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HomeMy WebLinkAbout2005-25885 Reso RESOLUTION NO. 2005-25885 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE REQUEST FOR QUALIFICATIONS (RFQ) NO. 22-04/05 FOR PROFESSIONAL BUILDING INSPECTION AND PLANS REVIEW SERVICES IN VARIOUS DISCIPLINES ON AN "AS-NEEDED BASIS" AND AN "ON-GOING BASIS", FOR THE BUILDING DEPARTMENT, WHENEVER THERE ARE VACANCIES OF INSPECTOR AND PLANS REVIEW POSITIONS UNTIL SUCH TIME THAT THE VACANCIES ARE FILLED WITH PERMANENT STAFF; FURTHER, EXTENDING THE TERM OF THE EXISTING AGREEMENT WITH THE FIRM, M.T. CAUSLEY, INC., DATED MARCH 1, 2004, UNTIL THE NEW CONTRACTS ARE AWARDED. WHEREAS, it is the intent of the City to utilize the Request for Qualifications (RFQ) process to select several qualified firms that will be utilized by the Building Department to provide building inspection and plans review services on an "as-needed" basis; and WHEREAS, the existing Professional Services Agreement has expired as of February 28, 2005, and the total amount invoiced to date and pending invoices is close to the existing $130,000 limitation; and WHEREAS, the Building Department has current vacancies for inspector positions and is unable to meet the current demand and utilizing Professional Building Inspection Services is needed until such time that the vacancies are filled with permanent staff; and WHEREAS, the recruitment process is underway for the vacant positions, and some positions like Electrical Inspector, Roofing Inspectors and Structural Plans Examiner are difficult to fill which may require a lengthy recruitment process; and WHEREAS, so as to not adversely impact the service to the public by any discontinuity of service, professional building inspection and plans review services are required to be utilized on an "as-needed basis"; and WHEREAS, in order to continue services without interruption to the public, it is necessary to extend the term of the existing Professional Services Agreement with the firm, M.T.. Causley, Inc. until the new contracts are awarded. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Administration to issue a Request for Qualifications (RFQ) for Professional Building Inspection and Plans Review Services in various disciplines on an "as-needed basis" and an "on-going basis" for the Building Agenda Item C. 7 0 Date $"- ) 8-0S- Department whenever there are vacancies of inspector and plans review positions until sLich time that vacancies are filled with permanent staff; further, extending the term of the existing agreement with the firm, M.T. Causley, Inc. dated March 1, 2004 until the new contracts are awarded. PASSED and ADOPTED this 18th day of a, ii 0 . AJTES~r f tULk CITY CLERK David Dermer Robert Parcher APPROVED AS TO FORM & LANGUAGE I. FOR CUllON CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution of the Mayor and the City Commission of the City of Miami Beach, Florida authorizing the Administration to issue Request for Qualifications (RFQ) No. 22-04/05 for Professional Building Inspection and Plans Review Services in Various Disciplines on an "as-needed basis" and an "on-going basis", for the Building Department whenever there are vacancies of Inspector and Plans review positions until such time that vacancies are filled with permanent staff; further, extending the term of the existing Professional Services Agreement with the firm, MT Causley, Inc. dated March 1, 2004 until the new contracts are awarded. Issue: Shall the Mayor and City Commission authorize the issuance of RFQ No. 22-0 5, and extend the Existing Professional Services Agreement with MT Causley, Inc. until the new contracts are awarded? Item Summary/Recommendation: Request for Qualifications (RFQ) No. 22-04/05 for Building Inspection and Plans Review Services in various professional disciplines to provide professional building inspection and plans review services on an "as-needed basis" and an "on-going basis" for the Building Department whenever there are vacancies of Inspector and Plans Reviewer positions, until such time that vacancies are filled with permanent staff; further, extending the term of the existing Professional Services Agreement with the firm, MT Causley, Inc. dated March 1, 2005 until such time that the new contracts are awarded. The Administration recommends the adoption of the resolution authorizing the issuance of the RFQ and extension of the existing agreement until new contracts are awarded. Advisory Board Recommendation: I N/A Financial Information: Finance Dept. Source of Funds: D Ci Clerk's Office Le islative Trackin Hamid Dolikhani n-Ofts: Department Dire I"y.' . h ( -..:<.' y182005lConsentlRFQ no, 22-04/05-Professional AGENDA ITEM C7D -- S-I~-O~ DATE CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez 1 U tr City Manager ~ Date: May 18, 2005 To: Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE REQUEST FOR QUALIFICATIONS (RFQ) NO. 22-04/05 FOR PROFESSIONAL BUILDING INSPECTION AND PLANS REVIEW SERVICES IN VARIOUS DISCIPLINES ON AN "AS-NEEDED BASIS" AND AN "ON-GOING BASIS", FOR THE BUILDING DEPARTMENT WHENEVER THERE ARE VACANCIES OF INSPECTOR AND PLANS REVIEW POSITIONS UNTIL SUCH TIME THAT VACANCIES ARE FILLED WITH PERMANENT STAFF; FURTHER, EXTENDING THE TERM OF THE EXISTING AGREEMENT WITH THE FIRM, M.T. CAUSLEY, INC. DATED MARCH 1, 2004 UNTIL THE NEW CONTRACTS ARE AWARDED. ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANALYSIS In order to address the current staff shortages in the Building Department, the Administration is recommending that Request for Qualifications (RFQ) No. 22-04/05 for building inspection and plans review services in various professional disciplines to provide professional building inspection and plans review services on an "as-needed basis" and an "on-going basis" for the Building Department whenever there are vacancies of inspector and plans review positions, until such time that vacancies are filled with permanent staff. Further, since current vacancies exist, it is also prudent to extend the term of the existing agreement with the firm, M.T. Causley, Inc. dated March 1,2004 until such time that the new contracts are awarded. On March 1, 2004, following the approval of the resolution by the City Commission, the Administration entered into a professional services agreement with M.T. Causley, Inc., for an amount not to exceed $130,000, to provide inspection and plans review services for the Building Department in disciplines where there are vacancies. However, the professional services agreement with M.T. Causley, Inc. has expired as of February 28,2005, and the amount invoiced to date and the pending invoices are close to its existing $130,000 limitation. Currently, there are five (5) inspector and plans review positions vacancies in the Building Department and the vacancies will increase to seven (7) positions by the end ofthe month, and the recruitment process to fill these positions is well underway. However, some Commission Memo Request to Authorize the issuance of RFQ 22-04/05 - Professional Building Inspection and Plans Review Services May 18, 2005 Page 2 of 3 positions, like the Electrical Inspector, Roofing Inspector or Structural Plans Reviewer, due to the demand in the market and the limited number of qualified individuals available, are very difficult to fill and may require extended period of time before candidates are successfu lIy recru ited. The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most qualified to perform the required services. The City may rank firms in order of their competence, qualifications and their competitive rates, and may negotiate agreements with all firms deemed to be qualified. The City may request services on an "as-needed basis" from contracted firms in order of their ranking and based on certified staff availability on-demand, to provide services to the City, on a short notice. The RFQ seeks proposals from firms employing staff with qualifications in the following specialized areas: . Building Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Roofing Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Electrical Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Plumbing Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; · Mechanical Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; · Building Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; · Electrical Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; Commission Memo Request to Authorize the issuance of RFQ 22-04/05 - Professional Building Inspection and Plans Review Services May 18, 2005 Page 3 of 3 . Plumbing Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Mechanical Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Structural Plans Examiner with the State of Florida Registration a Professional Engineer (PE) in the Structural discipline & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification. The price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate. Each proposed contract shall be for a two (2) year term, with two (2) one-year renewal options at the City's option. The City's existing contracts has expired as of February 28, 2005. The Administration requests that the existing agreement with the firm providing building inspection and plans review services, M.T. Causley, Inc. (See Attachment A) be extended until the new contracts have been approved and executed with the selected firms. CONCLUSION The Administration recommends approval of the attached Resolution authorizing the issuance of Request for Qualifications (RFQ) 22-04/05 for Building Inspection and Plans Review Services in various disciplines to provide professional services on an "as-needed basis" and an "on-going basis" whenever there are vacancies in inspector and plans review positions in the Building Department until such time that vacancies are filled with permanent staff; further, extending the term of the existing Professional Services Agreement with the firm, M.T. Causley, Inc., dated March 1,2004 until the new contracts are awarded. T:\AGENDA\2005\May1805\Consent\RFQ22-04-05-Professinal Building Inspection and Plans Review Services.doc PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement is entered into this 1 st day of March 2004, between M.T. Causley, Inc., located at 97 N. E. 15th Street, Homestead, Florida 33030, hereinafter referred to as the "Consultant", and the City of Miami Beach, Florida, located at 1700 Convention Center Drive, Miami Beach, Florida 33139, hereinafter referred to as the "City". A. TERM OF PROFESSIONAL SERVICES AGREEMENT The initial term of this Agreement shall commence on the 1 st day of March 2004, and end on February 28, 2005. B. SCOPE OF SERVICES The Consultant will provide plumbing, electrical or mechanical inspection and plans review services, as outlined in the Florida Building Code, and as referenced herein. There are no specific projects to be designated under the Professional Services Agreement. The Consultant shall be issued Service Orders by the City of Miami Beach Building Department Director as the need for services arises. The Service Order shall cover in detail the scope, time for completion, and the compensation for the work to be accomplished. No services under the Agreement shall be performed by the Consultant prior to the receipt of an appropriate Service Order. All personnel proposed for performing services under the terms of this Agreement shall meet the Minimum Qualifications in accordance with the Florida Statutes and the Code of the Miami-Dade County. The Minimum Qualifications of the personnel assigned, and the tasks to be performed are as follows: Minimum Qualifications: Requires that the individual meet the requirements of Chapter 8, Section 20-32 of the Code of the Miami -Dade County, which is as follows: A Master Plumber, Electrician or Mechanical having held a certifications by Miami-Dade County Construction Trades Qualifying Board fora period of at least 5 years and having 5 years of field experience under that certification; OR A State Certified Plumbing, Electrical or Mechanical Contractor having held certification by the Florida Construction Industry Licensing Board for a period of at least 5 years and having 5 years experience under that license; OR A Florida Licenses Professional Engineer having obtained a license pursuant to examination in the electrical or mechanical discipline and having had 5 years of field experience under that license. Provisional/Standard Plumbing, Electrical or Mechanical Inspector & Plans Examiner certifications from the Florida Board of Code Administrators and Inspectors. The professional license and certifications required herein must be current and in good standing with the Florida Department of Business and Professional Regulation and the Miami-Dade County with no pending complaints. TASKS: . Conduct technical field inspections of buildings, equipments and installations during various phases of plumbing construction, installation and operation and grant inspection approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. . Review plumbing, electrical or mechanical installation plans, specifications and materials listed for residential and commercial projects, and grant approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. . Evaluate alternate methods, procedures, materials and products for compliance with the South Florida Building Code or the Florida Building Code requirements, whichever is applicable, depending on the date of the application or construction. . Approve or disapprove proposed plans in accordance with the applicable Code and other regulatory requirements and discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary for approval. · Render information concerning the applicable Code and make interpretations of its contents. Make decisions as to the feasibility of deviations from the Code under various conditions. . Perform related work as required. C. COMPENSATION The Consultant shall provide the City with monthly invoices for orders received and completed. The total hours charged for review of each project shall be in conformance with the normal industry standards. The effective hourly rate for review shall not exceed sixty five dollars ($65) per hour, depending on the qualification of personnel assigned. The City may request additional services, and if any are so requested, they shall be agreed upon by both parties hereto, prior to commencement of same, through a written amendment hereto. Notwithstanding the preceding paragraphs, Consultant's compensation for services to be rendered during the term of this Agreement shall not exceed the total amount of $130,000. D. DESIGNATION OF DUTIES The Consultant shall receive requests for services to be performed from the City Manager or his designee. E. CONFIDENTIALITY Subject to applicable Florida law, the Consultant shall not disclose, publish or authorize others to publish specifications, reports or other information pertaining to the work assigned to the Consultant by the City without the prior written approval of the City. Upon the expiration or termination of this Agreement, the Consultant agrees to return all reports, specifications, data and other material obtained by the Consultant from the City in connection with the performance of this Agreement, and Consultant's obligation to do same shall be a condition precedent to City's obligation to make any outstanding and/or final payment which may be due Consultant. F. WARRANTY The Consultant expressly agrees that all of its duties, services and responsibilities under this Agreement shall be performed in accordance with the standard of care normally exercised by consultants performing similar services as those contemplated herein. In addition, Consultant represents that it is experienced and fully qualified to perform the Scope of Services and tasks contemplated by this Agreement, and that it is properly licensed pursuant to applicable laws, rules and regulations to perform such services. G. TERMINATION This Agreement may be terminated for convenience of either party by giving written notice to the other party of such termination, which shall become effective five (5) days following receipt by the other party of the written termination notice. In the event of such termination for convenience by the City, Consultant shall be paid a sum equal to all payments due to it up to the date of termination of Agreement, provided Consultant is continuing to provide all services up to the date of termination, and further that Consultant has complied with the return of all materials pursuant to paragraph E. H. MISCELLANEOUS 1. It is the mutual intent of the parties that the Consultant shall act strictly in a professional consultant capacity as an independent contractor for all purposes and situations and shall not be considered an agent or employee of the City, and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the City or any rights generally afforded classified or unclassified employees. Further, it shall not be deemed entitled to Florida Worker's Compensation benefit as an employee of the City, or accumulations of sick leave. 2. In consideration of a separate and specific consideration of $10.00 and other good and valuable consideration the receipt of which is hereby acknowledged, the Consultant hereby agrees to indemnify, defend and hold the City and its employees, agents and authorized representatives harmless with respect to any and all costs, claims, damages, and liability which may arise out of the performance of this Agreement as a result of any negligent acts, errors or omissions of the Consultant, the Consultant's subconsultants, or any other person or entity under the direction or control of the Consultant. 3. This Professional Services Agreement may only be amended upon the written consent of both parties, as evidenced by authorized amendment, in writing, executed by both parties. 4. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall be in Miami-Dade County. I. NOTICES All notices under the term of this Agreement shall be sent to the following: To Consultant: Michael Causley, President M.T. Causley, Inc. 97 N.E. 15th Street Homestead, Florida 33030 To City: Phillip Azan, Building Director Building Department City of Miami Beach 1700 Convention Center Drive, 2nd Floor Miami Beach, Florida 33139 IN WITNESS WHEREOF, the parties have caused this Professional Services Agreement to be executed by their undersigned officials as duly authorized this day. CITY CONSULTANT ~~ r(ULL- Robert Parcher, City Clerk APPROVED AS TO FORM" LANGUAGE "FOR EXECUTION A111AfA)~ 3- 2-- 0 If .~-