HomeMy WebLinkAbout2005-25817 Reso Inc.
RESOLUTION NO.
2005-25817
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A CHANGE ORDER TO THE COMMUNICATIONS SYSTEM
AGREEMENT BETWEEN MOTOROLA, INC., AND THE CITY OF MIAMI BEACH,
APPROVED BY THE CITY COMMISSION ON APRIL 30,2003, IN THE AMOUNT
OF $98,353.69, FOR A TOTAL COMMUNICATIONS SYSTEM AGREEMENT OF
$8,493,933.69, WHICH WILL INCORPORATE THE FOLLOWING CHANGES:
PURCHASE OF THE MOTOROLA, INC. FM200 FIRE PROTECTION SYSTEM
OPTION FOR THE TWO RADIO COMMUNICATION SHELTERS (PARKVIEW
POINT CONDOMINIUM AND COUNCIL TOWERS); RELOCATION OF THE
PRIME SITE EQUIPMENT ROOM TO THE CITY'S 911-DISPATCH CENTER;
RELOCATION OF THE POWER-PAC UPS SYSTEM LOCATED AT THE
PARKVIEW POINT, AT THE REQUEST OF THE PARKVIEW POINT
CONDOMINIUM RESIDENTS, TO THE MECHANICAL EQUIPMENT ROOM; AND
ADDITION OF A PROJECT EXTENSION OF TWO WEEKS DUE TO DELAYS
CAUSED BY HURRICANES FRANCES AND JEANNE.
WHEREAS, the Mayor and City Commission authorized the Mayor and City Clerk on
April 30, 2003, to execute a Communications System Agreement with Motorola, Inc., to
replace the existing City of Miami Beach 800 MHz Analog Radio System by purchasing a
new 800 MHz Trunked Digital Simulcast Public Safety Radio System; and
WHEREAS, the Mayor and City Commission authorized the Mayor and City Clerk,
on February 25, 2004, to execute a Change Order to the Communications System
Agreement with Motorola, Inc., to delete the 75th Street Reservoir Tower and equipment,
delete and remove the Fire Station II Tower and equipment, adding antennas, shelters and
equipment at the Parkview Point and the Council Towers buildings; and
WHEREAS, the City and Motorola, Inc., have agreed upon additional changes to the
Communications System Agreement, in the amount of $98,353.69, to incorporate the
purchase of the Motorola FM200 Fire Protection System option for the two Radio
Communication Shelters (Parkview Point Condominium and Council Towers), as required
by the City of Miami Beach Fire I nspectors; relocation of the prime site equipment room to
the City's 911-Dispatch Center; relocation of the Power-Pac UPS System at the Parkview
Point Condominium to their Mechanical Equipment Room; and a project extension of two
weeks due to delays caused by Hurricanes Frances and Jeanne.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize the Mayor and City Clerk to execute a Change Order to the
Communications System Agreement between Motorola, Inc., and the City of Miami Beach,
approved by the City Commission on April 30, 2003, in the amount of $98,353.69, for a
total Communications System Agreement of $8,493,933.69, which will incorporate the
following changes: purchase of the Motorola FM200 Fire Protection System option for the
two Radio Communication Shelters (Parkview Point Condominium and Council Towers);
relocation of the prime site equipment room to the City's 911-Dispatch Center; relocation of
the Power-Pac UPS System located at the Parkview Point Condominium, at the request of
the Parkview Point Condominium residents; to the Mechanical Equi ent Room; and
addition of a project extension of two weeks due to delays caused by uric es Frances
and Jeanne.
PASSED and ADOPTED this 23 day of February, 2005.
~5 rM~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida,
authorizing the Mayor and City Clerk to execute a Change Order, in the amount of
$98,353.69, to the Communications System Agreement with Motorola, Inc., approved by
the City Commission on April 30, 2003, for a communications systems agreement total
of $8,493,933.69, which will incorporate the following changes: purchase of the
Motorola, Inc. FM200 Fire Protection System option for the two Radio Communication
Shelters (Parkview Point Condominium and Council Towers), in the amount of
$27,558.31; relocation of the prime site equipment room to the City's 911-Dispatch
Center, in the amount of $2,307.69; relocation of the Power-Pac UPS System located at
the Parkview Point Condominium, at the request of the Parkview Point Condominium
residents, to the Mechanical Equipment Room, in the amount of $68,487.69; and
addition of a project extension of two weeks due to delays caused by Hurricanes
Frances and Jeanne.
Issue:
Whether the City Commission should approve the execution of a Change Order to the
Communications System Agreement with Motorola, Inc.
Item Summary/Recommendation:
Advisory Board Recommendation:
I N/A.
Financial Information:
Source of .~. Approved
Funds: >1 $98,353.69 Information Technology Capital
Fund (550.1750.000674), FY2004-
2005 and the FY2004/2005
D 2 Bank of America Financing Lease
.3 (Budget Account 550.7000.210100)
4
Finance Dept. Total
islative Trackin
nt Director
City Manager/CFO
City Manager
PD
DA\2004\Feb0404\ConsentWel
JMG
AGENDA ITEM C 7 if
DATE ..2-J.3~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: February 23. 2005
Members of the City Commission
Jorge M. Gonza,ez4,.;v- /'
City Manager . 11 'f>
A RESOLUTIO F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK, TO EXECUTE A CHANGE ORDER TO THE COMMUNICATIONS
SYSTEM AGREEMENT BETWEEN MOTOROLA, INC. AND THE CITY OF
MIAMI BEACH, APPROVED BY THE CITY COMMISSION ON APRIL 30,
2003, IN THE AMOUNT OF $98,343.69, FOR A TOTAL
COMMUNICATIONS SYSTEM AGREEMENT OF $8,493,933.69, WHICH
WILL INCORPORATE THE FOLLOWING CHANGES: PURCHASE OF
THE MOTOROLA, INC. FM200 FIRE PROTECTION SYSTEM OPTION
FOR THE TWO RADIO COMMUNICATION SHELTERS (PARKVIEW
POINT CONDOMINIUM AND COUNCIL TOWERS), IN THE AMOUNT OF
$27,558.31; RELOCATION OF THE PRIME SITE EQUIPMENT ROOM TO
THE CITY'S 911-DISPATCH CENTER, IN THE AMOUNT OF $2,307.69;
RELOCATION OF THE POWER-PAC UPS SYSTEM LOCATED AT THE
PARKVIEW POINT CONDOMINIUM, AT THE REQUEST OF THE
PARKVIEW POINT CONDOMINIUM RESIDENTS, TO THE MECHANICAL
EQUIPMENT ROOM, IN THE AMOUNT OF $68,487.69; AND ADDITION
OF A PROJECT EXTENSION OF TWO WEEKS DUE TO DELAYS
CAUSED BY HURRICANES FRANCES AND JEANNE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BUDGETED AMOUNT AND FUNDING
$98,353.69
Funding for this equipment is available from the FY2004/2005 Bank of
America Financing Lease (Budget Account 550.7000.210100) and from
the FY2004/2005lnformation Technology Capital Fund (Budget Account
550.1750.000674).
Commission Resolution
Motorola, Inc. Change Order
February 23, 2005
Page 2
ANALYSIS
The City Commission passed a resolution on April 30, 2003, which authorized the
Administration to execute a Communications System Agreement with Motorola, Inc., to
replace the existing City of Miami Beach 800 MHz Analog Radio System by purchasing a
new 800 MHz Trunked Digital Simulcast Public Safety Radio System.
During the preparation of system specifications, the City's radio system consultant, RCC
Consultants, Inc, had recommended the construction of an additional radio tower in the
north end of Miami Beach to provide improved radio coverage. It would replace the existing
radio antenna site at La Gorce Palace located at 6301 Collins Avenue. However, the
Administration was concerned about the construction of an additional tower and the
resulting community impact. During contract negotiations, the City Administration requested
that Motorola plan to replace the tower at Fire Station 2 and look for an additional antenna
site to replace the proposed 75th Street Reservoir site. The selection of two new sites would
entail extensive area surveys, engineering analysis of available space, equipment
placement and microwave and radio coverage requirements. Therefore, the contract was
negotiated with the understanding that, at the time, that acceptable replacement sites were
determined, the cost to locate new antennas, along with the appropriate shelter structures
for equipment, would be added to the contract by change order and the cost to remove the
Fire Station 2 tower and equipment and the cost of the proposed 75th Street tower would be
deleted.
The City Commission passed a Resolution on February 25, 2004, which authorized the
Administration to execute a Change Order to the Communications System Agreement
between Motorola, Inc. and the City of Miami Beach, for the deletion of the 75th Street
Reservoir tower and equipment, deletion and removal of the Fire Station 2 tower and
equipment; adding antennas, shelters and equipment at the Parkview Point and the
Council Towers buildings.
The Administration is requesting to execute a Change Order to the Communications
System Agreement between Motorola Inc, and the City of Miami Beach which will
incorporate the following changes:
Motorola Inc. FM200 Fire Protection System Option
At the recommendation of the City's Fire Marshal, the City is purchasing the FM200 Fire
Protection System option portion of the Communications System Agreement with Motorola,
Inc. for both the north and south end radio sites (Parkview Point Condominium, located at
7441 Wayne Avenue and the Council Towers site, located at 1040 Collins Avenue), as
required by the City of Miami Beach Fire Inspectors. The original contract cost for one
system was $18,053.00, and the proposed cost is $27,558.31 for both locations, for a cost
savings of $ 4,714, per site.
Commission Resolution
Motorola, Inc. Change Order
February 23, 2005
Page 3
Relocation of the Prime Site Equipment Room
It was determined by the City and Motorola, Inc. that a new location in the City's 911-
Dispatch Center is more suitable to host the new radio system Prime Site at a cost of
$2,307.69. The new location has the adequate space and environment for the new
equipment.
Relocation of the Power-Pac UPS System at the Parkview Condominium
The City and Parkview Point Condominium (North End Radio Site) had agreed to construct
a platform within the outside perimeter of the building for the radio site back up
generator/UPS system. Subsequently, the residents and the homeowners association
requested that the site back up generator/UPS system be placed inside the facility's
mechanical equipment room. As a result of this accommodation, the additional
engineering and construction costs total $68,487.69.
Project Extension of Two Weeks
A two week project extension required due to delays from Hurricanes Frances and Jeanne.
Change Order Summary
Item Cost
FM200 Fire Protection System and Testinq $27,558.31
Prime Site Relocation $ 2,307.69
Parkview Point Condominium Generator/UPS relocation $68,487.69
TOTAL $98,353.69
CONCLUSION
The Administration is recommending execution of a Change Order to the Communications
System Agreement between Motorola Inc. and the City of Miami Beach, in the amount of
$98,353.69, incorporating the following changes: purchase of the Motorola FM200 Fire
Protection System option for the two Radio Communication Shelters (Parkview Point
Condominium and Council Towers), relocation of the prime site equipment room to the
City's 911-Dispatch Center, relocation of the Power-Pac UPS System located at the
Parkview Point Condominium to their Mechanical Equipment Room, at the request of the
Parkview Point Condominium residents, and addition of a project extension of two weeks
due to delays caused by Hurricanes Frances and Jeanne, in order to ensure the continued
implementation of the project schedule.
JM
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