94-21290 RESO Incomplete
RESOLUTION NO. 94-21290
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FWRIDA, APPROVING A SECOND AMENDMENT TO
THE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND CAMP DRESSER & MCKEE INe., FOR
PROFESSIONAL ENGINEERING AND ACCOUNTING
SERVICES FOR INTERIM RAlE STUDY OF WAlER
AND WASlEWAlERAND YEARLY RAlE STUDIES FOR
FOUR (4) ADDmONAL YEARS AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE THE
AMENDMENT.
WHEREAS, on July 25, 1990, the Mayor and City Commission approved
Resolution No. 90-20045, authorizing the Mayor and City Clerk to execute an Agreement
between the City of Miami Beach and Camp Dresser & McKee Inc., providing for
professional engineering and accounting services for interim rate study of water and
wasteawater and yearly rate studies for four additional years (the Agreement); and
WHEREAS, on March 21, 1994, the City Manager and City Clerk executed
Amendment No.1 to the Agreement adding to the scope of work an analysis of water and
sewer revenue mechanisms; and
WHEREAS, the City wishes to proceed with Amendment No.2 to the
Agreement, "Service Analysis and Rate Study for Water and Wastewater"; and
WHEREAS, prior to commencement of same, the Administration has
reviewed the scope of work for the "Service Analysis and Rate Study for Water and
Wastewater"; and
WHEREAS, the scope of work has resulted in Amendment No.2 to the
Agreement; the Amendment attached as Exhibit "A" hereto.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FWRIDA, that the Mayor and
City Clerk are authorized to execute the attached Amendment No.2 to the Agreement
between the City of Miami Beach and Camp Dresser & McKee Inc. for Professional
Engineering and Accounting Services for Interim Rate Study of Water and Wastewater and
Yearly Rate Studies for Four (4) Additional Years.
ATfEST:
PASSED AND ADOPTED TIDS4h day of Sept.' ber , 1994.
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LEGAL DEPT.
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By --.J
Date ~ - 2 - 'f'l-
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM
NO. ~ ~O-1V
TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
OFFICE OF THE CITV MANAGER
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: September 8, 1994
FROM:
Roger M. Carlton
City Manager
SUBJECT:
APPROVING AND AUTHORIZING EXECUTION OF A SECOND
AMENDMENT TO THE AGREEMENT BE1WEEN THE CITY OF MIAMI
BEACH AND CAMP DRESSER & MCKEE, INC. (CDM) FOR
"PROFESSIONAL ENGINEERING AND ACCOUNTING SERVICES FOR
INTERIM RATE STUDY OF WATER AND WASTEWATER AND YEARLY
RATE STUDIES FOR FOUR (4) ADDITIONAL YEARS."
ADMINISTRATION RECOMMENDATION
It is recommended that the City Commission approve a resolution authorizing the Mayor
and the City Clerk to execute a second amendment to the Professional Services Agreement
for "Professional Engineering and Accounting Services for Interim Rate Study of Water and
Wastewater and Yearly Rate Studies for Four (4) Additional Years" between the City of
Miami Beach and Camp Dresser & McKee, Inc. and appropriate required funds.
BACKGROUND
On July 25, 1990, the City Commission passed Resolution No. 90-20045 authorizing the
Mayor and City Clerk to execute an agreement between the City of Miami Beach and
Camp Dresser & McKee, Inc. to provide professional engineering and accounting services
for an interim rate study of water and wastewater and yearly rate studies for four additional
years at a cost of $26,000. I
On March 21, 1994, the City Manager and the City Clerk executed Amendment No. 1 to
the Agreement in the amount of $8,500.00 to conduct an analysis of water and sewer
revenue mechanisms consisting of a review of financial statements, potential operating
savings from future capital improvements and pro-forma table annual revenues and
expenses for five years (without rate adjustments). The information from this analysis was
incorporated into a report on infrastructure needs submitted on April 15, 1994.
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AGENDA
ITEM
Commission Memorandum
Page 2
September 8, 1994
ANALYSIS
The report submitted by CDM on April 15, 1994 recommended that detailed cost of service
analyses and rate studies be prepared for the water and wastewater systems which provide
an in-depth analysis for projecting costs, assessing the need for restructuring rates,
developing capital cost recovery charges and updating specific ancillary charges.
The proposed Amendment to the existing contract is divided into two major components.
One component relates to the technical tasks involved with the preparation of the detailed
rate study. The firm of Rachlin & Cohen, CPA's will complete the analysis necessary to
provide the rate study. The second component of the proposed amendment is the design
and implementation of a Public Information Program in conjunction with the rate study
team for dissemination of information to the public regarding the need for any rate
adjustments and the impact of the proposed $86 million total program of updating the
City's Water, Sewer, Pump Station and Drainage Systems over the next five years. This
public information program is critical for public understanding of the proposed $86 million
comprehensive system improvements which will become evident to citizens in their
increased monthly utility bills. The firm of Advokatz Plus will provide the Public
Information Program.
Appropriations are required to cover expenses incurred as part of Amendment No.1 and
for the proposed Amendment No.2 as follows:
Amendment No.1:
$8,500.00
Amendment No.2:
Service Analysis and Rate Study (Tasks 1-11) Lump Sum:
Public Information Program (Task 12)- Budget Not to Exceed:
Total Amendment No.2:
$91,162.00
$31.887.00
$123,049.00
The Administration has reviewed the CDM proposal for Amendment No.2 and
recommends approval by the Commission.
CONCLUSION
It is recommended that the City Commission appropriate funds for Amendments No.1 and
No. 2 and approve a resolution authorizing the Mayor and City Clerk to execute
Amendment No.2 to the Agreement entitled "Engineering and Accounting Services for
Interim Rate Study of Water and Wastewater and Yearly Rate Studies for Four (4)
Additional Years" between the City of Miami Beach and Camp Dresser & McKee, Inc.;
with funding to be obtained as follows:
$65,774.50
$65,774.50
Bond Fund 425
To Be Reimbursed from Future Bond Issues
RMCjDRjRDR
Attachments
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AMENDMENT No.2
TO
AGREEMENT
BETWEEN
CITY OF MIAMI BEACH
AND
CAMP ORiSSa" MeKEE INC.
FOR PRO~ONAL ENGINEERING
AND ACCOUNTING SERVICFS
FOR INTERIM RATE STIJDY OF WATER AND
WASTEWATER AND YEARLY RATE STUDIES
FOR FOUR (4) ADDmONAL YEARS
nRAFT
WHEREAS a '-year pro forma table of water and sewer revenues was completed as
part of the letter repon coneemina financial aspectS of program management for
infrastructure, prepared on AprillS, 1994; and
WHEREAS the City desires to refine the above analysis by means of a Cost of
Service Analysis and Rate Study.
NOW, THEREFORE, the aforementioned Aareement between the City of Miami
Beach (CITY) and Camp Dresser " M~Kee Inc. (CONSULTANT) executed in 1990
(the - Acreement-) is hereby amended as follows:
1. Schedule C (Scope of Services) At the end of the Task description, add the
acntalce: The Consultant will perform a Cost of Service Analysis and Rate
Study per the scope of work in Schedule C-I attached herewith.
2. Article 12. Buis of Compensation: Add Item 12.7: -Compensation for the
Cost of Sa'vicc Analysis and Rate Study shall be a lump sum amount of
$ 91,162 (ninety-one thousand one hundred aixty-two dollars) for the analysis
and study (tub 1 throuah 11); and compensation for the Public Information
Proaram (Task 12) shall be an amount not to acecd $31,887 (thirty-one
tbousand eight hundred ei8hty-seven dollars), based on actual manhours
cbaqcd at billing rates (see Exhibits A- I, B- I and C-l at1acJted hereto) plus
reimbursable apemes; for combined (Tasks I throulh 12) col11pellsation of not
to exceed $123,049 (one hundred twenty-three thousand and forty-nine
dollars). Invoicing will be c:onducted monthly, using the percent.a&e of
completion method for the analysis and study, and usina billina rates times
actual houri (plus reimbursable Expenses) for the Public Information Proaram.
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To1al compensation including this amendment is an amount not to exceed
SlS7,549 (one hundred fifty-seven thousand five hundred and forty-nine
dollan). -
3. Article 2.4 TIme: Add Item 2.6: -The servicea for the Cost of Service
Analysis and Rate Study shall be completed by March 31, lm-.
4. All other items and conditions of the Agreement shall remain the same.
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IN WITNESS WHEREOF. the parties hereto havo hereunto caused these prec1ts to
be siped in their names by their duly authorized officers and principals. witnessed
accordinCly, as of the day of September 1994.
CITY OF MIAMI BEACH
By:
Mayor
A TrEST:
City Clerk
CONSULTANT:
CAMP DRESSER" McKEE INC.
By:
(sipture)
A1TEST:
Armando I. Perez
Vice Prelident
(Sipature)
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