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RESOLUTION NO. 2005-25851
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
FIRST AMENDMENT TO THE GENERAL, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FISCAL YEAR (FY)
2004/2005 BUDGETS TO APPROPRIATE PRIOR YEAR
ENCUMBRANCES.
WHEREAS, municipal budgeting practices require reappropriation of
prior year (FY 2003/2004) outstanding encumbrances; and
WHEREAS, the Administration has performed a detailed review to
determine if an increase in departmental appropriation is required to
compensate for prior year encumbrances; and
WHEREAS, a determination has been made that functions within the
General Fund totaling $177,615 require increases to cover prior year
encumbrances carried forward in FY 2004/2005 that were reserved in the
Designated Fund Balance; and
WHEREAS, a determination has been made that functions within the
Enterprise Funds totaling $498,851 and the Internal Service Funds totaling
$4,329,548, require increases in their respective appropriations from
Retained Earnings to cover prior year encumbrances carried forward in FY
2004/2005; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that
the first amendment to the Fiscal Year 2004/2005 General, Enterprise, and
Internal Service Funds budgets is adopted as follows:
FY 2004/2005 Increase/ FY 2004/2005
GENERAL FUND Adopted Budget (Decrease) Amended Budget
OPERATING REVENUES
Ad Valorem Taxes $ 79,380,929 $ 79,380,929
Ad valorem Taxes-Normandy shore 92,301 92,301
Other Taxes 19,568,600 19,568,600
Licenses & Penn its 11,446,631 11,446,631
Intergovemmental 11,117 ,000 11,117,000
Charges for Services 6,141,136 6,141,136
Fines & Forfeits 1,404,000 1,404,000
Interest 2,836,880 2,836,880
Rents & Leases 2,679,145 2,679,145
Miscellaneous 6,409,227 6,409,227
Other -Resort Tax Contribution 18,928,608 18,928,608
Other - Non-Operating Revenues 8,165,421 8,165,421
Fund Balance 0 177,615 177,615
Total General Fund Revenues $ 168,169,878 $ 177,615 $ 168,347,493
APPROPRIATIONS
Department/Function
Mayor & Commission $ 1,260,879 $ 0 $ 1,260,879
City Manager 1,888,209 1,888,209
Communications 272,588 272,588
Budget & Performance Improvement 1,549,053 20,000 1 ,569,053
Finance 3,460,126 3,460,126
Procurement 706,999 706,999
Human Resources 1,393,979 1,393,979
Labor Relations 193,332 193,332
City Clerk 1,527,654 1,527,654
City Attorney 3,198,595 3,198,595
Economic Development 854,064 854,064
Building 5,482,359 5,482,359
Planning 2,615,594 2,615,594
Tourism & Cultural Development 1,138,403 1,138,403
Bass Museum 1,259,432 1,259,432
Neighborhood Service 3,730,078 3,730,078
Parks & Recreation 21,515,815 40,354 21,556,169
Public Works 6,073,888 21,870 6,095,758
Capital Improvement Program 2,767,082 17,648 2,784,730
Fire 36,350,494 14,112 36,364,606
Police 61,372,608 13,578 61,386,186
Citywide Accounts 7,074,914 50,053 7,124,967
Citywide Accts-Normandy Shores 136,663 136,663
Citywide Accts-Operating Contingency 1,000,000 1,000,000
Capital Renewal & Replacement 1,347,070 1,347,070
Total General Fund $ 168,169,878 $ 177,615 $ 168,347,493
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center $ 14,572,374 $ 0 $ 14,572,374
Parking 21,566,690 163,505 21,730,195
Sanitation 7,691,739 112,449 7,804,188
Sewer Operations 26,847,000 6,433 26,853,433
Stormwater 8,050,000 153,065 8,203,065
Water Operations 20,098,000 63.399 20,161,399
Total Enterprise Funds $ 98,825,803 $ 498,851 $ 99,324,654
INTERNAL SREVICE FUNDS
APPROPRIATIONS
Central Services $ 753,316 $ 0 $ 753.316
Information Technology 11,091,771 4.148,548 15,240,319
Fleet Management 5,672,138 5.672,138
Property Management 7,321,436 181,000 7,502,436
Risk Management 15,622,922 15,622,922
Total Internal Service Funds $ 40,461,583 $ 4,329,548 $ 44,791,131
TOTAL ALL FUNDS $ 307,457,264 $ 5,006,014 $ 312,463,278
PASSED and ADOPTED this 16th day of March, 200 .
ATTEST:
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FUNDING APPROVAL:
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MANAGE AND BUDGET
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
iW ~3-'J-05
City AttomeYWf' Date
CITY OF MI~MI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Adopt the first amendment to the Fiscal Year (FY) 2004/2005 General Fund, Enterprise, and Internal
Service Fund Budgets to appropriate prior year encumbrances.
Issue:
Whether to adopt the first amendment to the FY 2004/2005 General Fund, Enterprise, and Internal Service
Fund Budgets?
Item Summary/Recommendation:
Adopt the resolution to amend the FY 2004/2005 General Fund, Enterprise, and Internal Service Fund
Budgets.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
[ID
Finance Dept.
498,851
4,329,548
General Fund - Fund Balance
Reserve for encumbrances.
EnterpriseFunds-Retained Eamings
Internal Service Funds - Retained
Earnings
Approved
Source of
Funds:
Si n-Otfs:
Department Director
AGENDA ITEM
DATE
R7C
3-16-o~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ) v--'-- /
City Manager 0 0
Date: March 16, 2005
To:
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO
THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FISCAL YEAR (FY) 2004/2005 BUDGETS TO APPROPRIATE PRIOR
YEAR ENCUMBRANCES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The first amendment to the General, Enterprise, and Internal Service Funds FY 2004/2005
budgets, appropriates funds to cover prior year encumbrances.
A detailed review was performed to identify all outstanding prior year (PY) encumbrances
that will require a carry forward of their funding from FY 2003/2004 to FY 2004/2005. This
is required because certain services and capital items were purchased during FY
2003/2004 with FY 2003/2004 budgeted funds and were paid for during FY 2004/2005. We
have identified PY encumbrances within the General Fund totaling $177,615, Enterprise
Funds totaling $498,851, and Internal Service Funds totaling $4,329,548, which require a
budget amendment. The source of funding for encumbrances within the General Fund has
already been recognized as a reservation of Fund Balance and does not constitute
additional expenditures or liabilities. The source of funding for encumbrances within the
Enterprise and Internal Service Funds is Retained Earnings.
Fiscal Year 2004/2005 First Budget Amendment
March 16, 2005
Page 2
Details of the PY Encumbrances amendment as follows:
Department
Reappropriation of
PY Encumbrances
GENERAL FUND
Office of Budg.& Perf. $
Improvement
Parks & Recreation
Public Works
Capitallmprov Prgm
Fire
Police
Citywide Accounts
Total
General Fund $
ENTERPRISE FUNDS
Parking $
Sanitation
Sewer Operations
Stormwater
Water Operations
Total
Enterprise Funds $
20,000
40,354
21,870
17,648
14,112
13,578
50,053
177,615
163,505
112,449
6,433
153,065
63,399
498,851
INTERNAL SERVICE FUNDS
Information Tech $ 4,148,548
Property Mgmt 181,000
Total Internal
Service Funds $ 4,329,548
Purpose
Professional Services
Professional Svces, Operating Expenses
Professional Svces
Professional Svces, Capital
Capital
Operating Expenses
Professional Svces
Professional Svces, Operating Expenses, Capital
Operating Expenses
Capital
Capital
Capital
Capital
Capital
The attached Resolution will allow the first amendment to departmental appropriations
within the General, Enterprise, and Internal Service Funds budgets to be enacted. This
action is necessary to comply with Florida Statutes which stipulate that we may not expend
more than our appropriations provide.
JMG:KGB:JC
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