Arts for Learning/Miami
.:<oo r-ZS70 /
m
City of Miami Beach and Miami Beach Cultural Arts Council
Fiscal Year 2004/2005 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this J rt day of 5b7>fi;1tf/kff'l.- ,2004, between the City of
Miami Beach, Florida, (the City), and Arts for LearninglMiami (Grantee).
Article II Grant Description
1.
Grantee:
Address
City, State, Zip
Phone, fax, e-mail
Arts for Learning/Miami
1900 Biscayne Blvd. Suite 201
Miami, FL 33132
(305) 576-1212, (305) 576-1193, jane.miami@arts4Iearning.org
2. Grant amount: $1540050% paid upon execution of this Agreement.
Remaining 50% paid upon completion of Project and submission and approval of Final Report.
Project description: See Exhibit 1, attached hereto
Itemized budget: See Exhibits 2-A and 2-B, attached hereto
Contract deadline: November 5, 2004
Expenditure deadline: September 30, 2005
ject completion date: .JUne. 'a.o. 2.OOS'
F al Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date. fL "'UtJ.J
S WHEREOF, the parties hereto have executed this Agreement this J.J..!!:. day of JftN U 1f-ttAJ ,20Q04-.
Aft." ~ fGU~
Robert P rcher, City Clerk
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
FORM & LANGUAGE
& FOR EXECUTION
The foregoing instrument was acknowledged before me
this 1ST day of No>Ie""be,. 2004, by
..:rQn~ 6, l~e' 1" of
Ar-ts.fo, L.ecvn.~ ItrI i c.C"I\; . a not-for-profit
corporation. He/She is personally known to me or has
produced as
idg;:::_.ntification. \
,~ ltf1/VIf~
,-
Signature of Notary Public
rGrantee's Con
I
I
~ I... ..
~~l"'mrney~ Date
GRANTEE: Arts for Learnino!Miami
Notary Name: Jl~~ ~~
Notary Public, State of Florida ~1\. -- ~
\. !If. j My CommiMion OOl'JIIH
..,., ElCpRS AI-'IIUIl 01. 2001
My Commission Expires: ~J5[ q. ,Jr'b R
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant tOJhe City's Cultural Affairs Program Manager or his designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Budget in Exhibit 2-B shall not be permitted without the prior written consent ofJhe Cultural Affairs Program
Manager or his designee. Said requests shall be made in advance, in writing, detailing and justifying the need
for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2005, must submit their final reports no later than November 15,
2005.
4. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award.
5. Proqram Monitorinq and Evaluation: The Cultural Affairs Program Manager or his designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondinq: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountinq and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his designee or his designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicitv and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name ofthe City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. DefaultIT ermination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his designee may withhold or cancel all,
or any unpaid installments, of the Grant upon giving five (5) calendar days written notice to the Grantee, and the
City shall have no further obligation to the Grantee under this Agreement. Further, in the event of a breach of
any term or condition of this Agreement, upon five (5) calendar days written demand by the Cultural Affairs
Program Manager or his designee, the Grantee shall repay to the City all portions of the Grant which have been
received by the Grantee, but which have not actually been disbursed by the Grantee as of the date that the
written demand is received. In the event that this Grant is cancelled orthe Grantee is requested to repay Grant
funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for another
Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the
expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant
funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
in writing from the Cultural Affairs Program Manager Or his designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to
the Cultural Affairs Program Manager or his designee a certified check for the total amount due, payable to the
City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at anytime throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in
Article 1-1 of this Agreement, and to the City when addressed as follows: Grisette Roque Marcos,
Interim Director, Miami Beach Cultural Arts Council, 1700 Convention Center Drive, Miami Beach,
Florida 33139-1819.
15. Captions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the ma.ndate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
Exhibit 1 I Revised Project Description
Organization: Arts for Learninq/Miami
Projecttitle: (1 ET 8m II If T
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific a~ possible; name of
event, specific dates, venues, times, artists, etc.
Project Approved by the Grants Panel:
During the '04-'05 school year, A4U Miami, will continue integrating the arts across the K-
through-12 curriculum in 5 public elementary schools in Miami Beach: Feinberg-Fisher, Treasure
Island, Biscayne, South Pointe & North Beach Elementary. In the process, Arts for Learning
plans to implement a Train-the- Trainer program. By building upon the success of the '03-'04 GET
smART program in this fashion, Arts for Learning increases the pool of teachers who are versed
in arts-integrated education, by recruiting our GET smART alumnae to become on-site mentors.
Now that A4L has built a pool of over 350 teachers trained in the GET smART arts integration
model, A4L is in a position to invite the best of these teachers to become mentors and trainers
within their own schools - growing the pool of teachers trained in arts-integration without
significant increases in training costs. Trainers will attend a half-day workshop and receive a
manual with sample curriculums and lesson plans tailored to various scenarios - i.e., a one-hour
session, a half-day session and a full-day session. The manual will also provide samples from
themes that have been successfully integrated into math, science, social studies and language
arts. The Maya, Roots of Civilization and Art in American History are 3 such programs. Based
successful past implementations, A4L plans to invite Feinberg-Fisher Elementary and North
Beach Elementary to participate in the Train-the- Trainer program.
Teaching teams will consist of an arts specialist and classroom teachers. Teaching teams will:
1) identify the school's educational priorities; 2) assess their schools' unique challenges and
assets for infusing the arts across the curriculum; 3) learn how & where to access information on
A4L's 42 community arts partners; 4) investigate how the A4L website and CD can serve as a
source of information, classroom resources and community connections for improving teaching
practices through the arts; 5) create a customized strategy for integrating the arts into their
classrooms throughout the school year, including an overall theme, lesson plans, two live arts
experiences, arts activities that connect the arts to the curriculum, evaluation & assessment, a
Family Arts Night in May and the Student Exhibition. Arts for Learning will provide teachers with
enough planning time to implement the program successfully.
In addition to teacher training, A4L provides artists with training on classroom management,
connecting to the academic curriculum, motivation and assessment. The net result is a program
that makes learning come alive for students, provides skill-building and employment opportunities
to teaching artists and builds future audiences for the arts.
Revisions to Project based on City Commission approved award include:
1. The GET smART program will include teaching teams from 4 public elementary schools
in Miami Beach: Fienberg Fisher, North Beach, South Pointe, Treasure Island
Elementary.
2. Due to participation in a National level evaluation of A4L's teacher professional
development program this year, participating teachers in GET smART will receive twice
the amount of training and follow-up through 2 full days of professional development (in
November and April) and planning and on-going follow-up by A4L Education staff, Mentor
Teachers and/or Master teaching artists.
3. Also due to the additional resources dedicated to increasing the quality and depth of our
professional development with teachers as part of the National Evaluation by Univ. of
Washington, the Train-the Trainer program will be initiated in 2005-2006.
4. We expect culminating events to occur at each school in April and May 2005 and for a
County wide exhibition of the student learning and creative works in June 2005.
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Arts for Learninq/Miami
Project Title: ({IT tSfY/Ilr<T
Date(s) of Project: ~ef t€lYl ~I ;;t3OLJ - '";SuN ,;100"')
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off aI/ numbers to the
nearest dol/ar.
EXPENSES REVENUES
Cash In-Kind Cash In-Kind
Personnel - artistic Admissions
Personnel - technical 11,000 Contracted services
Personnel - administration 5 000 Tuitions
.
Outside artistic feeslservices Lj t 000 Corporate support ?;Om
Outside other feeslservices 3,100 5 ,000 Foundation support .-5; 000
Marketing/Publicity ...], 00(') Individual support ,;), ~ 70
Space rental } &200 3, (XX) Government grants 1, ctX)
Travel 120 3,600 Federal
Utilities lPOO State 2.100
,
Equipment rental
Office supplies ~, ")00
Insurance/Security 7-50
Other Costs:
Vfi(\t;(\~ '" YCco)~o..ae
-->
E~ U; prrle..n r 'P,)(t Irlo.~ f
A{f<:, Y(011 rll..fV\ Gu;dr; e.i)
.:>
Ie<'l.Cne ( glJh n-l'<j" &\m\ 1)tf.,QD
S, 'fj)Ue6 ... l<('\(e.;l-.menl", ~('
\1 o-.:\",~.. F<w<\y An<';^,I~Ic\-
Total cash expenses
Total in-kind expenses
Total project expenses
(Itemize below)
;} ,,}a::>
500 /,000
(,000
;), QOo '5, dl.c&
,;J,,~H()
Other Contributions
(Itemize below)
11,.1 IPIo
Adr111.1i.?ifi<HVl' ~'j)r1N.1 ,
I eC<en.tr &.>b ~es , 3d-<:io \
11tf.'.0l..~t! . (ZU"fl\'\(fiI-RrJ\\rJ.\
Grant award
$15400
3q 770
J7 :J1"lP
57-. 0.'3&
(cash + in-kind)
Total cash revenues 39 71-(')
,
Total in-kind revenues 11 ,0:71"1,,
Total project revenues 51 O~t"
.
(cash + in-kind)
Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Arts for Learninq/Miami
Project Title: GET :3 m Af<T
Date(s) of Project: ~b.eJ''' ";;004 ~"XI.)rU. ;}(jO"\
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below. Line item changes
to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures
do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic MarketinglPublicity
Personnel - administrative 2.~oo Space rental
Personnel - technical :5,000 Travel (local only)
Outside artistic fees <7,000 Outside other fees ~fOO
(Itemize below)
Other costs JyJ (If/tor fpo.chpfj
(Itemize below) c;l. /00
YC~\-Q..a.t- Cl()()
3upp \ \~.., 1.000
&.~,col bvl.es Ib((l..(\--sfl'eld-lifs 1000
TOTAL: $15400
Grant requirements:
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Grant funds may not be used for:
· Remuneration of City employees for any services rendered as part of a project receiving a grant from
the City of Miami Beach Cultural Arts Council
· "Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project
may be purchased if the price is less than what is would cost to rent the equipment)
. Debt reduction
· Out-of-county travel or transportation
. Fundraising events
'--HospitaHty-even l:s
· Events not open to the public