Amendment 13A to Agreement
CITY OF MIAMI BEACH
CONSUL TANT SERVICE ORDER
Dated: January 5, 2004
(Revised April 20 2004)
TO: Camp Dresser & McKee Inc.
800 Brickell Avenue, Suite 710
Miami, Florida 33131
RE: Amendment 13A to the Agreement between the City of Miami Beach
and Camp Dresser and McKee, Inc. dated July 21, 1992
Pursuant to the Agreement between City of Miami Beach and Camp Dresser & McKee Inc.
(CDM) for Professional Services, dated July 21, 1992, (Agreement) the parties desire to amend
the Agreement to retain the services of CDM to provide Construction Administration Services
during construction of the Water and Wastewater Pump Station Upgrade (Re-Procurement). This
project consists of the citywide rehabilitation of the water and wastewater pump stations
throughout the City. The services provided are more particularly described in the attached Scope
of Work:
Project Name:
Water and Wastewater Pump Station Uperade (Re-Procurement)
Calendar days to complete this work:
555 days from the First Notice to Proceed,
including 510 day construction period.
Fee for this Service Order:
Task 2.0 (Not-to-Exceed)
Task 3.0 (Not to Exceed)
Total Service Order (Not-to-Exceed)
$ 110,940
$ 313.700
$ 424,640
Reimbursable Expense
Basic Service
x
Additional Service
ACCEPTED:
Date
Camp Dresser & McKee Inc.
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Vice President
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City of Miami Beach
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Tim Hemstreet
CIP Director
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Date
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412012004
SCHEDULE A
SCOPE OF WORK
CITY OF MIAMI BEACH
WATER AND WASTEWATER PUMP STATION UPGRADE (RE-PROCUREMENT)
PHASE III GENERAL SERVICES DURING CONSTRUCTION
April 20, 2004 Revised
CONSULTANT shall provide General Engineering Services during the proposed contract
construction period of 510 days (17 months) to Final Acceptance (FA). General Engineering
Services during construction will be provided by the CONSULTANT for the pump station
upgrades improvements project for which drawings, specifications and other documents
were prepared by the CONSULTANT. These general engineering services shall include the
following:
Task 1.0 General Services
Addressed in Amendment 13.
Task 2.0 Shop Drawings and Samples, Factory Witness Testing, Miscellaneous Issues
2.1
Review and approval of shop drawings and samples, the results of tests
and inspections and other data which the Contractor is required to
submit. The costs of reviewing substitute products as submitted by the
Contractor, shall be separately billed to the CITY and payment made to
CONSUL T ANT. Reimbursement to the CITY, by the Contractor, shall
be as defined within the construction Contract Documents.
2.2
Perform factory visits, as required, for the purpose of witnessing
specified factory testing of pumps.
2.3
CONSUL T ANT will address miscellaneous issues related to the default
contractors or prior work with prior knowledge and approval of the
CITY that are not currently anticipated under another Task of this
Amendment.
Task 3.0 Resident Project Representative
3.0
The CONSULTANT will furnish one full-time resident project
representative and other field staff as necessary to assist the
CONSULTANT in observing performance of the work of the
Contractor. The duration estimated for this project is over a 510
calendar day construction period to Final Acceptance (FA). Should this
period be exceeded, CONSULT ANT reserves the right to request
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additional compensation. The resident project representative is the
CONSULT ANT's representative and will act as directed by and under
the supervision of the CONSULTANT, and will confer with the
CONSULT ANT regarding their actions. The Duties and
Responsibilities of the resident project representative are listed below
in Schedule C. The resident project representative's dealings in
matters pertaining to the on site work shall in general be only with the
CONSULTANT and Contractor, and dealings with subcontractors shall
only be through or with the full knowledge of the Contractor. Written
communication with the CITY will be only through or as directed by
the CONSULTANT. This phase of the work runs concurrently with the
construction contract's time period of construction.
Task 4.0 Close Out Activities
Addressed in Amendment 13.
SAFETY
CONSULT ANT shall have no authority over or responsibility for the means, methods,
techniques, sequences or procedures selected by the construction contractor or for safety
precautions and programs incident to the work of the construction contractor.
CONSULTANT and its personnel have no authority to exercise control over any construction
contractor or other entity or their work or any health and safety precautions and have no duty
for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of
the construction contractor or other entity or any other persons at the site except
CONSULTANT's personnel.
DATA OR ASSISTANCE TO BE PROVIDED BY CITY
A. Assign a CONTRACT ADMINISTRATOR to represent the CITY on this assignment.
B. Assist in the scheduling of necessary shutdowns during the execution of the Work by
the CONTRACTOR.
C. Payment of all permit fees associated with this project.
D. Pump and SCADA system start-up, data monitoring and control will be performed by
the CITY staff in accordance with the "OWNER" related responsibilities of
operational testing protocol indicated in Specification Sections 11212, 11214, 11307
and 13300.
E. Provide CONSULTANT with an electronic document disclaimer prior to the transfer
of electric documents (e.g., drawing and materials).
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DELIVERABLES
A. Copies of pre-construction and monthly progress meeting minutes prepared by the
CONSULTANT.
B. One copy of all approved shop drawings, and other submittals.
C. Copies of all correspondence to the CONTRACTOR.
D. Copies of Change Orders.
E. Three Sets of record drawings (24-inch x 36-inch), two black-line, one vellum, and one
AutoCAD diskette at the end of construction.
TIME OF COMPLETION
The Time of completion is not within the control of the CONSULTANT. The
CONSULTANT's schedule and provision of the various services is dependent upon the
construction period defined within the Contract Construction Documents.
General Services will commence upon issuance of the First Notice to Proceed to the
Contractor. RPR Services will commence upon issuance of the Second Notice to Proceed to
the Contractor. General and RPR Services are based on an anticipated 45 days between first
and second notice to proceed and the 510 days construction contract duration, however,
contract close out activities are anticipated to be completed within 60 days of the project
substantial completion date. The substantial completion date is 450 days beginning with the
Second Notice to Proceed.
If the total construction contract runs longer than 510 days, additional fees for extended
engineering services will be negotiated for the extended construction duration.
PAYMENT AND COMPENSATION
The total fee and basis for the above services based upon the scope of work presented in this
Services Order and Exhibits A-2, and A-3 is as follows:
ComponentofVVork
Task 2.0 Shop Drawings and Samples, etc. (not to exceed)
Amount
Task 3.0 Project Representation Services (not to exceed)
$ 110,940
$ 313,700
$ 424,640
Total Amendment No.13A (Task 2.0-3.0) ( not to exceed)
The CONSULTANT shall submit monthly invoices to the CITY. Each invoice shall include a
monthly written status report.. Invoicing for the not-to-exceed services Task 2.0 and 3.0, shall
be billed monthly on a time and materials basis at the CONSULTANT's prevailing rates,
Schedule B.
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412012004
CDI'JI
SCHEDULE B
CDM
SCHEDULE OF HOURLY BILLING RATES
COST GROUP II
CATEGORIES
PROFESSIONAL SERVICES:
OFFICER
PRINCIPAL I ASSOCIATE
SENIOR PROFESSIONAL
PROFESSIONAL /I
PROFESSIONAL I
PROFESSIONAL SUPPORT SERVICES
SENIOR SUPPORT SERVICES
STAFF SUPPORT SERVICES
FIELD SERVICES
SENIOR PROFESSIONAL
PROFESSIONAL
PROJECTSUPPORTSER~CES
PROJECT ADMINISTRATION
HOURLY
RATES
$ 155.00
$ 140.00
$ 120.00
S 100.00
S 80.00
S 85.00
S 70.00
$ 75.00
$ 60.00
$ 60.00
All subconsultant and other project related expenses are
subject to a minimum handling/administrative charge of 10~..
RATES EFFECTIVE THROUGH JULY 3, 2004
SCHEDULE C
CITY OF MIAMI BEACH
WATER AND WASTEWATER PUMP STATION UPGRADE (RE-PROCUREMENT)
DUTIES AND RESPONSIBILITIES OF CONSULTANTS RESIDENT PROJECT
REPRESENTATIVE (RPR)
Updated March 15,2004
DUTIES AND RESPONSIBILITIES
The resident project representative will:
1. Schedules: Review the progress schedule, schedule of Shop Drawing submissions, and
schedule of values prepared by the Contractor and consult with CONSULTANT
concerning their acceptability.
2. Conferences: Arrange a schedule of progress meetings and other job conferences as
required in consultation with CONSULTANT and notify those expected to attend in
advance.
3. Liaison:
a. Serve as CONSULTANT's liaison with Contractor, working principally through
Contractor's superintendent and assist him in understanding the intent of the
Contract Documents. Assist CONSULTANT in serving as the CITY's liaison with
Contractor when Contractor's operations affect the CITY's on-site operations.
b. As requested by CONSULTANT, assist in obtaining from the CITY additional
details or information, when required at the job site for proper execution of the
Work.
4. Shop Drawings and Samples:
a. Receive and record date of receipt of Shop Drawings and samples, receive samples
which are furnished at the site by Contractor, and notify CONSULTANT of their
availability for examination.
b. Advise CONSULTANT and Contractor or its superintendent immediately of the
commencement of any Work requiring a Shop Drawing or sample submission if
the submission has not been approved by CONSULTANT.
5. Review of Work, Rejection of Defective Work, Inspections and Tests:
a. Conduct on-site observations of the Work in progress to assist CONSULTANT in
determining if the Work is proceeding in accordance with the Contract Documents
and that completed Work will conform to the Contract Documents.
b. Report to CONSULTANT whenever he believes that any Work is unsatisfactory,
faulty, or defective or does not conform to the Contract Documents, or does not
meet the requirements of any inspections, tests, or approval required to be made
or has been damaged prior to final payment; and advise CONSULTANT when he
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believes Work should be corrected or rejected or should be uncovered for
observation, or requires special testing, inspection, or approval.
c. Verify that tests, equipment, and system's start-ups, and operating and
maintenance instructions are conducted as required by the Contract Documents
and in presence of the required personnel, and that Contractor maintains adeq uate
records thereof; observe, record, and report to CONSULTANT appropriate details
relative to the test procedures and start-ups.
d. Accompany visiting inspectors representing public or other agencies having
jurisdiction over the Project, record the outcome of these inspections and report to
CONSUL T ANT.
- - 6. Interpretation of Contract Documents: Transmit to Contractor CONSULTANT's
clarifications and interpretations of the Contract Documents.
7. Modifications: Consider and evaluate Contractor's suggestions for modifications in
Drawings or Specifications and report them with recommendations to CONSULTANT.
8. Records:
a. Maintain at the job site orderly files for correspondence, reports of job
conferences, Shop Drawings and sample submissions, reproductions of original
Contract Documents including all addenda, change orders, field orders, additional
Drawings issued subsequent to the execution of the Contract, CONSULTANT's
clarifications and interpretations of the Contract Documents, progress reports, and
other Project-related documents.
b. Keep diary or log book, recording hours on the job site, weather conditions, data
relative to questions of extras or deductions, list of visiting officials and
representatives of manufacturers, fabricators, suppliers and distributors, daily
activities, decisions, observations in general, and specific observations in more
detail as the case of observing test procedures. Send copies to CONSULTANT.
c. Record names, addresses, and telephone numbers of all Contractors,
subcontractors, and major suppliers of materials and equipment.
9. Reports:
a. Furnish CONSULTANT periodic reports, as required, of progress of the Work and
Contractor's compliance with the approved progress schedule and schedule of
Shop Drawings submissions.
b. Consult with CONSULT ANT in advance of scheduled major tests, inspections, or
start of important phases of the work.
c. Report immediately to CONSULTANT upon the occurrence of any accident.
10. Payment Requisitions: Review applications for payment with Contractor for
compliance with the established procedure for their submission and forward them with
recommendations to CONSULTANT, noting particularly their relation to the schedule
of values, Work completed and materials and equipment delivered at the site but not
incorporated in the Work.
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11. Completion:
a. Before CONSULTANT issues a Certificate of Substantial Completion, submit to
Contractor a list of observed items requiring completion or correction.
b. Conduct final inspection in the company of CONSULTANT, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
c. Verify that all items on final list have been completed or corrected and make
recommendations to CONSULTANT concerning acceptance.
LIMITATIONS OF AUTHORITY
Except upon written instructions of CONSULTANT, Resident Project Representative:
1. Shall not authorize any deviation from the Contract Documents or approve any substitute
materials or equipment.
2. Shall not exceed limitations on CONSULTANT's authority as set forth in the Contract
Documents.
3. Shall not undertake any of the responsibilities of Contractor, subcontractors or
Contractor's superintendent, or expedite the Work.
4. Shall not advise on or issue directions relative to any aspect of the means, methods,
techniques, sequences, or procedures of construction unless such is specifically called for
in the Contract Documents.
5. Shall not advise on or issue directions as to safety precautions and programs in
connection with the Work.
6. Shall not authorize the CITY to occupy the Project in whole or in part.
7. Shall not participate in specialized field or laboratory tests.
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EXHIBIT A-2
PROJECT BUDGET
SHOP DRAWINGS AND
SAMPLES - TASK 2.0
PROJECT:
City of Miami Beach, Florida
Water and Wastewater Pump Station Upgrades (Re-Procurement)
PROJECT
DESCRIPTION:
Shop Drawings and Samples - Task 2.0
CONTRACT
REFERENCE:
Agreement between City of Miami Beach and Camp Dresser & McKee Inc.,
dated July 21, 1992
LABOR Hours Billing Rate Cost by Labor Category
Officer 8 $ 155 $ 1.240
Principal/Associate 76 $ 140 $ 10,640
Construction Coordinator (Principal) 56 $ 140 $ 7,840
Senior Professional 250 $ 120 $ 30,000
Professional II 240 $ 100 $ 24,000
Professional I 120 $ 80 $ 9,600
Project Administration 222 $ 60 $ 13,320
Total Labor Hours 972
Total LABOR COST $ 96,640
Labor Escalation estimated @ 3% $2.900
$ 99,540
OUTSIDE PROFESSIONALS
Zyscovich
Task 2.1 g (120hrs @ $95/hr) $ 11 ,400
Total OUTSIDE PROFESSIONALS $ 11,400
Total NOT TO EXCEED FEE $ 110,940
UJM
KMI414.x1sTask 2
4/21/2004
EXHIBIT A.3
PROJECT BUDGET
RESIDENT PROJECT REPRESENTATIVE. TASK 3.0
PROJECT:
City of Miami Beach, Florida
Water and Wastewater Pump Station Upgrades (Re-Procurement)
PROJECT
DESCRIPTION:
Resident Services During Construction. Task 3.0
CONTRACT
REFERENCE:
Agreement between City of Miami Beach and Camp Dresser & McKee Inc..
dated July 21, 1992
LABOR Hours Billing Rate Cost by Labor Category
Special inspector for EUM (Principal) 24 $ 140 $ 3,360
Sr. Professional (RPR) 2947 $ 75 $ 221,000
Sr. Professional (RPR) Electrical 680 $ 75 $ 51,000
Professional I (RPR) 360 $ 80 $ 28,800
Project Administration 8 $ 60 $ 480
Total Labor Hours 3987
Total LABOR COST $ 304,640
Labor Escalation estimated @ 3% $ 9.100
$ 313,700
Total NOT TO EXCEED FEE $ 313,700
CDM
KM1414.x1sTask 3
412112004
CDNI
800 Brickell Avenue, Suite 710
Miami, Florida 33131
tel: 305 372-7171
fax: 305 372-9167
HAND DELIVERED
January 6, 2004 (revised April 21, 2004)
Mr. Jorge E. Chartrand
CIP Office Assistant Director
City of Miami Beach
1700 Convention Center Drive
Miami, Florida 33139
Subject:
Water and Wastewater Pump Station Upgrade (Re-Procurement)
Amendment No. 13A, Services During Construction
Task 2.0 - Shop Drawings, Samples, and, Miscellaneous Issues
Task 3.0 - Resident Project Representative Services
Dear Mr. Chartrand:
CDM is pleased to present our revised services during construction proposal for Amendment
No. 13A Water and Wastewater Pump Station Upgrade (Re-Procurement). This proposal is
based on our Master Services Agreement and the currently proposed scope of work and
contract time (Schedule A). The following assumptions were made in preparing this proposal:
. Due to the unknown quantity of shop drawing submittals, or resubmittals, this task is
presented as a separate not-to-exceed task, Task 2.0.
. The work in Tasks 2.0 and 3.0 supplements Amendment No. 13, for Task 1.0 and 4.0
which was submitted as a separate service order.
We appreciate the opportunity to assist the City. If you have any questions, or require any
additional information, please call our office.
VJP Ibm
File: NB-MB
Enclosure
cc: Hiram Siaba, CMB, wi encl.
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consulting. engineering' construction. operations