Loading...
HomeMy WebLinkAbout2005-25867 Reso 2005-25867 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF $110,000 IN CONCURRENCY MITIGATION FUNDS FOR THE FOLLOWING TRAFFIC CALMING PURPOSES, AS MORE SPECIFICALLY SET FORTH IN THIS RESOLUTION: THE PURCHASE OF TWO (2) NU-METRICS SPEED AND VOLUME COUNTERS AND RELATED SOFTWARE, AT APPROXIMATELY $5,000; THE DEVELOPMENT OF TRAFFIC CALMING PLANS AND MANUAL FOR MIAMI BEACH, AT A COST NOT TO EXCEED $25,000; AND THE PURCHASE OF MATERIALS TO IMPLEMENT SOLUTIONS RECOMMENDED FOR THE PILOT AREAS, AT APPROXIMATELY $80,000. WHEREAS, the need for traffic calming has been consistently raised by Miami Beach residents during public involvement meetings for the Basis of Design Report (BODR) phase of various capital improvement projects for neighborhood streets; and WHEREAS, most of the residents concerns are related to cut-through traffic or speeding though the neighborhood streets; and WHEREAS, most cities that have developed successful traffic calming programs have first implemented pilot projects before starting full implementation of citywide traffic calming measures; and WHEREAS, in order to develop and implement a citywide traffic calming program, the City Administration recommends the appropriation of $110,000 in Concurrency Mitigation funds for the following traffic calming purposes: 1. Contract with Kittelson & Associates, Inc. to manage the traffic count measurements and the development of traffic calming solution for the pilot areas. The City Consultant will use the before and after studies of the pilot program to serve as the basis for the creation of a Traffic Calming Manual for Miami Beach, at a cost not to exceed $25,000; 2. Purchase two Nu-Metrics Portable Traffic Analyzers plus accessories and related software, at approximately $5,000, to conduct traffic speed and volume counts at four pilot areas in Middle and North Beach; and assist the City Consultant to identify the extent of the traffic related problems at a given local street or streets; 3. Purchase traffic calming materials needed to implement solutions recommended for the pilot areas, at an approximate cost of $80,000; and WHEREAS, the Concurrency Mitigation Fund is the appropriate source to fund the $110,000 cost of the Project, which shall be distributed among the North, Middle, and South Beach Transportation Concurrency Management Areas (TCMAs), proportionately to the amount of work to be done in each TCMA. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the appropriation of $110,000 in Concurrency Mitigation Funds for the following traffic calming purposes, as more specifically set forth in the Resolution: the purchase of two (2) Nu-Metrics speed and volume counters and related software, at approximately $5,000; the development of traffic calming plans and manual for Miami Beach, at a cost not to exceed $25,000; and the purchase of materials to implement solutions recommended for the pilot areas, at approximately $80,000. PASSED AND ADOPTED this the 20th , 2005. ATTEST: David Dermer ~J fM~ CITY CLERK Robert Parcher APPROVED MJ TO FORM & LANGUAGE & FOR EXECUTION · 9-1r ~S Date T:\AGENDA\2005\Apr2005\Consent\Traffic Calming Reso.doc . ' CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution authorizing the appropriation of $11 0,000 in Concurrency Mitigation Funds for traffic calming purposes, including the purchase of two speed/volume counters and related software and accessories at approximately $5,000; develop and implement a traffic calming pilot program and a traffic calming manual at a cost not to exceed $25,000; and purchase materials to implement recommended traffic calming measures for the ilot areas at a roximatel $80,000 Issue: Shall the City appropriate Concurrency Mitigation Funds to start a traffic calming program? Item Summarv/Recommendation: The need for traffic calming has been consistently raised by Miami Beach residents during public involvement meetings for the Basis of Design Report (BOOR) phase of various capital improvement projects for neighborhood streets, Most of the residents concerns are related to cut-through traffic in their neighborhoods or speeding through the neighborhood streets, Most cities that have developed successful traffic calming programs, have first implemented pilot projects before starting full implementation of citywide traffic calming measures. In order to develop and implement a citywide traffic calming program, the City Administration proposes to do the following: 1, Contract with Kittelson & Associates to manage the traffic count measurements and the development of traffic calming solutions for the pilot areas, The Consultant will use the before and after studies of the pilot program to serve as the basis for the creation of a Traffic Calming Manual for Miami Beach, The contract cost should not exceed $25,000, 2. Purchase two (2) Nu-Metrics Portable Traffic Analyzers plus accessories and related software, at approximately $5,000. The counters will be used to conduct traffic speed and volume counts at four selected pilot areas in Middle and North Beach. The counters will assist the City Consultant to identify the extent of the traffic related problem at a given local street or streets, 3. Purchase traffic calming materials to implement solutions recommended for the pilot areas, at an approximate cost of $80,000. If traffic circles are also recommended for implementation, the latter cost may increase by $20,000-$30,000 per site, The Concurrency Mitigation Fund is the appropriate source to cover the $110,000 total cost of the above mentioned items, The fund appropriation should be made as shown in the Financial Information below, The Administration recommends approval. Advisory Board Recommendation: IN/A Financial Information: Source of Funds: 158,8000.341227 (MB) 158,8000.341228 (NB) 158,8000.341226 (SB) for the Traffic Calming Manual only. D Finance Dept. Community Sustainability Object Code T:\AGENDA\2005\Apr2005\Consent\Traffic Calming Reso.doc AGENDA ITEM DATE C-7L f-,)o~r CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez -4 City Manager ~'- Date: April 20, 2005 To: Subject: A RESOLUTION OF THE MAYOR AND CI OMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF $110,000 IN CONCURRENCY MITIGATION FUNDS FOR TRAFFIC CALMING PURPOSES, INCLUDING THE PURCHASE OF TWO (2) NU- METRICS SPEED AND VOLUME COUNTERS AND RELATED SOFTWARE, AT APPROXIMATELY $5,000; DEVELOP TRAFFIC CALMING PLANS AND MANUAL FOR MIAMI BEACH AT A COST NOT TO EXCEED $25,000; AND PURCHASE MATERIALS TO IMPLEMENT SOLUTIONS RECOMMENDED FOR THE PILOT AREAS, AT APPROXIMATELY $80,000. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The need for traffic calming has been consistently raised by Miami Beach residents during public involvement meetings for the Basis of Design Report (BODR) phase of various capital improvement projects for neighborhood streets. Most of the residents concerns are related to cut-through traffic in their neighborhoods or speeding through the neighborhood streets. Most cities that have developed successful traffic calming programs have first implemented pilot projects before starting full implementation of citywide traffic calming measures. The City has had preliminary discussions with Kittelson & Associates, Inc., a company based in Fort Lauderdale, who has prepared successful traffic calming plans for a number of cities, including, Fort Lauderdale, Orlando and Coral Springs. The Coral Springs program developed by Kittelson & Associates, Inc. is very successful and a model which is proposed to be followed in our approach to the development of the citywide traffic calming program and implementation of projects. The Coral Springs approach to traffic calming that is being modeled is to develop a city wide traffic calming program that specifies the City policy and process for the identification, evaluation and implementation of traffic calming projects. The policy document is preceded by several pilot or test projects that are used to gather data necessary for the overall policy statement. Typically the pilot projects are conducted at sites representative of traffic conditions in the City and data on traffic speed and volume is measured both before and after the construction of an appropriate traffic calming device. The data gathering is significant as it forms the basis of the policy document statement of what nature of traffic conditions will ultimately be eligible for traffic calming measures under this program. One of the underlying assumptions of the traffic calming program policy document that will ultimately be presented to the Commission for review and approval is that not all sites and neighborhoods will be appropriate for or eligible to receive traffic calming construction projects. The policy document will establish, and be supported by the pilot project test data, the thresholds for speed and volume of traffic that will qualify for traffic calming measures. In order to efficiently conduct the test projects, it is most cost effective for the City to purchase traffic counting devices that will be used to collect data for the tests and in any subsequent projects undertaken in the future. In consultation with Kittelson & Associates and the Capital Improvement Program Office, the Public Works Department has identified the following streets to be part of the pilot program. . North Shore Drive, between Shore Lane and Fairway Drive (NB) . North Bay Drive, between N. Michigan Avenue and 20th Street (MB) . 62nd Street, between Alton Road and La Gorce Drive (MB); and . Prairie Avenue, between 28th Street and 41st Street (MB) The following parameters were used to select the above pilot areas: . Neighborhood streets that have had traffic intrusion problems. . Neighborhood streets that will be under construction by the Capital Improvement Program within the next two years. . Neighborhood streets that have longer runs of several blocks for pilot program testing. . Neighborhood streets that residents have consistently complained about speeding or cut-through traffic. The above selected streets provide more than an adequate and manageable sample to conduct before and after traffic studies that will provide the data necessary for the policy document. It is important to note that in the pilot areas, as well as in any subsequent policy document or future project, affected neighborhoods will be heavily involved in the traffic calming process. In the case of the pilot areas, it is necessary to have a pre-selected list that has the required conditions to analyze in support of the final policy document. Typically a neighborhood would initiate a request for traffic calming and be involved thereafter. In the pilot areas, neighborhood involvement as we proceed with the test will be provided. In no case does the City anticipate constructing traffic calming devices without the agreement of a majority of an affected area. Specific actions and expenditures for the program include: 1. Contract with Kittelson & Associates to manage the traffic count measurements and the development of traffic calming solutions for the pilot areas. The Consultant will use the before and after studies of the pilot program to serve as the basis for the creation of a Traffic Calming Manual for Miami Beach. The contract cost should not exceed $25,000 for the pilot areas and the policy manual. The proposed contract with Kittelson & Associates would include the following: . Analyze the traffic speed and volume data to be collected by the City at the four pilot areas; . If warranted by the counts, traffic calming plans will be developed and recommended for implementation at the pilot area locations; . Produce a City traffic calming manual which will provide the goals, objectives and policies for traffic calming in Miami Beach and establish the criteria and evaluation process to determine whether or not traffic calming is warranted in a given local street. The consultant-provided scope of services and cost estimate for these tasks is attached as information. 2. Purchase two (2) Nu-Metrics Portable Traffic Analyzers plus accessories and related software, at approximately $5,000. The counters will be used to conduct traffic speed and volume counts at four selected pilot areas in Middle and North Beach. The counters will assist the City Consultant to identify the extent of the traffic related problem at a given local street or streets. 3. In order to implement traffic calming solutions recommended for the pilot areas and in order to fully analyze pilot impacts, the City Administration will purchase traffic calming materials at an approximate cost of $80,000. The amount budgeted is to purchase necessary materials for the appropriate traffic calming device for the selected pilot areas. The construction material cost would allow for devices such as speed humps. In the event the pilot study indicates a more expensive option, such as a traffic circle, an additional appropriation in the amount of $20,000 to $30,000 might be required. The Concurrency Mitigation Fund is the appropriate source to fund these items, at an estimated cost of $11 0,000. Costs will be distributed proportionately among the North, Middle, and South Beach Transportation Concurrency Management Areas (TCMA)'s. JMG\RCM\FB T:\AGENDA\2005\Apr2005\Consent\Traffic Calming Memo.doc Attachments: KAI-Provided Scope of Services and Cost Estimate KJ KITTELSON & ASSOCIATES, INC. TRANSPORTATION PLANNINGITRAFFIC ENGINEERING 110 E. Broward Boulevard. Suite 2410 . Ft. Lauderdale. FL 33301 . (954) 828-1730 . Fax (954) 828-1787 March 28, 2005 Project #: 7017.P Fred Beckmann, P ,E. Director City of Miami Beach - Public Works 1700 Convention Center Drive Miami Beach, FL 33139 -"..-....--...., RE: Engineering Services Associated with Traffic Calming Activities Dear Mr. Beckmann: Kittelson and Associates, Inc is pleased to submit a proposal for project activities associated with assisting the City of Miami Beach in implementing its traffic-calming program, This involves a series of pilot studies and the development of a city-wide traffic calming manual. Exhibit "A" identifies our proposed scope of work. We propose to conduct the work on a time and materials basis with an upset limit not to exceed $25,000 without prior authorization in the form of a new purchase order number or an extended purchase order number. We will provide you with a monthly progress report and invoice at the end of each month, so that you can track our progress, I will serve as the Project Manager and John Zegeer will serve as the Project Principal. Any questions of a technical or contractual nature can be directed to either John or me. Please contact me if you have any questions or need additional information, Sincerely, KITTELSON & ASSOCIATES, INC. ~tlll~ h._A H....... . r-v T r~ JV-""-- Thuha Nguyen Project Manager Cc: Ms, Luz Maria Ciccia Mr. Fernando Vazquez FILE NAME: H:\PROJFILE\70 17\P\PROPOSAL\CITY OF MIAMI BEACH - TRAFFIC CALMING PROPOSAL FINAL.DOC City Traffic Calming Program, Miami Beach, FL March 28, 2005 Project: 7017.P Page 2 of4 EXHIBIT "A" SCOPE OF WORK Kittelson & Associates, Inc. will provide assistance to the City of Miami Beach in the planning and implementation of the City's Traffic Calming Program, The following tasks are anticipated: 1. The City of Miami Beach staff with conduct and summarize the speed and volumes studies within the four (4) study areas below: . North Bay Road (between N Michigan Avenue and W 29th Street) . North Shore Drive (between Shore Lane and Fairway Drive) . W 62nd Street (between Alton Road and La Gorce Drive), and . Prairie Avenue (between 28th Street and 41 8t Street), The speed and volume studies are to be completed with the HI-STAR Portable Traffic Analyzers by Nu-Metrics. Two devices are to be purchased and maintained by the City of Miami's Public Works Department. It is recommended that the 24-hour study to be conducted on typical weekdays for both directions, at locations recommended and approved by the City staff and KAI staff. 2, Kittelson & Associates, Inc. (KAI) will assist City staff with reviewing the results of these studies. 3, Using the speed and volume thresholds documented in the City of Coral Springs' Traffic Calming Manual as initial evaluation guidelines, KAI will assist the City staff to adjust these thresholds if needed to better reflect the traffic characteristics of the City of Miami Beach, 4. KAI will conduct a site visit to each of the study roadways to identify potential locations for the treatment and to note any other safety concerns existing along the roadway segments. 5, KAI will prepare the preliminary traffic-calming plans for each of the roadway segment. If speed hump is the recommended treatment, a signing and striping details plan for the speed hump will be prepared, If other treatments (such as chicanes, traffic circles, chokers, neckdowns etc,) are recommended, additional study will be required as each treatment location is unique, 6, KAI will attend a meeting with the proposed Traffic Management Team (consisting of City staff, including the police department, fire department, Public Works, Planning, etc.), to address and concerns raised regarding the plans, Revisions will be made to the plan to address these concerns if needed, 7, KAI will participate in up to three (3) neighborhood meetings in support of the Traffic Calming Plans, 8, As a part of the on-going monitoring effort, KAI recommends that two (2) annual speed and volume studies be completed by the City at least six (6) months after the installation of the recommended treatment. KAI will address any adjustments to the traffic-calming plan upon reviewing the "after study" results, Kittelson & Associates, Inc. Fort Lauderdale, Aorida City Traffic Calming Program, Miami Beach, FL March 28, 2005 Project: 7017.P Page 3 of4 9. KAI shall assist the City with developing a Traffic Calming Manual to be adopted by the City's Board of Commissioners, This document will serve as an approved methodology for traffic calming consideration, This task includes the review of the manuals developed by other cities and the development of recommendations on modifying criteria to better suit the City of Miami Beach traffic operational characteristics, 10. KAI shall provide advice to the City in forming a Traffic Management Team (TMT) and shall attend up to three (3) monthly TMT meetings to provide advice on any transportation issues, particularly on traffic calming within the city, This includes the presentation of the pilot studies, Schedule: The traffic-calming plan will be produced three (3) months after the completion of the initial speed and volume studies, The Traffic Calming Manual is to be completed six (6) months after the receipt of Notice to Proceed. Fee: Not to exceed $25,000 Kittelson & Associates, Inc. will continue to be directed by the City in the types of services needed. If the limit of this agreement is reached, Kittelson & Associates, Inc., at the direction of the City, will submit a request for a budget extension. Kittelson & Associates, Inc, Fort Lauderdale, Florida City Traffic Calming Program, Miami Beach, FL March 28, 2005 Project: 7017.P Page 4 of4 EXHIBIT "B" PROVISIONS I. General: In case anyone or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. 2. Authorization to Proceed: Signing this form shall be construed as authorization by CLIENT for KITTELSON & ASSOCIATES, INC. to proceed with the work, unless otherwise provided for in the Authorization. 3. Direct Expenses: KITTELSON & ASSOCIATES, INC,'s Direct Expenses shall be those costs incurred on or directly for the CLIENT'S Project, including but not limited to necessary transportation costs including mileage at KITTELSON & ASSOCIATES, INC.'s current rate when its automobiles are used, meals and lodging, computer services, word processing services, telephone, printing, and binding charges. Reimbursement for automobiles, meals and lodging, and any other expenses furnished by commercial sources shall be on the basis of actual charges plus ten percent. All communication fees including, but not limited to computer services, telephone, faxes, postage, overnight deliveries, copies, printing, and binding charges shall be on the basis of a per direct labor hour fee when furnished by KITTELSON & ASSOCIATES, INC, 4. Professional Services: KITTELSON & ASSOCIATES, INe. staffis defined as all permanent and temporary employees, as well as any and all contract labor of KITTELSON & ASSOCIATES, INe. 5. Cost Estimate: Any cost estimates provided by KITTELSON & ASSOCIATES, INC. will be on a basis of experience and judgment, but since it has no control over market conditions or bidding procedures KITTELSON & ASSOCIATES, INC. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates. 6. Professional Standards: KITTELSON & ASSOCIATES, INC, shall be responsible, to the level of competency currently maintained by other practicing professional engineers in the same type of work in CLIENT'S community, for the professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other work and materials furnished under this Authorization. KITTELSON & ASSOCIATES, INC. makes no other warranty, express or implied. 7. Termination: Either CLIENT or KITTELSON & ASSOCIATES, INC. may terminate this Authorization by giving 30 days written notice to the other party. In such event, CLIENT shall forthwith pay KITTELSON & ASSOCIATES, INe. in full for all work previously authorized and performed prior to effective date of termination, Ifno notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 8. Legal Exoenses: In the event that either party retains an attorney to enforce this contract, such party shall be entitled to recover their attorney fees, even though no lawsuit of other legal proceeding is filed, In the event of a lawsuit or other legal proceeding, the prevailing party shall be entitled to recover attorney fees at both the trial and appellate levels. 9. Payment to KITTELSON & ASSOCIATES. INC.: Monthly invoices will be issued by KITTELSON & ASSOCIATES, INC. for all work performed in excess of the retainer amount under the terms of this agreement, Payment should be made to: Kittelson & Associates, Inc. 610 S.W. Alder Street, Suite 700, Portland, Oregon 97205. Invoices are due and payable within 30 days of receipt. Interest at the rate of 1.5 percent per month will be charged on all past-due amounts, unless not permitted by law, in which case, interest will be charged at the highest amount permitted by law. Work will stop on projects when payment has not been received within 90 days. Legal action will be taken on unpaid invoices over 120 days. 10. Limitation of Liabilitv: KITTELSON & ASSOCIATES, INC.'s aggregate liability to the CLIENT for breach of contract, negligence, malpractice or tort shall be limited to an amount no greater than the fees earned under this Agreement. II. Jurisdiction and Venue: Any action to enforce the terms of this agreement shall be maintained in either the Broward County (Florida) Circuit Court or the Fort Lauderdale Division of the United States District Court for the District of Florida. CLIENT consents to jurisdiction in Florida for any such lawsuit. 12. Florida Law: The rights and liabilities of the parties to this agreement shall be governed by the laws (without regard to choice oflaw rules) of the State of Florida, Kittelson & Associates, Inc. Fort Lauderdale, Florida