99-23365 RESO
RESOLUTION NO. 99-23365
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE FOURTH
AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND
SAVINO AND MILLER DESIGN STUDIO TO
PROVIDE CONSTRUCTION
ADMINISTRATION SERVICES FOR THE
WASHINGTON AVENUE STREETS CAPE
MASTER PLAN; SAID AMENDMENT IN AN
AMOUNT NOT TO EXCEED $8,100 TO
PROVIDE CONSTRUCTION
ADMINISTRATION SERVICES FOR PHASE
THREE MEDIAN IMPROVEMENTS.
WHEREAS, pursuant to RFLI No. 138-93/94 for Professional Landscape
Architectural/Engineering Services for Master Planning for the Washington Avenue Streetscape, on
July 3, 1996, the Mayor and City Commission authorized the execution of an Agreement with
Savino and Miller Design Studio (Consultant), as the top ranked proposer, for the preparation of a
Master Plan for improvements on Washington Avenue, from 5th Street to 16th Street (Project); and
WHEREAS, the Master Plan has been completed, and a revised plan and budget were
developed based on available funding; and
WHEREAS, the Administration would recommend that the Consultant proceed to prepare
construction documents for median plantings and irrigation improvements for the Project; and
WHEREAS, the Consultant will perform additional electrical engineering services
associated with the median lighting improvements; and
WHEREAS, the Consultant will perform construction administration services associated
with the Phase Three median improvements; and
WHEREAS, the cost for performing this work is in an amount not to exceed $8,100; and
WHEREAS, funding is available from Work Order No. 2143, and, accordingly, the
Administration would recommend that the Mayor and City Commission approve the attached Fourth
Amendment to the Agreement.
NOW, THEREFORE, BE IT FULLY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk
are herein authorized to execute the attached Fourth Amendment to the Agreement between the City
of Miami Beach and Savino and Miller Design Studio to provide construction administration
services for the Washington Avenue Streetscape Master Plan; said Amendment in an amount not to
exceed $8,100, to provide construction administration services associated with the Phase Three
median improvements for the Project.
PASSED and ADOPTED this 20th day of
ootoWI!
,1999.
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APPROVED AS TO
FORM & LANGUAGE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http.\\cLmiami-beach fl.us
COMMISSION MEMORANDUM NO. .:J I ~ - '11
TO:
Mayor Neisen O. Kasdin and
Members of the City ommission
DATE: October 20,1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTI N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AN AMENDMENT
TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
SAVINO AND MILLER DESIGN STUDIO, TO PROVIDE CONSTRUCTION
ADMINISTRATION SERVICES FOR THE WASHINGTON AVENUE
STREETS CAPE MASTER PLAN IN AN AMOUNT NOT TO EXCEED $8,100
FOR PHASE THREE MEDIAN IMPROVEMENTS.
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 3, 1996, the City Commission authorized an agreement with Savino & Miller Design Studio
for the preparation of a master plan for Washington Avenue. In January 1998, following several
neighborhood meetings with the community, Savino & Miller completed a master plan for
recommended improvements on Washington Avenue.
Subsequently, a revised plan with a phased approach was developed and presented to the Finance
and Citywide Projects Committee on November 19, 1998. The Committee recommended that
architecturaVengineering fees be negotiated to implement the revised plan and that this amount be
included in the budget and funding plan for the project. The project budget has been amended to
include architectural/engineering fees, the cost of project administration and an appropriate
contingency. This revised budget amount is estimated to be $3,588,220.
AGENDA ITEM~
DATE \b-W-99
Commission Memorandum
October 20, 1999
Page 2
On December 16, 1998, the City Commission authorized Amendment No. 1 to this Agreement in
the amount of $9,500 to prepare a study and plan to illustrate landscaping and engineering
improvements which conform to the budget developed for this project. On January 6, 1999, the City
Commission authorized Amendment No.2 to this agreement in the amount of$18,135 to prepare
construction documents for median plantings and irrigation improvements. On March 3, 1999, the
City Commission authorized Amendment No.3 to this agreement in the amount of $9,800 to prepare
construction documents for median lighting improvements.
ANALYSIS
The Administration is now seeking approval for construction administration services associated with
the Phase Three median improvements. The cost to perform the work is $8,100. Funding is
available from previously appropriated funds in Work Order No. 2143.
CONCLUSION
The City Commission should adopt the Resolution in order to provide for construction
administration services for the Phase Three median improvements.
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Attachment
AMENDMENT NO.4
AMENDMENT TO THE AGREEMENT BETWEEN CITY OF
MIAMI BEACH AND SAVINO AND MILLER DESIGN
STUDIO TO PROVIDE CONSTRUCTION
ADMINISTRATION SERVICES FOR THE WASHINGTON
AVENUE STREETSCAPE MASTER PLAN
This Fourth Amendment, dated as of OC+O P.Jt;fl..... ~O , 1999, to that certain
Agreement, dated July 3, 1996, by and between the City of Miami Beach, Florida (City) and Savino
and Miller Design Studio (Consultant) (Agreement).
WHEREAS, the Agreement provides for the preparation of a Master Plan for
improvements on Washington Avenue, from 5th Street to 16th Street (Project); and
WHEREAS, the Master Plan has been completed and a revised plan and budget were
developed based on available funding; and
WHEREAS, the preparation of construction documents for median plantings and irrigation
improvements were completed; and
WHEREAS, additional electrical engineering services for median lighting were completed;
and
WHEREAS, construction administration services for the Phase Three median improvements
are necessary to complete the improvements.
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Fourth
Amendment.
2. MODIFICATIONS
The Agreement is amended as follows:
a. Exhibit "A" is amended to revise the following at the end of the "Scope of
Services":
Part 6 - Construction Administration Services for the
Phase Three median improvements:
The Consultant will provide construction
administration services for the Phase Three median
plantings. irrigation and lighting improvements for the
Project.
b. At the end of "Compensation/Fees," add:
Part 6 - Construction Administration Services for Phase Three median
improvements
Savino & Miller Design Studio. Inc.
Electrical
$8.100
Total: $8.100
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as amended, as modified by this
Fourth Amendment.
IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to be
executed in their names by their duly authorized officials as of the date first set forth above.
CITY OF MIAMI BEACH
JJI
BY
Mayor
ATTEST:
_OJlwt9wdv--
City Clerk
ATTEST:
CORPORATE SEAL
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(Signature)
Print Name and Title
~L
16 - ( 5 -11
DOIte
FROM SAUINO&MILLERDESIGNSTUDIO
FAX NO.
3055349062
Sep. 22 1999 02:26PM P2
MYINO ~ MIIU:O
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September 24, 1999
Mr. John De pazos
City of Miami Beach Public Works Department
1700 Convention Center Drive 4th Floor
Miami Beach, FL 33139
Re: Washington Avenue Median - 6th to 16th Street
Proposal for Construction Phase Services
Dear John:
This Proposal is to provide construction phase services for the Washington Avenue Median from
6th and 16th Street, and includes time for the Hillers Electric. the electrical engineer. We will
eliminate this work from our proposed services for Washington Avenue Phase 2, 4. and 5 which
was previously submitted.
PROPOSAL for CONSTRUCTION PHASE SERVICES
The irrtent of these services is to provide regular, periodic input to the City regarding
interpretations of the plans. The fee budget associated with this task is based upon a 16
week construction duration. lfthe final acceptance of the project ex"iends to a period
beyond 16 weeks, additional fees shall be required.
A. Shop Drawing Review - We will provide services to review shop drawings as
submitted by the contractor for materials to be utilized for construction of the
project. Shop drawings will be copied to the City for filing. (4 hrs. total)
B Progress Meetings - We will provide representation at weekly construction progress
meetings (2 hrs. per meeting). The intent of our attendance is to resolve questions
that may arise regarding the plans.
C. Field Representation - yve will provide minimal representation (averaging 2
hours per week) throughout the duration of the construction, for the purpose of
providing observation of testing (such as densities for base materials. pressure
testing of the watennains and irribration system). layout and materials for paving.,
lighting, irrigation and review of the landscape materials for conformity with the
plans and specifications.
." .
4011 Cha~C ^vcnuc. #2l9
Miami I\c~ch. J"l, 33140
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Attachment No.1
Page 1 of2
FROM SAUINO&MILLERDESIGNSTUDIO
FAX NO.
3055349062
Sep. 22 1999 02:27PM P3
page 2
The services associated with field representation shall endeavor to provide some
protection for the City from deticienc1es in the work: but the furnishing of such services
will not make the Consultant responsible for or give the Consultant control over
construction means, methods, techniques, sequences or procedures or for safety
precautions or programs, or responsibility for Contractors failure to perform the Work in
accordance "vith the Contract Documents.
D. Jvliscellaneous - Consultant shall provide interpretation of plans, correspondence,
review of as-builts as prepared by Contractor, preparation of one preliminary and
final punch list,review of payment requests, and telephone consultation (2 hr. per
week).
Construction Administration Time
A. Shop Drawings
B. Progress Meetings
C. Field Representation
D. Miscellaneous
Total Hours:
4 hours
32 hours
32 hours
32 hours
100 hours
Savino & Miller Design Studio - 100 hours
Principal - 40 hours x $ 90 per hour = $3,600
Associate - 60 hours x $ 75 per hour = $4,500
Total Fee Dot to exceed:
$ 8,100
Please don't hesitate to call if you have any questions or comments. Thank you.
BRMJac
Iilll
~f\V INO rss MILLER III
DC6IGN (iJTUDIO
Attachment No.1
Page 2 of2