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HomeMy WebLinkAbout2005-25809 Reso RESOLUTION NO. 2005-25809 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDING, IN THE AMOUNT OF $182,404, AVAILABLE FROM THE 1995 PARKS BOND INTEREST, TO SUPPLEMENT FUNDS FOR THE CONSTRUCTION IMPROVEMENTS TO THE LUMMUS PARK FACILITIES PROJECT; PROVIDED FURTHER, THAT THE AFORESTATED FUNDS ARE TO BE REIMBURSED FROM THE $7,000,000, ALLOCATED FOR SAID PROJECT IN THE MIAMI-DADE COUNTY 2004 GENERAL OBLIGATION BONDS APPROVED BY THE VOTERS ON NOVEMBER 2, 2004. WHEREAS, on June 8, 2004, the Lummus Park Facilities Project (Project) was presented to the Historic Preservation Board (HPB) for a one (1) year extension of time to the Certificate of Appropriateness for Demolition, and to allow additional time to obtain a building permit for the construction of the new restroom facility to replace the existing restroom at 1401 Ocean Drive; and WHEREAS, the HPB granted the time extension, with the condition that a full building permit for the Project be obtained by April 8, 2005; and WHEREAS, the Project was fast tracked to meet the permitting deadline, and phased to minimize the impact on residents and nearby businesses; and WHEREAS, Phase I of the Project includes the widening of the sidewalks from 5th to 12th Streets, and Phase II the completion of the sidewalk widening from 12th Street to 14th Lane, the demolition of the existing restroom facility, and construction of a new restroom facility; and WHEREAS, to expedite the Project a contract was issued to F&L Construction, Inc., for the sidewalk widening, paved plazas, utilities adjustment, landscape, and irrigation portion of the work, from 5th Street to 14th Lane only; and WHEREAS, on September 7, 2004, CIP issued a Notice to Proceed to F& L Construction, Inc. to commence Phase I of the Project with the stipulation that they would demobilize prior to the start of the tourist season, and remobilize in April 2005 with the remaining Phase II sidewalk construction; and WHEREAS, the Phase I work was completed on December 21,2004 as scheduled, and the contractor has demobilized as requested by the by the Ocean Drive Association; and WHEREAS, as the restroom facility portion of Phase II is isolated within the Lummus Park site, its demolition and construction will minimally impact the nearby businesses and does not need to be delayed until April, 2005; and WHEREAS, to minimize public inconvenience, four (4) port-a-lets, including one accessible, will be placed near the construction site and will be available for public use until the new restroom is constructed; and WHEREAS, on November 10, 2004, the City Commission granted the Certificate of Appropriateness for Demolition of the restroom facility located at 1401 Ocean Drive; and WHEREAS, pursuant to said approval, the CIP Office obtained a Job Order Contracting (JOC) proposal from F&L Construction, Inc., for demolition ofthe existing, and construction of a new, restroom facility in the amount of $494,670; and WHEREAS, based on an evaluation of the proposal and the available funds for the overall Lummus Park Facilities Project, staff has determined that there is a shortfall, in the amount of $182,404, for the new restroom facility; and WHEREAS, in order to proceed with the construction of the Project, it will be necessary to appropriate additional funds; and WHEREAS, funds to cover the Project budget shortfall, in the amount of $182,404, are available from the 1995 Parks Bond interest; and WHEREAS, the Administration recommends the appropriation of said funds to supplement those already available for the construction of the Lummus Park Facilities Project; and WHEREAS, the requested funds will be reimbursed from the $7 Million allocated for the Project in the Miami-Dade County 2004 General Obligation Bonds approved by the voters in November 2, 2004, when they become available. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission appropriate funding, in the amount of $182,404, avail'able from the 1995 Parks Bond interest, to supplement funds for the construction improvements to the Lummus Park Facilities Project; provided further, that the aforestated funds are to be reimbursed from the $7,000,000 allocated for said Project in the Miami-Dade County 2004 General Obligation Bonds approved by the voters on November 2, 2004. PASSED and ADOPTED this 2nd APPRO AS TO FORM & LANGUAGE & FOR EXECUTION ATTEST: IlAMr r~~ CITY CLERK ~~ CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, appropriating funding in the amount of $182,404, available from the 1995 Parks Bond Fund interest, to supplement funds for the construction improvements to the Lummus Park Facilities Project; funds are to be reimbursed from the $7,000,000, allocated for said project in the Miami-Dade County 2004 General Obligation Bonds approved by the voters on November 2, 2004. Issue: Should the City Commission appropriate $182,404, to fund improvements to Lummus Park? Item Summary/Recommendation: On June 8, 2004, the Lummus Park Facilities Project was presented to the Historic Preservation Board (HPB) for a one (1) year extension of time to obtain a building permit for the construction of the new restroom facility to replace the existing restroom at 1401 Ocean Drive. The HPB granted a one (1) year time extension to the original Certificate of Appropriateness for Demolition, A condition of said approval is that "a full buildina permit. not a foundation or shell permit. for the proiect shall be obtained bv April 8. 2005". The overall Lummus Park Facilities Project is comprised of the widening of the existing 5' wide sidewalks to 1 0' wide along Ocean Drive from 5th Street to 14th Lane, curb and gutter replacement, irrigation, landscaping, utility adjustment, demolition of the existing and construction of a new restroom facility. The Project was phased in order to fast track the sidewalk construction and to minimize the impact on nearby businesses. Phase I of the Project included widening of the sidewalks from 5th to 12th Streets. Phase II includes completion of the sidewalk widening from 12th Street to 14th Lane, the demolition of the existing, and construction of a new restroom facility. On September 7, 2004, CIP issued a Notice to Proceed to F& LConstruction, Inc., to commence the Phase I portion of the work, with the stipulation that they would demobilize prior to the start of the tourist season, and remobilize on the Phase II (sidewalk portion only) in April 2005. However, since the restroom facility is isolated within the Lummus Park site, its demolition and construction will minimally impact nearby businesses, and can commence prior to April 2005. Temporary restroom facilities will be located near the site to minimize public inconvenience with the demolition and construction process. On November 10,2004, upon being granted a Certificate of Appropriateness for Demolition of the restroom facility by the City Commission, the CIP Office sought a Job Order Contracting (JOC) proposal from F& L Construction, Inc., for demolition of the existing, and construction of a new restroom facility. Based on an evaluation of the JOC proposal submitted in the amount of $494,670, and the available funds for the overall Lummus Park Facilities Project, staff has determined that there is a shortfall in the amount of $182,404, for the Project. Funding to cover the Project budget shortfall in the amount of $182,404 is available from the 1995 Parks Bond Fund Interest. The Administration recommends the appropriation of said funds to proceed with the construction of the Lummus Park Facilities Project. These funds will be reimbursed from the $7 Million dollars allocated for said Project in the Miami-Dade County 2004 General Obligation Bonds approved by the voters in November 2, 2004 when thev become available. Advisory Board Recommendation: I NIA Financial Information: Source of Funds: Finance Dept. City Clerk's Office Legislative Tracking: I Carla Dixon Si n-Offs: AGENDA ITEM DATE R7/-/ 2- 2-oS:- CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www,miamibeachfl.gov COMMISSION MEMORANDUM Subject: Mayor David Dermer and Date: February 2, 2005 Members of the City Commission Jorge M. Gonzalez t~. City Manager u. D A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDING IN THE AMOUNT OF $182,404, AVAILABLE FROM THE 1995 PARKS BOND INTEREST, TO SUPPLEMENT FUNDS FOR THE CONSTRUCTION IMPROVEMENTS TO THE LUMMUS PARK FACILITIES PROJECT; FUNDS ARE TO BE REIMBURSED FROM THE $7,000,000, ALLOCATED FOR SAID PROJECT IN THE MIAMI.DADE COUNTY 2004 GENERAL OBLIGATION BONDS APPROVED BY THE VOTERS ON NOVEMBER 2, 2004. To: From: . FUNDING Funds in the amount of $182,404 are available from the 1995 Parks Bond Interest to fund the improvements to the Lummus Park Restroom Facilities. These funds are to be reimbursed from the $7,000,000 allocated for said project in the Miami-Dade County General Obligation Bonds approved by the voters on November 2, 2004, when the funds become available. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On June 8, 2004, the Lummus Park Facilities Project was presented to the Historic Preservation Board (HPB) for a one (1) year extension of time to obtain a building permit for the construction of the new restroom facility to replace the existing restroom at 1401 Ocean Drive. The City Administration, Planning Department Staff, and the Historic Preservation Board evaluated the existing structure, its current deteriorated condition, the need to provide restroom facilities within Lummus Park which is located along Ocean Drive, and the general rehabilitation ofthe park and sidewalk for public use. The HPB evaluated whether the proposed new restroom structure designed by Bermello, Ajamil and Partners, Inc., was compatible with the surrounding properties. The Planning Department staff recommended that the HPB grant a one (1) year time extension to the original Certificate of Appropriateness for Demolition. The HPB granted the extension, with the condition that "a full buildina Permit. not a foundation or shell permit. for the proiect shall be obtained bv April 8, 2005". Commission Memorandum Lummus Park-14th Street Restroom Appropriation of County Bonds Memo February 2, 2005 Page 2 of 3 The overall Lummus Park Facilities Project is comprised of the widening of the existing 5' wide sidewalks to 10' wide along Ocean Drive from 5th Streetto 14th Lane, curb and gutter replacement, irrigation, landscaping, utility relocation and adjustment, demolition of the existing restroom facility located at 1401 Ocean Drive, and construction of a new restroom at that same site. In order to fast track the Project and minimize the impact on residents and nearby businesses, the Project was phased. Phase I of the Project included widening of the sidewalks from 5th to 12th Streets. Phase II of the project includes completion of the sidewalk widening from 12th Street to 14th Lane, the demolition of the existing restroom facility, and construction of a new restroom facility. For the convenience of the residents and visitors, the sidewalk widening was planned to be completed in approximate two block (2) segments, from 5th Street to 14th Lane, while maintaining beach access at street ends. On September 7,2004, to expedite the project CIP issued a Notice to Proceed to F& L Construction, Inc. to commence Phase I of the Project with the stipulation that they would demobilize on the sidewalk construction prior to the start of the tourist season, and remobilize in April 2005 with the remaining Phase II sidewalk construction. The Phase I work was completed on December 21, 2004 as scheduled, and the contractor has demobilized as requested by the by the Ocean Drive Association (ODA). The early start of the sidewalk work from 5th to 12th Streets allowed the time required to schedule the required public hearing, request the Commission approval of the Certificate of Appropriateness for Demolition of the restroom, and to finalize the Florida Department of Environmental Protection (FDEP) permit. Since the restroom facility is isolated within Lummus Park site, its demolition and construction will minimally impact the nearby businesses, and its construction does not need to be delayed until April, 2005. On November 10, 2004, the City Commission granted the Certificate of Appropriateness for Demolition of the restroom facility located at 1401 Ocean Drive. Pursuant to said approval, the CIP Office sought a Job Order Contracting (JOC) proposal from F& L Construction, Inc., for demolition of the existing, and construction of a new restroom facility at that same site, in accordance with the plans prepared by Bermello, Ajamil and Partners in September 2004. Once the funding is in place, the City wishes to execute the construction agreement with F&L Construction, Inc., and proceed with the Work. In order to minimize public inconvenience, 4 port-a-lets will be placed near the construction site and will be available for public use until such time as the new restroom is constructed. The CIP Office received the JOC Proposal for the demolition ofthe existing restroom and construction of a new facility, in the amount of $494,670. Based on an evaluation of the proposal and the available funds for the overall Lummus Park Facilities Project, staff has determined that there is a shortfall in the amount of $182,404, for the new restroom facility. In order for the Project to proceed, it will be necessary to appropriate additional funds. Funding to cover the Project budget shortfall in the amount of $182,404 is available from the 1995 Parks Bond Fund Interest. In light of the above, the Administration recommends the appropriation of said funds to supplement the available funds for the construction of the Lummus Park Facilities Project. Commission Memorandum Lummus Park_14th Street Restroom Appropriation of County Bonds Memo February 2, 2005 Page 30f3 The requested funds will be reimbursed from the $7 Million allocated for said Project in the Miami-Dade County 2004 General Obligation Bonds approved by the voters in November 2. 2004 when they become available. This advance funding of the Lummus project costs by the City is necessary as at this point in time, Miami-Dade County has not determined the manner and timing of distribution of funds that were approved in their General Obligation Bonds. As other City projects move ahead it may be necessary for the City to take similar actions so as not to negatively affect the construction schedules. T:\AGENDA\2005\Feb0205\Consent\Lummus Park-14th Street Restroom Appropriation of County Bond Memo,doc