HomeMy WebLinkAbout2005-25801 Reso
RESOLUTION NO. 2005-25801
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, REJECTING ALL PROPOSALS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
26-03/04 FOR THE INSPECTION AND ASSESSMENT OF
BUILDINGS AND FACILITIES.
WHEREAS, Request for Qualifications No. 26-03/04 was issued on April 21 ,2004 for
inspection and assessment of City owned buildings and facilities (the RFQ); and
WHEREAS, in September 2004, the Mayor and City Commission selected the firm of
Post Buckley Schuh & Jerningan (PBS&J) as the top-ranked respondent to the RFQ and
authorized the Administration to commence negotiations with the firm; and
WHEREAS, the best and final offer by PBS&J, in the amount of $31,565.52, for
inspection and assessment services for the City Hall and Historic City Hall buildings is
considered to be excessive; and
WHEREAS, other means and methods have been researched and are available that
would provide the same required information and results in building inspection and
assessment services at a major reduction in cost to the City; and
WHEREAS, accordingly, the Administration recommends the termination of any further
negotiations, and further recommends that the Mayor and City Commission reject all
proposals in response to the RFQ.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby reject all proposals received pursuant to Request for Qualifications No.
26-03/04 for inspection and assessment of City owned buildings and facilities.
MA YO'lPPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
PASSED AND ADOPTED this the 2nd
ATTEST:
e11uAJ p~
CITY CLERK
~~./;.6S'
CITY OF III\IAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the Mayor and City Clerk to reject all proposals received pursuant to RFQ 26-03/04
for inspection and assessment of buildings and facilities.
Issue:
Shall the Mayor and City Commission reject all proposals received pursuant to RFQ 26-03/04 for inspection
and assessment of buildings and facilities?
Item Summary/Recommendation:
In September 2004, the City Commission authorized negotiations with PBS&J, who was recommended by
the Evaluation Committee and the City Manager, as the most qualified firm in response to the RFQ to
provide for building inspection and assessment services. PBS&J provided an initial price proposal of
$52,089 to perform building inspectionlassessment services for City Hall and Historic City Hall buildings,
just two of the primary Administrative buildings in the City. Price negotiations continued until PBS&J
submitted their best and final offer in the amount of $31,565.52 for the two facilities.
Because the quotes received were believed to be excessive in cost, the Property Management Director,
did extensive research into other Municipal and Federal government agencies means and methods in
gathering the required information that is necessary to develop a long range capital planning and
management solution plan. The results ofthe research found that other means and methods are available
and can be utilized to provide the same information requirements at a major reduction in cost to the City.
Since the best and final offer from PBS&J was found to be excessive, the Administration recommends that
the Mayor and City Commission reject all proposals received pursuant to RFQ 26-03/04 for inspections and
assessments of buildinQs and facilities.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
Finance Dept.
islative Trackin
FHB
T:\AGENDA\2005IFeb0205IRegular\Building Inspection Summary.doc
AGENDA ITEM
DATE
C7D
02 - J.. -0 S-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO REJECT ALL PROPOSALS RECEIVED PURSUANT TO THE
REQUEST FOR QUALIFICATIONS (RFQ) NO. 26-03/04 FOR INSPECTION
AND ASSESSMENT SERVICES OF CITY BUILDINGS AND FACILITIES.
Date: February 2, 2005
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Administration is recommending that all proposals relative to building inspection and
assessment services received in response to RFQ 26-03/04 be rejected due to excessive
cost.
Following the City Commission and City Administration's decision to have building
inspections performed, RFQ 26-03/04 was issued to find qualified firms to perform building
inspections and assessment services of City facilities. The inspections and assessments of
City facilities are required to determine immediate and annual capital replacement and
maintenance requirements of each operational and fixed components of a building over the
lifecycle of each asset. These inspections and assessments would be developed into a
capital planning and management solution tool that will provide a repair, replacement, and
a maintenance plan for each facility based on current conditions. The report would also
provide estimated costs for immediate repair needs and deferred needs including any
escalation of estimated costs over the lifecycle of the operational components of each
facility. The report would also be used to develop estimated routine and preventative
maintenance schedules for each facility inspected, that would include estimated manpower
requirements per individual trade discipline to maintain building systems in good operation
order.
In September 2004, the City Commission authorized price negotiations with Post Buckley
Schuh & Jerningan, Inc (PBS&J), who was the sole entity recommended by the Evaluation
Committee and the City Manager, as the most qualified firm that responded to the RFQ to
provide building inspection services. Because of the variety of sizes and types of City
facilities, it was determined that the negotiations would be based on the estimated costs for
providing the inspection services on two of the primary Administrative City facilities. The
facilities selected were the City Hall Building and the Historic City Hall Building. These two
buildings represented over 130,000 square feet of space and offered a very good
representation of the many different types of operation systems used and found in
most City facilities. PBS&J provided an original price proposal of $52,089. Price
negotiations continued until PBS&J submitted their best and final offer in the amount of
$31,565.52 for the inspection and assessment report of the two facilities.
The Property Management Director has done extensive research into methods used by
other Municipal and Federal government agencies in obtaining the required building
inspection and assessment information necessary to develop a capital planning and
management solution plan. Based on the research and findings, the Property Management
Director has determined that other means and methods are available and can be utilized to
obtain the same required information that would also include the input of the information
into a Capital Planning and Management Solution (CPMS) software program at a major
reduction in cost to the City.
The Administration intends to pursue other viable options available in reaching these goals
including the purchase of the Capital Planning and Management Solution (CPMS) software
from Vanderwell Facility Advisors (VFA). VFA is a national company that provides CPMS
services to the US General Services Administration as well as many other large Municipal
government agencies. These services include long range capital planning forecasts over
the lifecycle of each asset or property, inspection services, assessment services, and data
entry services to expedite the program results. The services provided by VFA are available
to the City through existing Federal GSA contracts.
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