HomeMy WebLinkAbout2005-25871 Reso
2005-25871
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING
THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF FIRMS PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 01-04/05 FOR
AN ENVIRONMENTAL ASSESSMENT FOR THE 5TH AND
ALTON TRANSIT CENTER; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATINS WITH
THE TOP-RANKED FIRM OF HDR ENGINEERING, INC;
SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED
FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SECOND-RANKED FIRM OF URS
CORPORATION; SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD
RANKED FIRM OF GEOTECH ENVIRONMENTAL.
WHEREAS, on June 7,2000, the Mayor and City Commission adopted Resolution
No, 2000-23963, designating the area bounded by 6th Street to the north, 5th Street to the
south, Alton Road to the west and Lenox Avenue to the east, as a Brownfield area to
promote the environmental restoration and economic redevelopment of the area; and
WHEREAS, in July 2002, the Administration began meeting with representatives of
the site generally located on 5th Street and Alton Road, owned by the Potamkin family, to
review a preliminary site plan for a five (5) level mixed-use retail complex, including over
900 parking spaces (the Project); and
WHEREAS, one of the proposed commercial uses for the Project included a
supermarket and, to that end, Publix issued a letter of intent to lease a ground floor area in
the complex; and
WHEREAS, in accordance with the City Commission's directive and the
community's identified needs, the City's interest in the Project development was primarily
focused on achieving the public benefit of locating a supermarket, exploring transit and
excess parking opportunities, and developing a gateway project at one of the City's main
arterial entryways; and
WHEREAS, this Project has been the subject of much discussion due to (1) its
pivotal location at the entrance to Miami Beach from the MacArthur Causeway; (2) due to
transportation/concurrency issues that will affect ingress/egress to the site; and (3)
massing/height issues related to the Project; and
WHEREAS, to that end, the Developer has been working with the City's design
review and planning staff in redesigning the Project to be of the highest quality,
commensurate with its prominent location; and
WHEREAS, on April 5, 2004, the Developer and its Project team and City staff met
with the Federal Transit Administration (FTA) in Atlanta to review FTA funding
requirements; and the FT A expressed favorable comments in its initial review of the Project
and indicated the City would need to place emphasis on the transit elements of the Project,
focusing on their location, cost and use, and transit user profiles to determine the Project's
eligibility for FT A funding; and the parties will explore to what degree the Federal funding
restrictions apply to the privately funded, non-transit portion of the Project; and
WHEREAS, the FT A funding has an extensive community and stakeholder
participation process, culminating in the mandatory submittal of an Environmental
Assessment (EA) Report identifying potential social, economic or environmental impacts
that may arise as a result of the Project, and measures to mitigate these potential impacts;
and
WHEREAS, FT A eligibility will be determined as a joint development project and
must reflect the Project as a transit oriented development including the City's park and ride
spaces and certain transit elements will be incorporated, owned and paid for by the City,
including items such as transit station pedestrian connections and access links between
transit services and the Project (Le. expanded right of way area fronting Alton, 6th Street
and 5th Streets), safety and security equipment, vertical access links (Le. elevators and
ramps), transit information center, signage, etc.; and
WHEREAS, as the parties continued to address outstanding and relevant issues,
many areas of uncertainty continued to arise affecting the success of the negotiations.
namely, (1) the FTA requirements and pending approval by FTA, and (2) the rising cost of
construction, and its impact on the City's contribution to the Project; and
WHEREAS, it was deemed to be in the parties' mutual best interest to commence
and conduct the required FT A Environmental Assessment (EA) and evaluate the ability to
apply for additional funding through FTA's competitive grant application process; and
WHEREAS, the City will be assured if the Project qualifies as an FT A eligible funded
Project, that it may seek to maximize the grant funding available for the City's
improvements, since FT A regulations will apply to the public portion of the Project, at a
minimum; and
WHEREAS, pursuing this course should also minimize the uncertainty surrounding
the FT A restrictions that may apply and most issues will be raised and addressed before
any final City Commission action is taken as to the Project; and
WHEREAS, on May 26,2004, the Mayor and City Commission approved Resolution
No, 2004-25574 to establish a Request For Qualifications (RFQ) for the professional
architectural and engineering services related to the preparation of the Environmental
Assessment report, as required by the Federal Transit Administration; and
WHEREAS, RFQ No. 01-04/05 was issued on December 28,2005, with a deadline
of January 14, 2005; and
WHEREAS, at an Evaluation Committee meeting on January 27, 2004, the
committee ranked HDR Engineering as the top-ranked firm, URS Corporation as the
second-ranked firm, and Geotech Environmental as the third-ranked firm; and
WHEREAS, the City Manager concurs with the ranking of the Evaluation
Committee.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Commission
hereby accepts the City Manager's recommendation pertaining to the ranking of firms
pursuant to Request for Qualifications No, 01-04/05 for an Environmental Assessment for
the 5th and Alton Transit Center; further authorizing the Administration to enter into
negotiations with the top-ranked firm of HDR Engineering; should the Administration not be
able to reach agreement with the top-ranked firm, to enter into negotiations with the
second-ranked firm of URS Corporation; and should the Administration not be able to
reach agreement with the second-ranked firm, to enter into negotiations with the third-
ranked firm of Geotech Environmental.
PASSED and ADOPTED this20r.h day of April
MAYOR
ATTEST:
lttkt~ rCU~
CITY CLERK
David Dermer
Robert E. Parcher
JMG/CMC/rar
T:\AGENDAI2005IF eb0205IRegularlEARFQ.RES.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
//L-7&)-
uaae
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
Acceptance of the City Manager's recommendation pertaining to the ranking of firms pursuant to Request
for Qualifications (RFQ) 01-04/05 for an Environmental Assessment for the 5th and Alton Transit Center;
further authorizing the Administration to negotiate with the top-ranked firm of HDR; if not successful, to
negotiate with the second-ranked firm of URS, and if not successful, to negotiate with the third-ranked firm
of Geotech Environmental.
Issue:
Shall the City Commission authorize the Administration to negotiate an agreement for an Environmental
Assessment for the project at 5th Street and Alton Road, also known as the Potamkin Project, for the
purpose of meeting Federal Transit Administration requirements related to the National Environmental
Protection Act NEPA, in order to uali the ro'ect for federal fundin ?
Item Summary/Recommendation:
I Approve the Resolution.
Adviso Board Recommendation:
An Evaluation Committee met on January 27,2005, and recommended HDR as the top-ranked firm, URS
as the second-ranked firm, and Geotech Environmental as the third-ranked firm.
Financial Information:
Amount to be expended:
$0
Source of
Funds: N/A 1
D
Finance Dept.
Amount
Ci Clerk's Office Le islative Trackin
Kevin Crowder, Economic Development
Si n-Offs:
Department Director
Assistant City Manager
T:\AGENDA \2005\Apr2005\Reg u lar\EARFQ.SUM.doc
Approved
.. . 'CitY Manager
AGENDA ITEM
DATE
R7&
,
4-20~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: April 20, 2005
Jorge M, Gonzalez ~
City Manager
A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS
PURSUANT TO REQUEST FOR QUALIFICATIONS {RFQ~ NO. 01-04/05
FOR AN ENVIRONMENTAL ASSESSMENT FOR THE 5 T AND ALTON
TRANSIT CENTER; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF HDR
ENGINEERING, INC; SHOULD THE ADMINISTRATION NOT BE ABLE TO
NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF URS CORPORATION; SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE THIRD RANKED FIRM OF GEOTECH
ENVIRONMENTAL.
RECOMMENDATION
Adopt the Resolution,
ANAL YSIS
On June 7, 2000, the Mayor and City Commission adopted Resolution No. 2000-23963
designating the area bounded by 6th Street to the North, 5th Street to the South, Alton Road
to the West and Lenox Avenue to the East, as a Brownfield area to promote the
environmental restoration and economic redevelopment of the area,
Since July 2002, the Administration has been meeting with representatives of the site
generally located on 5th Street and Alton Road, owned by the Potamkin family, to address a
joint development opportunity and to review a preliminary site plan for a vertical retail
complex, including public parking spaces, transit elements and a supermarket. In
accordance with the City Commission's directive and the community's identified needs, the
City's interest in the project development was primarily focused on achieving the public
benefit of locating a supermarket, exploring transit and excess parking opportunities, and
developing a gateway project at one of the City's main arterial entryways,
Over the past two (2) years, the proposed project has been reviewed on several occasions
by various City Committees including Finance & Citywide Projects Committee,
Transportation and Parking Committee, Design Review Board and Historic Preservation
Board. With the recommendations from these meetings, the parties have reached
agreement on a majority of the substantive terms and conditions that would govern the
April 20, 2005
City Commission Memorandum
Page 2 of 6
City's joint participation, including the identification of Federal Transit Administration (FT A)
funding, as the primary source, for the City's capital contribution to the project.
On April 5, 2004, the Developer and its project team and City staff met with the FT A in
Atlanta to review FTA funding requirements. The FTA expressed favorable comments in its
initial review of the project and indicated the City would need to place emphasis on the
transit elements of the project, focusing on their location, cost and use, and transit user
profiles to determine the project's eligibility for FTA funding. To address the FTA issues, it
was deemed to be in the parties' mutual best interest to commence and conduct the
required FT A Environmental Assessment (EA) and evaluate the ability to apply for
additional funding through FTA's competitive grant application process.
RFQ PROCESS
On May 26, 2004, the City Commission authorized the issuance of an RFQ to solicit the
qualifications from professional firms with the capability and experience to provide
Environmental Assessment services. The purpose of the 5th and Alton Transit Center
Environmental Assessment is to analyze impacts of a new park and ride facility on the
northeast corner of Alton Road and 5th Street (MacArthur Causeway) in Miami Beach. The
park and ride would serve local and regional bus routes serving Miami Beach, carpools,
vanpools, pedestrian links, and future local and regional mass transit operations,
The project will consist of 1 ,081 parking spaces, transit elements, and 179,000 square feet
of retail space. The site is a designated brownfield, and is located in a historic district with
one contributing building,
The selected consultant will be expected to conduct an Environmental Assessment for the
proposed project following the NEPA (National Environmental Policy Act) Process,
RFQ 38-03/04 was issued on July 30, 2004 with an opening date of September 10, 2004,
BidNet issued bid notices to 101 prospective proposers, resulting in 39 proposers
requesting RFQ packages, which resulted in the receipt of one (1) proposal from:
. URS.
The City Manager via Letter to Commission, appointed an Evaluation Committee ("the
Committee") consisting of the following individuals:
. Morris Sunshine, Resident
. Amelia Johnson, Transportation Planner
. Ivette Borello, Resident
. Margarita Cepeda, Executive Director Unidad Hispanic Community Center
. Jordanna Rubin, Environmental Specialist
. Cathy Owen, DOT Environmental Management Office
. Stephen Nostrand, Resident
. Mark Needle, Resident
. Stephen Foren, Senior Planner
April 20, 2005
City Commission Memorandum
Page 3 of 6
On October 29,2004, the Committee convened, The Committee was provided information
in reference to the project by Kevin Crowder, Economic Development Director, and a
representative from the Procurement staff.
After discussions in reference to URS, the only respondent to the solicitation, it was the
committee's unanimous decision to recommend to the City Manager that all RFQ's in
reference to this solicitation be rejected due to the fact that there was only one response, It
was the Administration's decision to accept the committee's recommendation,
RFQ 01-04/05 was issued on December 8, 2004 with an opening date of January 19, 2005,
Bid Net issued bid notices to 69 prospective proposers, resulting in 25 proposers requesting
RFQ packages, which resulted in the receipt of three (3) proposals from:
. Geotech Environmental
. HDR
. URS
The City Manager, via a Letter to Commission, appointed an Evaluation Committee (lithe
Committee") consisting of the following individuals:
· Morris Sunshine, Resident
· Ivette Borello, Resident
. Margarita Cepeda, Executive Director Unidad Hispanic Community Center
· Jordanna Rubin, Environmental Specialist
· Mark Needle, Resident
On January 27,2005, the Committee convened, The Committee was provided information
in reference to the project by Kevin Crowder, Economic Development Director, and a
representative from the Procurement staff. Mark Needle was unable to attend the evaluation
Committee meeting and Morris Sunshine excused himself on the record do to conflict of
interest. Irregardless, quorum was attained so the meeting proceeded,
Additionally, the Committee reviewed references secured by the Procurement staff, and
discussed the following RFQ evaluation criteria and weighted score, which was used to
evaluate and rank the respondents:
· Ability of Professional Personnel - 25 Points
. Whether a firm is a certified minority business enterprise - 10 Points
· Past Performance - 20 Points
· Ability to meet time and budget requirements - 10 Points
· Location - 5 Points
. Recent, current, and projected workloads of the firms - 10 Points
. The volume of work previously awarded to each firm by the agency, with the object of
effecting an equitable distribution of contracts among qualified firms, provided such
distribution does not violate the principle of selection of the most highly qualified firms -
20 Points
April 20, 2005
City Commission Memorandum
Page 4 of 6
During the evaluation of proposals each respondent company was invited to provide a 10-
minute presentation to be followed by a 10-minute question and answer session,
After the firms' presentations, the Committee members ranked the firms accordingly:
Company Name Margarita Ivette Borello Jordanna
Cepeda Rubin
HDR (1 ) 99 100 94
(1 ) (1 ) (1 )
URS (2) 61 85 92,5
(2) (2) (2)
Geotech 32 76 85
Environmental (3) (3) (3) (3)
As per Section 287.055, Florida Statutes, known as the Consultants' Competitive
Negotiation Act, the Committee ranked no less than 3 firms.
LEGEND:
HDR
3-1st place votes
TOTAL =
= 3x1=3
3 = Ranked 1st
URS
3_2nd place votes
TOTAL =
= 3x2=6
6 = Ranked 2nd
Geotech Environmental
3_3rd place votes
TOTAL =
= 3x3=9
9 = Ranked 3rd
The firm of HDR was deemed to be the first ranked firm based on the experience and
qualifications of their team. The HDR project team includes staff with significant experience
in the FTA New Starts and Full Funding Grant Agreement (FFGA) processes, In addition,
HDR has selected key staff members, who are thoroughly versed in all aspects of the
preparation of National Environmental Protection Act (NEPA) documentation for transit
projects, both locally as well as nationally, as well as preliminary engineering and final
design of these transit projects, The HDR team includes the following sub-consultant firms,
with their area of expertise and proposed contribution to the 5th Street and Alton
Environmental Assessment project identified:
. Consulting Engineering and Science: contamination assessment, noise and air quality
impact analyses, wetlands, endangered species and biological assessments.
. A&P Consulting (DBE): Stormwater management, drainage, and utilities,
. Crossroads Engineering (DBE): traffic counts,
. Janus Research: historical and archeological resource assessments,
. Communikatz: governmental relations and public involvement.
. Savino and Miller (DBE, based in the City of Miami Beach): landscape architecture and
design,
Apri/20, 2005
City Commission Memorandum
Page 50'6
HDR will offer the following to the City of Miami Beach:
. Team that has worked with the City of Miami Beach before and understands the City's
needs.
. Team that understands the City's goals, knows the history of what has been
accomplished and why, and understands the community's concern,
. All team members have worked together before on successful project completions,
. Past and present high profile project experience gathered through the continuous
projects performed throughout South Florida.
. Assist the City, as required, with public involvement events to build consensus and
support for the project.
. Team members that are skilled at working collectively with clients to achieve established
goals in an expeditious manner.
RELATED EXPERIENCE
PROJECT MANAGER
Robert E. Cone, PE
Mr. Cone has over 30 years experience in the planning, design and construction of
transportation facilities, including the completion of environmental permitting projects, His
experience has encompassed a wide range of project types, such as land development,
utilities, roads, rail facilities, industrial, drainage and permitting of projects with regulatory
agencies. Further Mr. Cone has extensive experience in NEPA documentation for transit
and intermodal facilities that have been approved by Federal Agencies including the FTA.
The following are several relevant projects that Mr. Cone has performed:
. Miami Intermodal Center (MIC), Miami, Florida
. LRT DEIS, Orlando
. CRT Analysis, Orlando, Florida
. FlexBRT PD & E, Orlando, Florida
. LYNX Central Station, Orlando, Florida
. LYNX Light Rail, Orlando, Florida
The following references were secured by the Procurement staff for HDR, they are follows:
Mr. Frank Baron
Miami-Dade MPO
Miami-Dade Community College, Wolfson Campus
"They did a fine job, If selected, they will do a great job for the City of Miami Beach"
Mr. Evelio Chavez,
ConsuTech Engineers
"Excellent group of Engineers,"
Conclusion
The Administration recommends that the Mayor and City Commission approve the attached
April 20, 2005
City Commission Memorandum
Page 6 of 6
resolution, which accepts the recommendation of the City Manager pertaining to the ranking
of firms pursuant to Request for Qualifications (RFQ) No. 01-04/05 for an Environmental
Assessment for the 5th and Alton Transit Center; authorizes the Administration to enter into
negotiations with the top-ranked firm of HDR Engineering, Inc,; should the Administration
not be able to negotiate an agreement with the top-ranked firm, authorizing the
Administration to negotiate with the second-ranked firm of URS Corporation; and should the
Administration not be able to negotiate an agreement with the second-ranked firm,
authorizing the Administration to negotiate with Geotech Environmental.
JMGITH/k~~
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