Amendment No. 4
:<(j~l- :2,1-/3 R b
AMENDMENT NO.4
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CH2M HILL
DATED MAY 16, 2001,
IN AN AMOUNT NOT-TO-EXCEED $3,500.00,
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES,
NECESSARY TO INCORPORATE
CONCRETE VALLEY GUTTERS TO THE CONSTRUCTION DOCUMENTS
FOR THE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO.3 - NORMANDY SHORES PROJECT.
This ~ndment No. 4 to the Agreement made and entered this JI/t. day of
1J1J1-fl , 2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and CH2M HILL, 800 Fairway Drive, Suite 350, Deerfield, Florida 33441
(hereinafter referred to as Consultant).
RECITALS
WHEREAS, on May 16, 2001, the City entered into a Professional Services
Agreement with CH2M Hill (the Consultant), to perform landscape architectural, and/or
engineering and related professional services relative to the Project, as defined below,
including: planning, design, bidding and construction administrative services (the
Agreement); and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$620,800; and
WHEREAS, the scope of the Right-of-Way Infrastructure Improvements Program
Neighborhood No. 3 - Normandy Shores Project (the Project) is comprised of
improvements to the following area: Normandy Shores, a residential island with
approximately 200 single family homes and 43 apartment buildings surrounding the
Normandy Shores Golf Course and Fairway Park, which is linked to Miami Beach at 71st
Street; and
WHEREAS, the Project scope of work includes: enhanced landscaping and street
lighting consistent with community preferences; repair, extension or widening of
sidewalks to comply with ADA - Title III; replacement of existing water mains throughout
the community; street resurfacing/pavement markings and improvement of dead end
streets with street lighting, landscaping, fencing, and/or parking, where appropriate;
bicycle paths and pedestrian access ways; incorporation of traffic calming features,
consistent with the community preferences; improved stormwater drainage collection and
disposal infrastructure; and provision ofthe necessary infrastructure to accommodate the
burial of overhead facilities, in the event the residents consider the creation of a special
assessment district to underground electric, cable and telephone services; and
WHEREAS, the Consultant's scope of work includes planning services; design
services; and bidding and award services, as defined in the Schedule "A" - Scope of
Services; and
WHEREAS, Schedule "A" defines Task 6, "Reimbursables", with the following
breakdown: reproduction services; travel and subsistence; surveying; geotechnical
evaluation; and undergrounding utility verification; and
WHEREAS, the paragraph defined as Task 6.5 "Underground Utility Verification,"
as defined in Schedule "A-2", describes the provisions for Additional Services necessary
to perform undergrounding utility verification for the Project; and
WHEREAS, Schedule "A-3" describes the provisions for Additional Services
necessary to install a drainage test well to provide additional information for the
preparation of a Letter of Reasonable Assurance to be submitted to the Florida
Department of Environmental Protection (FDEP), as required in in the permit application
for the Project; and
WHEREAS, Schedule "A-4" describes the provisions for Additional Services
necessary to incorporate 18-inch wide concrete valley gutters into the construction
documents for the proposed improvements for the Project.
NOW. THEREFORE. the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment NO.4.
2. MODIFICATIONS
The Agreement is amended to incorporate the additional scope of work as defined
in Schedule "A-4", attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No.4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment NO.4 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
CITY OF MIAMI BEACH
~r PCU~
City Clerk
\.)
ATTEST:
CH2M HILL
f~~~~
~5e,qJA-,ey E )J u..v./lu.-
Print Name
B~~~
Print Nam~ ~
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~
SCHEDULE "A-4"
TO
AMENDMENT NO.4
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING (LA) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CH2M HILL,
DATED MAY 16, 2001,
IN AN AMOUNT NOT -TO-EXCEED $3,500.00,
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES,
NECESSARY TO INCORPORATE
CONCRETE VALLEY GUTTERS TO THE CONSTRUCTION DOCUMENTS
FOR THE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO.3 - NORMANDY SHORES PROJECT.
Scope of Services:
Consultant has been requested to replace the proposed 8-inch flush edge treatments in the
design of the Project with 18-inch concrete valley gutters.
The Basis of Design Report (BOOR) reflected the flush edge treatment as a fully "funded
improvement" and the concrete valley gutters as a "bid alternate".
Although the City's standards require a 1 O-foot wide clear asphalt travel lane, exclusive of
curbing/gutter, due to existing physical conditions of the Project, the City would accept a
typical 9.5-foot wide clear asphalt travel lane, exclusive of curbing/gutter. The typical travel
lane would consist of: 9 feet - 6 inches of pavement plus 18-inch valley gutter for an overall
lane width of 11 feet. The valley gutter option would effectively widen each travel lane by
one foot beyond the current proposed design of flush edge treatment.
Please, refer to attached letter submitted by Hazen and Sawyer, the City's Program
Manager, dated October 26, 2004 and attachments.
Compensation:
· Original Agreement amount $620,800.00.
· Amendment NO.1 (to include Additional Services for CDW No.2) amount $12,811.00.
· Amendment NO.2 (to include Underground Utility Verification) amount $16,325.00.
· Amendment No.3 (to include Test Well Installation) amount $12,750.00.
· Amendment No.4 (to include Concrete Valley Gutters) amount J3.500.00.
· Revised Agreement amount $666.186.00.
'll{Jt)g/'1 t 4f
;i'
HAzEN AND SAWYER
Environmental Engineers & Scientists
October 26, 2004
Kazen and Sawyer, P.C.
975 Arth~ r GOOfrey Road
Suite 211
Miami lreach. FL 33140
305 532-9292
Fax: 305 534-8887
Phillip Langley
Project Manager
CH2MHIII
One Harvard Circle
West Palm Beach, Florida 33409
. Faxed This Oat. -
City of Miami Beach
Right-of-Way (ROW) Infrastructure Improvements Program
Neighborhood No.3: Normandy Shores
Request for Additional Services for Valley Gutter Design
Dear Mr. Langley:
The City is in receipt of your correspondence dated October 18,2004, regarding a written reques1 for
approval of anticipated additional services for the design of valley gutters on the subject project
Please note that the City has reviewed this request and does not agree with the CH2MHiII
(Consultant) interpretation of the contract scope of services. As such, the request is not approved. In
support of this position, the City offers the following:
· The City disagrees with the statement that Consultant Is only responsible for designing
"funded improvements- particularly as it relates to the valley gutter bid alternate. This
alternative bid item approach was discussed at length during the Planning Phase meetings
and was Included by the Consultant in the Commission approved Basis of Design Review
(BOOR) to establish consensus with neighborhood residents. Hence, the Consultant Is
tasked with both the design of an 8-lnch flush conaete edge as the base bid, and an 18-lnch
valley gutter design as an alternative bid item.
· Per the memorandum entitled "VaUey Gutter Price Analysis" dated May 18, 2004, Consultant
further indicated that an MAddltlonal design fee would not be required to make the plan
change from a base bid with pavement with flush concrete edges to valley gutters so long as
it was done prior to the 90% design submittal."
~ The City subsequently committed $180,000 in additional construction funding. as Identified
by the Consultant In the referenced memorandum, and directed the Consultant to proceed
with the valley gutter design as a base bid item.
· The City recognizes that the Consultant indicated that the implementation of pavement edge
treatments would reduce existing pavement widths. In fact, Page 12 of the BOOR notes that
"The Inclusion of either edge treatment will effectively reduce the wIdth of the travel lanes (16
inches for flush edge treatment l8lnches per lane] or 36 Inches for valley gutters [18 inches
per lane))..." However, Page 5 of the BOOR states that most r1ght-of-ways within the
neighborhood have an approximate 25..(oot width. This would have left minimum 11-ft clear
asphalt lanes, even if valley gutters were implemented.
Page 1 012
4003L112
New'lark. NY. Armook. NY' ~ams'Y. NJ. OtlrOl. MI. Phiflllltlp/"iil. PA' Ra~iVh NC 'Chartollt, Ne. FMIll, VA' AlIma, GA. HollyI'<<IQ(J. fL.8oca Ralon, FL. Fort ~ n. . Jaclson'oiIlIe, FL' Miami. FL. Sarasota. I'!. . TaJl'ill. FL
HAzEN AND SAWYER
Philip Langley
October 26. 2004
· Unfortunately, It appears that the survey subsequently established that the majority of the
roads had approximately 20 foot pavement widths, only allowing for clear asphalt travel lane
of 8,5-ft under the valley gutter design.
. This would not result in a pennittable design. as minimum 10-foot clear asphalt travel lanes
are required. To this end, to facilitate the Consultanfs effort. the City has agreed to consider
a 9.5-foot travel lane to mitigate impacts on adjacent improvements and encroachments.
· Hence, a permittable design requires that the Consultant design a valley gutter edge
treatment cross~sectlon that retains a minimum of 19 feet of clear asphalt pavement fOf two
9.54oot travel lanes.
· Through this letter, the City requests that you proceed with design of a pennlttabJe project
based on valley gutters and 9.5 ft wide clear aSphalt travel lanes..
· As it is anticipated that this design will cause additional impacts to neighborhood
landscaping, please provide an updated encroachment list that reflects this minimum 22-100t
roadway (19 feet of asphalt and 3 feet of valley gutters.)
Should you have any questions or comments, please do not hesitate to contact our office.
Sincerely,
~~
Richard W. Saltriek, P.E.
Engineering Coordinator
c: J. Chartrand
K. Mizell
A. RoJandelli
J. C8jsrop
J.Hoffman
B. Vidal
File No. 4003/1.4
Page 2 of 2
lIAS: 4003L112
VI ..1.01 ,GVV't .1 J.1lIt1: J.J.: 'to firl 1 U ;
14 page: p"'1-002
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October 181 2004
166129.03
Suite 211
Miami Beach, FL 33140
fitted this
Dear Mr. Ho:f&:nan:
To: @ 13055SQ8887
1
Page2of2
MEMORANDUM
CH2MHILL
NORMANDY SHORES - Valley Gutter Additional
Services
TO:
COPIES:
Rick Saltrick, P .E.
Rick Olson, P .E.
file
Phillip Langley
February 24, 2005
FROM:
DATE:
We would like to offer the following with regards to the anticipated plan revisions and
associated fee for the incorporation of valley gutters into the subject project.
PLAN REVISIONS:
· Revise Station and Offsets in plan and profile
· Relocate drainage inlets and revise piping lengths in plan & profile
· Revise demolition plans to reflect road widening.
· Revise horizontal control and plan to reflect new driveway apron length
· Revise general roadway dimensioning throughout plans
· Revise general details and sections
· Revise edge of pavement turning radii at road intersections
· Revise landscape plans to accommodate wider roadways
· Review and revise encroachment listing/map
Based on the above plan revisions, we anticipate the associated fee to be $3,500.00.
WPBIW:'MIAMIBEACHFLCITYOF\166729NORMANDYlADMINlMEMO_HOFFMAN_ V ALLEY-ADD-SERVICES_02-24.Q5_PRLDOC
166729