LTC 123-2005 Memorial Day 2005 Holiday Weekend May 26 - May 30, 2005
CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No. 123-2005
~
Subject:
Mayor David Dermer and Date: May 11, 2005
Members of the City Commission
Jorge M. Gonzalez \ "., -~
City Manager ( ~
Memorial Day 2005 Holiday Weekend (Thursday, May 26,2005 - Monday,
May 30, 2005)
To:
From:
This Letter to Commission (LTC) is to advise you that similar to the City's successful
planning efforts for Memorial Day Weekend 2002, 2003, and 2004, the City has begun a
comprehensive and coordinated planning effort to prepare for the upcoming Memorial Day
2005 Holiday Weekend (Thursday, May 26,2005 - Monday, May 30,2005). Our estimates
from Memorial Day 2001 , 2002, 2003, and 2004 weekends are that approximately 250,000
people visited Miami Beach over the course of each of the weekends causing the City's
resources to be strained. Irrespective of any events and based upon early occupancy
reports, it is anticipated that this year's holiday weekend will attract at least as many
people.
During Memorial Day 2003 and 2004, Luther Campbell, on behalf of UMOJA LLC,
submitted a special events application and was granted a permit for an art/culture park
festival. To date, Mr. Campbell has not contacted the City with a similar request.
Furthermore, the City has advised event promoters that its resources would be fully
extended during the Memorial Day weekend (a major holiday weekend) and unavailable to
support any events.
As part of the City of Miami Beach's Major Events Plan (MEP), in 2003, the City began
submitting a request for In-Kind Services assistance to Miami-Dade County to provide
enhanced public safety resources, beach maintenance and the participation of members of
the County's Goodwill Ambassador Team, to assist the City of Miami Beach throughout the
Memorial Day holiday weekend. This year, the County included In-Kind support for
Memorial Day weekend in their annual budget, which eliminates the need for a separate
request. This will be done annually based upon actual costs.
As in the past year, the City will be eliminating off duty assignments and deploying public
safety staff on an alpha bravo shift assignment. This will be supplemented by
approximately 110 Miami-Dade County Police officers and additional assistance from
Florida Highway Patrol, City of Miami, Florida Department of Law Enforcement, an(dJ Miami-
Dade Corrections Department. =i &;
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Closure of Ocean Drive is not contemplated this year, but must be planned for in the e~nt ~
crowd control issues arise. Nonetheless, the Miami Beach Police Departrn~ntr-.Will?i1
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implement a similar transportation plan consistent with the prior 2 years, that will restrict
vehicular traffic from the east-west cross streets between Collins Avenue and Washington
Avenue from 6th Street to 16th Street from 7:00 p.m. until 7:00 a.m. daily, beginning Friday,
May 27 through Monday morning, May 31.
Transportation Plan
As stated above, the Miami Beach Police Department has developed a transportation plan
that will be implemented on Thursday, May 26, 2005 (if needed) beginning at 7:00 p.m.
until Tuesday, May 31, 2005 at 7:00 a.m. This plan contemplates the closure of the 100
and 200 blocks between 6th Street to 15th Street throughout the weekend. Washington
Avenue and Collins Avenue will remain with two-way traffic. If population expectations
surpass or do not materialize, the transportation plan will be altered accordingly to ensure
public safety.
Parking lanes on the east side of the 600, 1200 and 1400 blocks of Washington Avenue
will be barricaded to allow for pedestrian overflow on the sidewalks or valet. This will
require the relocation of valet operations and taxi stands that are being coordinated with
the respective associations. Additionally, Washington Avenue will remain under
construction. The possibility exists that two work zones will be in place (1) 800 to 1000
block and (2) Espanola Way to 1600 block east of right-of-way (northbound lanes). If these
work zones are implemented, at a minimum, the southbound lanes will be converted to
maintain one lane in each direction.
Additionally, the Miami Beach Transportation Management Association will provide a
shuttle bus service running throughout the weekend.
Other Initiatives
In accordance with the MEP, several other initiatives continue and are ongoing including:
. Monitoring Hotel Occupancy and collaborating with the Greater Miami Convention
and Visitors Bureau (GMCVB) and the Hotel Association of Greater Miami and the
Beaches.
. Nightlife Advisory Task Force (NITE) coordination/communication with City staff.
. Ongoing outreach, communications and meetings with hotels, nightclubs,
entertainment establishments and merchants.
. Monitor and assisting with promoter licenses.
. Department staffing plans, including enhanced levels of service and fiscal impact,
are being developed.
. Miami Beach Police enhanced staffing plan on alpha/bravo and eliminating off-duty
staffing during the weekend has been authorized.
. Pre-planned coordination with City, County and State law enforcement agencies to
develop an effective resource deployment allocation including provision of off-duty
police for area hotels has been ongoing.
. Internal staff meetings have been conducted and expanded to include County
beach maintenance, public safety, code compliance and transportation system staff
and community stakeholders.
. Goodwill Ambassadors will be utilized and a training session will be scheduled for
April-May.
. Transportation plan(s) being developed and implemented based upon population
expectations including provisions for shuttle transportation in the Entertainment
District to alleviate congestion.
. The Miami Beach Community Relations Board (CRB), including the Miami-Dade
County CRB representatives, have been actively participating with City Staff.
. Implementing traffic counting measures to monitor and estimate visitors to the area.
. Developing a community outreach and pre-publicity campaign with media partners.
. South Pointe Park Parking Lot has also been identified as an area recently used as
a place for loitering and other activities during major event periods. The
Administration will be manning the lot and extending hours until midnight.
Additionally, the Police Department indicated the area is part of their regular patrol
sweeps and will also utilize the security officer already stationed on the Baywalk just
west of this lot through midnight as well. Parking is also evaluating an increase to
the flat rate for parking for non-residents.
Community Outreach
Additionally, the attached scheduled lists meetings attended or those that staff plans to
attend and provide a report on the City's planning efforts.
To date, and based on early indications of full occupancy in the region's hotels, the City is
continuing to conduct a broad and concerted outreach effort throughout the community, as
delineated above. This outreach has been coordinated with the assistance of the Nightlife
Advisory Task Force, the Greater Miami and the Beaches Hotel Association, GMCVB,
South Beach Restaurant and Hotel Association, and Miami-Dade County.
The City has been effectively communicating all action plans prior to the weekend's events.
While we cannot assure any major impact weekend will go without cause, the City is
effectively planning and preparing its resources to assure a safe clean and successful
weekend.
Finally, the City of Miami Beach along with the American Legion Post No. 85 will
once again be hosting the annual Memorial Day Ceremony honoring the men and
women of the United States military who have given their lives in the service of our
Nation. The ceremony will be held at the Miami Beach Police Station on Washington
Avenue on Monday, May 30th at 11 :00 a.m. You are all encouraged to attend and
participate in the ceremony.
Please feel free to contact me throughout the weekend if I can be of assistance.
JMG\TH\mas
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