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HomeMy WebLinkAbout2005-25788 Reso RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN ADDITIONAL APPROPRIATION, IN THE AMOUNT OF $300,000, FROM PARKING REVENUE BOND FUND 481 TO WORK ORDER 2113 TO COMPLETE THE RENOVATION OF THE 12TH STREET MUNICIPAL GARAGE. 2005-25788 WHEREAS, in August 1997, the City issued Parking Revenue Bonds for projects which were approved by the Transportation and Parking Committee, in it's advisory capacity, and the Mayor and City Commission. The renovation of the 12th Street Garage was one of the projects; and WHEREAS, the 12th Street Municipal Parking Garage renovation project includes the installation of revenue control systems, new lighting systems, a new cashiering station and parking office, interior and exterior painting, general repairs and signage; and WHEREAS, on June 14, 1994 the City of Miami Beach entered into an agreement with the Consultant for studies, design and preparation of construction documents and construction administrative services for renovating the 12th Street Garage; and WHEREAS, the agreement with the Consultant allocated a six percent (6%) lump sum fee of the approved construction cost to be paid to the consultant and an additional $19,970 for hourly fees; and WHEREAS, the original amount appropriated in the year 2000 for the project was $685,711 as per Resolution 2000-23962; and WHEREAS, several changes in the scope of work generated by the city, including but not limited to emergency corrective elevator work and the deletion of a generator, required redesigning a large portion of the plans; and WHEREAS, in addition to these changes the consultant/architect has been required to carry liability insurance for the past 10 years for this project; and WHEREAS, due to inflation and the above stated reasons, the City administration agreed to pay additional fees to the consultant; and WHEREAS, the current construction costs to renovate the facility have been agreed upon at $806,367 and the hourly fees to be paid to the consultant (Gambach Architects, Inc.) now total $49,720; and WHEREAS, as a direct result of the increase in construction costs the contingency and the consultant fees have also risen; and WHEREAS, in addition, the city is now using a JOC contractor which has resulted in additional. fees to the JOC program management firm, The Gordian Group, Inc. A change in the Art in Public Places Ordinance now requires parking lots and parking garages to provide funding from the construction budget and this has also resulted in additional costs. Some of the additional costs are as follows: . 12% contingency in the amount of $96,764 . 6% fee for Gambach in the amount of $48,383 based on agreed terms. . 1.5% Fee for the Gordian Group, Inc. in the amount of $12,096 Based on the JOC agreement terms. . 1.5% Art in Public Places Fee in the amount of $12,096; and WHEREAS, the total amount necessary to complete the project is now calculated at $975,706, leaving a deficit of approximately $300,000 from the $675,711 originally appropriated; and WHEREAS, funds to complete the project are available from Parking Revenue Funds 1997. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the appropriation of an additional $300,000 available from Parking Revenue Bond Fund 481, to be combined with both the amounts already allocated from Parking Revenue Bond Fund 485 and Fund 481, to allocate it to Work Order 2113 for the renovation of the 12th Street Garage as recommended by the Administration. PASSED and ADOPTED this 12th day of Ja ua ATTEST: lIlwt Ptt~ CITY CLERK T:\AGENDA\2005\Jan1205\Regular\12th Street Parking Garage Reso.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION f}--:J;04 CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN ADDITIONAL APPROPRIATION, IN THE AMOUNT OF $300,000, FROM PARKING REVENUE BOND FUND 481 TO WORK ORDER 2113 TO COMPLETE THE RENOVATION OF THE 12TH STREET MUNICIPAL GARAGE. Issue: I Should the City Commission adopt the resolution? Item Summary/Recommendation: In August 1997 the City of Miami Beach issued Parking Revenue Bonds for projects approved by the Transportation and Parking Committee, the Mayor, and City Commission, The renovation of the 12th Street Garage was one of the projects. On June 14, 1994 the City of Miami Beach entered into an agreement with the Consultant for studies, design and preparation of construction documents and construction administrative services for renovating the 12th Street Garage. The agreement allocated a six percent (6%) lump sum fee ofthe approved construction cost to be paid to the consultant and an additional $19,970 for hourly fees. The original amount appropriated in the year 2000 for the project was $685,711 as per Resolution 2000- 23962. Several changes in the scope of work generated by the city, including but not limited to emergency corrective elevator work and the deletion of a generator, required redesigning a large portion of the plans, In addition to these changes the consultant/architect has been required to carry liability insurance for the past 10 years for this project. Due to inflation and the above stated reasons, the City administration agreed to pay additional fees to the consultant. The current construction costs to renovate the facility have been agreed upon at $806,367 and the hourly fees to be paid to the consultant (Gambach Architects, Inc,) now total $48,383. As a direct result of the increase in construction costs the contingency and the consultant fees have also risen, In addition, the city is now using a JOC contractor which has resulted in additional fees to the JOC program management firm, The Gordian Group, Inc. A change in the Art in Public Places Ordinance now requires parking lots and parking garages to provide funding from the construction budget and this has also resulted in additional costs, Some of the additional costs are as follows: 13% contingency in the amount of $106,679, 6% fee for Gambach in the amount of $48,383 based on agreed terms, 1,5% Fee for the Gordian Group, lnc, in the amount of $12,096 Based on the JOC agreement terms, 1,5% Art in Public Places Fee in the amount of $12,096 The total amount necessary to complete the project is now calculated at $985,621 leaving a deficit of approximately $300,000 from the $685,711 originally appropriated. The action before the Mayor and City Commission today is to approve the appropriation of an additional $300,000 available from Parking Revenue Bond Fund 481, to be combined with both the amounts already allocated in to Work Order 2113 for the renovation of the 12th Street Garage. Administration Recommendation: I To approve the Resolution Financial Information: Source of Funds: Finance Dept. T:\AGENDA\2005\Jan 1205\Regular\12Ih SIr C-12PKG-02-01122005-HS AGENDA ITEM DATE 1l7D /-/ ;l-() ::;- CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www,miamibeachfl,gov COMMISSION MEMORANDUM To: Mayor David Dermer and Members of the City Commission Date: January 12, 2005 From: Jorge M. Gonzalez \. ,~ City Manager U. ; 0 A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN ADDITIONAL APPROPRIATION, IN THE AMOUNT OF $300,000, FROM PARKING REVENUE BOND FUND 481 TO WORK ORDER 2113 TO COMPLETE THE RENOVATION OF THE 12TH STREET MUNICIPAL PARKING GARAGE. Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution ANALYSIS In August 1997 the City of Miami Beach issued Parking Revenue Bonds for projects approved by the Transportation and Parking Committee, the Mayor, and the City Commission. The renovation of the 12th Street Parking Garage was one of the projects included in the program. The 12th Street Municipal Parking Garage renovation project currently includes the installation of revenue control systems, new lighting systems, a new cashiering station and parking office, interior and exterior painting, general repairs and signage. When completed, this facility will be upgraded to a state-of-the-art attended facility on par with the 7th Street Garage and 17th Street Garage. On June 14, 1994 the City of Miami Beach entered into an agreement with the Consultant Gambach/Sklar for feasibility studies, design development, preparation of construction documents, and construction administration services for the renovation of the 12th Street Parking Garage. The agreement allocated a six percent (6%) lump sum fee of the approved construction cost to be paid to the consultant and an additional $19,970 for hourly fees. The original amount appropriated in the year 2000 for the construction of the project was $685,711 as per Resolution 2000-23962. On October 17, 2001, the Mayor and City Commission approved the re-assignment of the project from the original consulting firm of Gambach/Sklar, which was in the process of dissolution, to the firm of Gambach Architects, Inc. (Gambach). Additionally, the Mayor and City Commission approved several changes in the scope of work. These changes included repairs and additions to the 12th Street Parking Garage Memorandum January 12, 2005 Page 2 of 3 building's lightning protection system, removal of all parking meter posts and repair to the slab openings, repair of all railing posts, repair of expansion joints, and others. Other changes in scope during the design process have also increased construction costs beyond the original estimate and appropriation as well as generated additional design fees. These include the new first floor office and restroom, bullet proof glass in the office, waterproofing of the building roof parking area, re-stripping of the facility, and others. During the process of design and as a consequence of delays in the production of documents it was also necessary to perform corrective work in the facility prior to the construction project commencement. This work included the renovation of the building elevator and the emergency generator. These changes required the redesign of a large portion of the almost completed construction documents, including the deletion of these previous two items from the construction documents. In addition, at the time the firm of Gambach was assigned the project, the City required them to carry individual liability insurance for their services throughout the duration of the project. This resulted in additional costs to the firm for approximately four (4) years for this specific project in addition to the insurance carried for other projects in which the firm is involved. Due to market inflation costs through the four years in which the project has essentially been dormant, and the above stated design and production reasons, the City administration has agreed to pay additional fees to the consultant based on the requirements of the Agreement with Gambach. Based on the current construction costs to renovate the facility, which have been priced by a JOC contractor at $806,367, Gambach is entitled to six (6%) percent of the additional construction value difference from the previous estimated costs and also additional hourly fees beyond those established at the time of the original Agreement. As a direct result of the increase in construction costs, the construction contingency has also risen. In addition, because the City is now planning to use a JOC contractor, additional fees to the JOC program management firm, The Gordian Group, Inc., will also be incurred in accordance to the City's JOC Agreement. Furthermore, a change in the Art in Public Places Ordinance now requires parking lots and parking garages to provide funding from the construction budget. This requirement was not present at the time the original estimate and appropriation occurred and has also resulted in additional costs. The additional costs described above are listed below: . A 13% construction contingency, in the amount of $106,679 based on the cost established by the JOC contractor. . A 6% fee for Gambach in the amount of $48,383 based on the original Agreement terms. . A 1.5% Fee for the Gordian Group, Inc. in the amountof$12,096 based ontheJOC Agreement terms. . A 1.5% Art in Public Places Fee in the amount of $12,096, based on the current 12th Street Parking Garage Memorandum January 12, 2005 Page 3 of 3 Ordinance requirements. The total amount necessary to complete the project is now calculated at $985,621 , which includes the construction value and the required soft costs. This amount leaves a deficit of approximately $300,000 in relation to the original appropriation of $685,711. The contingency for the project has been established at a slightly higher percentage than the standard ten (10%) percent due to the renovation nature of the project scope. Any unused funds in the contingency would be returned to the bond fund to be used for other parking renovation projects as needed. The action before the Mayor and City Commission today is a request to approve the appropriation of an additional $300,000 available from Parking Revenue Bond Fund 481 to be combined with the amounts already allocated from Parking Revenue Bond Fund 485 and Fund 481, to be allocated to the existing Work Order 2113 for the renovation of the 12th Street Parking Garage as recommended by the Administration. T:\AGENDA\2005\Jan1205\Regular\12th Street Parking Garage Memo.doc