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HomeMy WebLinkAbout2005-25874 Reso 2005-25874 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $537,990 FROM SERIES 2000 STORMWATER BOND INTEREST FUNDS; APPROPRIATING $150,000 FROM THE 1999 GENERAL OBLIGATION BOND FUNDS (PREVIOUSLY ALLOCATED FOR THE SHANE WATE RS PORTS CENTER); AND IF APPROVED BY THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), REALLOCATING THE UNSPENT PORTION OF THE HUD GRANT THROUGH FLORIDA INTERNATIONAL UNIVERSITY (FlU) ORIGINALLY ALLOCATED FOR THE NORTH SHORE PARK AND YOUTH CENTER CONCESSION STAND, TO PROVIDE SUFFICIENT FUNDING TO COMPLETE THE PARK PORTION OF THE NORMANDY ISLE PARK AND POOL PROJECT. WHEREAS, pursuant to approval by the voters ofthe $15 Million General Obligation Bond for the improvements to the City's parks on November 8,1994, the City entered into an Agreement with The Corradino Group, Inc. (the AlE Consultant) to provide architecture and engineering services for the Normandy Isle Park and Pool Facility Improvements (the Project); and WHEREAS, based on analysis of the projected demographic data of the region, and in order to upgrade the quality of services being offered to the community, the Administration and the AlE Consultant re-evaluated the scope highlighted in the Master Plan, approved on June 19, 1996, and re-defined the Project to a more comprehensive aquatic facility consisting of a pool with an aquatic play structure, and a four (4) lane lap pool with night-swimming-quality lighting; and WHEREAS, the Project also included construction of new restrooms and shower facilities, multi-purpose activity building, outdoor trellis shade areas, and a concession building; and WHEREAS, also included are a new pedestrian promenade to traverse the length of the park; new landscaping and irrigation, including a buffer between the park and the adjacent residential neighborhood; a new multi-purpose court; a decorative perimeterfence with new entry gate features; on-street parking; and sidewalk improvements; and WHEREAS, other planned improvements to the park include the renovation ofthe soccer field and tot-lot; and WHEREAS, on March 20, 2002, the Mayor and City Commission adopted Resolution No. 2002-24800, awarding the construction of the Project to Regosa Engineering, Inc. (Regosa), pursuant to the Request for Proposal No. 21-00/01, in the amount of $2,264,000; and WHEREAS, additional funds were appropriated to complete the construction: $89,000 for ADA improvements and on-street parking improvements, and $300,000 to complete funding for the hard construction costs of the aquatic facility, the ramps and walkways, the perimeter fence, and the pool night swimming and security lighting; and WHEREAS, some of the Project components, such as the multi-purpose court, soccer field renovations, and site landscaping and irrigation were not funded at the time; and WHEREAS, this action addresses primarily those items that were not a part of the City's construction contract with Regosa; and WHEREAS, the complete construction package served as basis for the Administration to issue a Request for Proposal (RFP) through the City's Job Order Contracting (JOC) Program for the totality of the park portion of the Project, including site grading and drainage; and WHEREAS, in response to the RFP, a JOC contractor has submitted a price proposal for part of the scope, which includes site clearing and grubbing, demolition and debris disposal, and site grading; and WHEREAS, in an effort to expedite the mobilization and commencement of construction, the Administration has intensively participated with its Program Manager, URS, in negotiating sessions with the JOC contractor to reach an agreement on the exact scope of the park portion of the Project; and WHEREAS, as such, a price proposal for part of the scope, which includes site clearing and grubbing, demolition and debris disposal, and site grading for approximately $29,000 was reviewed and recommended by the URS and accepted by the Administration; and WHEREAS, the JOC contractor mobilized to the site on April 4, 2005 to start with the work; and WHEREAS, the JOC contractor is working under the existing permit; which was originally issued to Regosa and reassigned to the JOC contractor through a Change of Contractor application, approved by the City's Building Department; and WHEREAS, this permit covers both the park and pool portions of the Project; and WHEREAS, if the Administration decides to allow the Surety to complete the pool portion ofthe Project and the Surety selects a different contractor than the JOC Contractor, the existing permit would have to be revised; and WHEREAS, the pool portion would remain under the existing permit, and the park portion would be separated and processed under a different permit; and " , WHEREAS, this process is not expected to be extensive, due to the lack of any vertical construction in the park portion of the Project. WHEREAS, the Administration, URS and the JOC contractor agreed on the price proposal for the drainage scope of work, in the amount of $452,037; and WHEREAS, an additional $85,953 needs to be appropriated for: contingency ($45,204); Art in Public Places ($6,781); JOC Project coordination fees ($6,781); Department of Environmental Protection (DERM) drainage permit fees ($10,000); and CIP Office project management fees ($17,187); and WHEREAS, the Administration had allocated $2 million from Series 2000 Stormwater Bond Interest for drainage improvements related to the Normandy Shores Golf Course Project; and WHEREAS, with the proceeds from the sale of the City's land to raise funds for the Golf Course project, the Administration believes that sufficient funds exist to reallocate $537,990 of the $2 million in Series 2000 Stormwater Bond Interest funds to complete drainage work at the Normandy Isle Park; and WHEREAS, the Administration recommends that $537,990 be appropriated from Series 2000 Stormwater Bond Interest to fund these improvements; and WHEREAS, the JOC contractor has also priced the remaining phases of the park portion of the Project, including: installation of the irrigation system and electrical conduit, to complete the site work; landscaping; hardscaping; fencing; sports lighting system; soccer field; west parking area; and multi-purpose court; and WHEREAS, the Administration, with the assistance of URS, is in the process of evaluating the price proposal; and WHEREAS, the 1999 General Obligation Bond included a $300,000 allocation for improvements at the Shane Water Sports Center; and WHEREAS, on April 8, 2002, the General Obligation Bond Oversight Committee recommended that the City Commission reallocate the entire $300,000 to the Normandy Isle Park and pool portion; and WHEREAS, on April 9, 2003, the City Commission appropriated $150,000 of the $300,000 to fund part of the pool improvements; and WHEREAS, the remaining $150,000 has not been appropriated; and WHEREAS, of this amount, $4,950 will be allocated toward the CIP Office project management fee, and a portion to Art in Public Places; and WHEREAS, the Administration recommends appropriating the funds now so that a portion of the park improvements can be constructed, once the aforementioned pricing is complete; and WHEREAS, the City received a grant from the US Department of Housing and Urban Development (HUD) through Florida International University (FlU) for the construction of a concession stand at North Shore Park; and WHEREAS, the concession stand was designed, but the pricing for the facility came in approximately $750,000 over budget; and WHEREAS, the HUD Grant through FlU expires in June 2005; and WHEREAS, the Administration has been negotiating with FlU to identify another project where the funds may be used in an effort to not lose the grant funding; and WHEREAS, during negotiations, FlU indicated that if the City and FlU are in agreement, FlU will have to seek permission from HUD to reallocate the funds to the Project, and obtain an extension on the expenditure of the funds; and WHEREAS, FlU has indicated that the City Commission's reallocation ofthe funds from the North Shore Park concession stand project to the Project would support similar objectives of the grant for the concession stand and thereby assist HUD's consideration; and WHEREAS, the Administration is recommending that the City Commission indicate its approval to reallocate the unspent portion of the grant ($239,785) to the Project; and WHEREAS, even ifthis reallocation and extension is approved by HUD, the City will have to identify other funds to complete the park portion of the Project; and WHEREAS, to that end, the City has also applied for additional Community Development Block Grant (CDBG) funds, Florida Recreational Development Assistance Program (FRDAP) grant funds, and US Soccer foundation grant funds to enhance the funding on the Project and leverage existing funds; and WHEREAS, the Administration will move forward with as much of the remaining scope of work as possible, with the current available funding; and WHEREAS, the site demolition and grading work is currently underway; and WHEREAS, drainage and irrigation work will occur next, followed by construction of the sidewalks, parking areas, multipurpose court and landscaping; and WHEREAS, the improvements to the eastern portion ofthe park (south ofthe pool) will not take place until after the pool construction is complete, as that area will be used for staging for the pool construction; and WHEREAS, these phases will be priced through JOC sequentially and it is unknown if there is sufficient funding to complete all components of the proposed design; and WHEREAS, by appropriating the funding already identified above, it is anticipated that mobilization for the drainage and irrigation work can occur in early May 2005, and that the majority of construction that can be done prior to the completion of the pool portion will be completed in approximately 150 days. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby appropriate $537,990 from Series 2000 Storwater Bond Interest Funds; appropriate $150,000 from the 1999 General Obligation Bond Funds (previously allocated for the Shane Watersports Center; and if approved by the US Department of Housing and Urban Development (HUD), reallocate the unspent portion ofthe HUD Grant through Florida International University (FlU) originally allocated for the North Shore Park and Youth Center Concession Stand, to provide sufficient funding to complete the park portion of the Normandy Isle Park and Pool Project. PASSED and ADOPTED this 20thday of April, 2005. ATTEST: ::>~\:(fOL~ 'Clty CLERK : _ - ::it6bfrt P~tdh~r ~ J j 'J :\AGt:NDA\2005\Apr2005\Regular\Park - Appropriation Reso.doc David Dermer APPROVED AS TO FORM & LANGUAGE & FOR EXECUnON . !i" VJ... ()5 W Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Appropriating $537,990 From Series 2000 Stormwater Bond Interest Funds; Appropriating $150,000 From The 1999 General Obligation Bond Fund (Previously Allocated For The Shane Watersports Center); And If Approved By The Us Department Of Housing And Urban Development (HUD), Reallocating The Unspent Portion Of The US Department Of Housing And Urban Development (HUD) Grant Through Florida International University (FlU) Originally Allocated For The North Shore Park And Youth Center Concession Stand, To Provide Sufficient FundinQ To Complete The Park Portion Of The Normandy Isle Park And Pool Proiect. Issue: Shall the City appropriate additional funding to begin the construction of the drainage portion of the Normandy Isle Park ro'ect? Item Summary/Recommendation: The Normandy Isle Park and Pool project includes a comprehensive aquatic facility consisting of a pool with an aquatic play structure, and a four (4) lane lap pool with night-swimming-quality lighting, The Project includes construction of new restrooms and shower facilities, multi-purpose activity building, outdoor trellis shade areas, and a concession building, Also included are a new pedestrian promenade to traverse the length of the park; new landscaping and irrigation, including a buffer between the park and the adjacent residential neighborhood; a new multi-purpose court; a decorative perimeter fence with new entry gate features; on-street parking; and sidewalk improvements, Other planned improvements to the park include the renovation of the soccer field and tot-lot. On March 20, 2002, the City Commission adopted Resolution 2002-24800, awarding the construction of the Project to Regosa Engineering, Inc, Some of the project components, such as the multi-purpose court, soccer field renovations, and site landscaping and irrigation, were not funded at the time. In the meantime, construction on the Park portion can commence, The Administration issued a Request for Proposal (RFP) through the City's Job Order Contracting (JOC) Program for the totality of the park portion of the Project, including site grading and drainage, In response to the RFP, a JOC contractor has submitted a price proposal for part of the scope, which includes site clearing and grubbing, demolition and debris disposal, and site grading. The proposal (approximately $29,000) was reviewed and recommended by the City's Program Manager and accepted by the Administration, The JOC contractor mobilized to the site on April 4, 2005 to start with the work. The JOC contractor submitted a price proposal for the drainage scope of work in the amount of $452,037, In addition, $85,953 will be required for construction related costs, for a total of $537,990, The JOC contractor is also pricing subsequent phases of the Project. Funding has been identified to complete portions of this work, as outlined herein, The Administration recommends appropriating the funding so that mobilization for the drainage and irrigation work can occur in early May 2005. Advisory Board Recommendation: INA Financial Information: Source of Funds: Approved $537,990 $150,000 $687,990 islative Trackin : Series 2000 Stormwater Bond Interest 1999 General Obligation Bond City Manager City Manager AGENDA ITEM DATE A13 4-~O-D~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov m To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Members of the City Commission Date: April 20, 2005 Jorge M. Gonzalez City Manager. o~ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $537,990 FROM SERIES 2000 STORMWATER BOND INTEREST FUNDS; APPROPRIATING $150,000 FROM THE 1999 GENERAL OBLIGATION BOND FUND (PREVIOUSLY ALLOCATED FOR THE SHANE WATERSPORTS CENTER); AND IF APPROVED BY THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), REALLOCATING THE UNSPENT PORTION OF THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) GRANT THROUGH FLORIDA INTERNATIONAL UNIVERSITY (FlU) ORIGINALLY ALLOCATED FOR THE NORTH SHORE PARK AND YOUTH CENTER CONCESSION STAND, TO PROVIDE SUFFICIENT FUNDING TO COMPLETE THE PARK PORTION OF THE NORMANDY ISLE PARK AND POOL PROJECT. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: Funding in the amount of $138,848 from Community Development Block Grant (CDBG) funds and $25,000 in Fiscal Year 2001-2002 North Beach Quality of Life funds has already been appropriated for the Normandy Isle Park and Pool project. Additional funding for this project is available from the following sources: $ 537,990 $ 150,000 Series 2000 Stormwater. Bond Interest General Obligation Bond Funds (Previously Allocated to the Shane Water Sports Center) US Department of Housing and Urban Development (HUD) Florida International University (FlU) Grant (if reallocated) Total Available Funding to be Appropriated: $ 239.785 $ 927,775 Commission Memorandum Normandy Isle Park and Pool Project - Appropriation to complete the park portion of the Project Apri120,2005 Page 2 of 4 ANALYSIS: Pursuant to approval by the citizens of the $15 Million General Obligation Bond for the improvements to the City's parks on November 8, 1994, the City contracted with The Corradino Group, Inc. (the Consultant) to develop the plans and specifications for the Normandy Park and Pool Facility Improvements (the Project). The Project was extensively reviewed by the community during the programming and design phases, Based on analysis of the projected demographic data of the region, and in order to upgrade the quality of services being offered to the community, the Administration and the City's Consultant re-evaluated the scope highlighted in the Master Plan, approved on June 19, 1996, and re-defined the program to a more comprehensive aquatic facility consisting of a pool with an aquatic play structure, and a four (4) lane lap pool with night-swimming-quality lighting. The Project included construction of new restrooms and shower facilities, multi- purpose activity building, outdoor trellis shade areas, and a concession building. Also included are a new pedestrian promenade to traverse the length of the park; new landscaping and irrigation, including a buffer between the park and the adjacent residential neighborhood; a new multi-purpose court; a decorative perimeter fence with new entry gate features; on-street parking; and sidewalk improvements. Other planned improvements to the park include the renovation of the soccer field and tot-lot. On March 20, 2002, the City Commission adopted Resolution 2002-24800, awarding the construction ofthe Project to Regosa Engineering, Inc. (Regosa), pursuant to the Request for Proposal No. 21-00/01, in the amount of $2,264,000; and appropriated additional funds to complete the construction. Some ofthe project components, such as the multi-purpose court, soccer field renovations, and site landscaping and irrigation, were not funded at the time. This action addresses primarily those items that were not a part of Regosa construction contract. As part of the efforts to separate the pool and park portions of the Project, Corradino prepared a bid package for the drainage and grading in the South and West portions ofthe Park, using the existing drainage design, with minor modifications to the grading plan. The modifications include the replacement of a spot plan (survey elevations points every 100 Sq. Ft.) with a contour plan (elevation points at every 25 Sq. Ft.), which will produce a more accurate estimate from the Contractor and an easier implementation of the scope. The complete construction package served as basis for the Administration to issue a Request for Proposal (RFP) through the City's Job Order Contracting (JOC) Program for the totality of the park portion of the Project, including site grading and drainage, In response to the RFP, a JOC contractor has submitted a preliminary price proposal for the entire scope. In an effort to expedite the mobilization and commencement of construction, the Administration has intensively participated with its Program Manager, URS, in negotiating sessions with the JOC contractor to reach an agreement on the exact scope of the park project. As such, a price proposal for part of the scope, which includes site clearing and grubbing, demolition and debris disposal, and site grading for approximately $29,000 was reviewed and recommended by the URS and accepted by the Administration. The JOC contractor mobilized to the site on April 4, 2005 to start with the work. Commission Memorandum Normandy Isle Park and Pool Project - Appropriation to complete the park portion of the Project April 20, 2005 Page 3 of4 The JOC contractor is working under the existing permit, which was originally issued to Regosa and reassigned to the JOC contractor through a Change of Contractor application, approved by the City's Building Department. This permit covers both the Park and Pool portions of the project. If the Administration decides to allow the Surety to complete the pool portion of the project and the Surety selects a different contractor than the JOC Contractor, the existing permit would have to be revised. The pool portion would remain under the existing permit, and the park portion would be separated and processed under a different permit. This process is not expected to be extensive, due to the lack of any vertical construction in the park portion of the Project. The Administration, URS and the JOC contractor also agreed on the price proposal for the drainage scope of work in the amount of $452,037. An additional $85,953 needs to be appropriated for: contingency ($45,204), Art in Public Places ($6,781), JOC Project Coordination fees ($6,781), Department of Environmental Protection (DERM) drainage permit fees ($10,000), and CIP Office project management fees ($17,187) in relation to this work. The Administration had allocated $2 million from Series 2000 Stormwater Bond Interest for drainage improvements related to the Normandy Shores Golf Course project. With the proceeds from the sale of the City's land to raise funds for the Golf Course project, the Administration believes that sufficient funds exist in the Golf Course Project budget for the implementation of the drainage system to reallocate $537,990 of the $2 million in Series 2000 Stormwater Bond Interest funds to complete drainage work at the Normandy Isle Park. The Administration recommends that $537,990 be appropriated from Series 2000 Stormwater Bond Interest to fund these improvements. The JOC contractor has also priced the remaining phases of the park portion of the Project, including: installation of the irrigation system and electrical conduit, to complete the site work; landscaping; hardscaping; fencing; sports lighting system; soccer field; west parking area; and multi-purpose court, The Administration, with the assistance of URS, is in the process of evaluating the price proposal. The 1999 General Obligation Bond included a $300,000 allocation for improvements at the Shane Water Sports Center. The Center is owned by the City, but operated under a long- term lease with Miami-Beach Watersports Center, Inc. and was therefore ineligible to receive the General Obligation Bond funds. On April 8, 2002, the General Obligation Bond Oversight Committee recommended that the City Commission reallocate the entire $300,000 to the Normandy Isle Park and Pool portion. On April 9, 2003, the City Commission appropriated $150,000 ofthe $300,000 to fund part ofthe pool improvements. The remaining $150,000 has not been appropriated. Of this amount, $4,950 will be allocated toward the CIP Office project management fee, and a portion to Art in Public Places. The Administration recommends appropriating the funds now so that a portion of the park improvements can be constructed, once the aforementioned pricing is complete, The City received a grant from the US Department of Housing and Urban Development (HUD) through Florida International University (FlU) for the construction of a concession stand at North Shore Park. The concession stand was designed, but the pricing for the Commission Memorandum Normandy Isle Park and Pool Project - Appropriation to complete the park portion of the Project April 20, 2005 Page 4 of 4 facility came in approximately $750,000 over budget. The HUD Grant through FlU expires in June 2005. The Administration has been in discussions with FlU to identify another project where the funds may be used in an effort to not lose the grant funding. During these discussions, FlU indicated that ifthe City and FlU are in agreement, FlU will have to seek permission from HUD to reallocate the funds to the Normandy Isle Park project, and obtain an extension on the expenditure of the funds. FlU has indicated that the Commission's reallocation of the funds from the North Shore Park concession stand project to the Normandy Isle Park project would support similar objectives of the grant for the concession stand and thereby assist HUD's consideration, The HUD grant would be utilized in the construction of the Park's perimeter fence and civil work, including the west area parking lot, hardscaping, and multi-purpose courts. The Administration is recommending that the City Commission indicate its approval to reallocate the unspent portion of the grant ($239,785) to the Normandy Isle Park project. Even if this reallocation and extension is approved by HUD, the City will have to identify other funds to complete other park portions of the project. The work that would remain unfunded is the completion of the lighting system, the completion of the improvements to the soccer field, and some portions of the parking areas, To that end, the City has also applied for additional Community Development Block Grant (CDBG) funds, Florida Recreational Development Assistance Program (FRDAP) grant funds and US Soccer foundation grant funds to enhance the funding on the project and leverage existing funds. The Administration will move forward with as much of the remaining scope of work as possible, with the current available funding. The site demolition and grading work is currently underway. Drainage and irrigation work will occur next, followed by construction of the sidewalks, parking areas, multipurpose court and landscaping. The improvements to the eastern portion of the park (south of the pool) will not take place until after the pool construction is complete, as that area will be used for staging for the pool construction. These phases will be priced through JOC sequentially and it is unknown if there is sufficient funding to complete all components of the proposed design. By appropriating the funding, already identified above, it is anticipated that mobilization for the drainage and irrigation work can occur in early May 2005, and that the majority of construction that could be done prior to the completion of the pool portion will be completed in approximately 150 days. CONCLUSION: Therefore, the Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the resolution, and appropriate the identified funding for the construction of the park portion of the Normandy Isle Park and Pool Project. T:\AGENDA\2005\Apr2005\Regular\Park - Appropriation Memo.doc