm x 451 mm
39 in x 25~ in x 1~ in
4641 Single 460!ll.'l1 (18 in) Suhwoofer System
0 l ~
G iD
3'J" ~
(991 nun) E
J ....
~
....
J
II.
II)
25.5" ---J L-17,75'---'
(648 mm) (451 mm).
The 100 mm (4 in) voice coil benefits from a new
winding technique which offers greater thennal stability
with increased power handling, All elements of the
con': "oice coil and suspension system have been
c,m:{uUy optimized and controUed to ensure smooth high
frequency response.
The magnet structure and compliance allow for long
peak-to-peak excursions without damage to the speaker.
Symmetrical Field Geometry (SFG) minimizes second
harmonic distortion.
Enclosure:
Tilt: t:nclosure is constructed of dense stock and is
extensively braced on all panels, It has a net internal
volume of 225 liters (8 cu, ft.) and is tuned to 25 Hz with
a vel)' large port to minimize port compression and to
reduce distortion due to tutbulent air flow.
Frequency Response:
The 4641 features high sensitivity. It is intended for
use as a subwoofer with a low-pass filter and appropriate
high-pass filtering for protection and equalization.
I
17,75"
(451 mm)
~
Note: Drdwing not to scale, All dimeru.ions are reference
only.
lAES C(Jnlinuou.~ pink ncW'(ZS - lljO Hz>. 2 bows dumtic::n
lConIinuous profPm power is defined as 3 dB Rft8Icr INn AES CDN:irucu.1 pink noise
and is a comnvaUve cxpressicn oJ Ihe nnsducer's abililY to handle normal muMc
PftIIlIlIm.........
_ p"'...." _.. 6 dB _ than AES aJftIiroJou5 pink "",.-,,1he
6 dB cmlI factor corna;ned in "'" pink ..,;,., ......
.A.......,.l hall.."",,, (1.), ~ Ow, walIIlIoor junaion pIaa:moru) is 6 dB
hi8hct',
.......... ccmpl<Sion "Ihe """1ivII)' .... . lho spodficd _, ..........lnIm 50 ll>
10 ~ ~ after as minule AES _ndIIIld (lIj()to -;00 Hz) sipaI.. thr specified power..
'Booed upon ~ haIf...- 40 Hz fO 100 Hz senolIlviIy; 50 Hz ID '!OO ll> .........
ctl\ciency is hlsh<r,
"""lnduouy pnct"", .......... Iaow-<am SPL is . _ dIZl rd'<l'mces haII_
IWllm .....ivty, ...Ied by Ihe \oniI-U=nn a>nIinuDus ...-. ......
'!I;ued upon spcci6ed sensitivity. 40 Hz 10 100 Hz.
'100 watt lYtIC:' wave input. .venaacd from -to Hz 10 tOO Hz.
110
100
-
II)
"C
-
E
~ 90
....
J
II.
en
80
70
20
100
Frequency (Hz)
4611 frequency response, 1 waU al 1 meter, "ith 150 Hz Linkwilz-
Riley 1th onJer low.pa.... filler and 2nd order high-pa.... filler al 25 Hz
with Q-2, hr (upper L'\Irve) and 2... Oower curve) L'Onditions,
200
110
316
100
10
90
100
'iiI
E
.r:
.2-
8
c
'"
"C
II
Co
.s
80
70
20
3,16
200
100
Frequency (Hz)
4641 frequency response and impedance (bottom curve), 1 ""'U at 1
meter, with 150 Hz UnkwiIZ-RiIey 1th order low-pas.< filler measured
WIder ... ground plane conditions, 1.. (upper L'Un..,) and 211' (cenler
curve) Ioctding condition prediClions also shown.
J8l. CONInualIy ~ in fI:2IClIJt:h relaled to product impmvernenL ~' materials.
production -. .... desil!n mincm<nls ... inuodueed inlo existing poduas
wilhout notic:r lIS oil roUtine exptn."lion of thai phikMophy. For this n:a.tOO. any C'Um:nI.
JBL produa ..y _ In """" ...pea lnIm 'IS published dncripUon, I... or;U always
rqwJ or na:cd the 0fi8ina1 dc'Sip spccificauoft5 unlns 0Ihc:rwisc: MoIIc.-d.
~,:?,:~i;:"':'T~:
i!i~i;i.;;;.h''I!.~~'7;Ttt..~
~-~ . .. . ---.
'iCii;'.',..; ;"". "'''~'~'_
~~.;:..~
~7',-;;'g..~-;;y;:--_:~,_
C'T,.=.....;,;...;.." __
JBL Professional
MA 6 N ATE C H s;oo Balboa Boulevard. P.Q, Box 2200
ELECTRON I C CD. I ~;.,,~~29U,S.....
1 DON E 39 T H ST. O00lJrlWll2lO4Jl1LP, I '...
MIAMI FL 33137
ss_,
CAP 10M
0504
MOl - Marcel Desrochers inc.
Friday. October 01.2004.
CMDI inc 2000-2004
Page 1 of I
MDI Rolled screens are the most
reliable 3lId versatile rolled screen
system you can buy...
The aluminum truss makes it easy
to hang and very portable... so it is
one of the best solution for hard to
install and pOItable wide screen
solution. You only need 2 or 3
hunging points with this uluminum
truss.
Features:
- Up to 38 feet (11,6 Ill) wide by 25
feet (7,618) high screen image
- Availabk with any screen surface,
RearYiew and Slud!Q.YieW.
- Shipped already assembled
- Shipped ready to be used
- Very portable
- Euse of ius tall at ion
- Durable aluminum or steel truss
- 10 positions programmable
- Speed of deli very
- Shipped with a wired remote
control (up to 100 feet (30,5 Ill) of
cable included)
- TIlliS eM be covered for
protection against dust. (optional)
iiI s.e~,the ins.tmction._sJ'!!:~eLfQrJb~
MQU~,onects.g~en AI_IJ!.QJ;i~J.
iiI See the instt:Uction sheet, for the
MOl Rolled Screen ST model
MAGNA TECH
ELECTRONIC CO.IHe
100 NE 39TH 51.
M I AM' 1;1
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[ Up ] 1 MDI maps J I Contoct us ] [ About I [ Downloads J
[ Ma,king \1IOtor, ] 1 Domino] 1 Large F,Jrmat ] 1 Masking systems]
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MAGNA TECH
ClcrTDnUlr rn Iur
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100 NE 39TH ST.
MIAMI t'l 33137
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10/1/04
1700 CONVENTiON CENTER DRIVe; MIAM: DCACII, iLOl1lDA 33139
CITY OF MIAMI BEACH
http:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 43-03/04
ADDENDUM NO.4
September 30, 2004
FILM PROJECTION SYSTEM is amended as follows:
I. REPLACE language in section 2.10, page 19 ofthe Bid Documents with the following
language:
2.10 HOURLY RATE
At the City's sole discretion, additional services other than those specified in this
solicitation, may be requested and will only be authorized by thc contract administrator or
his designee.
The hourly rate quoted shall include full compensation for labor, equipment use, travel time,
and any other cost to the bidder. Hourly labor rates are specified as follows:
Hourly Labor Rate I - hourly rate for straight time repairs, i.e, from 8:00 a.m. to 5:00 p.m,
Monday - Friday (rate is to include labor and travel, parts are not included).
Hourly Labor Rate II - hourly rate for overtime repairs, i.e. before 8:00 a,m, or after 5:00
p,m., or on weekends or holidays, (rate to include labor and travel, parts not included,)
Bidders are reminded to please acknowledge receipt of this addendum on page 23 of the Bid
Documents or their bid may be considered non-responsive,
CITY OF MIAMI BEACH
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Gus Lopez, CPPO
Procurement Director
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CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hltp:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 43-03/04
ADDENDUM NO.3
September 27, 2004
FILM PROJECTION SYSTEM is amended as follows:
I. The following information relative to issues raised or discussed at the site visit
conducted on 9/21/04 is hereby incorporated and made part of Bid No. 43-03/04:
A. THX approval required for the amplifiers. No.
B. DX on the processor. No.
C. Number of surround speakers. Eight (2 channels, 3 left I left rear, 3 right I right
rear).
D. For the projector, will power line be brought to the wall? No, please pull power
from available breaker panel; rout should not cross existing sound wires.
E. Are as-built drawings required from the successful bidder? Yes.
F. Screen. The screen shall roll down to the stage floor level and have a 24" black drop
at the bottom.
G. Power to Screen. Power must be pulled from existing backstage panel to screen.
H. Screen installation. Contractor must provide proper materials (ladders, lifts,
manpower) to install screen. '
Bidders are reminded to please acknowledge receipt of this addendum on page 23 of the Bid
Documents or their bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
CITY OF MIAMI BEACH
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hltp:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 43-03/04
ADDENDUM NO.2
September 23, 2004
FILM PROJECTION SYSTEM is amended as follows:
I. Bid opening is changed from September 24,2004 to October 1st, 2004 at 3:00 p.m.
II. ADD language to the specifications "Platter System", page 21 of the bid documents:
"Rewind table, and make up table must be compatible with large, small and split
reels. "
III. The following are answers to questions submitted by prospective bidders:
1. Please find our questions to clarify some of the items on page 21 of the Bid proposal:
Proiector:
Specify projector brand or approved equal brand.
Kinoton FP SOD, equivalent model Cinemeccanica 7040H. Manufacturer/model
numbers are used for the purpose of establishing minimum requirement oflevel of
quality, performance and design required. Other manufacturers are acceptable, as
long as they meet the characteristics of the equipment specified.
Projector turret capable to hold 2 or 3 lenses? (there are two versions of this turret).
Turret operation to be manual or automatic?
Three lens manual.
Platter system:
Any particular brand? Platter accessories? (Does this include film wrap detector system).
Kinoton Model ST 200E or Equivalent, Cinemeccanica, Christie. Splicer: Neumade
3SSS-2T.
Reels (please advise capacity ofthese reels):
How many large reels? 6,000' - Quantity: 8.
How many small reels? 1,800' - Quantity: 8.
How many split reels? 1,800' - Quantity: 2.
ITB 43-03/04
September 23, 2004
Addendum No.2
2. Sound equipment: At the meeting we discussed some items such as type of sound
playback, type of sound cabinet. Based on earlier notes regarding the sound equipment,
there was a desire for the system to be constructed to operate in the Bi-amp mode. The
sound system as noted in the present bid would be assumed to be a passive system which
would be barely adequate for digital sound playback and has no reserve. The difference
between passive and bi-amp set-up is additional amplifiers, electronic crossover and
cabling, which greatly effects cost Should we see a change in the bid for bi-amp or
should we quote passive and show bi-amp and an option?
Sound system Bi-Amp.
Electronic crossover.
Power switching with surge protection.
Crown CT amplifiers or equivalent.
IV. Subsequent Addenda will follow to address issues raised at the site visit conducted on
September 21, 2004.
Bidders are reminded to please acknowledge receipt of this addendum on page 23 of the Bid
Documents or their bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
mf
CITY OF MIAMI BEACH
'1700 CONV~r-..rrlCN CENTER~RlVE,MtAMl BE/\CH, FLORIDA 33i3n
hllp:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 43-03/04
ADDENDUM NO.1
September 20, 2004
FILM PROJECTION SYSTEM is amended as follows:
I. A Site Visit is scheduled on Tuesday September 21st, 2004 at 11:00 a.m. at the Byron
Carlyle Theater, located at 500 71st Street, Miami Beach, Florida, 33141.
II. REPLACE page 21 of the Bid Documents with attached amended page for revised
specifications. Revisions to the specifications are shown in Italic.
III. ADD attached page 22-1 to the Bid Documents for the submittal of Maintenance
Agreement and Hourly Labor Rates in accordance with Sections 2.10 and 2.20 of the
Bid Documents.
IV. Subsequent addenda will follow to answer questions submitted by prospective bidders.
Bidders are reminded to please acknowledge receipt of this addendum on page 23 of the Bid
Documents or their bid may be considered non-responsive.
CITY OF MIAMI BEACH
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Gus Lopez, CPPO
Procurement Director
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3.0 ,SPECIFICA nONS:
Proiector (Platter System)
. Single 35mm Projector with lens turret, capable of Projecting Standard 1.66/ 1.85
and Scope projection (Kinoton FP 50D or equivalent).
. Set of Lenses for the three formats (Buhl, Schneider or better)
. Aperture plates (1.85, 1.66 and 2.35)
. Platter system with all accessories and Make up table
. Rewind table and splicer
. 6 Large format and small format reels, please include split reels
. Please include information regarding all necessary power supply
Screen (Electric Roll uo) enclosed in Drotective case
The screen will be used for Film Projection as well as Video projection. Sound will
emanate from speakers placed behind the screen. The screen should have a Viewing area
30' width by 16' Height. The surface should have a higher gain resolution than standard
, matt white screens (approx 1.5 gain). Screen control and relays should be located at
stage level for easy operation and maintenance.
Throw Distance from Projector lens to Screen:
35' for Video Projection
68' for Film Projection
Format: 1.85, 1.66 and Scope @ 2.35
The screen will attach to over stage Truss and intersect with truss at multiple points. The
Truss will be 2" OD tubing. Additional support can be added to support your product.
Please include information regarding all necessary power supply.
Sound System
Dolby Digital Sound System with a CP6500 processor or Better. Amplification for 6
channels of Sound (Left, Right, Center, Sub, Surround Left and Right) Crown Amplifier
or similar.
Shall include booth monitor with volume control,
Sound rack to be floor mounted with door.
Soeakers:
. 8 Surround Speakers: EA W72i or better,
. Left, Right and Center Speakers EA W JF200e or better,
. Sub EAW SB 150 or better.
. All speakers except for surround should be castered for mobility and storage.
Installation
Vendor shall be responsible for all wiring and piping
BID NO: 43-03/04
DATE: 09/20/04 (AMENDED)
CITY OF I\UAMI BEACH
21
Bid Proposal Form
BID # 43-03/04
Bid Proposal Page 2
COMPANY NAME:
MAINTENANCE AGREEMENT (Section 2.20)
To be selected at the sole discretion of the City.
MAINTENANCE AGREEMENT:
$
/Year
RESPONSE FROM TIME OF CALL:
/Hrs
HOURLY LABOR RATES (Section 2.10)
In the event the City of Miami Beach elects not to choose the maintenance agreement, and/or
additional work is required, not identified in the Bid Specifications, we propose to provide the work
at the following rates.
HOURLY LABOR RATE I:
$
$
/Hour
/Hour
HOURLY LABOR RATE II:
PARTS AND SUPPLIES
Should parts and supplies be required in connection with work not specified in the bid documents,
we propose to furnish at the following rate:
PROVIDE PARTS AND SUPPLIES REQUIRED AT VENDORS: COST
BID NO: 43-03/04
DATE: 09120/04 (ADDED)
CITY OF MIAMI BEACH
22-1
CITY OF MIAMI BEACH
&
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\www.mlamibeachfl,goY
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
PUBLIC NOTICE
INVITATION TO BID NO. 43-03/04
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700
Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m, on the 24th day of
September, 2004 for:
Film Projection System
Scope of Work: The City of Miami Beach (the "City") is requesting pricing for the purchase of a
projection system for the Byron Carlyle Theatre.
At time, date, and place above, bids will be publicly opened, Any bids or proposals received after
time and date specified will be returned to the bidder unopened. The responsibility for submitting a
bid before the stated time and date is solely and strictly the responsibility of the bidder. The City is
not responsible for delays caused by mail, courier service, including D,S. Mail, or any other
occurrence,
A Pre-Bid Conference will be held at 4:00 p.m. on September 17th, 2004 at the City of Miami
Beach City Hall, Fourth Floor Small Conference Room, located at 1700 Convention Center
Drive, Miami Beach.
Attendance at the Prebid Conference is highly encouraged and recommended as a source of
information but is not mandatory.
The City of Miami Beach has contracted with BidNet and has begun utilizing a new central bid
notification system created exclusi vely for state and local agencies located in South Florida. Vendors
with Internet access should review the registration options at the following website:
www.govbids.comlscripts/southfloridalpubliclhomel.asp. If you do not have Internet access, please
call the BidNet(r) support group at 800-677-1997 extension # 214.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile
to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX:
(305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must
be received no later than September 24, 2004. All responses to questions/clarifications will be sent
to all prospective bidders in the form of an addendum.
,.',. The Ciiy of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CONE OF SILENCE, " IN ACCORDANCE WITH ORDINANCE NO. 2002-3378. A COPY
OF ALL WRITTEN COMMUNICA TION(S) REGARDING THIS BID MUST BE FILED WITH
THE CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CODE OF BUSINESS ETHICS" ("CODE"), IN ACCORDANCE WITH RESOLUTION NO.
2000-23879.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE BID
SOLICITATION PROTEST ORDINANCE NO. 2002-3344.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH LOBBYIST FEES DISCLOSURE ORDINANCE NO. 2002-3363.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR BID IS SUBJECT TO THE
CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389.
YOU ARE HEREBY ADVISED THAT THIS BID SOLICITATION IS SUBJECT TO THE
LOCAL PREFERENCE ORDINANCE NO. 2003-3413. RESPONSIVE AND RESPONSIBLE
MIAMI BEACH-BASED VENDORS THAT ARE WITHIN 5% OF THE LOWEST AND BEST
BIDDER, WILL BE GIVEN AN OPPORTUNITY OF PROVIDING SAID GOODS OR
GENERAL SERVICES CONTAINED HEREIN, FOR THE LOWEST RESPONSIVE BID
AMOUNT.
Detailed representation of all these ordinances can be found on the City of Miami Beach WebSite at
http://www .miamibeachfl.gov/newcity/deptslpurchase/bidintro.asp
CITY OF MIAMI BEACH
/,";/'/""
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Gus Lopez, CPPO
Procurement Director
CITY OF MIAMI BEACH
,...1700 CCNVENT:ON CENTER DR~VE, M:l-'~lv~l 8EACH, FLCRtDA 33130
htlp:\\miamibeachfl,gov
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
I NOTICE TO PROSPECTIVE BIDDERS
NO BID
If not submitting a bid at this time, please detach this sheet from the bid documents,
complete the infonnation requested, and return to the address listed above.
NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
_Our company does not handle this type of product/service.
_We cannot meet the specifications nor provide an alternate equal product.
_Our company is simply not interested in bidding at this time.
_Due to prior commitments, I was unable to attend pre-proposal meeting.
_OTHER. (please specify)
We do _ do not _ want to be retained on your mailing list for future bids for the type or
, product and/or service.
Signature:
Title:
Company:
Note: Failure to respond, either by submitting a bid m: this completed form, may result in your
company being removed from the City's bid list.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
4
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be returned in
order for the bid to be considered for award. All bids are subject to the conditions specified
hereon and on the attached Special Conditions, Specifications and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile bids will not be accepted.
1.2 EXECUTION OF BID:
Bid must contain a manual signature of an authorized representative in the space provided on
the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be
considered for award. All bids must be completed in pen and ink or typewritten. No
erasures are permitted. Ifa correction is necessary, draw a single line through the entered
figure and enter the corrected figure above it. Corrections must be initialed by the person
signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be
tabulated. The original bid conditions and specifications CANNOT be changed or altered in
any way. Altered bids will not be considered. Clarification of bid submitted shall be in
letter form, signed by bidders and attached to the bid.
1.3 NO BID:
If not submitting a bid, respond by returning the enclosed bid form questionnaire, and
explain the reason. Repeated failure to bid without sufficient justification shall be cause for
removal of a supplier's name from the bid mailing list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F .O.B. destination, freight prepaid (unless otherwise
stated in special conditions). Discounts for prompt payment. A ward, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately and
no attempt is to be made to tie any item or items in with any other item or items. Cash or
quantity discounts offered will not be a consideration in determination of award of bide s).
1.5 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax
and Use Certificate Number is 04-00097-09-23.
1.6 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions and all instructions pertaining to supplies and services. Failure to do so will be at
the bidder's risk.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
5
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this bid shall be the
latest new and current model offered (most current production model at the time of this bid).
All containers shall be suitable for storage or shipment, and all prices shall include standard
commercial packaging.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall
be U.L. listed or re-examination listing where such has been established by U.L. for the
item(s) offered and furnished.
1.9 BIDDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or technicalities in bids or to
reject all bids or any part of any bid they deem necessary for the best interest of the City of
Miami Beach, FL.
1.10 EQUIVALENTS:
Ifbidder offers makes of equipment or brands of supplies other than those specified in the
following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall
confonn in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
infonnational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall fonnally substantiate and verify that product(s) offered
confonn with or exceed quality as listed in the specifications,
Bidder shall indicate on the bid fonn the manufacturer's name and number if bidding other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked
to indicate detail(s) confonnance with specifications and MUST BE INCLUDED WITH
THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid
will be considered as a bid in complete compliance with the specifications as listed on the
attached form.
1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Item delivered, not confonning to
specifications, may be rejected and returned at vendor's expense. These items and items not
delivered as per delivery date in bid and/or purchase order may be purchased on the open
market. Any increase in cost may be charged against the bidder. Any violation of these
stipulations may also result in:
A)
B)
Vendor's name being removed from the vendor list.
All departments being advised not to do business with vendor.
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
6
1.12 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after bid opening. All samples will be
disposed of after thirty (30) days. Each individual sample must be labeled with bidder's
name. Failure of bidder to either deliver required samples or to clearly identify samples may
be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to
the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139.
1.13 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt of purchase order,
in space provided. Delivery time may become a basis for making an award. Delivery shall
be within the normal working hours of the user, Monday through Friday, excluding holidays.
1.14 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions concerning conditions and specifications
should be submitted in writing to the Procurement Director, 1700 Convention Center Drive,
Miami Beach, FL 33139. Fax (305) 673-7851.
1.15 BID OPENING:
Bids shall be opened and publicly read on the date, time and place specified on the Bid
Form. All bids received after the date, time, and place shall be returned, unopened.
1.16 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk
of loss or damage to all items shall be the responsibility of the successful bidder until
acceptance by the buyer unless loss or damage result from negligence by the buyer.
If the materials or services supplied to the City are found to be defective or not conform to
specifications, the City reserves the right to cancel the order upon written notice to the seller
and return product at bidder's expense.
1.17 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received,
inspected, and found to comply with award specifications, free of damage or defect and
properly invoiced.
1.18 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties.
1.19 LEGAL REQUIREMENTS:
Federal, State, county and city laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
7
1.20 PATENTS & RO\'ALTU:S:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beach,
Florida and its employees from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by The City of
Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that the bid
prices shall include all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
1.21 OSHA:
The bidder warrants that the product supplied to the City of Miami Beach, Florida shall
conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be considered as a
breach of contract. Any fines levied because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
1.22 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.23 ANTI-DISCRIMINATION:
The bidder certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375,
relative to equal employment opportunity for all persons without regard to race, color,
religion, sex or national origin.
1.24 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance please call Heidi Johnson Wright,
Public Works Department, at 305.673.7080.
1.25 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or
equipment covered by this bid shall be new. The items bid must be new, the latest model, of
the best quality, and highest grade workmanship.
1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of a bid award, the successful bidder will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all applicable Miami- Dade County and City of
Miami Beach municipal code requirements as well as the Florida Building Code. The bidder
shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or
agent) or any person the bidder has designated in the completion of the contract as a result of
his or her bid.
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
8
1.27 BID GUARANTY/PAYMENT AND PERFORMANCE BOND:
A Rid Guaranty i~ not required, however tbe !lu~~e!l!lf.d Ridder eXe~utiJ)g the Contr"d
will be required to provide the Performance Bond and Payment Bond in the amount of
twenty-five percent (250/0) ofthe contract amount, and evidence ofrequired insurance
within fifteen (15) calendar days after notification of award of the Contract.
1.28 DEFAULT:
Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before
such award is made, may result in forfeiture of that portion of any bid surety required equal
to liquidated damages incurred by the City thereby, or where surety is not required, failure to
execute a contract as described above may be grounds for removing the bidder from the
bidder's list
1.29 CANCELLATION:
In the event any of the provisions of this bid are violated by the contractor, the Procurement
Director shall give written notice to the contractor stating the deficiencies and unless
deficiencies are corrected within ten (10) days, recommendation will be made to the City
Commission for immediate cancellation. The City Commission of Miami Beach, Florida
reserves the right to tenninate any contract resulting from this invitation at any time and for
any reason, upon giving thirty (30) days prior written notice to the other party,
1.30 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department,
1700 Convention Center Drive, Miami Beach, Florida 33139.
1.31 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
1.32 SUBSTITUTIONS:
The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute
shipments will be returned at the bidder's expense.
1.33 FACILITIES:
The City Commission reserves the right to inspect the bidder's facilities at any time with
prior notice.
1.34 BID TABULATIONS:
Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed
stamped envelope with the bid.
1.35 BID PROTEST PROCEDURES:
Bidders that are not selected may protest any recommendation for Contract award in
accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes
procedures for resulting protested bids and proposed awards. Protest not timely pursuant
to the requirements of Ordinance No. 2002-3344 shaD be barred.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
9
1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplatmg submitting a Bid under thIs Solicitation is m doubt as to the true
meaning of the specifications or other Bid documents or any part thereof, the Bidder must
submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior
to scheduled Bid opening, a request for clarification. All such requests for clarification must
be made in writing and the person submitting the request will be responsible for its timely
delivery,
Any interpretation of the Bid, ifmade, will be made only by Addendum duly issued by the
City of Miami Beach Procurement Director. The City shall issue an Informational
Addendum if clarification or minimal changes are required. The City shall issue a Formal
Addendum if substantial changes which impact the technical submission of Bids is required,
A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the
Solicitation. In the event of conflict with the original Contract Documents, Addendum shall
govern all other Contract Documents to the extent specified. Subsequent addendum shall
govern over prior addendum only to the extent specified. The Bidder shall be required to
acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid
Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive;
provided, however, that the City may waive this requirement in its best interest. The City
will not be responsible for any other explanation or interpretation made verbally or in writing
by any other city representative.
1.37 DEMONSTRATION OF COMPETENCY:
I) Pre-award inspection of the Bidder's facility may be made prior to the award of contract.
Bids will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this Bid. Bidders must be able to
demonstrate a good record of performance for a reasonable period of time, and have
sufficient financial support, equipment and organization to insure that they can satisfactorily
execute the services if awarded a contract under the terms and condi tions herein stated. The
terms "equipment and organization" as used herein shall be construed to mean a fully
equipped and well established company in line with the best business practices in the
industry and as determined by the City of Miami Beach.
2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the
City in making the award in the best interest of the City.
3) The City may require Bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier which is the actual source of supply. In these
instances, the City may also require material information from the source of supply
regarding the quality, packaging, and characteristics of the products to be supplies to the City
through the designated representative. Any conflicts between this material information
provided by the source of supply and the information contained in the Bidder's Proposal may
render the Bid non-responsive,
4) The City may, during the period that the Contract between the City and the successful
Bidder is in force, review the successful Bidder's record of performance to insure that the
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
10
Bidder is continuing to provide sufficient financial support, equipment and organization as
prescribed in this Solicitation., Irrespective of the Bidder's performance on contracts
awarded to it by the City, the City may place said contracts on probationary status and
implement termination procedures ifthe City determines that the successful Bidder no longer
possesses the financial support, equipment and organization which would have been
necessary during the Bid evaluation period in order to comply with this demonstration of
competency section.
1.38 DETERMINATION OF AWARD
The City Commission shall award the contract to the lowest and best bidder. In
determining the lowest and best bidder, in addition to price, there shall be considered the
following:
a. The ability, capacity and skill of the bidder to perform the Contract.
b, Whether the bidder can perform the Contract within the time specified, without
delay or interference.
c, The character, integrity, reputation, judgement, experience and efficiency of
the bidder.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the Contract.
1.39 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose ofthis contract,
including any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent ofthe City of
Miami Beach,
1.40 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein.
1.41 OPTIONAL CONTRACT USAGE:
As provided in Section 287,042 (17), Florida Statutes, other State agencies may purchase
from the resulting contract, provided the Department of Management Services, Division of
Procurement, has certified its use to be cost effective and in the best interest of the State.
Contractors have the option of selling these commodities or services certified by the Division
to the other State agencies at the agencies option.
1.42 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this bid from the
awarded vendor. However, items that are to be Spot Market Purchased may be purchased by
other methods, i.e. Federal, State or local contracts.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
11
1.43 ELIMINATION FROM CONSIDERATION
This bid solicitation shall not be awarded to any person or firm which is in arrears to the City
upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any
obligation to the City.
1.44 WAIVER OF INFORMALITIES
The City reserves the right to waive any informalities or irregularities in this bid solicitation.
1.45 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period. The City is not obligated to place any order for a given amount subsequent
to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or
usage during a previous contract period. The City for purposes of determining the low bidder
meeting specifications may use said estimates.
1.46 COLLUSION
Bids from related parties. Where two (2) or more related parties each submit a bid or
proposal for any contract, such bids or proposals shall be presumed to be collusive. The
foregoing presumption may be rebutted by presentation of evidence as to the extent of
ownership, control and management of such related parties in the preparation and submittal
of such bids or proposals. Related parties mean bidders or proposers or the principals thereof
which have a direct or indirect ownership interest in another bidder or proposer for the same
contract or in which a parent company or the principals thereof of one (I) bidder or proposer
have a direct or indirect ownership interest in another bidder or proposer for the same
contract. Bids or proposals found to be collusive shall be rejected. Bidders or Proposers
who have been found to have engaged in collusion may be considered non-responsible, and
may be suspended or debarred, and any contract resulting from collusive bidding may be
terminated for default.
1.47 DISPUTES
In the event of a conflict between the documents, the order of priority of the documents shall
be as follows:
. Any agreement resulting from the award of this Bid (if applicable); then
. Addenda released for this Bid, with the latest Addendum taking precedence; then
. The Bid; then
. Awardee's Bid.
1.48 REASONABLE ACCOMMODATION
In accordance with the Title II of the Americans with Disabilities Act, any person requiring
an accommodation at the RFP opening because of a disability must contact Heidi Johnson
Wright at the Public Works Department at (305) 673-7080.
1.49 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the City, for the purpose of influencing consideration of this proposal.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
12
1.50 SIGNED BID CONSIDERED AN OFFER
The signed hid shall he considered an offer on the part ofthe hihheror contractor, which
offer shall be deemed accepted upon approval by the City Commission of the City of Miami
Beach, Florida and in case of default on the part of successful bidder or contractor, after such
acceptance, the City may procure the items or services from other sources and hold the
bidder or contractor responsible for any excess cost occasioned or incurred thereby.
Additionally, the City may take such action.
1.51 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing
by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami
Beach, FL 33139 FAX: (305) 673-7851. The bid title/number shall be referenced on all
correspondence. All questions must be received no later than ten (10) calendar days prior to
the scheduled bid opening date.
All responses to questions/clarifications will be sent to all prospective bidders in the form of
an addendum. NO QUESTIONS WILL BE RECEIVED VERB ALL Y OR AFTER SAID
DEADLINE.
1.52 TIE BIDS:
Please be advised that in accordance with Florida Statues Section 287.087, regarding
identical tie bids, preference will be given to vendors certifying that they have implemented
a drug free work place program. A certification form will be required at that time.
1.53 PUBLIC ENTITY CRIMES (PEe):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor, supplier, sub-
contractor, or consultant under a contract with a public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Sec. 287.017, for
CATEGORY TWO for a period of36 months from the date of being placed on the convicted
vendor list.
1.54 DETERMINATION OF RESPONSIVENESS:
Determination of responsiveness taken place at the time of bid opening and evaluation. In
order to be deemed a responsive bidder, your bid must conform in all material respects to the
requirements stated in their Bid.
1.55 DELIVERY TIME:
Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar
days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14
days.
1.56 CONE OF SILENCE
This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No.
2002-3378. A copy of all written communication(s) regarding this bid must be filed with the
city clerk.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
13
. J.57 TERMINATlON FOR ORFAlJlT
If through any cause within the reasonable control of the successful bidder, it shall fail to
fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or
stipulations material to the Agreement, the City shall thereupon have the right to tenninate
the services then remaining to be perfonned by giving written notice to the successful bidder
of such termination which shall become effective upon receipt by the successful bidder of
the written tennination notice.
In that event, the City shall compensate the successful bidder in accordance with the
Agreement for all services perfonned by the bidder prior to tennination, net of any costs
incurred by the City as a consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved ofliability to the City
for damages sustained by the City by virtue of any breach of the Agreement by the bidder,
and the City may reasonably withhold payments to the successful bidder for the purposes of
set off until such time as the exact amount of damages due the City from the successful
bidder is detennined.
1.58 TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, tenninate the services then remaining to be performed at
any time without cause by giving written notice to successful bidder of such termination,
which shall become effective thirty (30) days following receipt by bidder of such notice. In
that event, all finished or unfinished documents and other materials shall be properly
delivered to the City. If the Agreement is tenninated by the City as provided in this section,
the City shall compensate the successful bidder in accordance with the Agreement for all
services actually performed by the successful bidder and reasonable direct costs of
successful bidder for assembling and delivering to City all documents. No compensation
shall be due to the successful bidder for any profits that the successful bidder expected to
earn on the balanced of the Agreement. Such payments shall be the total extent of the City's
liability to the successful bidder upon a tennination as provided for in this section.
1.59 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The contractor shall be responsible for his work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this particular
project. He shall specifically and distinctly assume, and does so assume, all risks of damage
or injury to property or persons used or employed on or in connection with the work and of
all damage or injury to any person or property wherever located, resulting from any action or
operation under the contract or in connection with the work. It is understood and agreed that
at all times the contractor is acting as an independent contractor.
The contractor, at all times during the full duration of work under this contract, including
extra work in connection with this project shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
14
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see
checklist for limits) to protect the contractor in the interest of the City against all risks of
injury to persons (including death) or damage to property wherever located resulting from
any action or operation under the contract or in connection with the work. This policy is to
provide coverage for ptemises/operations, independent contractor, broad form property
damage, products/completed operations and contractual liability.
Maintain Automobile Liability Insurance including Property Damage covering all owned,
non-owned or hired automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the
Insurance Check List. Name the City of Miami Beach as an additional insured on all liability
policies required by this contract. When naming the City of Miami Beach as an additional
insured onto your policies, the insurance companies hereby agree and will endorse the
policies to state that the City will not be liable for the payment of any premiums or
assessments. A copy of the endorsement(s) naming the City of Miami Beach as an
additional insured is required and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice
to the City of Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the laws
of the State of Florida and these companies must have a rating of at least B+: VI or better per
Best's Key Rating Guide, latest edition.
Original signed Certificates of Insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City of Miami Beach Risk Manager
before work is started. The certificate must state Bid Number and Title. Upon expiration of
the required insurance, the contractor must submit updated certificates of insurance for as
long a period as any work is still in progress.
It is understood and agreed that all policies of insurance provided by the contractor are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses that
may apply to a loss resulting from the work performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on
this contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual
indemnity and hold harmless agreement:
"The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a
municipal corporation, its officers, agents, and employees from all claims for bodily injuries
to the public in and up to the amount of$I,OOO,OOO.OO for each occurrence and and for all
damages to the property of others in and up to the amount of $1,000,000.00 for each
occurrence per the insurance requirement under the specifications including costs of
investigation, all expenses of litigation, including reasonable attorney fees and the cost of
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
IS
appeals arising out of any such claims or suits because of any and all acts of omission or
commission of any by the contractor, his agents, servants, or employees, or through the mere
existence of the project under contract".
The foregoing indemnity agreement shall apply to any and all claims and suits other than
claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach,
its officers, agents, and employees, as determined by a court of competent jurisdiction.
The contractor will notify his insurance agent without delay of the existence of the Hold
Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless
Agreement to the insurance agent and carrier.
The contractor will obtain and maintain contractual liability insurance in adequate limits for
the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement
from any and all claims arising out of this contractual operation.
The contractor will secure and maintain policies of subcontractors. All policies shall be
made available to the City upon demand. Compliance by the contractor and all
subcontractors with the foregoing requirements as to carrying insurance and furnishing
copies of the insurance policies shall not relieve the contractor and all subcontractors of their
liabilities and obligations under any Section or Provisions of this contract. Contractor shall
be as fully responsible to the City for the acts and omissions of the subcontractor and of
persons employed by them as he is for acts and omissions of persons directly employed by
him.
Insurance coverage required in these specifications shall be in force throughout the contract
term. Should any awardee fail to provide acceptable evidence of current insurance within
seven days of receipt of written notice at any time during the contract term, the City shall
have the right to consider the contract breached and justifying the tennination thereof.
Ifbidder does not meet the insurance requirements of the specifications; alternate insurance
coverage, satisfactory to the Risk Manager, may be considered.
It is understood and agreed that the inclusion of more than one insured under these policies
shall not restrict the coverage provided by these policies for one insured hereunder with
respect to a liability claim or suit by another insured hereunder or an employee of such other
insured and that with respect to claims against any insured hereunder, other insureds
hereunder shall be considered members of the public; but the provisions of this Cross
Liability clause shall apply only with respect to liability arising out of the ownership,
maintenance, use, occupancy or repair of such portions of the premises insured hereunder as
are not reserved for the exclusive use of occupancy of the insured against whom claim is
made or suit is filed.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
16
xxx 1.
XXX 2.
xxx 3.
xxx 5.
XXX?
xxx 8.
xxx 9.
TNSURANC'R ('fJReI( UST
Workers' Compensation and Employer's Liability per the Statutory limits ofthe state of
Florida.
Comprehensive General Liability (occurrence fonn), limits ofliability $ 1.000.000.00
per occurrence for bodily injury property damage to include Premises/ Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements" of specifications).
Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4.
Excess Liability - $
.00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6.
Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
$
$
$
$
$
$
.00
.00
.00
.00
.00
.00
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this
insurance may be required within five (5) days after bid opening.
Bidder
Signature of Bidder
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
17
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids to a qualified
contractor for the purchase of a projection system for the Byron Carlyle Theatre.
2.2 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: N/A
2.3 PRE-BID CONFERENCE/SITE INSPECTION:
A Pre-Bid Conference will be held at on September 17th. 2004 at 4:00 p.m. at the City of
Miami Beach Fourth Floor Small Conference Room. Miami Beach. FL.
2.4 VENDOR APPLICATION
The City of Miami Beach has contracted with BidNet and has begun utilizing a new central
bid notification system created exclusively for state and local agencies located in South
Florida. Created in conjunction with BidNet(r), this new South Florida Purchasing system
has replaced the DemandStar system and allow vendors to register online and receive
notification of new bids, amendments and awards.
Vendors with Internet access should review the registration options at the following website:
www.govbids.comlscripts/southflorida/public/home1.asp. If you do not have Internet
access, please call the BidNet(r) support group at 800-677-1997 extension # 214.
2.5 CONTACT PERSON:
The contact person for this Invitation to Bid is Marta Fernandez Rubio. The contact person
may be reached by phone: 305.673.7490; fax: 305.673,7851; or e-mail:
martafemandezrubiolCi>..miamibeachfl.aov Communications between a proposer, bidder,
lobbyist or consultant and Procurement Staff is limited to matters of process or procedure.
Requests for additional information or clarifications must be made in writing to the contact
person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the
scheduled Bid opening date.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders
should not rely on representations, statements, or explanations other than those made in this
Bid or in any written addendum to this Bid. Bidders should verify with the Procurement
Division prior to submitting a proposal that all addenda have been received.
YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.66,
ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND
PROCEDURES RELATNE TO ORAL AND WRITIEN COMMUNICATIONS.
2.6 SAMPLES:
The bidder shall provide upon request, a complete and accurate sample of the product(s)
which they propose to furnish.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
18
2.7 DELIVERY T!M:EIREPONSE TIlVr1?:
Bidder must provide delivery time in calendar days after receipt of purchase order on the bid
proposal page (see page 22).
2.8 DISCOUNTS (From published price lists): N/A
PERCENTAGE ABOVE VENDOR COST: N/A
2.9 ESTIMATED QUANTITIES:
Quantities stated are for bidders' guidance only and no guarantee is given or implied as to
quantities that will be used during the contract period. Estimated quantities are based upon
previous needs and estimated usage for one (I) period. Said estimated quantities may be used
by the City for the purpose of evaluating the low bidder meeting specifications.
2.10 HOURLY RATE:
The hourly rate quoted shall include full compensation for labor, equipment use, travel time,
and any other cost to the bidder. This rate is assumed to be at straight-time for all labor,
except as otherwise noted,
2.11 WARRANTY: N/A
2.12 PRODUCT/CATALOG INFORMATION: N/A
2.13 REFERENCES (PROVIDE 8 REFERENCES, IN THE CUSTOMER REFERENCE
FORM ON PAGE 25)
Each bid must be accompanied by a minimum of eight (8) references, of which four (4)
separate projects must have been for $25,000 or Higher. Reference shall include the name of
the company, a contact person and the telephone number. NO BID WILL BE
CONSIDERED WITHOUT THIS LIST.
2.14 COMPLETE PROJECT REQUIRED:
The scope of these specifications is to insure the delivery of complete units, ready for
operation. Omission of any essential detail from these specifications does not relieve the
supplier from furnishing a complete working unit to the satisfaction of the City of Miami
Beach.
2.15 FACILITY LOCATION:
Byron Carlyle Theatre
2.16 BIDDER QUALIFICATIONS:
In order for bids to be considered, bidders must submit with their bid within five (5) calendar
days after receipt of notification from the city, evidence that they are qualified to
satisfactorily perform the specified work pursuant to the bid specification. Evidence shall
include all information necessary to certify that the bidder: maintains a permanent place of
business; has technical knowledge and practical experience in the type of equipment
included in this scope of work; has available the organization and qualified manpower to do
the work; has adequate financial status to meet the financial obligations incident to the work;
has not had just or proper claims pending against him or his work. The evidence will consist
oflisting of work that has been provided to public and private sector clients, (Le. nature of
WORK within the last five (5) years).
BID NO: 43-03/04 CITY OF MIAMI BEACH
DATE: 08/24/04 19
2.17 LATE BIDS:
At time, date, and place above, bids will be publicly opened. Any bids or proposals received
after time and date specified will be returned to the bidder unopened. The responsibility for
submitting a bid/proposal before the stated time and date is solely and strictly the
responsibility of the bidder/proposer. The City is not responsible for delays caused by mail,
courier service, including U.S. Mail, or any other occurrence.
2.18 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the
section. Any exceptions to the General or Special Conditions shall be cause for the bid to be
considered non-responsive.
2.19 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be
considered a valid bid, the ORIGINAL AND ONE COPY of the Bid Form pages and all
required submittal information must be returned, properly completed, in a sealed envelope as
outlined in the first paragraph of General Conditions.
2.20 MAINTENANCE AGREEMENT:
Bidder shall quote on the appropriate space on the Bid Form, a per year cost for full
service/parts maintenance agreement to commence at the end ofthe warranty period. This
agreement will be accepted at the sole discretion of the City of Miami Beach. Maintenance
price shall include all parts/labor (including travel time) for the entire systems installed
under this bid. Bidder shall also state response time from time of call. This agreement shall
be for a minimum of five (5) years, on a year to year basis, and may be extended upon
mutual agreement of both parties.
The Bidder shall quote an hourly labor rate for repairs (in accordance with Section 2.16 of
the Special Conditions) in the appropriate space on the Bid Form, in the event the City of
Miami Beach elects not to choose the maintenance agreement.
2.21 EQUAL PRODUCT:
Manufacturer's name, brand name and model number are used in these specifications for the
purpose of establishing minimum requirement oflevel of quality, standards of performance
and design required and is in no way intended to prohibit the bidding of other manufacturer's
items of equal material, unless otherwise indicated. Equal (substitution) may be bid,
provided product so bid is found to be equal in quality, standards of performance, design,
etc. to item specified, unless otherwise indicated.
Where equal is proposed, bid must be accompanied by complete factory information
sheets (specifications, brochures~ etc.) and test results of unit bid as equal.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
20
3.0 SPECIFICATIONS:
Proiector (Platter System)
. Single 35mm Projector with lens turret, capable of Projecting Standard 1.66/
1.85 and Scope projection.
. Set of Lenses for the three formats (Buhl, Schneider or better)
. Aperture plates (1.85, 1.66 and 2.35)
. Platter system with all accessories and Make up table
. Rewind table and splicer
. 6 Large format and small format reels, please include split reels
. Please include information regarding all necessary power supply
Screen (Electric Roll UD)
The screen will be used for Film Projection as well as Video projection. Sound will
emanate from speakers placed behind the screen. The screen should have a Viewing
area 30' width by 16' Height. The surface should have a higher gain resolution than
standard matt white screens (approx 1.5 gain). Screen control and relays should be
located at stage level for easy operation and maintenance.
Throw Distance from Projector lens to Screen:
35' for Video Projection
68' for Film Projection
Format: 1.85, 1.66 and Scope @ 2.35
The screen will attach to over stage Truss and intersect with truss at multiple points.
The Truss will be 2" OD tubing. Additional support can be added to support your
product.
Sound System
Dolby Digital Sound System with a CP6500 processor or Better. Amplification for 6
channels of Sound (Left, Right, Center, Sub, Surround Left and Right) Crown
Amplifier or similar
SDeakers:
. 8 Surround Speakers: EA W72i or better,
. Left, Right and Center Speakers EA W JF200e or better,
. Sub EA W SB 150 or better.
. All speakers except for surround should be castered for mobility and
storage.
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
21
Bid Proposal Form
BID # 43-03/04
Bid Proposal Page
We propose to furnish all labor, material, equipment, supervision and transportation necessary to
supply and deliver film projection system.
Company Name:
Item Description
Manufacturer/ Model #
Total
I.
Projector (Platter System)
$
2.
Screen (Electric Roll Up)
$
3.
Sound System
$
4.
Installation
$
Grand Total: $
Guaranteed delivery (in calendar days after receipt of order):
calendar days.
The city reserves the right to award a contract based on the grand total of item 1 through 4, award
multiple contracts based on the lowest and best bid per line item, or reject any bid line item.
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
22
PAYMENT TERMS: NET 30. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this proposal and
commit the bidding firm)
Bidders must acknowledge receipt of addendum (if applicable).
Addendum No.1:
Addendum No.2:
Insert Date
Insert Date
NAMEfI'lTLE (Print):
ADDRESS:
CITY/STATE:
ZIP:
TELEPHONE NO:
FACSIMILE NO:
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
23
BID CHECK LIST
To ensure that your bid is submitted in conformance with the Contract Documents, please verify that
the following items have been completed and submitted as required.
X Original and one copy of bid (including aU submittal information)
General Conditions Section 1.1
Special Conditions Section 2.19
X Execution of Bid
General Conditions Section 1.2
X EquivalentslEqual Product
General Conditions Section 1.10
Special Conditions Section 2.21
Insurance and Indemnification (including Insurance Checklist)
X General Conditions Section 1.26
General Conditions Section 1.59
X Bid GuarantylPerformance Bond
General Conditions Section 1.27
X Warranty
Special Conditions Section 2.11
X Product/Catalog Information
Special Conditions Section 2.12
X References
Special Conditions Section 2.13 / Page 25
X Bidder Qualifications
Special Conditions Section 2.16
X Exceptions to Specifications
Special Conditions Section 2.18
X Contractor's Questionnaire
(page 27 )
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
24
CUSTOMER REFERENCE LISTING
Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of eight (8) finns
or government organizations for which the Contractor is currently furnishing or has furnished,
similar services.
(See "Minimum Requirements, page 2)
1)
Company Name
CITY OF MIAMI (Tower Theater)
Address
SW 8th St.
Contact Person/Contract Amount L i 1 i a Me din a
$206,044.00
I Ol~O
Telephone No. 305 416 1429
Fax No.
305 416 2156
2)
Company Name
Verrick Park community C~ntpr
Address
Citv of Miami
Contact Person/Contract Amount
Alan Porns
$80,000
TelephoneNo. 305 416 1245
Fax No. 305 416 2153
3)
Company Name
~TTNY (~T.~T.P TTniv nf NY)
Address
stony Brook NY 11794-6000
Contact Person/Contract Amount
Andy Nittoli
$20,048.00
Telephone No.
631 632 7348 Fax No.
4)
Company Name
The Colony Theater
Address
Lincoln Road Mall
Contact Person/Contract Amount
Rnh P~rk",
$4" nnn
Telephone No.
Fax No.
BID NO: 43-03/04
DATE: 08/14/04
CITY OF MIAMI BEACH
25
CUSTOMER REFERENCE LISTING (Contd.)
5)
Company Name
E. DeVeer Theaters
Address
LG Smith Blvd. orangestad ARUBA
Contact Person/Contract Amount Gerardo De Veer
Telephone No. 011 29758 24622 Fax No.
6)
Company Name
National Park Service - JOhnstown Flood Memoria:
'...:
Address
Harpers Ferry Center
733 Lake Road South ~
1""1\ 15956
Contact Person/Contract Amount
Doug Richardson
- $104,000.00
Telephone No. 814-495 4643
Fax No.
7)
Company Name
Diversiones Unidas
Address
Managua Nicaragua
Contact Person/Contract Amount Blanca Chamorro
$750,000.00
Telephone No. 0115052223828
Fax No.
8)
Company Name
Marco Movies
Admess 2500 Tamiami Trail North / 599 S. Collier Blvd.
Naples FL 34103 Marco Island FL 34145
Contact Person/Contract Amount $208,000.00 NICK CAMPO
TelephoneNo. 941 394 3333
Fax No.
BID NO: 43-03104
DATE: 08114104
CITY OF MIAMI BEACH
16
CONTRACTOR'S OUESTIONNAIRE
.,.,.NOTE:
Infsrm:tilm :upp!!ed in !'espO!!Set9 this quest!oDDalr(! is subject to verification.
Inaccurate or incomplete answen may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By M~~n~ ~9~b ~lOgtrgRig ~e., I TnT.~rn~~;nn~' ~~nom~ iquipmgnt - a
division of Magna-Tech Electronic Co.
Principal Office lnn 1\1"' ,:!Qf-'h c::tn''ilt:
M;~m; FT ":t~'~"7
/~.
How many years has 0 organization been in busiDess as a General Contractor under your present
business name? '
Does your organization have current occupational licenses entitling it to do the work contemplated
in this Contract? YF.S
State of Aorida occupational license - state type and number:
Miami-Dade County certificate of competency - state type and number:
Not applicable
City of Miami Beach occupational license - state type and number:
Include copies of above licenses and certificates with proposal.
How many years experience in similar work has your organization had?
(A) Asa~Rli:~1f~ j;'q"~rmQnf- ''''rpliwr ~ince 1979 (25 years)
(B) As a Sub-Contractor
(C) What contracts has your organization completed?
Contract Amt Class of Work When Comoleted Name/Address of Owner
PLEASE REFER TO CUSTOMF.'R 'RF.F'RRF.Nr'F. LTC::'T'Tl\If': ll'T''T'll''lli'D
Have you ever had a contract tenninated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual
specifications? NO
If so, where and why?
Has any officer or parbler of your organization ever failed to complete a construction contract
handled in his own name?
NO
Ifso, state name of individual, name of owner, and reason thereof
In what other Imes of business are you financially interested or engaged?
BID NO: 43-03/04
DATE: 08/24/04
CITY OF MIAMI BEACH
17
Give references as to experience, ability, and financial standing For experience please refer
to Customer Reference sheet att~rhpn. Fnr Tin~n~;~' ~~~g~iAg 9sAtact
Ed ReillY Union planters Bank
What equipment do you own that is available for the proposed work and where located?
Service and repair facility. machine shop
What Bank or Banks have you arranged to do business with during the course of the Contract should
itbeawardedtoyou? TTninn P'~nt-"'rC! l'bn1r, <rik>r..lter :BaRI.
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below.
WEA ELECTRICAL CON~Rar~OR TNr
Vendor Campaign Contribution(s):
a. You must provide the names of all individuals or entities (including your sub-consultants)
with a controlling financial interest. The tenn "controlling financial interest" shall mean the
ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any
corporation or a direct or indirect interest of 10% or more in a firm. The tenn "finn" shall
mean any corporation, partnership, business trust or any legal entity other than a natural
person.
Steven Krams, President
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
21
CONTRACTOR'S OUESTlONNAIRE (CONTD.)
b. Individuals or entities (including our sub-consultants) with a controlling financial interest:
have x have not contributed to the campaign either directly or indirectly. of a
candidate who has been elected to the office of Mayor or City Commissioner for the City of
Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom
said contribution was made.
I HEREBY CERTIFY that e bove answers are true and correct.
Steven
(SEAL)
(SEAL)
-.....--
BID NO: 43-03/04
DATE: 08124/04
CITY OF MIAMI BEACH
19