HomeMy WebLinkAbout2005-25836 Reso
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RESOLUTION NO. 2005-25836
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 42-03/04, FOR
URBAN DESIGN, LANSCAPE ARCHITECTURE, AND ENGINEERING SERVICES
FOR DESIGN, AND CONSTRUCTION ADMINISTRATION SERVICES FOR
STREETSCAPE AND UTILITY IMPROVEMENTS IN THE BISCAYNE POINT
NEIGHBORHOOD; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EAC CONSULTING, INC.;
AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF
CONSUL TECH TRANSPORTATION, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND-RANKED FIRM, FURTHER AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE THIRD-RANKED FIRM OF MILLER LEGG AND
ASSOCIATES, INC.
WHEREAS, on September 8,2004, the City Commission authorized the issuance of
RFQ No. 42-03/04 to solicit qualifications from professional firms with the capability and
experience to provide design, bid and award, and construction administration services for
the Biscayne Point Neighborhood Project (the RFQ); and
WHEREAS, the RFQ was issued on November 9, 2004, with an opening date of
December 17, 2004; and
WHEREAS, eight (8) proposals were received in response to the RFQ, by the
following firms:
. Beiswenger, Hoch and Associates, Inc.;
. Chen and Associates;
. Consul Tech Transportation, Inc.;
. EAC Consulting, Inc.;
. H.J. Ross;
. Miller Legg & Associates, Inc.;
. R. J. Behar & Company, Inc.; and
. Serralta, Rebull, Serig, Inc.; and
WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter
to Commission (LTC) No. 303-2004, consisting of the following individuals:
. Barry Klein, Board Member, North Beach Development Corp. (Committee
Chair)
" ,..
4
· Lucero Levy, Homeowner Association Board Member
· Mark Weithorn, President, Stillwater Drive Homeowners Association
· Nuccio Nobel, Neighborhood Activist, Biscayne Beach Resident
· Joyce Meyers, Principal Planner, Planning Department
· Alex Rolandelli, North Beach District Construction Coordinator, CIP Office
· Elie Fakie, Capital Projects Coordinator, Public Works Department; and
WHEREAS, on January 19, 2005, the Evaluation Committee convened and
discussed the qualifications and credentials of all eight firms, and consensus was to
shortlist only the five (5) most qualified firms and invite the four firms to provide a 15-minute
presentation, followed by a 15-minute question and answer session; and
WHEREAS, the Committee reconvened on February 11, 2005, for the second
meeting; the Committee members discussed their individual ranking of all the firms and
ranked the top three firms accordingly:
· First: EAC Consulting, Inc.;
· Second: Consul Tech Transportation, Inc.;
· Third: Miller Legg & Associates, Inc.; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's
recommendation, and recommends that the Mayor and City Commission accept the
Committee's recommendation, relative to the ranking of firms pursuant to the RFQ and
would recommend that the Administration enter into negotiations with the first-ranked firm
of EAC Consulting, Inc.; if unsuccessful, negotiate with the second-ranked firm of Consul
Tech Transportation, Inc.; and, if unsuccessful, negotiate with the third-ranked firm of Miller
Legg & Associates, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the recommendation of the City Manager pertaining to the ranking of
firms pursuant to RFQ No. 42-03/04, and authorize the Administration to enter into
negotiations with the top-ranked firm of EAC Consulting, Inc.; should the Administration not
be able to negotiate an agreement with the top-ranked firm, authorize the Administration to
negotiate with the second-ranked firm of Consul Tech Transportation, Inc.; and, should the
Administration not be able to negotiate an agreement with the second-ranked firm,
authorize the Administration to negotiate with the thir anked firm of Miller Legg &
Associates, Inc.
PASSED and ADOPTED this 16th da~ of
,2005.
A7UW PCU~
CITY CLERK
APPROVED M TO
FORM & LANGUAGE
& FOR EXECUnON
T:\AGENDA \2005\Mar 1605\Consent\RFQ42-03-04BiscaynePointReso.doc
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution Accepting the City Manager's Recommendation Relative to the Ranking of Firms and Authorizing
Negotiations Pursuant to Request for Qualifications (RFQ) No. 42-03/04 for Engineering, Urban Design,
Landscape Architecture for Design, Bid and Award and Construction Administration Services for the Biscayne
Point RiQht of Way Infrastructure Imorovement Proiect.
Issue:
Shall the City Commission accept the City Manager's recommendation relative to the ranking of firms and
authorize ne otiations?
Item Summary/Recommendation:
On September 8, 2004, the City Commission authorized the issuance of an RFQ to solicit the qualifications from
professional firms with the capability and experience to provide the restoration and enhancement of the Biscayne
neighborhood streets, consistent with identified needs. The Biscayne Point Right of Way (ROW) Infrastructure
Improvement Project will include stormwater management and potable water distribution system upgrades,
streetscape work with restoration and enhancement of the neighborhood's hardscape, landscape, streetscape
irrigation and lighting, as practicable within specified budget parameters.
RFQ No. 42-03/04 was issued on November 9,2004 with an opening date of December 17, 2004. The City received
responses from the following 8 firms:
. Beiswenger, Hoch and Associates, Inc.;
. Chen and Associates;
· Consul Tech Transportation, Inc.;
. EAC Consulting, Inc.;
. H.J. Ross;
. Miller Legg & Associates, Inc.;
· R. J. Behar & Company, Inc.; and
. Serralta, Rebull, Serig, Inc.
The City Manager via Letter to Commission (LTC) No. 303-2004, appointed an Evaluation Committee ("the
Committee") to review and rank the qualifications of the firms who responded. Consensus at the end of the 1st
Committee meeting was to invite the top five (5) short listed firms to provide a 15 minute presentation, followed by a
15 minute question and answer session.
During deliberations at the 2nd Committee meeting, the Committee members ranked and arrived at the following
ranking order:
· First: EAC Consulting, Inc.
· Second: Consul Tech Transportation, Inc.
· Third: Miller Legg & Associates, Inc.
The firm of EAC Consulting, Inc. was deemed to be the first ranked firm based on their experience and qualifications
as well as their team.
ACCEPT THE MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATIONS.
Advisory Board Recommendation:
I
Financial Information:
Source of
Funds:
D
Finance Dept.
City Clerk's Office Legislative Tracking:
I Gus Lopez
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AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez I_.v-v-
City Manager a ~
Date: March 16,2005
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 42-03/04, FOR ENGINEERING, URBAN
DESIGN, AND LANDSCAPE ARCHITECTURE FOR DESIGN, BID AND
AWARD AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
BISCAYNE POINT RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT
PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EAC CONSULTING,
INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF CONSUL TECH TRANSPORTATION, INC.;
AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE SECOND-RANKED FIRM, FURTHER
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
THIRD-RANKED FIRM OF MILLER LEGG AND ASSOCIATES, INC.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach has implemented various programs to improve the quality of life of
residents in the City's 13 neighborhoods via 24 capital improvement projects. The Capital
Improvement Planned Progress Initiative is funded by Series 2000 Water and Sewer
Revenue Bonds, Series 2000 Stormwater Revenue Bonds, 1999 General Obligation Bonds
and, where geographically permissible, by Section 108 Funds. The Biscayne Point Project
will be implemented using the Capital Improvement Projects Office standard Planned
Progress Initiative model for Right of Way projects and will be funded by General
Obligation, Water and Stormwater Bond Funds. The purpose of the Planned Progress
Initiative model is to facilitate community involvement and information as well as to
coordinate construction citywide.
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 2 of 7
Previously, another Consultant performed a variety of forensic and community planning
tasks culminating in the creation of the Biscayne Point Basis of Design Report (BODR),
which was approved by the City of Miami Beach Commission on October 15, 2003. This
BODR serves as the definitive Master Plan for the proposed ROW improvements to be
designed, bid, awarded and constructed under the scope of this RFQ. Negotiations with
the consultant to undertake design, bid and award construction administration services
were unsuccessful. Accordingly, a new RFQ was issued to perform these services.
BISCA YNE POINT NEIGHBORHOOD
The Biscayne Point Right of Way (ROW) Infrastructure Improvement Project is a $7.38
million infrastructure project which includes restoration and enhancement of streetscapes
and infrastructure, consistent with existing available master plans, qualified decisions of
applicable City Departments and community preferences. The proposed project will include
stormwater management and potable water distribution system upgrades, streetscape
work with restoration and enhancement of the neighborhood's hardscape, landscape,
streetscape irrigation and lighting, as practicable within specified budget parameters. At
this point, sanitary sewer upgrades are not anticipated as part of the Project.
ALLOCATED BUDGET
CONSTRUCTION BUDGET
· Streetscape:
· Stormwater Improvements
· Water Improvements:
TOTAL CONSTRUCTION BUDGET:
$ 3,230,000
$ 1,500,000
$ 1,031,000
$ 5,761,000
RFQ PROCESS
On September 8, 2004, the City Commission authorized the issuance of an RFQ to solicit
the qualifications from professional firms with the capability and experience to provide the
restoration and enhancement of the Biscayne neighborhood streets, consistent with
identified needs.
RFQ No. 42-03/04 was issued on November 9, 2004 with an opening date of December
17, 2004. A pre-proposal conference to provide information to firms considering submitting
a response was held on December 3,2004. BidNet issued bid notices to 91 prospective
proposers, resulting in 40 firms requesting RFQ packages, which resulted in the receipt of
the following eight (8) proposals from:
. Beiswenger, Hoch and Associates, Inc.;
. Chen and Associates;
. Consul Tech Transportation, Inc.;
. EAC Consulting, Inc.;
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 3 of 7
. H.J. Ross;
· Miller Legg & Associates, Inc.;
. R. J. Behar & Company, Inc.; and
· Serralta, Rebull, Serig, Inc.
The City Manager via Letter to Commission (LTC) No. 303-2004, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
· Barry Klein, Board Member, North Beach Development Corp. (Committee Chair)
· Lucero Levy, Homeowner Association Board Member
· Mark Weithorn, President, Stillwater Drive Homeowners Association
· Nuccio Nobel, Neighborhood Activist, Biscayne Beach Resident
· Joyce Meyers, Principal Planner, Planning Department
· Alex Rolandelli, North Beach District Construction Coordinator, CIP Office
· Elie Fakie, Capital Projects Coordinator, Public Works Department
On January 19, 2005, the Committee convened. The Committee was provided information
in reference to the project by Keith Mizell, Senior Capital Projects Planner, CIP Office, and
a representative from the Procurement Division.
Additionally, the Committee reviewed references secured by Procurement staff, and
discussed the following RFQ evaluation criteria and weighted score, which was used to
evaluate and rank the respondents:
A. The Principal Firm's Qualifications and Experience with renovating existing, urban Right
of Ways (ROWs) including coordinating drainage, water, and streetscape work; (15
points)
B. Project Manager's Experience renovating existing urban Right of Ways, community
presentations, and urban planning; (10 points)
C. References provided by prior Project Owners; (10 points)
D. Experience and Qualifications of the Project Team with renovating existing, urban Right
of Ways (ROWs) coordinating drainage, water, and streetscape work;(15 points)
E. Methodology, Approach and Understanding of Tasks 1-6; (10 points)
F. Willingness to meet time and budget requirements as demonstrated by past
performance; (5 points)
G. Certified minority business enterprise participation; (5 points). Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for minority
business enterprise participation. Accepted minority business enterprise certifications
include the Small Business Administration (SBA), State of Florida, or Miami-Dade
County.
H. Location; (5 points)
I. Recent, current, and projected workloads of the firms; (5 points)
J. Volume of work previously awarded to each firm by the agency, with the object; of
effecting an equitable distribution of contracts among qualified firms. (20 points)
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 4 of 7
The Committee's consensus at the end of the meeting was to invite the top five (5) firms to
provide a 15-minute presentation, followed by a 15-minute question and answer session.
The four firms that were shortlisted were: Consul Tech Transportation, Inc.; EAC
Consulting, Inc.; H.J. Ross; Miller Legg & Associates, Inc.; and R. J. Behar & Company,
Inc.
Procurement staff coordinated and scheduled presentations for February 11, 2005. The
Committee members convened on February 11, 2005, and were provided 15-minute
presentations followed by a question/answer session by all five (5) short listed firms.
After the firms' presentations, the Committee members conducted question and answer
session, and deliberation, which resulted in the following ranking of firms:
Company Name Barry Lucero Mark Nuccio Joyce Alex Elie
Klein Levy Weithorn Nobel Meyers Rolandelli Fakie
Consul Tech Transportation, Inc.; 80 99 90 61 88 92 74
(2) (3) (2) (3) (3) (3) (1 ) (2)
EAC Consulting, Inc.;(1) 98 100 95 100 95 85 72
(1 ) (1 ) (1 ) (1 ) (1 ) (4) (3)
H.J. Ross; (4) 70 96 84 55 81 89 82
(4) (5) (4) (4) (5) (2) (1 )
Miller Legg & Associates, Inc.; 83 98 92 72 90 87 70
(3) (2) (3) (2) (2) (2) (3) (4)
R. J. Behar & Company, Inc.; 65 97 95 53 85 83 69
(5) (5) (4) (1 ) (5) (4) (5) (5)
As per Section 287.055, Florida Statutes, known as the Consultants' Competitive
Negotiation Act (CCNA), the Committee ranked no less than the top three (3) firms as
follows:
EAC Consulting, Inc.
5-1 st place votes = 5x1 =5
1_3rd place vote = 1 x3=3
1-4th place vote = 1x4=4
TOTAL = 12=Ranked 1st
Consul Tech Transportation, Inc.
1-1stplacevotes = 1x1=1
2_2nd place vote = 2x2=4
4_3rd place vote = 4x3=12
TOTAL = 17=Ranked 2nd
Miller Legg & Associates, Inc.
4_2nd place votes = 4x2=8
2_3rd place vote = 2x3=6
1-4 th place vote = 1 x4=4
TOTAL = 18=Ranked 3rd
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 5 of 7
The firm of EAC Consulting, Inc. was deemed to be the first ranked firm based on their
experience and qualifications as well as theirteam. EAC possess a vast experience in the
planning, design, permitting and construction administration of infrastructure
redevelopment projects in South Florida.
EAC Consulting, Inc. was founded in Miami-Dade County to provide engineering consulting
services for infrastructure improvement and development projects for public and private
sector agencies. Their overall commitment to the practice of engineering as well as their
objective in maintaining excellence in the quality of their services has led to their
impressive growth rate. As a result of this EAC Consulting has developed into a multi-
service organization providing a wide variety of engineering services including planning,
development of design, construction documents, construction administration, document
control, peer review, inspections and expert opinion studies.
EAC Consulting, Inc. has a staff of 50 professionals, all located in South Florida. Through
the years EAC has been able to develop excellent working relationships with many
municipalities and governmental agencies such as:
. City of North Miami Beach
. City of Miami
. Village of Islamorada
. City of Hialeah
. Village of Palmetto Bay
. City of Fort Lauderdale
. City of Oakland
. Miami-Dade County Public Works
. Miami-Dade Water and Sewer Department
. Miami-Dade DERM
. Miami-Dade Parks Department
. Miami-Dade Aviation Department
. Florida Department of Transportation
EAC's team is comprised of several highly specialized, locally recognized firms: 1) Savino
Miller Design Studio, they will provide Urban Design and Streetscape Improvements; 2)
Hilliers Electrical, they will provide electrical design services; 3) F.R. Aleman & Associates,
they will provide traffic studies and survey and mapping subsurface utility exploration; 4)
GEOSOL, Inc., they will provide Geotechnical services as needed; 5) E. Sciences, they will
provide environmental services; 6) Protocole Corporation, they will assist in public
involvement for this project. These firms have been selected to provide their expertise on
specific items that have been identified by the City of Miami Beach and/or existing site
conditions.
EAC's Team will offer the following to the City of Miami Beach:
. 19 years of professional experience in South Florida
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 6 of 7
· Assigned experienced staff who are able to meet the project demands and
schedules within the required budget
· All team members have worked together before on successful project completions
· Past and present high profile project experience gathered through the continuous
projects performed throughout South Florida
· Assist the City, as required, with public involvement events to build consensus and
support for the project
· Develop realistic project schedule that meets the City's needs and includes
sufficient time for reviews and in-house quality control procedures
RELATED EXPERIENCE
PROJECT MANAGER
Rick Crooks, P .E.
Mr. Crooks has over 19 years of engineering experience. His engineering experience is
extensive and yet diverse. Mr. Crooks has successfully held positions that range from
design engineer to project manager, and as such is familiar with every aspect of consulting
engineering. His proven skills as project manager, his diverse engineering experience, and
his public involvement skills, make him well suited for the management of this project.
Some similar project experience includes:
. Venetian Causeway Project, Florida Department of Transportation
. State Road A 1A/Collins Avenue Improvements, Florida Department of Transportation
. Miami-Dade Water and Sewer Neighborhood Improvements
. Meridian Avenue Improvements, City of Miami Beach
. Snake Creek Bike Path, City of North Miami Beach
. NW 41 st Street Beautification Project, Florida Department of Transportation
. Key Deer Preservation & US 1 Improvements
. Miscellaneous Drainage Design Services, Miami-Dade County DERM
. U.S. Federal Courthouse, Miami, Florida
The following references were secured by the Procurement staff for EAC Consulting, Inc.,
they are follows:
Mr. Carl C. Thompson, City Project Manager
Public Works Department
City of North Miami Beach, Florida
"EAC Consulting, Inc. has met all deadlines and milestone submittals"
Ms. Zully Williams, Project Manager
Civil Engineering and Permitting for two projects
Village of Islamorada, Florida
Commission Memo
RFQ 42-03/04 - Engineering, Urban Design, Landscape Architecture for Design, Bid and Award and
Construction Administration Services for the Biscayne Point Right of Way Infrastructure Improvement
Project.
March 16, 2005
Page 7 of 7
"Our overall experience with EAC Consultants has been very positive. Islamorada still has
an agreement with them to provide civil engineering services. The staff at EAC was very
attentive to our needs, conducted business professionally and with enthusiasm and
provided quality documents."
Mr. John Bowles, P.E., Project Manager
Florida Department of Transportation District 4
District Wide Plans Review/Design Support Services Contract
"EAC has maintained consistent quality and were on time when they deliver the
engineering services."
CONCLUSION
The City Manager concurs with the Evaluation Committee's recommendation and
recommends that the Mayor and City Commission approve the ranking of firms, and
authorize the Administration to enter into negotiations with the top-ranked firm of EAC
Consulting Inc.; and should the Administration not be able to negotiate an agreement with
the top ranked firm, authorizing the Administration to negotiate with second-ranked firm of
Consul Tech Transportation, Inc; and should the Administration not be able to negotiate an
agreement with the second-ranked firm, further authorizing the Administration to negotiate
with the third-ranked firm of Miller Legg & Associates, Inc..
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