CH2M Hill - Amendment No. 1
AMENDMENT NO.1
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CH2M HILL
DATED MAY 16, 2001,
IN AN AMOUNT NOT-TO-EXCEED $12,811.00,
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES,
NECESSARY TO PREPARE AND ATTEND A SECOND PRE-COMMUNITY DESIGN
WORKSHOP AND COMMUNITY DESIGN WORKSHOP (CDW)
FOR THE RIGHT OF WAY INFRAESTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO.3 - NORMANDY SHORES PROJECT.
This Amendment No. 1 to the Agreement made and entered this /3 f'tday of
h1 fl1 ' 2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and CH2M HILL, 800 Fairway Drive, Suite 350, Deerfield, Florida 33441
(hereinafter referred to as Consultant).
RECITALS
WHEREAS, on May 16, 2001, the City entered into a Professional Services
Agreement (the Agreement) with CH2M HILL (the Consultant), to perform landscape
architectural, and/or engineering and related professional services relative to the Project,
including: planning, design, bidding and construction administrative services; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$620,800; and
WHEREAS, the scope ofthe Right-of-Way Infrastructure Improvements Program
Neighborhood No. 3 - Normandy Shores Project (the Project) is comprised of
improvements to the following area: Normandy Shores is a residential island with
approximately 200 single family homes and 43 apartment buildings surrounding the
Normandy Shores Golf Course and Fairway Park, which is linked to Miami Beach at 71st
Street; and . .
, '
WHEREAS, the improvement scope of work include: enhanced landscaping and
street lighting consistent with community preferences; repair, extension or widening of
sidewalks to comply with ADA - Title III; replacement of existing water mains throughout
the community; street resurfacing/pavement markings and improvement of dead end
streets with street lighting, landscaping, fencing, and/or parking, where appropriate;
bicycle paths and pedestrian access ways; incorporation of traffic calming features,
consistent with the community preferences; improved stormwater drainage collection and
disposal infrastructure; and provision of the necessary infrastructure to accommodate the
burial of overhead facilities, incase the residents consider the creation of a special
assessment district to underground electric, cable and telephone services; and
WHEREAS, Schedule "A-1" describes the provisions for Additional Services
necessary to prepare and attend a second Pre-Community design Workshop and
Community Design Workshop (COW) on the Project.
NOW. THEREFORE. the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE REelT ALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No.1.
2. MODIFICATIONS
The Agreement is amended to incorporate the additional scope of work as defined
in Schedule "A-1", attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No.1.
..
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
CITY OF MIAMI BEACH
~~~
CITY CLERK
Jorge E. Chartrand,
Acting CIP DireCtor
ATTEST:
CH2M HILL
rrt(J Vt;t
I:1J1ir> 1< .111~<'i /
Print Name 1
offiCQ;
1~'1,.
Print Name
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
A1LJ~ ~-~o,
r~ Date
. I ..
SCHEDULE "A-1"
TO
AMENDMENT NO.1
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING (LA) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CH2M HILL
DATED MAY 16, 2001,
IN AN AMOUNT NOT-TO-EXCEED $12,811.00,
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL SERVICES,
NECESSARY TO PREPARE AND ATTEND A SECOND PRE-COMMUNITY DESIGN
WORKSHOP AND COMMUNITY DESIGN WORKSHOP (CDW)
FOR THE RIGHT OF WAY INFRAESTRUCTURE IMPROVEMENTS PROGRAM
NEIGHBORHOOD NO.3 - NORMANDY SHORES PROJECT.
Scope of Services:
Task 5 - Additional Services for the preparation and attendance to a second Pre-Community
Design Workshop and Community Design Workshop (COW), necessary to respond to
address concerns from the community in order to establish a consensus design concept.
Please, refer to the attached NOTICE TO PROCEED letter dated February 22, 2002 for
additional scope information.
Compensation:
. Original Agreement amount $620,800.00.
. Amendment No.1 (to include Additional Services for COW No.2) amount $12,811.00.
. Revised Agreement amount $633,611.00.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORID!>. 33139
www.ci.miami-beach.fl.us
Office of the City Manager
Jorge M. Gonzalez
Telephone 305 673-7010
Facsimile 305 673-7782
February 22, 2002
Rick Olson, P.E.
Project Manager
CH2M HILL
Hillsboro Executive Center North
800 Fairway Drive, Suite 350
Deerfield Beach, Florida 33441
City of Miami Beach ROW Improvement Program
Neighborhood 3- Normandy Shores
Notice to Proceed - Additional Services for COW
NO.2
Dear Mr. Olson:
The City of Miami Beach is in receipt of your correspondence of February 15, 2002,
requesting an additional fee of $12,811 for preparation and attendance at a second Pre-
Community Design Workshop and Community Design Workshop (COW) on the subject
project. The scope of services for this work, revised to meet the intent of your original
Agreement with the City, is attached.
Please note that the City has reviewed this request and finds it acceptable. These fees are
being authorized under Task 5 of your original Agreement with the City as "Additional
Services".
This letter serves as your Notice to Proceed for this Work. Be advised that the Pre-COW
has been scheduled for 1 Dam on Thursday, February 28, 2002, in the City Manager's
Large Conference Room. The subsequent COW will then be held on Tuesday, March 5,
2002 at the Normandy Golf Course Clubhouse.
Should you have any questions or comments, please contact me at (305) 673-7010.
d~
Tim Hemstreet
Special Assistant to the City Manager!
Interim CIP Director
attachment
Amendment 1 to Scope of Services
N eighborhood No.3 - Normandy Shores
Task 1.6.2 Community Design Workshop No.2 - The second workshop is being added to
provide the conununity residents with a review of the CONSULTANT's recommended
project scope, as well as a review of the project budget, schedule, and CONSULTANT's
responses to original conununity concerns and questions raised during Community Design
Workshop No.1. It is intended that the CONSULTANT establish a consensus plan with
community concurrence as a result of this CDW No.2. Hence, it is anticipated that no
additional Workshops will be required. In performing these duties the CONSULTANT shall
prepare full size presentation graphics illustrating the Site Analysis Maps and its
recommended Alternative Streetscape Treatments modified to reflect the conunents of the
community. The improvements presented shall reflect improvements that can be
implemented at current funding levels and will also present separate improvements that
may be possible based on future phases of the Program that are to date unfunded. In
addition, graphics shall be prepared presenting a sununary of probable costs for the various
improvements. "Budget" level cost estimates shall be +30%, -15% as defined by American
Association of Cost Engineers. CONSULTANT shall present the original improvement data
and illustrate the impacts of the requested modifications requested during CDW-1. CITY
and PROGRAM MANAGER staff will also attend these meetings, and assist
CONSULT ANT with responses to resident questions, as applicable. CONSULT ANT shall
note reasonable design revision requests from the residents for review and incorporation
into the proposed plan with CITY approval. All revisions are subject to the review and
acceptance by the City. Due to the fixed nature of funding on the various projects within
the PROGRAM, budget limits must be adhered to. CONSULTANT shall be prepared to
discuss budgets and the various impacts of resident requested revisions on such
accordingly.
DeIiverables:
Prepare materials and attend pre-Conununity Design Workshop II with Program
Manager, City Staff, and leaders of the Normandy Shores Community. Meeting date
- February 28, 2002.
Prepare materials and attend Community Design Workshop II with Program
Manager, City Staff, and the residents of Normandy Shores Community. Meeting
date - March 5, 2002.
Prepare meeting minutes for CDW-2, issued to Program Manager, incorporate
comments, and issue meeting minutes final.
Schedule - Attend meetings as noted. Draft meeting minutes to be issued within 7
days of CDW-2.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
Office of the City Manager
Jorge M. Gonzalez
Telephone 305 673-7010
Facsimile 305 673.7782
February 22, 2002
Mr. Richard Olson, P.E.
CH2M Hill
800 Fairway Drive Suite 350
Deerfield Beach, Florida 33441
Dear Mr. Olson:
This is to transmit to you with feedback that the City has received regarding the proposed
improvements in the Normandy Shores Neighborhood. Since the community has made the
effort to communicate the following concerns and issues to City staff, it is assumed that
these issues will arise during Community Design Workshop #2. The City believes that
CH2M Hill will need to be prepared to address these issues in order to establish a
consensus design concept for the neighborhood that meets the needs of the community
and stays within the established schedule and cost parameters.
Representatives of the community have advised the City that they have many concerns
about the costs associated with the proposed improvements. As articulated, of primary
concern is a feeling within the community that the improvements are not commensurate
with the funded level, i.e., that the community is getting less than what was promised.
Several comments have been made concerning the 35% premium applied by CH2M Hill
with the apparent belief that the premium is being used to "keep improvements from the
community." It is recommended that CH2M Hill be prepared to address cost estimates for
the proposals, including the number and types of improvements contained within the
estimates. Although the Program Manager and the City will assist in the discussion of
general budgetary concerns and overall funding limitations, it is expected that CH2M Hill
will be prepared to discuss how the various funding sources are interrelated when applied
to the project, Le., that G.O. funds are currently proposed for restoration due to shortfalls in.
Stormwater and Water funding.
An additional community concern is the proposed Stormwater system. As articulated to the
City, the community believes that the proposed system is one "commonly used in third
world countries" and as such, is not appropriate for a modern community. A widely spread
perception is that the proposed Stormwater system will result in "10 foot wide ditches" in
front of many homes. Other comments have suggested that the proposed improvements
will create a "moat" community and that the proposed system is intended to "flood our
homes", It is recommended that CH2M Hill be prepared to explain how the proposed
Mr. Richard Olson
February 22,2002
Page 2
system operates, the impact to individual private property, and be able to illustrate the
intended level of service.
The community also appears to be convinced that the present project will leave sidewalks
in a deplorable condition. As such, they are seeking a cost estimate to resurface all the
sidewalks in the neighborhood that are not being reconstructed or added. The community
has indicated that they have priced this type of construction with concrete contractors and
believe it is affordable and necessary.
The community has expressed a preference to fund the G.O. related improvements first
and then "back into" the Water and Stormwater improvements. This has been articulated
to mean that the Water and Stormwater projects should be limited so that those funding
sources completely cover their respective projects. While this may be the sentiment of the
community, the City would like CH2M Hill to provide its perspective on this issue in terms of
impact to the Stormwater system level of service and to the Water system if this is done.
These are the general issues of the community, although there are many minor issues that
are related to these and not listed in this letter. Please review the attachments which were
prepared by one of the residents. Although some of the numbers and funding sources are
incorrect, it should give CH2M Hill an understanding of the community's perspective.
As noted, we should collectively discuss with the Program Manager these issues next
week.
~i1~rel ,
~emstreet
Special Assistant to City Managerl
Interim CIP Director
attachments
c: Joyce Meyers
Bert Vidal, Hazen & Sawyer
Follow the money
WIIJ ..no8DdJ SIIonS Is beilg II1II...
Original Go Bond $$$ for Normandy Shores
GO Bond Contingency
Net GO Bond Dollars Oiled Normandy Shores
Subtract Stated Stormwater Shortfall
Subtract Swale Redamation
Subtract Remove SwaJe Encroachments
Sidewalks - 5% replacement, some patching, extensions
Remaining GO Bond Dollars
Subtract Multi-family Improvements
Remainder left for Residential Normandy Shores
No street paving .
No new (replacement) sidewalks
No new curbs
No new lights
No service level 5 flood plan
10 foot wide ditches in front of your house
20 foot wide streets
Loss of 130 on street paridng spaces
Leins on your homes
Amount
3,110,156
-311,016
~~~:~jl~~m114~
-1,017,751
-368,550 Tolal stonnW O.-erage
-168,480 -1,554,781
-115,931
1,128,428
-378,393
750,035
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*************** -COMM. JOURNAL- ******************* DATE FEB-22-2002 ***** TIME 16:53 ********
MODE = MEMORY TRANSMISSION
START=FEB-22 16:48
END=FEB-22 16:53
FILE NO.=118
STN t..jO.
COM~1.
ABBR NO.
STATION NAME/TEL NO.
PAGES DURAT I 01'1
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9195469861310
93055348887
PLANN I t~G
007/1307 0el: 02: 01
007/007 00:131:131
1307/1307 130:00:54
-CMS CITY MANAGERS OFFICE -
************************************ -3135 673 7010
- ***** -
305 673 7782- *********
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
Telephone (305) 673-7010
Facsimile (305) 673-7782
E-mail: timhemstreet@ci.miami-beach.fl.us
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From the Desk of: Tim Hemstreet
Special Assistant to the City Manager
To:
Rick Olson
Fax#:
954-698-6010
Date:
2/22/2002
Pages:
7, including this cover sheet.
Joyce Meyers - CMB Planning Dept
Bert Vidal, P.E. - 305.534.8887
1!:!Pita Ferran
From:
Sent:
To:
Cc:
Subject:
Bert Vidal [bvidal@hazenandsawyer.com]
Tuesday, February 19,20028:59 AM
Timothy Hemstreet; lupita ferran
Carreno, Charles O.
FW: Amendment for Attending Normandy CDW-2
~
~
~
Amendment_1amendment_1 CH2M Fee
.doc .xls Estimate.xls
Tim:
As you are aware, the Normandy Shores scope of services only included one
Community Design Workshop. As the scope of the project evolved, it became
evident that a second COW would be required. Attached please find a request
for additional services from the AlE Consultant to perform this work. For
you assistance in reviewing the attached, we have also included the original
AlE Consultant fee breakdown as negotiated by Mr. Pappas in the contract.
This indicates that the Consultant received $2,768 for Pre-CDW No.1 and
$9,657 for COW No.1. Currently we have scheduled these two meetings for Feb
28th (Pre-COW) and March 5th (COW). Since a Notice to Proceed must be issued
prior to Consultant performing requisite services, and to avoid impact to
the proposed schedule. we are available to discuss at your request,
Bert
-----Original Message-----
From: Olson, Rick/DFB [mailto:rolson@CH2M.com]
Sent: Friday, February 15, 2002 4:32 PM
To: 'bvidal@hazenandsawyer.com'
Subject: FW: Amendment for Attending Normandy CDW-2
> -----Original Message-----
> From: Olson, Rick/DFB
> Sent: February 15, 2002 4:30 PM
> To: 'smistry@hazenandsawyer.com'
> Cc: 'bvidal@hazenandswayer.com'; Fardin, Stanley/MIA
> Subject: Amendment for Attending Normandy CDW-2
>
>
>
>
>
>
>
>
>
>
>
>
Suresh,
Attached is the scope and
CDW-2 for Normandy Shores
that we may continue with
on Monday.
fee request for preparing for and attending
(Neighborhood 3). Please review and approve so
this task. An original copy will be sent to you
Rick
<<Amendment l.doc>>
<<amendment l.xls>>
" j
February 15, 2002
166729.03.01
Suresh Mistry, P.E.
Hazen and Sawyer
Engineering Coordinator
975 Arthur Godfrey Road, Suite 211
Miami Beach, FL 33140
Subject: Normandy Shores (Neighborhood 3) - Community Design Workshop II - Request
for Funding
Dear Suresh:
As per our recent phone conversation, CH2M HILL has been asked to prepare for and
attend a second Community Design Workshop for the Normandy Shores Community
(Neighborhood 3). The attached Amendment to the Scope of Work and accompanying
spreadsheet provides a detailed breakdown of the activities and anticipated staff and level
of effort.
In summary, this request is a duplication of Task 1.6 of our original scope of work and will
follow the original scope identified. The exception is the addition of a "pre-Community
Design Workshop" meeting that was neither scoped nor anticipated. The attached
amendment will provide the scope and fee for performing the requested activities.
Please provide authorization to the attached amendment to our Scope of Work so that we
can perform the requested activities. If you have any questions regarding this amendment,
please call me at (954) 426-4008.
Sincerely,
CH2M HILL
Rick Olson
Project Manager
DFB\ Document2
c: Bert Vidal
Suresh MishT, P.E.
Page 2
February 19, 2002
166729.03.01
Amendment 1 to Scope of Services
Neighborhood No.3 - Normandy Shores
Task 1.6.2 Community Design Workshop No.2 - The second workshop is being added to
provide the community residents with a review of the proposed project scope, budget,
schedule, and to provide responses to original community concerns and questions raised
during Community Design Workshop No.1. CONSULTANT shall prepare full size
presentation graphics illustrating the Site Analysis Maps and Alternative Streetscape
Treatments presented and CDW-l and modified to reflect the comments of the community.
The improvements presented shall reflect improvements that can be implemented at current
funding levels and will also present separate improvements that may be possible based on
future phases of the Program that are to date unfunded. In addition, graphics shall be
prepared presenting a summary of probable costs for the various improvements. "Budget"
level cost estimates shall be +30%, -15% as defined by American Association of Cost
Engineers. CONSULTANT shall present the original improvement data and illustrate the
impacts of the requested modifications requested during CDW-1. CITY and PROGRAM
MANAGER staff will also attend this meeting and assist CONSULTANT with the
introduction, establishing the limitations of the program and funding, and developing
consensus for proposed community modifications to the plan. CONSULTANT shall note
reasonable design revision requests from the residents for review and incorporation into the
proposed plan with CITY approval. All revisions are subject to the review and acceptance
by the City. Due to the fixed nature of funding on the various projects within the
PROGRAM, budget limits must be adhered to. CONSULTANT shall be prepared to discuss
budgets and the various impacts of resident requested revisions on such accordingly.
Deliverables:
Prepare materials and attend pre-Community Design Workshop II with Program
Manager, City Staff, and leaders of the Normandy Shores Community. Meeting date
- February 28, 2002.
Prepare materials and attend Community Design Workshop II with Program
Manager, City Staff, and the residents of Normandy Shores Community. Meeting
date - March 5, 2002.
Prepare meeting minutes for CDW-2, issued to Program Manager, incorporate
comments, and issue meeting minutes final.
Schedule - Attend meetings as noted. Draft meeting minutes to be issued within 7
days of CDW-2.
Suresh Mistry, P.E.
Page 3
February 19, 2002
166729.03.01
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. .
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
Telephone 305 673-7071
Facsimile 305 673-7073
Capitallmpfovement Projects Office
DATE:
May 9,2005
TO:
Robert Parcher, City Clerk
VIA Interoffice Delivery
FR:
M. Alexandra Rolandelli, CIP Office
RE: Neighborhood No.3 - Normandy Shores ROW Project
Amendment No.1 to CH2M HILL Contract
Attached are three original copies of Amendment NO.1 executed by the Consultant and
Mr. Jorge Chartrand, please witness his signature and return two of the copies to my
attention.
Should you have any questions, please contact me at x6582.
Thank you.
Attachments
Received by:
Date:
Cc: Jorge E. Chartrand, CIP
Kristin Mc Kew, CIP
Gabriel Donoso,CIP
File: N-NormShROW-01 g-05092005-AR
N-NormSh ROW -03b-05092005-AR
2