HomeMy WebLinkAbout2005-25813 Reso
RESOLUTION NO. 2005- 25813
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, REALLOCATING FUNDS, IN
THE AMOUNT OF $42,000, FROM SERIES 2000 STORMWATER
BONDS, FROM THE LA GORCE NEIGHBORHOOD PROJECT
CONTINGENCY, TO PROVIDE FOR ADDITIONAL SERVICES TO
REYNOLDS SMITH AND HILLS TO COMPLETE THE DESIGN OF
THE LA GORCE NEIGHBORHOOD PROJECT; AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO
THE AGREEMENT WITH REYNOLDS SMITH AND HILLS TO
MEMORIALIZE THE ADDITIONAL SERVICES TO BE PROVIDED.
WHEREAS, on September 5, 2001, the City entered into an Agreement with
the firm of Reynolds Smith & Hills (Consultant) for Architectural and Engineering
Services for the La Gorce Right of Way Infrastructure Improvements Project (the
Project); and
WHEREAS, on September 30, 2004, the Consultant submitted a request for
additional services, in the amount of $69,806, for modifications and additions to the
storm water design; and
WHEREAS, the City and the City's Program Manager, Hazen & Sawyer,
evaluated the request and, on November 23, 2004, informed the Consultant that the
scope and amount requested were not acceptable; and
WHEREAS, a meeting was subsequently held on January 12, 2005, during
which the City and the Consultant negotiated the scope and value of the subject
request for additional services; and
WHEREAS, as a result of that meeting, an agreement was reached which, if
hereby approved by the City Commission, would provide compensation to the
Consultant in the amount of $42,000 for the subject additional services; and
WHEREAS, these services will allow for two existing outfalls to be
rehabilitated and made a part of the proposed improvements, for the design of ten
additional gravity disposal wells to meet stormwater treatment requirements
mandated by regulatory agencies, and for preparation of drawings to repave all
roads within the scope of the project area in conjunction with the storm water
improvements; and
WHEREAS, the Administration recommends approval of these additional
services to the Consultant to complete the design of the Project.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve the reallocation of funds, in the amount of $42,000
from Series 2000 Stormwater Bonds, from the La Gorce Neighborhood Project
contingency, to provide for additional services to Reynolds, Smith and Hills to
complete the design of the La Gorce Neighborhood Project; authorizing the Mayor
and City Clerk to execute an amendment to the Agreement with Reynolds Smith and
Hills to memorialize the additional services to be provide.
PASSED and ADOPTED this 23rd day of February, 2 05.
----
ATTEST:
~PtU~
CITY CLERK
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUnON
AI/UOAIL ~
~ Date
CITY OF MIAMI BEACH
CITY COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution reallocating funds, in the amount of $42,000, from Series 2000 Stormwater Bonds, from the La
Gorce Neighborhood Project contingency, to provide for additional services to Reynolds Smith and Hills to
complete the design of the project.
Issue:
Shall the City of Miami Beach reallocate funds, in the amount of $42,000, from Series 2000 Stormwater
Bonds, from the La Gorce Neighborhood Project contingency, to provide for additional services to Reynolds,
Smith and Hills to comolete the design of the Project?
Item Summary/Recommendation:
On September 5, 2001, the City entered into an Agreement with the firm of Reynolds Smith & Hills (RSH) for
Architectural and Engineering Services for the La Gorce Right of Way Infrastructure Improvements Project.
On September 30, 2004, RSH submitted a request for additional services, in the amount of $69,806 for
modifications and additions to the storm water design in the Project. The modifications included the
incorporation of two existing outfalls into the design in order to accomplish the necessary disposal of storm
water. They also included the addition of ten gravity disposal wells to meet regulatory requirements within the
neighborhood. Finally, the City requested that all roads within the scope of the Project be repaved in
conjunction with the storm water improvements.
The above described improvements are considered additional to the original scope of services and
necessary to provide a proper design for the Project and to obtain the proper improvements to the storm
water disposal in the neighborhood. The City and the City's program Manager, Hazen & Sawyer, evaluated
the request and in October 2004 informed RSH that the amount requested was not in accordance with the
modifications to the scope of services and that the request would have to be reformulated.
On January 12, 2005, the City and RSH met again to complete negotiations on the scope and value of the
request for additional services. After the discussion, an agreement was reached which, if approved by the
City Commission, would provide compensation to RSH in the amount of $42,000 for the subject services.
The Administration recommends approval.
Adviso Board Recommendation:
This item was heard at the Februa 17,2005 Finance and Cit ide Committee meetin .
Financial Information:
Source of
Funds:
I I
Finance Dept.
T:\AGENDA\2005\Feb2305\Consent\La Gm Add Services to RS&H - COVER.doc
AGENDA ITEM
DATE
C7C
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager 0 f/""" ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, REALLOCATING FUNDS, IN THE AMOUNT OF
$42,000, FROM SERIES 2000 STORMWATER BONDS, FROM THE LA
GORCE NEIGHBORHOOD PROJECT CONTINGENCY, TO PROVIDE FOR
ADDITIONAL SERVICES TO REYNOLDS SMITH AND HILLS TO COMPLETE
THE DESIGN OF THE PROJECT.
Date: February 23, 2005
Subject:
ADMINISTRATION RECOMMENDATION
Approve the resolution.
FUNDING
Funding in the amount of $42,000 from Series 2000 Stormwater Bonds is available, and
has been previously appropriated for the Project.
BACKGROUND
On September 5, 2001, the City entered into an Agreement with the firm of Reynolds Smith &
Hills (Consultant) for Architectural and Engineering Services for the La Gorce Right of Way
Infrastructure Improvements Project (the Project). On September 30, 2004, the Consultant
submitted a request for additional services, in the amount of $69,806 for modifications and
additions to the storm water design, a copy of which is attached hereto as Exhibit 1.
The City and the City's Program Manager, Hazen & Sawyer, evaluated the request, and on
November 23, 2004 informed the Consultant that the scope and amount requested were not
acceptable (a copy of the letter sent to Consultant is attached hereto as Exhibit 2).
A meeting was subsequently held on January 12, 2005, where the City and Consultant
negotiated the scope and value of the subject request for additional services. As a result of that
meeting, an agreement was reached which, if approved by the City Commission, would provide
compensation to Consultant in the amount of $42,000 for the subject services and amend the
Agreement accordingly (a copy of the revised request is attached hereto as Exhibit 3). These
services allow for two existing outfalls to be rehabilitated and made a part of the proposed
improvements, as well as the design of ten additional gravity disposal wells to meet stormwater
treatment requirements mandated by regulatory agencies, and the preparation of drawings that
allow for all roads within the scope of the project area to be repaved in conjunction with the
storm water improvements.
City Commission Memorandum
February 23, 2005
Additional Services for RS&H - LaGorce Neighborhood
Page 2 of 2
The current estimate of cost for the stormwater system improvements within the LaGorce
Neighborhood as provided by the Consultant is $3,381,687. This figure exceeds the original
Basis of Design estimate and construction budget of $1,813,428 by $1,568,259. This difference
is attributable to several factors, including a significant increase in cost of materials; an overall
increase in construction costs in the South Florida area due to greater activity, and the time
lapsed between the original and current estimate. In addition, the topographic information that
was available to the Consultant during planning was less detailed than the information currently
available, necessitating the use of existing outfalls and additional wells for disposal.
As the estimated construction cost escalated beyond the available budget, CIPand Public Works
are reviewing potential value engineering options that would reduce the estimated construction
cost. Some of the value engineering opportunities include the use of different pipe material,
revision of minimum design standards and the use of different drainage systems than what is
currently proposed. It must be noted that value engineering cost reductions will not completely
eliminate the $1,568,259 estimated cost construction difference between the current cost
estimate and the original Basis of Design estimate.
The potential shortfall in storm water funding is identified only as a possible future funding
issue. An overall City wide review of storm water systems indicates that a small number of
neighborhoods may be faced with this issue, however, City wide it may be possible through
a variety of value engineering steps to fund all of the currently funded projects with
available resources. Some unfunded projects, such as West Avenue may still experience
storm water system funding shortfalls. As the system design and cost estimating proceed
and become more precise, the Administration will advise the Commission on the system
design and any projected funding issues.
Implementing the above noted value engineering alternatives would not affect the additional
funding request of $42,000 for additional design effort. The additional Consultant's level of effort
is independent of any construction cost cutting options being considered.
The Administration presented this item to the Finance and Citywide Projects Committee on
February 17,2005.
JMG/RCMrrH/JECh
T:\AGENDA\2005\Feb2305\Consent\La Gorce Add Services to RS&H - 02-23-05 MEMO.doc
EXHIBIT 1
CITY COMMISSION MEETING
FEBRUARY 23,2005
ADDITIONAL SERVICES TO RS&H FOR
LA GORCE NEIGHBORHOOD
HIHI
Architectural, Engineering, Planning and Environmental Services
REYNOLDS, SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
Tel: 786.388.0234 Fax: 786.388.8108
RECEIVED
HAZEN AND SAWYBR. P.c.
MIami INU, JIIorida
OCT 0 4 200\
September 30, 2004
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PA
975 Arthur Godfrey Road, Suite 211
Miami Beach, Florida 33140
Job No.
RE: Request for Additional Design Fees
Neighborhood No.5: La Gorce - ROW Infrastructure Improvement Program
RSaH Project No.: 1112137000
Dear Mr. Mistry:
The purpose of this letter is to request additional fees for design services performed outside the current scope of
work for the subject project:. The services consist of additional design associated with the proposed water
distribution system, paving and grading, and stormwater system improvements. The total fee requested for the
additional services is $69,806, as shown on the attached Fee Schedule Summary Sheet. The following is a
description of the additional services:
Water System Improvements
During the development of the 60% Design Documents, we were advised that the existing specialty material
driveways (brick pavers, stamped concrete, or stones) should not be impacted by proposed Improvements. Due to
this requirement, the alignment of the proposed water main had to be substantially modified. As shown in the
30% submittal of the Design Documents, the proposed water main was going to be installed in the swale areas to
minimize the number of cuts and patches in the roadway since milling and resurfacing was not a part of the
proposed improvements Identified in the Basis of Design Report. All vertical and horizontal dearances with existing
and other proposed utilities had to be re--evaluated to comply with the new alignment. The breakdown of the
effort associated with the additional water distribution system deslgn services is shown on the attached Fee
Schedule Summary Sheet,
RevIse Umits of Paving and Grading
The proposed improvements for the La Gorce Neighborhood included limited milling and resurfacing of the
roadways. North Bay Road (From Alton Road to 63rd Street) and 51st Street (from Alton Road to La Gorce Drive)
were the two arterials were scheduled to be re-paved under the current scope of work due to limited funds. The
Oty subsequentty requested, as discussed at various meetings, that milling and resurfacing of all streets within the
limits of the work areas be added to the project. In order to comply with this requirement, an additional 16 sheets
have been developed and Included in the design. The work includes defining the limits of milling and resurfacing,
providing typical pavement design sections, a uniform radii at every intersection, new asphalt driveway aprons
where none currently exists, and extending existing sidewalks to the edge of pavement to meet ADA
requirements. The breakdown of the effort associated with the additional paving and grading design services is
shown on the attached Fee Schedule Summary Sheet.
X:\p\Mlami Beach \ LA GORCE MB\Admin\Memos\Lo Gorce SW WM PG&D Add Design 93004.doc
Mr. Suresh Mistry
Page 2
September 30, 2004
Stormwater System Improvements
The attached letter from our subconsultant, RJ Behar & Company, provides a more comprehensive description of
the additional services provided to comply with various design and funding constraints. In additiOn, RS&H
expanded a substantial amount of effort to coordinate the services and implement the changes in the design
documents. The breakdown of the effort associated with the additional stormwater system design services is
shown on the attached Fee Schedule SUmmary Sheet.
As always, jf you have any questions or require additional information, please do not hesitate to contact me
at your earliest convenience.
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
. ~'~_I-, --::;:_~
Stanley Fardin, PE
Project Manager
Cc: Jeff Easley I RS&H
Sam Gonzalez I RS&H
Richard Bolt I RJ Behar
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September 29, 2004
Mr. Stanley Fardin, P.E.
Reynolds, Smith and Hills, Inc.
6161 Blue Lagoon Dr., Suite 200
Miami, Florida 33126
,.
Subject: La Gorce Neighborhood Project
Stormwater Desiga
Additioaal Services Fee Request
Dear Stanley:
We respectfully submit this Request for Additional Services for the above referenced project in
the amount of $33,071.00. During the course of advancing the projcct to the 6001'0 submittal
stagc, we perfonncd a number of additional services beyond the scope of the original contract
Although we proceeded to perfonn these services without prior written authorization, in the
interest of not delaying the schedule, the City was advised on a number of occasions that we
considered the worle to be additional. These additional services are as follows:
1. Additio..1 ModeliJu! Bued OD Actaal Data
During the planning stage (BOOR) certain assumptions had to be made regarding
elevations and outfallloca.tions because the survey data was not yet available. Also. our
fee was based on using the outfall locations as identified in the City"s Stonnwater Master
Plan (SWMP). Elevations obtained with the survey were lower than the assumed
. elevations, therefore requiring considerable rc-modeling time. The re-modeling was
required because the lower ground elevations resulted in less head available for
conveyance and water quality treatment.
2. Revile Mode.JaIl for Blldl!et Alternatives
After completing the 30% design submittal with the estimate, it was determined that the
estimated cost was considerably above the construction budget We explained during
subsequent discussions and meetings that an engineering solution meeting the
requirements of the SWMP criteria could not be provided within the construction budget.
It was requested that we examine various options and materials. including possible
phasing of the system to be construc~ and provide additional estimates in an attempt to
proceed with a viable project to the 60% stage within the construction budget. A
considerable amount of re-modeling effort was required in order to examine the various
alternatives and provide the requested estimates.
3. Revise Modella!! & Lavout to Include Existial! Outfalll
Afier completing the 30% design submittal, we were requested to explore the possibility
of using the existing outfalls in addition to the proposed olitfalls in order to try to
minimize the size of piping in the system. Note that during the BODR and the 30%
design stage, we were proceeding based on the City's SWMP that indicates new larger
diameter outfalls to replace the existing outfalls. We have also advised the City of the
need to inspect and video the condition of these outfalls. We have continued to proceed to
6861 S..v. 196 Avenue, Suit. 302. Pembl'Ok. Pines, FL 33332. Tel: (954) 680-7771 · F.,,: (9S"J 1SIIO-7781
the 60% submittal lUlder the asswnption that these outfalls will be able to be re-used. Re-
modeling the stormwater network to include use of the existing outialIs and downsizing
of pipe sizes required additional effort. Use of the existing outfalls also required
additional time for coordination of the surveyor. This coordination included providing the
surveyor with location sketches, obtaining quotes. insuring the proper datum was used
and incorporating the outfall information with the overall survey.
4. Revise Modelin2 & Lavout to Modify AU2omeot
The BODR and the 30% design located the proposed stonnwater system within the swale
areas as much as possible in order to minimize the amount of pavement restoration and
re-paving of the roadways. After completing the 30% design submittal. we were
requested to revise the layout and locate the proposed system beneath the roadway as
much as possible in order to minimize the impact on landscaped swale areas and specialty
material driveways (pavers. stamped concrete. etc.). This required a considerable amount
of re-modeling time and additional time to revise the layout of the system.
5. Additional Modelln2. Calc_ladons & Lavout for French Drain.
The original design of the French Drains in Basins 117 & 118 during the BODR and the
3D-A design stage was based on an assumed percolation rate of the soil in the area
because we did not have percolation data available for the immediate project areL We
made a reasonable assumption for a percolation rate using a rate from a percolation test
performed on the nearby FOOT Alton Road project. Upon receipt of 1I1e percolation tests
for the four sites requested within the project area, we realized the actual percolation rates
WeR less favorable than originally anticipated. This resulted in the water quality
calculation requiring 2300 LF of French Drains and 4 gravity wells instead of 1200 LF of
, French Drain as originally calculated with the asswned percolation rate. This required
additional time to rc-model the system and revise the layout to include the additional
French Drains and wells.
6. Additional Ouallty Control for each Additional Task
The additional modeling, calculations and revisions of the layouts required additional
independent quality control.
Attached please fmd our fee request for the additionaJ work effort outlined herein. If you have
any questions please do not hesitate to contact me at (954) 68()"7771.
Sincerely.
R.J. BEHAR & COMPANY, INC.
.fiq~Z~
Richard L. Bolt
Project Manager
Cc: File 01026. B. Behar. J. Vazquez
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EXHIBIT 2
CITY COMMISSION MEETING
FEBRUARY 23,2005
ADDITIONAL SERVICES TO RS&H FOR
LA GORCE NEIGHBORHOOD
HAzEN AND SAWYER
Environmental Engineers & Scientists
RECE\\jEO
1~n~HfW30 pt\\:43
- Y Of Mi P\\ ,BEACt\
ell "1\ '",,"'v'fO"EMT
CAPllApROJECTS
Hazen and Sawyer, P.C.
915 Arthur Godfrey Road
Suite 211
Miami Beach, FL 33140
305 532-9292
Fax: 305 534-8887
November 23, 2004
Stanley Fardin, P.E.
Project Manager
REYNOLDS SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
-Fax'd This Date-
City of Miami Beach
Right-of-Way Infrastructure Improvements Program
Neighborhood No.5: La Gorce
Request for Additional Services: Water and
Stormwater Improvements
Dear Mr. Fardin:
We are in receipt of Reynolds, Smith and Hills, Inc. (Consultant) request for additional services
dated September 30, 2004. Please note this correspondence was inadvertently misplaced in our
filing system, thus the delayed written response. We apologize for any inconvenience that this may
have caused. Fortunately, review of the document indicates that the issues raised were already
generally addressed during the meeting between the City I Consultant I Program Manager on
October 7,2004. For the reader's convenience, the City's positions on these items are revisited
below:
1. Consultant Letter (9-3-04) Water System Improvements
It is the City's opinion that the current design is not implementable due to the extensive
number of conflicts with existing driveways and landscaping. As with the Nautilus ROW
Project, the City welcomes the opportunity to visit the site and allow the Consultant to
present arguments in support of the current design. However, at this time, the request for
additional services is rejected, as the current design is not feasible.
2. Consultant Letter (9-3-04) Revised Limit of Paving and Grading
As noted in Item 1 above, the Capital Improvements Projects (CIP) Office has determined
that routing of proposed mains within existing swales does not represent a feasible design,
due to the extensive amounts of existing improvements that would be affected within the
residential swales. To this end, the City considers the design of water mains within the
roadway corridors, with appurtenant repavement of a minimum of one-half of the roadway
width, to be the minimum level of effort in the base scope of services. As the full right of way
was surveyed to allow for the development of the contract documents, the Consultant may
wish to consider submitting a . listing of additional drawings affected by the proposed re-
paving I overlay of one half of the road width and associated level of effort with such work,
for City consideration. Note that such a request should take into account corridors that would
otherwise also be re-paved as a result of new stormwater infrastructure.
3. Sub-Consultant Letter (9-29-04) Additional Modeling Data Based on Actual Data
The sub-consultant appears to make two main arguments to justify its request. These
include:
· The sub-consultant states that results of the topographic survey completed after the
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HAzEN AND SA\WER
storrnwater layout was developed yielded varying elevations than those assumed
during planning, thus indicating that the system would not meet the City's stormwater
criteria. This caused the sub-consultant to revisit its model and make adjustments
during the design phase. In response, it is unclear to the City why such work would
qualify as an additional service. Design of a permittable system in accordance with
City stormwater management guidelines is the full responsibility of the Consultant. It
is the City's opinion that adjustments and re-calculations to meet final survey
requirements are a part of the base scope of services.
. The sub-consultant also claims that it based its design on the City's Stormwater
Master Plan, and that the development of variations necessitated by topographic
survey data is an additional service. In response, please note that, as is the case
with all ROW Projects, Stormwater Master Plan data is provided to Program
Consultants for general information purposes. However, Consultants retain full
responsibility for the proper design and permittability of their respective proposed
stormwater system improvements.
Hence, the request for additional services is rejected. It is suggested that the lead
Consultant resolve this issue with its sub-consultant accordingly.
4. Revise Modeling for Budget Alternatives
The sub-consultant contends that all services associated with the development and
evaluation of alternatives to address construction cost budget overages represent additional
effort. In response, please note that:
· The estimated overage presented exceeded the +30% I -15% accuracy level
requirements identified under Task 2.4 of the scope of services.
· On various occasions, the Consultant has been reminded that Article 4.2 of the
Agreement states that if base bids exceed the estimated cost by 5% of the project
construction budget; the Consultant shall provide such revisions to the Construction
Documents, and provide re-bidding services, as many times as reasonably
requested by the City, as a Basic Service, with no additional cost to the City.
. To avoid the schedule impacts associated with such redesign work, it was deemed
reasonable by the City to require that the Consultant address the budget overage at
the 60% design completion stage.
Hence, the request for additional services is rejected. It is suggested that the lead
Consultant resolve this issue with its sub-consultant accordingly.
5. Revise Modeling and Layout to include Existing Outfalls
The sub-consultant contends that after the 30% design, it was required to explore the
possibility of utilizing existing outfalls to augment its disposal capacity, and that the inclusion
of such outfalls in the design are an additional work item outside of the scope of the original
contract. In response, it is noted that after the 30% design completion stage the Consultant
identified a 240% estimated cost overage, in addition to topographic survey adjustments
noted in Item 3 above, which required the lead Consultant to consider alternatives to bring
the project design back to within established budget parameters. Hence, this request for
additional services is rejected. It is suggested that the lead Consultant resolve this issue with
its sub-consultant accordingly.
6. Revise Modeling and Layout to Modify Alignment
As noted under Item 1, it is the City's opinion that the current design is not feasible due to
Page 20(3
4005L 106
HAzEN AND SA\WER
the extensive number of conflicts with existing driveways and landscaping. The City
welcomes the opportunity to visit the site and allow the Consultant and sub-consultant to
present arguments in support of the current design. However, at this time, the request for
additional services is rejected. It is suggested that the lead Consultant resolve this issue with
its sub-consultant accordingly.
7. Additional Modeling, Calculations & Layout for French Drains
The sub-consultant contends that it made certain assumptions in the preliminary design of
trench drains with Basin Nos. 117 and 118, that later required adjustment when actual
percolation data became available. This sub-consultant states that this caused it to revisit its
model and make adjustments during the design phase. In response, it is unclear to the City
why such work would qualify as an additional service. Design of a system in accordance with
City stormwater management perfonnance guidelines is the full responsibility of the
Consultant. Hence, it is the City's opinion that adjustments and re-calculations to meet final
design requirements are a part of the base scope of services and this request for additional
services is rejected. It is suggested that the lead Consultant resolve this issue with its sub-
consultant accordingly.
8. Additional Quality Control for each Additional Task
The sub-consultant contends that various additional modeling, calculation and document
revision work items noted above require quality control review that is also not within the base
scope of services. In response, the City notes that the Consultant is required to maintain a
Quality Assurance I Quality Control Program to verify and ensure the clarity, completeness,
constructability and biddability of its contract documents. Since, the City considers the other
work items to be part of the current scope of services, it follows that QA/QC of such is also a
base service. Hence, the request is rejected. It is suggested that the lead Consultant resolve
this issue with its sub-consultant accordingly
As always, should you have any questions or comments, please do not hesitate to contact our
office.
Very truly yours,
SAWYER, P .C.
resh Mistry, P.E.
Engineering Coordinator
c: J. Chartrand
M. 8ufrJio
K Mizell
C.8ennett
8. Vidal
File No. 4007/ 1.4
P8qe 3 0'3
4005L 106
EXHIBIT 3
CITY COMMISSION MEETING
FEBRUARY 23,2005
ADDITIONAL SERVICES TO RS&H FOR
LA GORCE NEIGHBORHOOD
BMl
Architectural, Engineering, Planning and Environmental Services
REYNOLDS, SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
Tel: 786..388,,0234 Fax: 786,388,8108
February 1, 2005
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PA
975 Arthur Godfrey Road, Suite 211
Miami Beach, Florida 33140
RE: Request for Additional Design Fees (Rev. - 1)
Neighborhood No.5: La Gorce - ROW Infrastructure Improvement Program
RS8r.H Project No,: 1112137000
Dear Mr. Mistry:
As per the negotiation meeting held on January 12, 2005, this letter is to submit a revised request for additional
design fees for services performed outside the current scope of work for the subject project" The services consist
of additional design aSSOCiated with the proposed paving and grading plans, and improvements to the stormwater
system, The total fee requested for the additional services is $42,000, as shown on the attached Fee Schedule
Summary Sheet. The following is a description of the additional services:
Revise Limits of Paving and Grading
During the Community Design Review Planning process, the City agreed to repave all roadways in the La Gorce
Neighborhood to assist with stormwater conveyance. Under the current scope of work, milling and resurfacing of
the roadways was limited to North Bay Road (from Alton Road to 63rd Street) and 51st Street (from Alton Road to
La Gorce Drive)" In order to comply with the City's directive to repave all roadways, various design sheets had to
be added or modified. The work includes defining the limits of milling and resurfacing, providing typical pavement
design sections, a uniform radii at every jnt~rsection, new asphalt driveway aprons where none currently exists,
and extending existing sidewalks to the edge of pavement to meet ADA requirements. The breakdown of the effort
associated with the additional paving and grading design services is shown on the attached Fee Schedule
Summary Sheet. The following sheets are affected by the requirement to repave all roadways: 2A, 3A, 38, 4A, 48,
SA, 58, 7A, 78, 88, 9A, lOB, 11A, 11B, 14A, and 14B,
Stormwater' System Improvements
The attached letter from our subconsultant, RJ Behar & Company provides a comprehensive description of the
additional services provided to comply with the criteria established in the City's Stormwater Master Plan. In
addition, RS&H expanded a substantial amount of effort to coordinate the services and implement the changes in
the design documents. The breakdown of the effort assodated with the additional stormwater system design
services is shown on the attached Fee Schedule Summary Sheet
As always, if you have any questions or require additional information, please do not hesitate to contact me
at your earliest convenience"
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
X:\p'Miami Beach\LA GORCE MB\Admin\Memos\La Gorce SW PG&D Add Design 020105 doc
Mr, Suresh Mistry
Page 2
February I, 2005
Stanley Fardin, PE
Project Manager
Cc: Jeff Easley / RS&H
Sam Gonzalez / RS&H
Richard Bolt / RJ Behar
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Janumy 31, 2005
Mr. Stanley Fardin, P E.
Reynolds, Smith and Hills, Inc
6161 Blue Lagoon Dr, Suite 200
Miami, Florida 33126
Subject: La Gorce Neighbor'hood Project
Stormwater Design - Additional Services Fee Request (Revision -1)
Dear Stanley:
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We respectfully submit this revised Request for Additiohal Services for the above referenced
project in the amount of $17,94100 Dwing the cotUse of advancing the project to the 60%
submittal stage, we perfOlmed a nwnber of additional services beyond the scope of the OIiginal
contI act . These additional services are as follows:
1. Revise Concept to Include Existine: Outfalls & Add New Outfalls
The OIiginal design concept in the planning phase (BODR) for the La Gorce
neighbOlhood assumed a gravity based stOlmwatel disposal system via two new outfalls,
one each, in stolmwater Basins 103 & 117/118, HoweveI, as a result of fmal topographic
sUlvey findings and modeling the system with this data, it was determined that the
required size fOl the two proposed new outfalls would be extremely large and result in
various constIuctabiIity issues In order to reduce the required sizes, the two new outfalls
were integrated along the two existing outfalls into the plOposed system layout This
combination is required to provide the necessary disposal capacity in order to meet the
City's Stormwater Master Plan (SWMP) criteria,
2. Additional Gravitv Iniection Wells & French Drains
An additional 10 gravity i.qjection wells are required for Basin 103 in order to meet the
regulatOlY agencies criteria for water quality treatment. The original design concept in the
planning phase (BODR) included 7 gravity wells. However, as a result of final
topographic sUlvey findings and modeling the system with this data, it was determined
that 17 gravity wells will be required for the basin to comply with the minimmn water
quality criteria from the Department of Environmental ResoUl'ce Management.
The estimated length of French Drains in Basins h7 and 118 used during the planning
phase (BODR) was based on an assumed percolat~on rate of the soil in the area because
actual data was not available., Therefore, a reasonable asswnption was made using a
percolation late from a test performed on the nearby FDOI Alton Road project Upon
review of the actual percolation tests performed within Basin 117 and 118, we realized
the actual percolation rates were less favorable than originally anticipated, This resulted
in the water quality calculation requiring 2,300 LF of French Drains and 4 gravity
injection wells instead of 1,200 LF of French Drains OIiginally estimated with the
assumed percolation rate,
Attached please fmd our fee request for the additional work effort outlined herein. If you have
any questions please do not hesitate to contact me at (954) 680~ 7771..
Sincerely,
R.J. BEHAR & COMPANY, INC.
Juan Vazquez, PE.
Vice President
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