HomeMy WebLinkAbout2005-25787 Reso
RESOLUTION NO. 2005-25787
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
FINAL PAYMENT TO THE FIRM OF SPILUS CANDELA
DMJM, IN THE AMOUNT OF $19,335, FOR COMPLETION
OF CONSULTING SERVICES ON THE BASS MUSEUM
EXPANSION AND RENOVATION PROJECT.
WHEREAS, on March 26, 1995, the City entered into an Agreement with
the firms of Spillis Candela & Partners (SC&P), (later to be known as Spill is
Candela DJMJ (SC&P)), and Arata lsozaki and Associates (lsozaki) for
architectural and engineering services for the expansion and renovation of the
Bass Museum of Art (the Agreement) (the Project); and
WHEREAS, on December 3, 1997, the Mayor and City Commission
approved award of a construction contract to Danville-Findorff, Inc. (DFI) and
Notice to Proceed with construction of the Project was given on February 5, 1998
with construction expected to last twenty months; and
WHEREAS, the Project consisted of two distinct building sections; and
existing facility building, and the construction of a new building; and
WHEREAS, both buildings received substantial completion certification in
September 2000; final closeout of the construction contract and a Final
Certificate of Occupancy were obtained in May 2002, and final payment to the
contractor, Danville-Findorff, Inc. (DFI), was approved by the Mayor and City
Commission at the May 29, 2002 City Commission meeting; and
WHEREAS, final payment to the consultant, Spillis Candela DMJM
(SC&P), was withheld due to pending issues regarding the HVAC system and the
relative humidity levels within the building; and
WHEREAS, although URS, the City's Program Manager, and SC&P had
not recommended the installation of permanent humidifiers to the HV AC
system, the Bass Museum staff strongly recommended inclusion of the units,
and SC&P agreed to design the system and perform construction administration
services for this portion of work at no charge to the City; and
WHEREAS, the installation of the humidifiers, incorporation into the
building systems and the Building Management System (BMS), testing, and a
period of observation has now been completed and since December 2003, the
system has functioned within the parameters expected; and
WHEREAS, based on the results which have been obtained by the added
humidification system and the monitoring of the levels of humidity for the past
several months, which have shown the system to be functioning as expected, the
City, at the request of SC&P, entered into final negotiations to closeout the
Agreement and issue final payment; and
WHEREAS, this final payment, in the amount of $19,335, consists of time
expended while providing additional construction administration services during
the extended period of construction of the Project prior to the completion of
construction, and the closeout of the agreement with DFI; and
WHEREAS, the Administration would now recommend that this final
payment, in the amount of $19,335, for work performed in completing the Project
be issued; and
WHEREAS, an appropriation from City Center Redevelopment Agency
funds has been recommended by the Miami Beach Redevelopment Agency staff
in order to make final payment; and
WHEREAS, a final release will be provided to the City by SC&P holding
the City harmless for any and all future liability on the Project, and the City will
provide a similar release to SC&P, which are customary documents issued at
Project closeout; and
WHEREAS, concurrent with this recommendation, a report has been
given to the Board of Trustees of the Bass Museum and to the Friends of the
Bass, on December 15, 2004.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission approve final payment to the firm of Spill is Candela
DMJM, in the amount of $19,335, for completion of consulting services on the
Bass Museum Expansion and Renovation Project.
PASSED AND ADOPTED this the 12th
January, 2005.
ATTEST:
_~o ~UA~
CITY CLERK
T:\AGENDA 12005\Jan 12051ConsenllSpillis Candela Resolulion .com.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
APPROVING FINAL PAYMENT TO THE FIRM OF SPILUS CANDELA DMJM, IN THE AMOUNT OF
$19,335, FOR COMPLETION OF CONSULTING SERVICES ON THE BASS MUSEUM EXPANSION AND
RENOVATION PROJECT, AND FURTHER APPROVING APPROPRIATION, IN THE AMOUNT OF
$19,335, FROM REDEVELOPMENT AGENCY FUNDS.
Issue:
I Should the City Commission adopt the Resolution?
Item Summa IRecommendation:
On March 26, 1995, the City entered into an Agreement with the firms of Spillis Candela & Partners (SC &P)
and Arata Isozaki and Associates (Isozaki) for consulting services for the Bass Museum of Art (the Project).
On December 3, 1997, the City Commission approved award of a construction contract to Danville-Findorff,
Inc. (DFI). Notice to Proceed was given on February 5, 1998 with a construction period of twenty months.
The Project consisted of the renovation of an existing facility and the construction of a new building. The
Project received substantial completion on September 2000, Final closeout and a Final Certificate of
Occupancy were obtained in May 2002 and final payment Danville-Findorff, Inc. (DFI) was approved by the
City Commission on May 29, 2002. Final payment to the consultant, (SC&P), was withheld due to pending
issues regarding the HV AC system and the relative humidity levels in the building. As a result, the City asked
its Program Manager for facilities, URS Corporation (URS), to examine the HV AC issues and recommend a
solution. URS and SC&P did not recommend wholesale changes to the overall HVAC system, They also did
not recommend the addition of a humidification system in view of the fact that humidity levels in the South
Florida area are generally acceptable for the conditions required in an art museum, Although URS and
SC&P had not recommended the installation of permanent humidifiers, the Bass Museum staff strongly
recommended inclusion of the units, The cost of adding these units was estimated at about $60,000 and it
was recommended that funds be appropriated from Convention Development Tax funds. The installation of
the humidifiers was completed by December 2003. Since that time the system has functioned within the
parameters expected. In most instances, when humidification has been required due to outside ambient
conditions, the system has functioned properly and has provided levels satisfactory to the museum staff as
well as to the requirements of art collection lenders. In some instances, for very short periods of time,
although these periods have been reduced, the humidity levels have not achieved the expected optimum
levels. Based on the results obtained by the added humidification for the past several months the City
entered into final negotiations to closeout the consulting agreement. Final payment, in the amount of
$19,335, consists of time expended while providing additional Construction Administration services during
the extended period of construction until completion and closeout of the agreement with OF!. During this
period SC&P continued to work with the City to finalize all issues and obtain Final C of 0 and Final Closeout.
Because of SC&P's continuing assistance, their assumption of responsibility for the humidity levels, and their
compliance with contractual obligations, staff now recommends that final payment, in the amount of $19,335,
be issued. Staff also recommends that an appropriation from City Center Redevelopment Agency funds be
approved in order to make final payment. A final release will be provided to the City by SC&P holding the City
harmless for an and all future liabili on the ro'ect. The Cit will rovide a similar release to SC&P.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of J%pprl)Vl!td
Funds:
Finance Dept.
sistant City Manager
CMC
AGENDA ITEM 1?7c..
DATE /-/;(-tJS-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and Date: January 12, 2005
Members of the City Commission
Jorge M. Gonzalez d - ~
City Manager 'VO
A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING FINAL PAYMENT TO THE
FIRM OF SPILUS CANDELA DMJM, IN THE AMOUNT OF $19,335, FOR
COMPLETION OF CONSULTING SERVICES ON THE BASS MUSEUM
EXPANSION AND RENOVATION PROJECT, AND FURTHER
RECOMMENDING APPROPRIATION, IN THE AMOUNT OF $19,335,
FROM CITY CENTER REDEVELOPMENT AGENCY FUNDS.
SUBJECT:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available from the City Center Redevelopment Agency.
ANALYSIS:
On March 26, 1995, the City entered into an Agreement with the firms of Spillis Candela &
Partners (SC &P) and Arata Isozaki and Associates (Isozaki) for architectural and
engineering services for the Expansion and Renovation of the Bass Museum of Art (the
Project). On December 3, 1997, the Mayor and City Commission approved award of a
construction contract to Danville-Findorff, Inc, (DFI). Notice to Proceed with construction of
the project was given on February 5, 1998 with construction expected to last twenty
months.
The project itself consisted of two distinct building sections. The first was the existing
facility, or original building, and the second was the construction of a new building. The
original building portion of the project was primarily a renovation project including a new
roof and replacement of the heating, ventilating, and air conditioning (HVAC) system. The
new building was new construction.
Both buildings received substantial completion certification in September 2000. Final
closeout of the construction contract and a Final Certificate of Occupancy were obtained in
May 2002 and final payment to the contractor, Danville-Findorff, Inc. (DFI), was approved
by the Mayor and City Commission on the May 29, 2002 Commission meeting. Final
payment to the consultant, Spillis Candela DMJM (SC&P), was withheld due to pending
issues regarding the HVAC system and the relative humidity levels within the building,
Commission Memorandum
Bass Museum-Spillis Candela Payment
January 12, 2005
Page 2 of 4
A number of different consultants reviewed the issues with the HVAC system, hired either
by the contractor or the AlE consultant. Although recommendations were made and
implemented, the HVAC system continued to have difficulty in maintaining strict control
over the required temperature and relative humidity levels. As a result, the City asked its
Program Managerforfacilities, URS Corporation (URS), to examine the HVAC issues and
recommend a solution,
Additionally, an independent consulting and test and balance engineering firm, GFS
Consulting, Inc. (GFS), was retained by and at the cost of SC&P to assist in the evaluation
of all installations as well as the design, Costs for previous corrections and evaluations
were borne by SC&P and DFI under their contract responsibilities.
URS and SC&P did not recommend wholesale changes to the overall HVAC system. They
also did not recommend the addition of a humidification system in view of the fact that
humidity levels in the South Florida area are generally acceptable for the conditions
required in an art museum. For those rare and far between periods when humidity levels
may be too low, both consultants recommended having on hand portable, humidifying
units, which can be utilized on a temporary basis.
The URS recommendations consisted of the installation of a new air conditioning unit at
the building Loading Dock area in order to separate this space from the Art Collection
Storage Room. The ductwork for the existing unit serving the Art Collection Storage Room
was reconfigured to serve this room only and separated from the Loading Dock below in
order to obtain better control of the humidity and temperature levels. Existing ductwork at
the Loading Dock Area was modified to serve this area only and be separated from the Art
Collection Room, The unit to be used was the unit furnished initially for the museum's staff
offices, which was replaced by a larger unit. DFI furnished the unit. Finally, the Building
Energy Management System (BMS) was re-programmed to allow the HVAC units to
operate on humidity and temperature priority rather than on temperature priority as initially
installed.
The City entered into an Agreement with DDC Controls to perform some of the work,
namely, the modifications to the sensors, the installation of the new controls and the re-
programming of the BMS, The modifications were funded by previously appropriated
funds, in the amount of $100,000, approved by the Mayor and City Commission on
October 17, 2001. This work was completed by December 2001.
The balance of the modifications was subcontracted to another contractor in order to
expedite the work and to facilitate closeout of the contract with DFI. This work included
drywall and ceiling repairs and replacements, the installation of a floor drain at the Third
Floor mechanical Room, the addition of the new AlC unit at the Loading Dock area and the
necessary ductwork modifications. These modifications were also funded by the previously
appropriated funds, in the amount of $100,000, approved by the Mayor and City
Commission on October 17, 2001. This work was completed by June 2002.
Commission Memorandum
Bass Museum-Spillis Candela Payment
January 12, 2005
Page 3 of 4
Although, as noted above, URS and SC&P had not recommended the installation
of permanent humidifiers to the HVAC system, the Bass Museum staff strongly
recommended inclusion of the units, Museum staff provided research in support of their
position and presented this research to the Bass Board of Trustees. The cost of adding
these units was estimated at about $60,000 and it was recommended that funds be
appropriated for this purpose. Funding was available from Convention Development Tax
funds. SC&P agreed to design the system and perform Construction Administration
services for this portion of the work at no charge to the City.
The installation of the humidifiers, incorporation into the building ~ystems and the BMS,
testing, and a period of observation has now been completed. Since December 2003, the
system has functioned within the parameters expected. In most instances, when
humidification has been required due to outside ambient conditions, the humidifying
system has functioned properly and has provided the levels of humidification needed to
satisfy the museum staff as well as the requirements of art collection lenders, In some
instances, for very short periods of time, although these periods have been reduced, the
humidity levels have not achieved the expected optimum levels.
These instances have been significantly minimized and fall within the five percent of the
ideal yearly operation of the system that was always expected. SC&P and URS, as well as
publications in the industry, have always maintained that absolute perfection in humidity
levels is never obtainable in any HVAC system and certainly not in a system within the
South Florida environment where humidity levels vary so significantly during the year.
Based on the results which have been obtained by the added humidification system and
the monitoring of the levels of humidity for the past several months, which have shown the
system to be functioning as expected, the City, at the request of SC&P, entered into final
negotiations to closeout the consulting agreement and issue final payment. This final
payment, in the amount of $19,335, consists of time expended while providing additional
Construction Administration services during the extended period of construction of the
project prior to the completion of construction and the closeout of the agreement with DFI.
During this period, regardless of their existing contractual agreement and the difficulties
caused by the delays by DFI in completing the construction, SC&P continued to work with
the City to finalize all issues and obtain Final Certificate of Occupancy and Final Closeout.
After these were obtained, the City and SC&P agreed to delay final payment on the
consulting agreement until all matters regarding the HVAC system and the humidity levels
were resolved. SC&P continued to assist the City in all these efforts, provided the design
and the monitoring services for installation of the humidity system at no cost to the City and
did not stop providing the City all the help required to make the new installations function
as desired. Throughout the process they have participated in meetings, assisted with
permitting, and helped with insuring that the humidifying system was installed as required,
operated properly and was correctly incorporated into the building's BMS.
Commission Memorandum
Bass Museum-Spillis Candela Payment
January 12, 2005
Page 4 of4
Because of SC&P's continuing assistance, their assumption of responsibility for the
humidity levels and their HVAC design for the building, and their compliance with
contractual obligations, staff now recommends that this final payment, in the amount of
$19,335, for work performed in completing the project be issued, Staff also recommends
that an appropriation from City Center Redevelopment Agency funds be approved in order
to make final payment. A final release will be provided to the City by SC&P holding the City
harmless for any and all future liability on the project. The City will provide a similar release
to SC&P. Both are customary documents issued at project closeout.
Concurrent with this recommendation, a report has been given to the Board of Trustees of
the Bass Museum on December 15, 2004 and separately to the Friends of the Bass,
through Board member Pedro Martinez-Fraga, Esq., on December 15, 2004 as well, with
the aforementioned findings. During both meetings the City and the Friends have agreed
to meet and review the historical construction timeline and the Friends historical financial
performance during construction, to discuss an equitable allocation regarding the yet to be
finalized Pledge Agreement for the Friends repayment of their proportionate share of the
Bass expansion project.
By way of background, when the Bass expansion project was approved, the Friends
agreed to contribute $2.3 million towards the expansion project as set forth in Resolution
2000-24193. With the recurring construction delays and problems, the City held the
Pledge Agreement in abeyance pending the completion of all corrective work and
successful construction completion,
Therefore, together with the recommended final closeout and payment to Spill is Candela,
the Administration will proceed in negotiating with the Friends of the Bass an equitable
resolution to the Pledge Agreement and report back to the City Commission.
Attachments
T:\AGENDA\2005\Jan 1205\Consent\Spillis Closeout Memo. .dot
spilliscandela
1";, !\;igelc<:, W;.;<:hi:lgtcn, DC
San ~tand~;.:-o Dr<r,'(.r
Oraf'j;e Cclor;Jdo Springr,
Phnenix Salt LakE'- City
Albuquf1;'q,:e VOI:- Worth
H'Ju~lor: Daltas.
lV:iam: Detroil
Orlando SiHl Diego
Chic,lf,O Los Alamp5.
Col,lImbus
New York
Richlatld, WA
l(UW?it City
September 22, 2004
City of Miami Beach
Mr. Timothy Hemstreet
Capital Improvement Projects Office Director
1700 Convention Center Drive
Miami Beach, Florida 33139
RE.: Bass Museum - Extended Construction Administration
SCDMJM Project No, 032113032.0030
Dear Tim,
It has been quite some time since we have last spoken, and the purpose of this letter is to follow up
on the status of the Bass Museum and our efforts to close out the project. We have been kept up to
date on the performance of the HVAC system by your staff, and have had several conversations
with the manufacturer of the humidification system regarding the installation and system
performance over the last eleven months.
It is our understanding that the system has performed as designed, and has effectively introduced
the extra humidity when the relative humidity levels within the gallery spaces have dropped to the
low range of the design criteria, In essence, the installed HVAC system is maintaining the design
criteria in an extended consistent fashion and the humidification system has improved the overall
system performance.
It has now been over two years since our meeting to discuss our extended construction
administration invoices, the HVAC system, and our desire to close the Contract and gain our
release from the project (see attached meeting notes dated June 17,2002), At that time, the City
had not made its decision to provide the facility with a humidification system, and wanted to wait
and see how the winter months and lower humidity season affected the system. As stated at the
meeting, the City's position was that if the humidification system was required to better maintain the
relative humidity within the design criteria, the design of the system should be included in our basic
services. Spillis Candela DMJM re-iterated our concerns with indoor air quality and increased
maintenance for the City, and maintained that our decision to not include the system with the
original design was within industry standards for museum HVAC design in our climatic or
geographic location,
Ultimately, the decision was made by the City to provide the museum facility with the humidification
system, and Spillis Candela DMJM agreed to provide professional services to accomplish the
design and installation of the system. It was our clear understanding that this would be a necessary
step towards our goal of closing out the project and gaining our release from the Contract. After
notifying the City of the possible less than optimal performance of the humidification system due to
existing constraints in the ductwork, the City accepted the risks expressed by our concerns, and
requested that our office provide planning schedules and begin to work as soon as possible.
Professional services from system and manufacturer selection through construction documents,
Florida Litense AA 0003298
A.N AECOM CO"ll'ANr
SPiIliscandela.
permitting and construction administration of the installation were provided. Finally, the
commissioning and factory start up of the system was performed in early October of 2003.
Spillis Candela DMJM has continued through difficult times to work with the City to improve the
HVAC system performance, and has provided our own services and those of outside consultants
to address the HVAC issues at the Bass Museum for a period of four years, at our own cost. The
time to observe the system performance through a winter season as requested by the City has
passed, and as stated above the installation of the humidification system has significantly improved
the overall system performance. Therefore, we respectfully request that our outstanding invoices
for extended construction administration services, unrelated to the HVAC issues, be revisited for
payment, and we can close this Contract through our requested release.
Along with the meeting notes from June 17, 2002, I have attached our release letter and a
Statement of Account with back up. Please review these documents and if needed, we can
discuss. If acceptable, please sign and forward one fully executed Final Release and retum it to our
office.
Sincerely,
----~~if~~~
Steven P. Berler
Project Manager
Senior Associate
CC: D.Klem, J. Cruz, I. Gonzalez - Spillis Candela DMJM
J. Chartrand - City of Miami Beach
SpilUs Candela & Partners, Inc
BOO Douglas Enlrance Coral Gables. Florida 33134 3051444 4691
Coral Gables Orlando West Palm Beach Washington. DC
JORGE CHARTRAND
PUBLIC WORKS/CITY HALL
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FL 33139
USA
DATE: 08/25/04
STATEMENT OF ACCOUNT
~~.,j}~f!f~lI\i~.~
BASS MUSEUM - EXPENSES
E130 11/01/01 032113032.0000 EXPENSES
E135 11/12/01 032113032.0000 CONSULTANT EXPENSES
$1,645.42
$420.00
$1,645.42
$420.00
BASS MUSEUM - EXTENDED CONSTRUCTION ADMINISTRATION
L129 02/14/01 032113032.0030 LABOR
L130 03/12/01 032113032.0030 LABOR
L 131 04/20/01 032113032.0030 LABOR
L132 05/17/01 032113032.0030 LABOR
L 133 10/19/01 032113032.0030 LABOR
L 134 08/14/02 032113032.0030 LABOR
$3,705.00
$3,420.00
$2,280.00
$3,302.50
$2,185.00
$4,312.50
$1,935.00
$3,705.00
$3,420.00
$345.00
$3,302.50
$2,185.00
$4,312.50
$0.00
$19,335.42
Spillis Candela & Partners, Inc
800 Douglas Entrance Coral Gables, Florida 33134 305/4444691
Coral Gables Orlando West Palm Beach Washington, DC
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RE:: BASS MUSEUM - MIAMI BEACH, FLORIDA
EXPENSES PAID ON YOUR BEHALF 08/2512001 TO 09/28/2001.
REIMBURSABLE EXPENSES
BLUEPRINTING
PLOTTING AUGUST
$1,562.20
83.22
TOTAL AMOUNT DUE FOR EXPENSES
$1,645.42
TOTAL AMOUNT DUE THIS INVOICE
$1.645.42
UNLESS NOTIFIED WITHIN 10 DAYS, THIS INVOICE IS CONSIOERED ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAIO.
INVOICES UNPAID AFTER 30 DAYS MAY COUSE WORK TO BE INTERRUPTED
SPllLIS CANDELA & PARTNERS, INC
SPILUS CANDElA & PARTNERS INTERIORS
SPILUS CANDELA /WARNECKE
Spillis Candela & Partners, Inc
600 Douglas Entrance Coral Gables, Florida 33134 305/444 4691
Coral Gables Orlando West Palm Beach Washington, DC
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RE: BASS MUSEUM - RENOVATION AND EXPANSION - EXTENDED CONSTRUCTION
CONSULTANT EXPENSES NOT PREVIOUSLY INVOICED 12/2112000.
CONSULTANT EXPENSES
FRANKEL AND ASSOCIATES - 6559
$420.00
TOTAL AMOUNT DUE FOR CONSULTANT EXPENSES
$420.00
TOTAL AMOUNT DUE THIS INVOICE
$~
STEVEBERLER~ ~
PROJECT MANAGER .
UNLESS NOTIFIED WITHIN 10 DAYS. THIS INVOICE IS CONSIDERED ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAID.
INVOICES UNPAID AFTER 30 DAYS MAY CAUSE WORK TO BE INTERRUPTED.
SPILlIS CANDELA & PARTNERS, INC
SPILlIS CANDELA & PARTNERS INTERIORS
SPILlIS CANDELA /WARNECKE
Spillis Candela & Partners, Inc
800 Douglas Entrance Coral Gables, Florida 33134 305/4444691
Coral Gables Orlando West Palm Beach Washington, DC
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RE: BASS MUSEUM - RENOVATION AND EXPANSION - EXTENDED CONSTRUCTION
ADMINISTRATION. SERVICES RENDERED 11/2412000 TO 01/26/2001.
. PROFESSIONAL SERVICES HOURS RATE AMOUNT
PROJECT ARCHITECT
BERLER, STEVE 36.00 95.00 3,420.00
PROJECT ENGINEER
AGUIRRE, LOUIS 3.00 95.00 285.00
39.00
TOTAL AMOUNT DUE FOR SERVICES $3,705.00
TOTAL AMOUNT DUE THIS INVOICE
$3,705.00
STEVEBERLE~~~ ~
PROJECT ARCHITECT
UNLESS NOTIFIED WITHIN 10 DAYS. THIS INVOICE ;S CONSIDERED ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAID.
INVOICES UNPAID AFTER 30 DAYS MAY CAUSE WORK TO BE !NTERRUPTED
SPILUS CANDELA & PARTNERS, INC SPILUS CANDELA & PARTNERS INTERIORS SPILUS CANDELA /WARNECKE
Spillis Candela & Partners, Inc
BOO Douglas Entrance Coral Gables, Florida 33134 3051444 4691
Coral Gables Orlando West Palm Beach Washington, DC
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RE: BASS MUSEUM - RENOVATION AND EXPANSION - EXTENDED CONSTRUCTION
ADMINISTRATION. SERVICES RENDERED 01127/0tto, 02123/01.
. PROFESSIONAL SERVICES
HOURS
RATE
AMOUNT
PROJECT ARCHITECT
BERLER,STEVE
36.00
95.00
3,420.00
36.00
TOTAL AMOUNT DUE FOR SERVICES
$3,420.00
TOTAL AMOUNT DUE THIS INVOICE
$3,420.00
UNLESS NOTIFIED WITHIN 10 DAYS, THIS INVOICE IS CONSIDEREO ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAIO,
INVOICES UNPAID AFTER 30 DAYS MAY CAUSE WORK TO BE INTERRUPTEO,
SPILUS CANDELA & PARTNERS, INC SPILUS CANDELA & PARTNERS INTERIORS SPILUS CANDELA /WARNECKE
-
Spillis Candela & Partners, Inc
800 Douglas Entrance Coral Gables, Florida 33134 3051444 4691
Coral Gables Orlando West Palm Beach Washington, DC
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RE: BASS MUSEUM - RENOVATION AND EXPANSION - EXTENDED CONSTRUCTION
ADMINISTRATION. SERVICES RENDERED 02/24/01 to 03/30/01.
PROFESSIONAL SERVICES
HOURS
RATE
AMOUNT
PROJECT ARCHITECT
BERLER, STEVE
20.00
95.00
1,900.00
PROJECT ENGINEER
AGUIRRE, LOUIS
4.00
95.00
380.00
24.00
TOTAL AMOUNT DUE FOR SERVICES
$2,280.00
TOTAL AMOUNT DUE THIS INVOICE
$2,280.00
PA v{)
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STEVE BERLER
PROJECT ARCHITECT
UNLESS NOTIFIED WITHIN 10 DAYS, THIS INVOICE IS CONSIDERED ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAID,
INVOICES UNPAID AFTER 30 DAYS MAY CAUSE WORK TO BE INTERRUPTED,
SPILLlS CANDELA & PARTNERS, INC SPILLIS CANDELA & PARTNERS INTERIORS SPILLIS CANDELA /WARNECKE
Spillis Candela & Partners, Inc
800 Douglas Entrance Coral Gables, Florida 33134 305/444 4691
Coral Gables Orlando West Palm 8each Washington, DC
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RE: BASS, MUSEUM - RENOVATION AND EXPANSION - EXTENDED CONSTRUCTION
ADMINISTRATION. SERVICES RENDERED 03/31/01 to 04/27/01.
PROFESSIONAL SERVICES HOURS RATE AMOUNT
PROJECT DIRECTOR
RIVERO, EMILIO 5.00 140.00 700.00
PROJECT ARCHITECT
BERLER, STEVE 13.50 95.00 1,282.50
PROJECT ENGINEER
AGUIRRE, LOUIS 9.00 95.00 855.00
FERNANDEZ, JOSE 2.00 95.00 190.00
SPEC., WRITER
GARCIA, ALICIA 1.00 95.00 95.00
ENGINEER
LOSA, GONZALO 2.00 90.00 180.00
32.50
TOTAL AMOUNT DUE FOR SERVICES
$3,302.50
TOTAL AMOUNT DUE THIS INVOICE
$3,302.50
STEVEBERLER~ ~
PROJECT ARCHITECT
UNlESS NOTIFIED WITHIN 10 DAYS, THIS INVOICE IS CONSIDERED ACCEPTABLE AND WILL ACCRUE INTEREST AFTER 30 DAYS IF UNPAIO,
INVOICES UNPAIO AFTER 30 DAYS MAY CAUSE WORK TO BE INTERRUPTED,
SPILUS CANDELA & PARTNERS, INC SPILUS CANDELA & PARTNERS INTERIORS SPILUS CANDELA /WARNECKE
Spillis Candela DMJM
October 16, 2001
Invoice No 32113032,0030-0000133
architecture engineering planning interiors
Federal Tax 10 No. 95.2084998
MR. JORGE CHARTRAND
CONSTRUCTION MANAGER
PUBLIC WORKS CITY HALL
1700 CONVENTION CENTER DR.
MIAMI BEACH FL 33139
PLEASE MAIL CHECK TO:
Spillis Candella DMJM
800 Douglas Entrance
Coral Gables, Rorida 33134
(305) 444-4691
OR WIRE TRANSFER PA YMENT TO:
Daniel, Mann, Johnson, & Mendenhall
Bank of America
Concord, California
Bank Routing Number: 121000358
Account Number 06002-05331
Please Reference Invoice and Job Numbers
with Remittance
Project: 32113032.0030 BASS MUSEUM-EXT. CIA SERV
CLlENT# 032002842
Professional Services: August 25, 2001 through September 28, 2001
Professional Personnel
Hours
Rate
Amount
ARCH. - PROJECT ARCH/DESIGNER
BERLER, STEVEN
Totals
Total Labor
23,00
23,00
95.00
2,185.00
2,185.00
2,185.00
Total this invoice
$2,185.00
UNLESS NOnFIED WITHIN 10 DA YS, THIS INVOICE IS CONSIDERED ACCEPTABLE
AND WILL ACCRUE INTEREST AFTER 30 DA YS IF UNPAID.
INVOICES UNPAID AFTER 30 DA YS MA Y CAUSE WORK TO BE INTERRUPTED,
~dd
~
Authorized Signature
Spillis Candela DMJM
Wire Transfer Payment to:
AECOM Technology Corp
Bank of America
Dallas, Texas
Account No. 3751826462
ABA No. 111000012
Remit Payment to:
DMJMH+N
Drawer #100206
Atlanta, GA 30384
800 Douglas Entrance, North Tower, 2'" Floor, Coral Gables, FL 33134
Telephone: 305.444.4691 Fax: 305.447-3578
Architecture Imerior Architecture Engineering Planning Program Management
Federal Tax ID No. 95-4739674
, .'
MR. JORGE CHARTRAND
CONSTRUCTION MANAGER
PUBLIC WORKS CITY HALL
1700 CONVENTION CENTER DR.
MIAMI BEACH FL 33139
August 13,2002
Invoice No: 32113032.0030-0000134
Please Reference Invoice and Job Numbers
with Renuttance
Project: 32113032.0030 BASS MUSEUM-EXT. CIA SERV
CLlENT# 032002842
Professional Services: October 1, 2001 through August 9, 2002
Professional Personnel
Hours
Rate
Amount
ARCH. - PROJECT MANAGER
BERLER, STEVEN
Totals
Total Labor
34,50
34.50
125,00
4,312.50
4,312.50
4,312.50
Total this invoice
$4,312.50
Unless notified within 10 days, this invoice is considered acceptable.
Finance charges at 1.1/2% per month, or applicable percentage designated
by law, on the unpaid balance will accme after 30 days. If tenns otherwise
specified in Contract Agreement, Contract Terms apply.
\
~.~
Authorized Signature
Spillis Candela DMJM
800 Douglas Entrance Coral Gables, Florida 33134-3119 305/4444691
MEETING NOTES
Date: June 20, 2002
Subject: Bass Museum of Art
Project Close Out
SCDMJM Project No. 032113032.0030
Date of Meeting: June 17, 2002
Place of Meeting: City Hall - City of Miami Beach
Prepared by:
Steve Berler
Attending:
Deborah Klem
Steve Berler
Michael Kerwin
Todd Osborn
Jorge Chartrand
Timothy Hemstreet (part time)
Spillis Candela DMJM
Spillis Candela DMJM
Spillis Candela DMJM
URS
City of Miami Beach
City of Miami Beach
Participants are requested to respond to the writer within 10 days (from above date) with additions or modifiC:ations
to these notes, after which time they shall be considered a complete and accurate record of key items disclissed in
the meeting. Items are not necessarily listed in order of discussion. .
Spillis Candela DMJM requested a meeting to begin project close out discussions "":lh the
City, to define the basis of negotiations and to gain final release from the project. 111e
following issues were discussed:
1. S. Berler gave a status report on the memo from URS / Property Management regarding
field observations of installed mechanical equipment and as-built documents. Two of the
five items were clarified (OAU-1 and ACE-4), more time is needed to C:neck submittals
for unit PS-1, more information is needed from the observers regarding the comment on
the installed damper, and a site visit might be required to confirm t~e bag filters.
2. S. Berler began a general discussion to define the issues and bt:isis for negotiations. The
outstanding invoices for extended construction administration totaling $15,022.92 were
noted and clarified as time spent addressing contractor iSSL!eS such as extensive punch
list verification, water intrusion issues, terrazzo issues, stucco repair, painting and roof
warranty.
3. The discussion then moved to the various HV AC issues. It was noted that over the last
21 months Spillis Candela DMJM has vigorously cbserved, investigated and provided
recommendations to fine tune and bring the installed system into design criteria
parameters. Time spent by Spillis Candela DMJM staff for this effort has been tracked in
a separate charge number, and has not been invoiced. This time if billable would equal
Meeting Notes
June 17, 2002
Page 2
approximately $73,000. Costs incurred by Spillis Candela DMJM also include fees paid
to GFS Consulting Inc. for field testing and analysis that equal $9,728. Previous
reduction of our extended administration fees by $29,083.85 for three proposal requests
that were corrective measures for the HVAC system are also outstanding invoices to be
resolved.
4. Jorge Chartrand provided a status update on the HVAC modifications and wood floor
installation. The last HVAC recommendation from Spillis Candela DMJM issued 1/16/02
is currently in process - the two units for the Art Storage and Loading Dock have been
installed but not yet connected to the controls system. The floor is complete, and this will
allow for the re-deployment of the hydrothermographs into the gallery space to record
the temperature and relative humidity. The City wants to finish the current work, educate
the staff on the system and to have the system re-balanced. Jorge noted that Property
Management has identified one individual that will be trained and assigned to provide
maintenance and quick response to any alarms triggered by a malfunction in the system.
5. It was noted that the system has been reviewed by URS, TLC, Johnson Controls, Dr.
Stolow and others, and that the conclusions reached indicate that the design should
produce the environmental conditions required for the facility. Todd Osborn noted that
the system has been operating recently in a more consistent fashion and generally within
the design criteria with the exception of two areas - Art Storage and the Loading Dock.
6. The City stated that it is not ready to close the project and release Spillis Candela DMJM
because more time is needed to observe the HV AC system after the latest modifications,
and to see if the system will operate in an extended consistent fashion within the criteria.
Also of concern to the City is the low humidity conditions experienced during the winter
months. Tim Hemstreet stated that the museum recorded approximately 100 days of
readings with relative humidity levels too dry. URS will provide the temperature and
relative humidity readings from the museum staff for our review. The discussions then
centered on whether or not a humidification system should have been provided within the
design. S. Berler stated that our position as outlined in the 1/11/01 letter from Jorge
Porro has not changed, and that the concerns for indoor air quality and maintenance
issues associated with humidification systems remain. Also noted were three local
museums that were contacted (Miami Art Museum, North Miami Museum of
Contemporary Art, Wolfsonian), and confirmed that their environmental systems do not
include humidifier provisions. It is Spillis Candela DMJM's position that this fact illustrates
the HVAC design is within industry standards for museum facilities in this area and
climactic zone. The City contends that irregardless of the frequency of low humidity
periods, a system to add humidity into the facility should have been provided within the
design in order to maintain the design criteria, and if low humidity readings next winter
show that this condition exists more than a few days in the season -- the City will expect
Spillis Candela DMJM to provide a humidification system design as part of our basic
services. The costs for equipment and installation would be borne by the City.
Meeting Notes
June 17, 2002
Page 3
7. M. Kerwin expressed concern that Spillis Candela DMJM is being held totally responsible
for a sensitive mechanical system that is in other's hands, and is affected by
maintenance and users at the facility which has been occupied for approximately two
years. The City recognizes these concerns and described the access to the system as
limited to Property Management only, and the City noted that Spillis Candela DMJM has
been included through notice of all modifications to the system. M. Kerwin went on to say
that the facility is ending up with a system with a level of equipment and sophistication
that the original construction budget never allowed, and that Spillis Candela DMJM has
made significant contributions towards that end. The City countered that although they
were aware of the budget constraints on the project, a search of the files has not shown
a written notification of these concerns by the professional was received by the City.
8. D. Klem noted that in order to properly define the basis of the close out negotiations, and
to bring Spillis Candela DMJM's insurance carriers up to current status, a document will
be produced that will list all invoices for costs incurred by the firm to date, inclusive of the
previously deducted fees totaling $29,083.85.
9. The meeting ended with J. Chartrand and T. Osborn stating that if the system provides
three to four months of consistent operations while allowing for minor adjustments of set
points coinciding with climactic conditions, they see no issues with the City settling with
Spillis Candela DMJM and providing final release from the project.
cc: J. Chartrand - City of Miami Beach
T. Hemstreet - City of Miami Beach
T. Osborn - URS
D.Klem, M. Kerwin, J. Cruz, M. Iglesias - Spillis Candela DMJM