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Home My WebLink About2005-25845 Reso RESOLUTION NO. 2005-25845 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING THE USE OF THE FORTRESS - MIAMI CORP AND ARTEX ART STORAGE AND ART HANDLING, ON A MONTH TO MONTH BASIS, IN A NOT TO EXCEED AMOUNT OF $74,000, UNTIL SUCH TIME THAT LONG-TERM STORAGE NEEDS FOR THE BASS MUSEUM OF ART PERMAMENT COLLECTION CAN BE DETERMINED AND A CONTRACT AWARDED AS A RESULT OF A COMPETITIVE BIDDING PROCESS. WHEREAS, The Fortress-Miami Corp., has been providing storage for the Bass Museum's permanent collection, until the expiration of its contract with the City on December 3, 1998, and has thereafter been on a month-to-month agreement; and WHEREAS, the Bass Museum has been using The Fortress for the last eighteen (18) years and Artex Art Storage, for the past year and has been satisfied with both storage facilities' climate controlled environments and the level of security; and WHEREAS, the current cost of the storage at The Fortress-Miami Corp is $9,005 per month, and the cost of storage at Artex Art Storage is $1,200 per month; and WHEREAS, the Museum's assessment of long-term storage needs is projected to be completed by April 1, 2005; and WHEREAS, the Administration recommends waiver of formal competitive bidding requirements, for the storage of the Bass Museum's permanent collection on a month-to- month basis in a not to exceed amount of $74,000, until the Museum's storage assessment needs are completed. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein waive, by 5/7ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and approve the use of The Fortress- Miami Corp. and Artex Art Storage for the required storage and art handling, on a month to month basis, in a not to exceed amount of $74,000, il such time that the long-term storage needs can be determined for the Bass Mus m f A permanent collection can be determined and a contract awarded as a result fa c titive bidding process. PASSED and ADOPTED this ATTjST: ~ _1c1Lutd C).A~ CITY CLERK T:\AGENDA\2005\Mar1605\Consent\Fortess-Waiver-Reso.Revi ./ FORM & LANGUAGE & FOR EXECUTION . ~ -<]-65 h Date ..~. ~..,~...,~'.. CITY OF M'IAMI BEACH COMMISSION ITEM SUMMARY ~ Condensed Title: A Resolution Waiving By 5/7ths Vote, The Formal Competitive Bidding Requirements And Approving The Use Of The Fortress - Miami Corp And Artex Art Storage And Art Handling, On A Month To Month Basis, Until Such Time That Long-Term Storage Needs For The Permanent Collection Can Be Determined And A Formal Comoetitive Biddina Process Administered. Issue: Shall the Commission adopt the resolution? Item Summary/Recommendation: The Fortress Corp., who was the sole bidder pursuant to I nvitation to Bid NO.7 -96/97, provided storage for the Bass Museum's permanent collection until the expiration of its contract with the City on December 3, 1998, and thereafter on a month-to-month basis. The Bass Museum has been using The Fortress for the last eighteen (18) years and has been satisfied with the storage facility's climate controlled environment and the level of security. The Fortress is also the sole source provider for Miami-Dade County's Vizcaya museum collection. The City's collection has occupied the entire sixth floor of The Fortress since the Museum closed in 1999 for renovation and expansion. The current cost of the storage is $9,005 per month. Additional items from the collection are also being stored at Artex Art Storage at a current cost of $1 ,200 per month. The move of a portion of the Museum's collection into the storage area at the Bass Museum is projected to be completed by April 1, 2005. At that time, the Administration recommends issuance of a Request for Proposals (RFP) for the Bass Museum art storage and handling. It is therefore the recommendation of the Administration that the Mayor and City Commission waive by 517ths vote, the formal competitive bidding requirements and approve the use of The Fortress-Miami Corp and Artex Art Storage., in a not to exceed amount of $74,000 for the storage of the Bass Museum's permanent collection on a month-to-month basis and for the moving of the collection into storage at the Bass Museum, $64,000 of which from the General Fund budget and $10,000 from a State of Florida Grant. Advisory Board Recommendation: IN/A Financiallnformatioo: Amount to be expended: Source of Funds: D Finance Dept. Ci Clerk's Office Le islative Trackin Max A. Sklar, extension 6116 -Waiver-Summary. Revised .doc AGENDA ITEM C 7 tv DATE 3-/6-oS- CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl,gov COMMISSION MEMORANDUM From: Mayor David Dermer and Date: March 16,2005 Members of the City Commission Jorge M. Gonzalez l...-- "-y--- City Manager G ~ 0 A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING THE USE OF THE FORTRESS - MIAMI CORP AND ARTEX ART STORAGE AND ART HANDLING, ON A MONTH TO MONTH BASIS, UNTIL SUCH TIME THAT LONG-TERM STORAGE NEEDS FOR THE PERMANENT COLLECTION CAN BE DETERMINED AND A CONTRACT AWARDED AS A RESULT OF A COMPETITIVE BIDDING PROCESS. ADMINISTRATION RECOMMENDATION To: Subject: Adopt the Resolution. FUNDING Funding for art storage was budgeted in the Bass Museum fiscal year 2004/2005 budget (Account # 011.0930). ANAL YSIS Since the expiration of their contract, which was awarded as a result of a competitive bid process, The Fortress Corp., who was the sole bidder pursuant to Invitation to Bid NO.7- 96/97, has been providing storage for the Bass Museum's permanent collection until the expiration of its contract with the City on December 3, 1998, and thereafter on a month-to- month basis. The Bass Museum has been using The Fortress for the last eighteen (18) years and has been satisfied with the storage facility's climate controlled environment and the level of security. The Fortress is also the sole source provider for Miami-Dade County's Vizcaya museum collection. The City's collection has occupied the entire sixth floor of The Fortress since the Museum closed in 1999 for renovation and expansion. The current cost of the storage is $9,005 per month. Additional items from the collection are also being stored at Artex Art Storage at a current cost of $1,200 per month. The move of a portion of the Museum's collection into the storage area at the Bass Museum is projected to be completed by April 1, 2005. At that time, the Administration recommends issuance of a Request for Proposals (RFP) for the Bass Museum art storage and handling. Commission Memo The Fortress Corp. Page 2 of 2 CONCLUSION The Administration recommends that the Mayor and City Commission waive by 517ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and approve the use of The Fortress-Miami Corp and ArtexArt Storage., in a not to exceed amount of $74,000 for the storage of the Bass Museum's permanent collection on a month-to-month basis and for the moving of the collection into storage at the Bass Museum, $64,000 of which from the General Fund budget and $10,000 from a State of Florida Grant. JMG:TH:.\\~'DC:GL T:\AGEND:\Mar160S\COnsent\Fortress-waiver-memo.revised.doc