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RESOLUTION NO. 2005-25846
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE
REQUEST FOR QUALIFICATIONS (RFQ) NO. 16-04/05 FOR PROFESSIONAL
ARCHITECTURAL AND ENGINEERING SERVICES IN VARIOUS
PROFESSIONAL SPECIALTIES, ON AN "AS-NEEDED BASIS", FOR CAPITAL
PROJECTS IN WHICH THE BASIC CONSTRUCTION COST DOES NOT EXCEED
$500,000 PER PROJECT, OR FOR STUDY ACTIVITIES FOR WHICH THE FEE
DOES NOT EXCEED $25,000; FURTHER, EXTENDING THE TERM OF THE
EXISTING CONTRACT AGREEMENTS WITH THE CONSULTANTS, DATED
JUNE 6, 2001, ON A MONTH TO MONTH BASIS UNTIL THE NEW CONTRACTS
ARE AWARDED.
WHEREAS, Section 287.55, Florida Statutes, known as the "Consultants'
Competitive Negotiation Act" (Act), authorizes to enter into a "continuing contract" for
professional architectural and engineering services for projects in which construction costs
do not exceed $500,000, and for study activities for which the fee does not exceed
$25,000; and
WHEREAS, it is the intent of the City to utilize the Request for Qualifications (RFQ)
process to select several qualified firms on each areas of specialization, firms that will be
utilized by the City to provide professional services on "as-needed basis", and
WHEREAS, the Administration will issue an RFQ seeking firms with qualifications to
provide the required professional services for the following specialized area:
Architecture - General;
Architecture - Landscape;
Architecture - Planning and Urban Design;
Engineering - Civil;
Engineering - Electrical;
Engineering - Environmental/Coastal;
Engineering - Mechanical;
Engineering - Structural;
Engineering - Transportation PlanninglTraffic Engineering;
Land Surveying Services; and
WHEREAS, the City's existing consultant agreements are to expire on June 6, 2005;
in the event that the new contracts cannot be awarded prior to June 6, 2005, the
Administration requests that the existing agreements with professional services firms on
the existing contracts be extended on a monthto month basis until the new contracts have
been approved and executed with the selected firms.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Administration to issue a Request for
Qualifications for a two-year contract to provide Professional Architectural and Engineering
services in various professional specialties, on an "as-needed basis" for capital projects in
which the basic construction cost do not exceed $500,000 per project, or for study activities
for which the fee does not exceed $25,000; further, extending the term of the existing
contract Agreements with the consultants, dated June 6, 2001, on a month to month basis
until the new contracts are awarded. "'\
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PASSED and ADOPTED this 16thday f
,2005.
J:J:o
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CITY CLERK
MAYOR
T:\AGENDA \2005\Mar 1605\Consent\RFQ 16-04-05A-EReso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A Resolution of the Mayor and City Commission Authorizing the Administration to Issue Request for
Qualification (RFQ) 16-04/05 for Professional Architectural/Engineering Services for Professional Specialties on
an "as needed basis".
Issue:
I Shall the City Commission authorize the issuance of RFQ No.16-04/05?
Item Summary/Recommendation:
Attached is a proposed Request for Qualifications (RFQ) 16-04/05 for Architectural and Engineering Services in
various professional categories for a two-year contract to provide professional architectural/engineering services on
an "as-needed basis".
In accordance with Florida State Statute Chapter 287.055, known as the "Consultants' Competitive Negotiation Act",
the City may enter into a "continuing contract" for professional architectural and engineering services for projects in
which construction costs do not exceed $500,000, or for study activities for which the fee does not exceed $25,000.
Under these service Agreements, study activities are quoted as a lump sum based on the estimated hours to
complete the project. Detailed hourly rates will be negotiated for all personnel classifications for the firms. The price
and terms for the contracts will be pre-negotiated. Each proposed contract shall be for a two (2) year term, with two
(2) one-year renewal options at the City's sole option.
The attached RFQ seeks proposals from firms with strong qualifications in several specialized areas as follows:
Architecture - General
Architecture - landscape
Architecture - Planning and Urban Design
Engineering - Civil
Engineering - Electrical
Engineering - Environmental/Coastal
Engineering - Mechanical
Engineering - Structural
Engineering - Transportation Planningrrraffic Engineering
land Surveying Services
ACCEPT THE MANAGER'S RECOMMENDATION AND AUTHORIZE RFQ ISSUANCE.
Advisory Board Recommendation:
I
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
For City Manager
JMG
AGENDA ITEM
DATE
~70
2-f6-oS-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez J' ~ /"..
City Manager VO
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE REQUEST FOR QUALIFICATIONS (RFQ) NO. 16-04/05 FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN
VARIOUS PROFESSIONAL SPECIALTIES ON A "AS-NEEDED BASIS",
FOR CAPITAL PROJECTS IN WHICH THE BASIC CONSTRUCTION
COST DOES NOT EXCEED $500,000 PER PROJECT, OR FOR STUDY
ACTIVITIES FOR WHICH THE FEE DOES NOT EXCEED $25,000;
FURTHER, EXTENDING THE TERM OF THE EXISTING CONTRACT
AGREEMENTS WITH THE CONSULTANTS DATED JUNE 6, 2001 UNTIL
THE NEW CONTRACTS ARE AWARDED.
Date: March 16, 2005
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Request for Qualifications (RFQ) No. 16-04/05 for Architectural and Engineering Services
in various professional categories to provide professional architectural and engineering
services on an "as-needed basis" (the RFQ).
In accordance with Section 287.055, Florida Statutes, known as the "Consultants'
Competitive Negotiation Act", the City may enter into a "continuing contract" for
professional architectural and engineering services for projects in which construction costs
do not exceed $500,000, or for study activities for which the fee does not exceed $25,000.
The City may request, accept, and consider proposals for the compensation to be paid
under the contract only during competitive negotiations, which will take place after the
selection of the firms deemed to be the most qualified to perform the required services. If
the City is not able to negotiate a mutually satisfactory compensation schedule with the
top-ranked firms which is determined to be fair, competitive and reasonable, additional
firms in the order of their competence and qualifications may be selected, and negotiations
may continue until an agreement is reached.
Commission Memo
Request to Authorize the issuance of RFQ 16-04/05 - Professional Architectural/Engineering Services
March 16, 2005
Page 2 of 3
The City's current architectural and engineering services contracts, authorized by the City
Commission on June 6, 2001 will expire on June 6, 2005. Twenty-five firms entered
contracts with the City, and all agreed to the same pricing structure, as follows:
Civil Engineering: Roads, Parking Lots, Landscaping, Environmental, Urban Planning,
Transportation, Surveying and miscellaneous work: 6% of final construction cost*
New Construction of Buildings/Facilities, including: Architectural, Mechanical, Electrical,
Structural and other work on new facilities: 7.5% of final construction cost*
Renovations of Buildings/Facilities, including: Architectural, Mechanical, Electrical,
Structural and other work on existing structures: 10% of final construction cost*
Projects in all categories with estimated cost less than $100,000: 10% of construction cost*
(* Refers to construction cost of the portion of the project being designed by the Consultant
being retained.)
Under these Agreements, study activities are quoted as a lump sum based on the
estimated hours to complete the project. Detailed hourly rates were negotiated for all
personnel classifications for the firms.
The RFQ seeks proposals from firms with strong qualifications in the following specialized
areas:
Architecture - General
Architecture - Landscape
Architecture - Planning and Urban Design
Engineering - Civil
Engineering - Electrical
Engineering - Environmental/Coastal
Engineering - Mechanical
Engineering - Structural
Engineering - Transportation PlanninglTraffic Engineering
Land Surveying Services
It is the intent of the Administration to use the RFQ process to select firms who are
qualified to provide services in each of the above categories of professional specialization.
When professional services are required, a proposed project will be analyzed in terms of
the predominant professional specialty required, and a firm will be selected from the
appropriate specialization list.
The price and terms for the contracts will be negotiated after City Commission approves
authorization to negotiate. Each proposed contract shall be for a two (2) year term, with two
(2) one-year renewal options at the City's option.
Commission Memo
Request to Authorize the issuance of RFQ 16-04/05 - Professional Architectural/Engineering Services
March 16, 2005
, Page 3 of 3
The City's existing contracts will expire on June 6, 2005. In the event that the new
contracts cannot be awarded prior to June 6, 2005, the Administration requests that the
existing agreements with professional services firms on the existing contracts (See
Attachment A) be extended until the new contracts have been approved and executed with
the selected firms.
CONCLUSION:
The Administration recommends approval of the attached Resolution authorizing the
issuance of Request for Qualifications (RFQ) 16-04/05 for Architectural and Engineering
Services in various professional specialties to provide professional services on an "as-
needed basis" for capital projects in which basic construction cost does not exceed
$500,000 per project, or for study activities for which the fee does not exceed $25,000;
further, extending the term of the existing contract Agreements with the consultants dated
June 6,2001 until the new contracts are awarded.
T:\AGENDA\2005\Mar1605\Consent\RFQ16-04-05-A-E Professinal Services.doc
(Attachment A)
Consultants under the Existing Architectural and Engineering Services Contract.
ARCHITECTURE
. Bermello, Ajamil and Partners, Inc.
. Beilinson Architects, P.A.
. Brown and Brown Architects
. Bruno-Elias and Associates, Inc.
. Edward Lewis Architects
. Post, Buckley, Schuh and Jernigan, Inc.
. Swanke, Hayden, Connell Architects
ARCHITECTURE - LANDSCAPE
. Carr Smith Corradino, Inc.
. Urbitran Associates, Inc.
. Vanasse and Dylor, LLP
ARCHITECTURE - PLANNING AND URBAN DESIGN
. American-Shimpler Mirson, Inc.
. Bermello, Ajamil and Partners, Inc.
. Carr Smith Corradino, Inc.
ENGINEERING - CIVIL
. American-Shimpler Mirson, Inc.
. Bermello, Ajamil and Partners, Inc.
. Carney-Neuhause, Inc.
. Carr Smith Corradino, Inc.
. Civil Works, Inc.
. Metcalf & Eddy, Inc.
. Milian, Swain and Associates, Inc.
. Post Buckley Schuh and Jernigan, Inc.
ENGINEERING - ELECTRICAL
. Indigo Service Corporation
. Post Buckley Schuh and Jernigan, Inc.
. Tuboson Giwa and Partners, Inc.
ENGINEERING. ENVIRONMENTAL I COASTAL
. Coastal Planning & Engineering, Inc.
. Coastal Sytems International, Inc.
. Ecology & Environmental, Inc.
. Langan Engineering & Environmental Services, Inc.
. Metcalf & Eddy
. Milian, Swain and Associates, Inc.
. Post Buckley Schuh and Jernigan, Inc.
Page 1
ENGINEERING - MECHANICAL
. Indigo Service Corporation
· Post Buckley Schuh and Jernigan, Inc.
· Tuboson Giwa and Partners, Inc.
ENGINEERING - STRUCTURAL
· American-Shimpler Mirson, Inc.
· Bruno-Elias and Associates, Inc.
· Post Buckley Schuh and Jernigan, Inc.
ENGINEERING - TRANSPORTATION
. Civil Works, Inc.
. HNTB Corporation
· Post Buckley Schuh and Jernigan, Inc.
. R.J. Behar & Company, Inc.
. Urbitran Associates, Inc.
LAND SURVEYING
· Carney-Neuhause, Inc.
· Post Buckley Schuh and Jernigan, Inc.
· Schwebke-Shiskin & Associates, Inc.
. Undersea & Coastal Geomatics, Inc.
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